City Council

City Hall City of Farmers Branch 13000 Wm Dodson Pkwy Farmers Branch, TX 75234 Meeting Minutes - Final City Council Tuesday, October 21, 2014 6:30 PM Council Chambers Study Session Meeting held at 5:00 PM in the Study Session Room A. STUDY SESSION Mayor Phelps called the Study Session Meeting to order at 5:00 pm. Absent: 1 - Mayor Pro Tem Jeff Fuller Presiding: 1 - Mayor Bob Phelps Present: 4 - Deputy Mayor Pro Tem Kirk Connally, Council Member Ben Robinson, Council Member Harold Froehlich and Council Member Ana Reyes Staff: 18 - Gary D. Greer City Manager, Peter G. Smith City Attorney, Charles Cox Managing Director - Administration, John Land Managing Director - Operations, Tom Bryson Communications Director, Brian Beasley Human Resources Director, Allison Cook Economic Development Manager, Sidney Fuller Police Chief, Andy Gillies Director of Planning, Jeff Harting Parks & Recreation Director, Rachael Johnson Assistant to the City Manager, Jim Olk Community Services Director, Steve Parker Fire Chief, Randy Walhood Public Works Director, Mark Samuels Information Services Director, Mitzi Davis, Mark Young Deputy Chief and Angela Kelly City Secretary Mayor Phelps announced the Executive Session items would be moved up on the agenda and read the agenda for the Executive Session Items to be discussed. J. EXECUTIVE SESSION The City Council convened into Executive Session at 5:02 pm. J.1 Consultation with the City Attorney regarding potential litigation - Texas Government Code Section 551.071: Discuss Environmental Status of the Former GNB/Exide Battery Plant located at 1880 Valley View Lane The City Council concluded Executive Session at 5:51 pm. K. THE CITY COUNCIL RECONVENES INTO OPEN SESSION Consider necessary action on items discussed in the Executive Session. No action was taken on Executive Session Item J.1. City of Farmers Branch Page 1 City Council Meeting Minutes - Final October 21, 2014 The Study Session meeting resumed at 5:57 pm. A.1 Discuss regular City Council meeting agenda items. No items were discussed. A.2 Receive a presentation on City Marketing and discuss future direction. Rachael Johnson, Assistant to the City Manager, gave an update on City Marketing. The presentation included background, logo creation, website design, radio, print, online, and outdoor advertising for the "Love the Branch" campaign. A "Love the Branch" video was also presented. A.3 Discuss establishing an Automated School Bus Stop Arm Enforcement Program. Deputy Chief Mark Young presented background information on an Automated School Bus Stop Arm Enforcement Program. The general consensus of the City Council was to move forward with the program; an ordinance will be presented at the next City Council meeting. A.4 Receive a report regarding Community Services activities in Building Inspection and Code Enforcement. Due to time restraints this item will be moved to the November 4, 2014 City Council meeting. A.5 General discussion regarding Resolution No. 2006-130 declaring English as the official language of the City of Farmers Branch. Due to time restraints this item will be moved to the November 4, 2014 City Council meeting. The Study Session Meeting concluded at 6:19 pm. B. INVOCATION & PLEDGE OF ALLEGIANCE Mayor Phelps called the Regular Session Meeting to order at 6:35 pm. Mayor Phelps gave the Invocation and led the Pledge of Allegiance. C. CEREMONIAL ITEMS There were no Ceremonial items on the agenda. D. REPORT ON STUDY SESSION ITEMS Council Member Robinson reported on the following: City Marketing Presentation - City Administration gave an update on City Marketing. The presentation included background, logo creation, website design, radio, print, online, and outdoor advertising for the "Love the Branch" campaign. A "Love the Branch" video was also presented. Automated School Bus Stop Arm Enforcement - City Administration presented City of Farmers Branch Page 2 City Council Meeting Minutes - Final October 21, 2014 background information on an Automated School Bus Stop Arm Enforcement Program. The general consensus of the City Council was to move forward with the program; an ordinance will be presented at the next City Council meeting. Due to time restraints, the report from Community Services and discussion regarding Resolution No. 2006-130 will be moved to the next City Council meeting. E. CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST Mayor Phelps reported the Bluegrass Festival was a success and voiced his support of the hard work put in by the employees; he read emails he received from 3 attendees that reside in other cities throughout the State praising the event. Topics for the City Manager's Report included: Citizens Survey - this survey helps the City to identify and prioritize current needs; everyone is encouraged to provide their input; the survey is available online and in water bills Halloween in the Park - to be held on Saturday, October 25 from 5 until 10 pm at the Historical Park; admission is free with canned food donations accepted to benefit Metrocrest Services; Haunted Hedge opens at 7:30 pm Joint City Council/Planning & Zoning Commission Meeting - to be held on Thursday, October 30 at 7 pm to discuss future developments on the West Side of Farmers Branch; to be held in the training room at the Bob Phelps Fire Administration Building, located at 13333 Hutton Veterans Day Celebration - to be held on November 11, beginning at 10:30 am at the Farmers Branch Senior Center; entertainment will be provided by the song & dance troupe "Manhattan Dolls"; traditional hot dog lunch will follow the event Town Hall Meeting - to be held on Thursday, November 13 at 7 pm at the Farmers Branch Senior Center; everyone is invited to attend Christmas Tour of Lights - will kick off on Friday, November 28; will include a synchronized light show in the Historical Park portion of the driving tour; watch for more details to come F. CITIZEN COMMENTS The following spoke: Mike Del Valle (3161 Whitemarsh) - Announced a Friends of the Branch meeting this Thursday, October 23 at 7 pm at the Fire Station Pat Edmiston (14215 Tanglewood) - Suggest City Council consider moving the marketing program in-house & have staff make direct contacts for radio spots G. CONSENT AGENDA Approval of the Consent Agenda A motion was made by Deputy Mayor Pro Tem Connally , seconded by Council Member Reyes, to approve the Consent Agenda. The motion carried by the following vote: City of Farmers Branch Page 3 City Council Meeting Minutes - Final October 21, 2014 Aye: 4- Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes G.1 Consider approval of the minutes of the City Council meeting held on October 6, 2014 and take appropriate action. The Minutes were approved. G.2 Consider approving Resolution No. 2014-085 authorizing the City Manager to sign an agreement with Dataprose, LLC for utility bill printing and mailing services utilizing an Interlocal Cooperative Purchasing Agreement with the City of Plano, Texas, and take appropriate action. This Resolution was approved. H. PUBLIC HEARINGS There were no Ceremonial items on the agenda. I. REGULAR AGENDA ITEMS G.3 Consider accepting a donation in the amount of $5,000 from the Valwood Improvement Authority in support of a park improvements project being sponsored by the Carrollton/Farmers Branch Rotary Club and take appropriate action. This Donation was accepted. I.1 Consider approving Resolution No. 2014-066 authorizing execution of a Residential Demolition/Rebuild Program Incentive Agreement for the owner of property located at 3047 Eric Lane and take appropriate action. Allison Cook, Economic Development Manager, reported the current improvement value is approximately $71,270 and the estimated value of the new dwelling will be $350,000. Elevation and floor plans of the new dwelling were presented. A motion was made by Council Member Froehlich, seconded by Council Member Robinson, that this Resolution be approved. The motion carried by the following vote: Aye: 4- Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.2 Consider approving Resolution No. 2014-096 authorizing execution of a Residential Demolition/Rebuild Program Incentive Agreement for the owner of property located at 2635 Mount View and take appropriate action. City of Farmers Branch Page 4 City Council Meeting Minutes - Final October 21, 2014 Ms. Cook reported the current improvement value is approximately $37,080 and the estimated value of the new dwelling will be $450,000. Elevation and floor plans of the new dwelling were presented. A motion was made by Deputy Mayor Pro Tem Connally, seconded by Council Member Froehlich, that this Resolution be approved. The motion carried by the following vote: Aye: 4- Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.3 Consider approving Resolution No. 2014-095 authorizing the City Manager to execute a Professional Services Agreement with Burgess and Niple, Inc. to prepare plans and specifications for the reconstruction of Valley View Lane from Josey Lane to Webb Chapel Road and take appropriate action. Randy Walhood, Public Works Director, reported this section of Valley View was identified in the street survey as one that was beyond normal maintenance and should be reconstructed. A motion was made by Council Member Froehlich, seconded by Deputy Mayor Pro Tem Connally, that this Resolution be approved. The motion carried by the following vote: Aye: 4- Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.4 Consider approving Resolution No. 2014-091 approving an agreement with Dunaway Associates, LP for professional services associated with the preparation of a City-Wide Trail Master Plan and take appropriate action. Jeff Harting, Parks & Recreation Director, reported the Plan will address key linkages to neighborhoods, schools, nature preserve and parks, businesses, DART, and key destination points within the City and neighboring communities. The Plan will promote a bicycle and pedestrian-oriented network that offers safe, easy access and connectivity. A motion was made by Council Member Robinson, seconded by Deputy Mayor Pro Tem Connally, that this Resolution be approved. The motion carried by the following vote: Aye: 4- Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.5 Consider approving Resolution No. 2014-087 amending the Site Plan for a remodeled motel consisting of approximately 1.2 acres located at 13313 North Stemmons Freeway and take appropriate action. Andy Gillies, Planning Director, reported as part of the future expansion of US Interstate 35 East, additional right-of-way is required along the western edge of the existing freeway. The existing Days Inn Motel has agreed to sell TxDOT approximately 70 feet of their frontage along the southbound frontage road. Losing this area will cause the motel to eliminate approximately one third of their existing building. The owners plan to completely remodel the remaining motel building and to continue operation. City of Farmers Branch Page 5 City Council Meeting Minutes - Final October 21, 2014 A motion was made by Council Member Robinson, seconded by Council Member Reyes, that this Resolution be approved. The motion carried by the following vote: Aye: 4- Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes I.6 Consider approving Resolution No. 2014-088 for a Site Plan expanding the Mar Thoma Church facilities on a 6.80 acre site located at 11550 Luna Road, and take appropriate action. Mr. Gillies reported the applicant is proposing a new 26,850 square foot, multi-purpose facility directly south of their existing church. He presented elevation, floor, and landscape plans of the proposed facility. A motion was made by Council Member Robinson, seconded by Deputy Mayor Pro Tem Connally, that this Resolution be approved. The motion carried by the following vote: Aye: 4- Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes L. ADJOURNMENT A motion was made by Council Member Froehlich, seconded by Council Member Reyes, that this Meeting be adjourned. The motion carried by the following vote: Aye: 4- Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes The meeting adjourned at 7:23 pm. ______________________________ Bob Phelps, Mayor ATTEST: ______________________________ Angela Kelly, City Secretary City of Farmers Branch Page 6