City Council

City Hall City of Farmers Branch 13000 Wm. Dodson Pkwy. Farmers Branch, TX 75234 Meeting Minutes - Final City Council Tuesday, March 5, 2013 6:00 PM Council Chambers Study Session Meeting to be held at 4:00 PM in the Study Session Room A. STUDY SESSION Study Session Meeting was called to order by Mayor Glancy at 4:00 p.m. with the following members of the City Council and City Administration present . Note - Deputy Mayor Pro Tem Scott arrived to the meeting at 6:00 p.m. Absent: 1 - Mayor Pro Tem Jeff Fuller Presiding: 1 - Mayor William P. Glancy Present: 4 - Mayor Pro Tem David Koch, Deputy Mayor Pro Tem Tim Scott, Council Member Ben Robinson and Council Member Harold Froehlich Staff: 13 - Gary D. Greer, Rachael Johnson, Tom Bryson, Sidney Fuller, Andy Gillies, John Land, Kevin Muenchow, Jim Olk, Steve Parker, Randy Walhood, Mark Samuels, Shane Davis and Texx Stewart A.1 Discuss regular city council meeting agenda items. F.2 - Mayor Pro Tem Koch asked if there would be any police presence when one-way traffic is first started on Amsterdam. Police Chief Fuller stated an officer would be there initially. Randy Walhood, Public Works Director reported the school district was going to send notices to parents and that the one way traffic would begin when school resumes after spring break. G.1 - Mayor Pro Tem Koch asked is there were going to be any building improvements to the property located at 13990 N. Stemmons Freeway. Andy Gillies, Planning and Zoning Director reported there would be some along with a few landscape improvements. He also reported there would not be any outdoor displays or storage since everything would be done inside the building. Councilmember Froehlich asked if this was a long term Special Use Permit (SUP). Mr. Gillies stated it was because the applicant is purchasing the property. H.1 - Mayor Pro Tem Koch asked if the plans being submitted were the same as what had been submitted previously. Mr. Gillies stated they are very similar and include at least seventy-five percent (75%) masonry material and that all sloped roofs would be metal. He did report the addition of a series of free standing carports within the surface parking area that deviated from the approved conceptual site plan outlined last year. In addition, Mr. Gillies also reported the applicant agreed to provide a special at-grade pedestrian crossing across Luna Road connecting the trail system to the western lake trail. A.2 Receive a presentation on the status of the Farmers Branch Community Foundation and discuss future options. City of Farmers Branch Page 1 City Council Meeting Minutes - Final March 5, 2013 Randy Shackman with Shackman Philanthropy gave a presentation on the status of the Community Foundation and presented options for moving forward. The Community Fund can be created and operated as a trust or as a 501(c)(3). Council members stated their preference for the 501(c)(3) status. A.3 Discussion of items to be placed on a future City Council meeting agenda (discussion is limited to determination of whether to place an item on a future City Council meeting agenda). Items discussed included: *Senior housing options *Concepts for street signs *Marsh Lane bridge During open session Mayor Glancy read the Agenda Items for Executive Session . The Study Session meeting concluded at 5:03 p.m. I. EXECUTIVE SESSION The City Council convened into Executive Session at 5:08 p.m. I.1 Discuss pending and contemplated litigation - Texas Government Code Section 551.071: The City Council concluded Executive Session at 5:50 p.m. J. THE CITY COUNCIL RECONVENES INTO OPEN SESSION The Regular Meeting was called to order by Mayor Glancy at 6:00 p.m. No action was taken regarding Executive Session Agenda Item I .1. B. INVOCATION & PLEDGE OF ALLEGIANCE Dr. Baker gave the Invocation and Mayor Glancy led the Pledge of Allegiance . C. CEREMONIAL ITEMS There were no Ceremonial Items on the agenda. D. REPORT ON STUDY SESSION ITEMS Mayor Pro Tem Koch reported Randy Shackman gave a presentation on the Farmers Branch Community Foundation, which was established to give residents, businesses and others the ability to contribute to projects that benefit the community. E. ITEMS OF COMMUNITY INTEREST Pursuant to Section 551.0415 of the Texas Government Code the City Council may report on the following items: 1) expression of thanks, congratulations or condolences, 2) information about holiday schedules, 3) recognition of individuals, 4) reminders about upcoming city events, 5) information about community events and 6) announcements involving an imminent threat to public health and safety. City of Farmers Branch Page 2 City Council Meeting Minutes - Final March 5, 2013 Mayor Glancy encouraged citizens to help with the English as a Second Language classes that are held at Manske Library. More teachers are needed. Gary Greer, City Manager presented the following report to the community: Liberty Amnesty - bring in canned goods to benefit Metrocrest Social Services and get your library fines forgiven between March 11-24 Traffic Alert - Two lanes closed for an additional week on southbound Josey Lane between Heritage and Valwood for a water main repair Liberty Fest - to be held May 25 at the Farmers Branch Historical Park with Jack Ingram and Randy Houser confirmed as among featured performers Tax Time Assistance from AARP - held on Tuesdays at the Senior Center from 10:00 a.m. to 2:00 p.m. and on Tuesdays at Manske Library from 1:00 p.m. to 7:00 p.m. Citizen Police Academy - Spring session is gearing up to start on March 21 Congratulations to staff - Katy Evans was awarded a travel scholarship for the 2013 Public Health Preparedness Summit in Atlanta F. CONSENT AGENDA Approval of the Consent Agenda A motion was made by Mayor Pro Tem Koch, seconded by Council Member Robinson to approve Consent Agenda Items F.1 through F.5. The motion carried unanimously. F.1 Consider approval of minutes of the City Council meeting held on February 5, 2013 and take appropriate action. The minutes were approved. F.2 Consider adopting Ordinance No. 3220 amending the City of Farmers Branch Code of Ordinances, Chapter 82, Traffic and Vehicles, relative to one-way streets in school zones along a portion of Amsterdam Road between Myra Lane and Cloverdale Lane and take appropriate action. This Ordinance was adopted. F.3 Consider approving Resolution No. 2013-014 authorizing the City Manager to approve the purchase of nine (9) replacement vehicles for Community Services, Parks and Recreation and Fire Departments in the total amount of $229,261 from Five Star Ford through the Houston-Galveston Area Council Purchasing Cooperative, providing an effective date, and take appropriate action. This Resolution was approved. F.4 Consider approving Resolution No. 2013-015 authorizing an amendment to the legal services contract with McElroy, Sullivan, Miller, Olmstead, & Weber, L.L.P. and Brent W. Ryan relating to the Camelot Landfill and take appropriate action. City of Farmers Branch Page 3 City Council Meeting Minutes - Final March 5, 2013 This Resolution was approved. F.5 Consider approving Resolution No. 2013-016 authorizing the City Manager to execute a professional services agreement with Miller Ad Agency for marketing services and take appropriate action. This Resolution was approved. G. PUBLIC HEARINGS G.1 Public Hearing: Consider adopting Ordinance No. 3219 for a Specific Use Permit allowing motorcycle sales and repair located at 13990 Stemmons Freeway and take appropriate action. Alexis Jackson, Senior Planner reported the applicant was proposing to relocate its existing motorcycle sales and repair business to the Valwood Design Center located at 13990 N. Stemmons Freeway. The applicant was present for the meeting. Mayor Glancy opened the public hearing and with no one wishing to speak he closed the public hearing. A motion was made by Council Member Robinson, seconded by Deputy Mayor Pro Tem Scott, that this Ordinance be adopted. The motion carried unanimously with the following vote: Aye: 4 - Mayor Pro Tem Koch, Deputy Mayor Pro Tem Scott, Council Member Robinson and Council Member Froehlich G.2 Public Hearing: Consider request to approve the final plat of Mount View No. 1, Lot 1, Block A and take appropriate action. Andy Gillies, Planning and Zoning Director reported the property owner of two (2) residential lots addressed as 2659 and 2663 Mount View Drive was requesting approval of a re-plat to consolidate the two (2) lots. Mayor Glancy opened the public hearing and with no one wishing to speak he closed the public hearing. A motion was made by Deputy Mayor Pro Tem Scott, seconded by Mayor Pro Tem Koch, that this Plat be approved. The motion carried unanimously with the following vote: Aye: 4- Mayor Pro Tem Koch, Deputy Mayor Pro Tem Scott, Council Member Robinson and Council Member Froehlich H. REGULAR AGENDA ITEMS H.1 Consider approving Resolution No. 2013-012 approving a Detailed Site Plan for a 10.06 acre multi-family development located at 11700 Luna Road and take appropriate action. Mr. Gillies stated the applicant is requesting approval of a detailed site plan for the first phase of this development, which will include 299 dwelling units. All residential buildings will be three (3) stories in height, with all exterior facades constructed of at least seventy-five percent (75%) masonry. The applicant has proposed adding ten (10) freestanding carports within the interior surface parking areas. The applicant has also agreed to provide a special at grade pedestrian crossing across Luna Road connecting the trail system to the western lake trail. Mayor Glancy opened the public City of Farmers Branch Page 4 City Council Meeting Minutes - Final March 5, 2013 hearing. With no one wishing to speak Mayor Glancy closed the public hearing . A motion was made by Council Member Robinson, seconded by Council Member Froehlich, that this Resolution be approved. The motion carried unanimously with the following vote: Aye: 4- Mayor Pro Tem Koch, Deputy Mayor Pro Tem Scott, Council Member Robinson and Council Member Froehlich H.2 Consider approving Resolution No. 2013-013 relating to the giving of notice of intention to issue City of Farmers Branch, Texas Combination Tax and Revenue Certificates of Obligation, Series 2013, providing an effective date and take appropriate action. The following residents spoke: Ernie Tiller - asked City Council to continue with Certificates of Obligation Dave Blair - too much money, repair existing pool Adriane Young - in favor of the aquatic center, this is for the whole family from toddlers to seniors, many opportunities with new center, this is a perk for entire community Brenda Brodrick - in favor of the aquatic center, provides something for whole family Matt Wenthold - no evidence voters have changed their mind about his project, should be put on November ballot as bond election, the economy is bad therefore taxpayer debt should be for necessities such as roads Bill Phelps - against Certificates of Obligation, should be put on ballot for voters to decide Noreen Enbysk - a new acquatic center would provide opportunity for use year round Melanie Willhite - has 2 young children, wonderful opportunity for our city, in favor of Certificates of Obligation Judy Byrd - why did agenda not say this item was regarding the acquatic center, why was the item changed since last meeting from being on a ballot to issuing Certificates of Obligation, not for or against aquatic center but feels citizens should be allowed to vote, she is against Certificates of Obligation. Mayor Glancy said legal counsel provided agenda wording, last council meeting was on as a bond item but number of citizens spoke and the item was tabled indefinitely and staff was directed to prepare a notice of intent to issue Certificates of Obligation. Elizabeth Villafranca - would like to have an aquatic center but feels this should be put before the voters, take care of our streets Jim Manning - Certificates of Obligation are very costly, citizens don't know the interest or ramifications, recommends City Council table the item and put this on a ballot to allow the public to decide Jim Barrett - involved in several community meetings on the aquatic center, in favor of the project Margaret Young - important to move forward with this project, read article from Association of Parks & Recreation, this is for young and old alike City of Farmers Branch Page 5 City Council Meeting Minutes - Final March 5, 2013 James Marcom - has no objections to acquatic center but feels it should be put on ballot for voters to decide Margaret Stisham - this should be put on a ballot for voters to decide Rick Johnson - water park lost the last time it was on a ballot because no one understood what it was about, this is for the children who can't vote, no one voted or complained about new fire station or animal shelter, this is about giving the children something, this will bring families so we can compete with other cities Kelly Page - did not speak but submitted a card in favor of issuing Certificates of Obligation for a new acquatic center A motion was made by Deputy Mayor Pro Tem Scott, seconded by Council Member Froehlich, that this Resolution be approved as amended. The motion carried by the following vote: Nay: 1- Council Member Robinson Aye: 3- Mayor Pro Tem Koch, Deputy Mayor Pro Tem Scott and Council Member Froehlich K. ADJOURNMENT A motion was made by Deputy Mayor Pro Tem Scott, seconded by Mayor Pro Tem Koch, that this meeting be adjourned. The motion carried unanimously with the following vote: Aye: 4- Mayor Pro Tem Koch, Deputy Mayor Pro Tem Scott, Council Member Robinson and Council Member Froehlich The meeting adjourned at 7:41 p.m. ____________________________________________________ William P. Glancy, Mayor ATTEST: ____________________________________________________ Angela Kelly, City Secretary City of Farmers Branch Page 6