City Council

City Hall City of Farmers Branch 13000 Wm. Dodson Pkwy. Farmers Branch, TX 75234 Meeting Minutes - Final City Council Tuesday, April 15, 2014 6:30 PM Council Chambers Budget Work Session AND Study Session Meeting to be held at 3:00 PM in the City Council Chambers A. WORK SESSION/STUDY SESSION Mayor Glancy called the Budget Work Session/Study Session Meeting to order at 3:00 p.m. Presiding: 1 - Mayor William P. Glancy Present: 8 - Mayor Pro Tem Jeff Fuller, Deputy Mayor Pro Tem Kirk Connally, Council Member Ben Robinson, Council Member Harold Froehlich, Council Member Ana Reyes, Mitzi Davis, Gary Spoerl Street Superintendent and Marc Bentley City Engineer Staff: 16 - Gary D. Greer City Manager, Peter G. Smith City Attorney, Charles Cox Managing Director - Administration, John Land Managing Director - Operations, Angela Kelly City Secretary, Shawna Eikenberry Management Analyst, Rachael Johnson Assistant to the City Manager, Sidney Fuller Police Chief, Commissioner Jason O'Quinn, Andy Gillies Director of Planning, Jeff Harting Parks & Recreation Director, Kevin Muenchow Fleet & Facilities Director, Jim Olk Community Services Director, Mark Samuels Information Services Director, Allison Cook Economic Development Manager and John Roach Special Projects Manager A.1 Conduct a work session to discuss and review the following: the City's financial status, revenues, expenditures, projects, balances, financial trends, capital projects, fixed assets, and other issues related to the 2013-14 Mid-Year Budget, future City budgets, and long range planning activities. Managing Director Charles Cox presented highlights of the proposed mid-year budget. Highlights included Strategic Planning, General Fund revenue changes, General Fund expenditure changes, General Fund balance projections, Water & Sewer Funds, Capital Improvement Funds and current financial trends. A.2 Discuss regular City Council meeting agenda items. There were no questions or discussion on this item. A.3 Receive an update from Western Securities regarding the Mustang Station mixed use development. Marc Footlick, Western Securities developer, presented an update on Mustang Station. The presentation included updated completion dates (rental opening on June 14, 2014 and total completion date of August, 2014) and explanation of delays (lack of labor force) and an update of the properties surrounding Mustang Station that City of Farmers Branch Page 1 City Council Meeting Minutes - Final April 15, 2014 will be developed. A.4 Discuss legal and practical issues relating to adoption and enforcement of city ordinances regulating the aesthetics of building design and materials. City Attorney Peter Smith presented information regarding adoption and enforcement regulating the aesthetics of building design and materials. He stated he was not aware of any city that has a color palette other than historical or special districts. The following residents spoke: Steven Morrison - Robin Bernier -13830 Heartside Pat Edmiston - 14215 Tanglewood A.5 Receive a presentation regarding the potential of beer and wine sales for off-premise consumption within the City. Andy Gillies, Planning Director, refreshed council on the proposed alcohol overlay district that was previously discussed. The consensus of the City Council was to move forward with the overlay district. A.6 Receive a presentation regarding the Farmers Branch Fire Department’s “Fire and Life Safety Excellence Award”. Deputy Chief Tim Dedear presented details of the proposed award . General consensus of the City Council was to move forward with the awards program. Mayor Glancy read agenda item J.1 for Executive Session. The Budget Work Session/Study Session Meeting ended at 5:17 p.m. The City Council took a short break. J. EXECUTIVE SESSION The City Council convened into Executive Session at 5:33 p.m. J.1 Discuss land acquisitions - Texas Government Code Section 551.072: Discuss purchase, exchange, sale, lease, or value of real property in the area generally bounded by I-35, Valwood Parkway, Webb Chapel, and I-635. The City Council concluded Executive Session at 5:44 p.m. K. THE CITY COUNCIL RECONVENES INTO OPEN SESSION Consider necessary action on items discussed in the Executive Session. The City Council reconvened into Open Session at 5:45 p.m. The following motion was made relating to Agenda Item J.1: Motion by Council Member Reyes, seconded by Mayor Pro Tem Fuller, that the City Manager be authorized to negotiate and sign contracts and such other documents that are reasonable and necessary to purchase from the Farmers Branch Local Government Corporation and sell to Todd Bonneau Homes, LLC the property City of Farmers Branch Page 2 City Council Meeting Minutes - Final April 15, 2014 described as Lot 9, Block 3, Valley View Addition No. 5, City of Farmers Branch, Texas, more commonly known as 2627 Mount View, for a purchase and sales price of not less than $70,000, with the resale of said property to be subject to a restriction agreement requiring construction of a single family residence of not less than 2,700 square feet of air conditioned space with an assessed value of the property upon completion of construction, inclusive of both land and improvements, to be not less than $350,000. The motion passes unanimously. B. INVOCATION & PLEDGE OF ALLEGIANCE Mayor Glancy called the Regular Session Meeting to order at 6:30 p.m. Council Member Reyes gave the Invocation and Deputy Mayor Pro Tem Connally led the Pledge of Allegiance. C. CEREMONIAL ITEMS C.1 Presentation of a proclamation recognizing Brookhaven College as Tree Campus USA. Mayor Glancy presented a proclamation to Brookhaven College President Thom D . Chesney, Carrie Schweitzer, Victor Batres, Tommy Gallegos and Pam Smith of the Tree Campus USA Advisory Committee. C.2 Consider proclaiming May as Motorcycle Safety and Awareness Month. Mayor Glancy presented a proclamation to Mr. Rod Stalling. C.3 Consider accepting a donation of $948 from Sears Hometown & Outlet Store and the National Volunteer Fire Council to the Farmers Branch Fire Department to purchase one (1) 22” x 39” accountability board and two (2) 16” x 24” accountability boards with magnet strips for the Battalion chief’s command car. Mayor Glancy accepted a donation from Sears Hometown & Outlet Store in the amount of $948. A motion was made by Mayor Pro Tem Fuller, seconded by Council Member Reyes, that this Donation be accepted. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes C.4 Consider Board and Commission appointments and take appropriate action. Mayor Glancy encouraged residents to submit applications to fill the two (2) youth vacancies on the Family Advisory Board. No action was taken. D. REPORT ON STUDY SESSION ITEMS City of Farmers Branch Page 3 City Council Meeting Minutes - Final April 15, 2014 Council Member Robinson reported on the following: Budget Work Session - Managing Director Charles Cox presented highlights of the proposed mid-year budget. Highlights included Strategic Planning, General Fund revenue changes, General Fund expenditure changes, General Fund balance projections, Water & Sewer Funds, Capital Improvement Funds and current financial trends. Mustang Station Update - Marc Footlick, Western Securities developer, presented an update on Mustang Station. The presentation included updated completion dates (rental opening on June 14, 2014 and total completion date of August, 2014) and explanation of delays (lack of labor force) and an update of the properties surrounding Mustang Station that will be developed. Aesthetics of Building Design and Materials - City Attorney Peter Smith presented information regarding adoption and enforcement regulating the aesthetics of building design and materials. He stated he was not aware of any city that has a color palette other than historical or special districts. Potential Beer and Wine Sales for Off-Premise Consumption - City Administration refreshed Council on the proposed alcohol overlay district that was previously discussed. The consensus of the City Council was to move forward with the overlay district. Fire and Life Safety Excellence Award - Deputy Chief Tim Dedear presented details of the proposed award. General consensus of the City Council was to move forward with the awards program. E. ITEMS OF COMMUNITY INTEREST Council Members Reyes and Froehlich reported there was a great turnout for the CityWide CleanUp Event. Mayor Glancy announced a ribbon cutting for El Rancho on Wednesday , April 16 at 9:30 a.m. He also introduced Renee Warner who is visiting from England and his sister Jane Davenport from Ohio. Topics presented for the City Manager's Report included: Citizen Collection Center has reopened at 1399 Valley View Lane for resident use for dropping off trash, large debris and recycling. Hours are Thursday through Saturday, from 9:00 a.m. until 6:00 p.m. There is no cost for Farmers Branch residents to use the facility. City Offices will be closed on Friday, April 18 in observance of Good Friday; the Community Recreation Center and Historical Park are open from 8:00 a.m. to 5:00 p.m.; there will be no garbage collection on Good Friday; all facilities and offices are closed on April 20 in observance of Easter. Star Party will be held tonight at the Historical Park from dusk until 9:00 a.m. Fishin' Fun is May 3 on the banks of Rawhide Creek, at Gussie Field Watterworth Park. Hours are 8:00 a.m. until noon. The fishing event is designed for kids 16 years of age and under, and is free & open to the public. F. CITIZEN COMMENTS The following people spoke: Betty Supinski (13232 Kerr Trail) thanked Council and staff for airing the budget work City of Farmers Branch Page 4 City Council Meeting Minutes - Final April 15, 2014 session; she appreciates recycling efforts; and asked if the City Council meetings could be shown during the day rather than evenings. G. CONSENT AGENDA Approval of the Consent Agenda A motion was made by Council Member Froehlich, seconded by Deputy Mayor Pro Tem Connally, to approve the Consent Agenda. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes G.1 Consider approval of minutes of the City Council meeting held on April 1, 2014 and take appropriate action. The Minutes were approved. H. PUBLIC HEARINGS There were no Public Hearing items on the agenda. I. REGULAR AGENDA ITEMS I.1 Consider adopting Ordinance No. 3277 amending the City’s 2013-14 fiscal year operating budget, amending the capital improvements program budget, directing that City expenditures be made in accordance with the budget as amended, and take appropriate action. Managing Director Charles Cox presented highlights of the proposed mid-year budget. Highlights included Strategic Planning, General Fund revenue changes, General Fund expenditure changes, General Fund balance projections, Water & Sewer Funds, Capital Improvement Funds and current financial trends. A motion was made by Deputy Mayor Pro Tem Connally, seconded by Council Member Froehlich, that this Ordinance be adopted. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.2 Consider approving Resolution No. 2014-033 approving an interlocal agreement with the City of Carrollton, the Town of Addison, the City of Coppell, and North Texas Emergency Communications Center, Inc. relating to payment of rent and other obligations in lease agreement for the NTECC communications center. Shawn Eikenberry, Management Analysis, presented an interlocal agreement with City of Farmers Branch Page 5 City Council Meeting Minutes - Final April 15, 2014 the City of Carrollton, the Town of Addison, the City of Coppell and the North Texas Emergency Communications Center, Inc. relating to the payment and rent and other obligations in the lease agreement for the NTECC communications center. A motion was made by Council Member Robinson, seconded by Deputy Mayor Pro Tem Connally, that this Resolution be approved. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.3 Consider Resolution No. 2014-032 to approve a Detailed Site Plan for an office development on 15.5 acres located approximately 200 feet west of the southwest corner of Wittington Place and Senlac Drive (also known as 1900 Wittington Place) and take appropriate action. Andy Gillies, Planning Director, reported this 15.5 acre proposed detailed site plan is for the first phase development of a parcel of land located just east of Mercer Crossing Lake, and will be the first national headquarters for Monitronics. The project includes a three-story office building containing 165,000 square feet, with the option of expanding approximately 200,000 square feet. The applicant also presented details of the proposed site plan. A motion was made by Mayor Pro Tem Fuller, seconded by Council Member Froehlich, that this Resolution be approved. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.4 Consider adopting Ordinance No. 3278 amending the Code of Ordinances, Chapter 42, “Floods,” Article II “Flood Damage Prevention,” Division 3 “Flood Hazard Reduction”, Section 42-82 “Specific Standards” and Section 42-83 "Standards for Areas of Shallow Flooding (AO/AH Zones)" by amending the required finished floor elevation for residential and non-residential construction and take appropriate action. City Engineer Marc Bentley reported that the City's current Flood Ordinance was adopted in 1987. This ordinance regulates development that occurs within all land located in special flood hazard areas as indicted on the official flood plain maps . After further research and comparison with neighboring cities, this ordinance will recommend that the finish floor base flood elevations for residential and non-residential construction be amended from three foot minimum to a two foot minimum above the base flood elevation. A motion was made by Council Member Robinson, seconded by Mayor Pro Tem Fuller, that this Ordinance be adopted. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.5 Consider approving Resolution No. 2014-034 authorizing execution of a Residential Demolition/Rebuild Program Incentive City of Farmers Branch Page 6 City Council Meeting Minutes - Final April 15, 2014 Agreement for the residence located at 14304 Olympic Court and take appropriate action. Economic Development Manager Allison Cook presented Resolution No . 2014-034 authorizing execution of a Residential Demolition/Rebuild Program Incentive Agreement for the residence located at 14304 Olympic Court. A motion was made by Mayor Pro Tem Fuller, seconded by Deputy Mayor Pro Tem Connally, that this Resolution be approved. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes L. ADJOURNMENT A motion was made by Council Member Froehlich, seconded by Mayor Pro Tem Fuller, that this Meeting be adjourned. The motion carried by the following vote: Aye: 5- Mayor Pro Tem Fuller, Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes The Meeting adjourned at 7:42 p.m. __________________________ William P. Glancy, Mayor ATTEST: __________________________ Angela Kelly, City Secretary City of Farmers Branch Page 7