Library Board of Trustees

MEETING OF THE BOARD OF TRUSTEES MARY RILEY STYLES PUBLIC LIBRARY Held in the Library Conference Room, 120 N. Virginia Avenue, Falls Church, VA 22046 October 16,2013 1. CALL TO ORDER Board Vice Chair Chet DeLong called the meeting to order at 7:30p.m. The following Board members attended the meeting: ChetDeLong Nancy Bentrup Sally Phillips Jeff Peterson Ed Rose Excused Absence: Brad Gemand Don Camp Councilwoman Johannah Barry, Councilman Phil Duncan and Boy Scout Jacob Bruner. Director Mary McMahon, her assistant Claudia Gutierrez, were also in attendance. Jenny Carroll, the new Youth Services Supervisor, was also present. Dr. Lourdes Christopher, President of the Medical Building Condo Association Board at 313 Park Avenue was in the audience. 2. RECEIPT OF PETITIONS The Director introduced Jenny Carroll, the new Youth Services Supervisor, to the Library Board members. 3. APPROVAL OF SEPTEMBER 18, 2013 MEETING MINUTES The Board made corrections to the September 18, 2013 meeting minutes and asked that they be brought back to the next meeting for final approval. 4. ARTS AND CULTURAL DISTRICT TASK FORCE (CATCH) REPORT The CATCH grant awards were approved and given out for various projects one of which involves the library. 5. LIBRARY FOUNDATION REPORT None. 6. 3D PRINTER POSSIBLE PROJECT Jacob Bruner, a sophomore at George Mason High School and a Boy Scout from Troop 895, presented a proposed Eagle Scout project for the library. He would like to raise money to buy a 3D printer for public use and house it in the library. He explained how one works, noted some other libraries that have policies about these services, and he noted that he would be responsible for providing the initial supplies for the printer and train the staff on how to use it. He also said that some libraries charge by weight for items that are made to recoup supply monies. Discussion by the Board ensued. Both the pros and cons of the project were discussed at length by the Board.  A motion was made and seconded to accept Jacob Bruner's proposal to pay for and install a 3D printer, computer, and necessary supplies as a pilot project for up to two years and to staff the service using volunteers that Jacob is to train. Use of the equipment would be by appointment only, and the project will be reviewed after one year. If there are no problems with it, it may continue for a second year. The Board unanimously approved the motion. The Director and staff are to work with Jacob about where to house the printer, how to publicize this service, and draw up a policy governing its use. 7. FY2014 LIBRARY LEGISLATIVE AGENDA Upon a motion made and seconded the Library Board approved the FY2014 Library Legislative Agenda with minor changes and asked the Director to forward to the City for inclusion in its Legislative Agenda. 8. SPACE STUDY AND LONG RANGE MASTER PLAN Discussion about the Draft Master Plan Development and Space Study Review centered around what the Board does next now that the report is completed. It was noted that it is a draft plan rather than a final report. One member stated that he thought it should now be taken to the public stating that it is a draft, take it to Council and again note that it is a draft, and then solicit input from the public and Council, review that input and then incorporate what the Board feels is relevant before making it a final plan and taking it back to Council for adoption as a planning document for the CIP. It was felt that the Board must make clear what the draft plan is and what the Board plans to do with it. Upon a motion made and seconded the Library Board asked the Chair to write a warm thank you for the comprehensive draft plan that they have developed. The Board also recognized and thanked the Director for the work she did to get this project accomplished. The motion was unanimously approved. Upon and motion made a seconded the Board will accept the Draft Master Plan and Space Study Review with the stipulation that it is understood that it is a DRAFT Master Plan and the Board is accepting it as a Draft Master Plan for further consideration, review and comment by the public. Upon consideration of those comments, the Board will later adopt it as a Final Master Plan and Space Study in whole or in part. The Board noted that the consultants and Director will present the draft report to the Council at their October 21, 2013 work session to solicit their comments. 9. REVISED CIRCULATION POLICIES • CIR-2 PATRON BORROWER CARDS -1sT READING • CIR-3 CIRCULATION OF LIBRARY MATERIALS-I ST READING ../ INCLUDES UPDATED FINES AND FEES TABLE These items will be carried to next meeting since the Space Study and Long Range Master Plan took up the meeting time. 10. DISCUSSION OF PROFFERS  No discussion took place due to time limitations. 11. LIBRARY REPORT AND ANNOUNCEMENTS • The Young Adult librarian candidate has accepted the position and will begin in early November. She is moving here from Massachusetts where she was a Young Adult librarian in a public library and community very similar to MRSPL and Falls Church. • A new air conditioning/heating unit is being installed in the computer room today. • Food for Fines begins on Saturday, October 19,2013 and finishes on Sunday, October 27,2013. The donated food, in lieu of fines for that week, will be given to local area food banks. • Work has begun on landscaping on the eastern side of the building. They will tear out all the bushes and install low maintenance, slow growing, low shrubs. • The Microsoft Office 2010 and Windows 7 rollout will start sometime in mid-October with the public machines being done in December. • The Director asked if the Board would like to make a response to comments made on a local blog in response to a piece written about the library by Councilwoman Barry? A Board member said that he would work with the Director to frame a response, which could be sent to the blog and perhaps write an entirely new article to be sent to other media outlets. The response would include information on the report and how the Public could comment on it. Upon a motion duly made and seconded the Board voted to hold a special meeting on Wednesday, November 6, 2013@ 7:30p.m. in the library Conference Room to develop strategies to inform the public about the report and the future needs of the library. The motion passed unanimously. 12. BUSINESS NOT IN AGENDA None. 13. ADJOURNMENT There being no further business, upon a motion duly made and seconded, the Trustees unanimously agreed to adjourn the meeting at 8:55 p.m. Respectfully submitted, Mary W. McMahon Library Director Approved: ~E.br~ Copies: Board of Trustees, City Manager, Library Reference Desk, Staff Bulletin Board, City Clerk, City Council, Historical Commission, Library Web Page