City Council

Farmers Branch City Hall City of Farmers Branch 13000 Wm Dodson Pkwy Farmers Branch, TX 75234 Meeting Minutes - Final City Council Tuesday, March 3, 2015 6:00 PM Council Chambers Study Session Meeting held at 4:00 PM in the Study Session Room A. STUDY SESSION Mayor Phelps called the meeting to order at 4:01 pm. Absent: 1 - Mayor Pro Tem Jeff Fuller Presiding: 1 - Mayor Bob Phelps Present: 4 - Deputy Mayor Pro Tem Kirk Connally, Council Member Ben Robinson, Council Member Harold Froehlich and Council Member Ana Reyes Staff: 18 - Gary D. Greer City Manager, Charles Cox Managing Director - Administration, John Land Managing Director - Operations, Peter G. Smith City Attorney, Brian Beasley Human Resources Director, Tom Bryson Communications Director, Allison Cook Economic Development Manager, Sidney Fuller Police Chief, Andy Gillies Director of Planning, Jeff Harting Parks & Recreation Director, Jim Olk Community Services Director, Randy Walhood Public Works Director, Mark Samuels Information Services Director, Katy Evans Environmental Health Manager, Mark Young Deputy Chief, Mitzi Davis Special Projects Manager, LaJeana Thomas Executive Assistant and Angela Kelly City Secretary A.1 Discuss regular City Council meeting agenda items. Council Member Robinson requested Agenda Item G.4 be moved from the Consent Agenda to the Regular Session Agenda. A.2 Discuss the creation of a Municipal Drainage Utility System Advisory Committee. Managing Director Charles Cox reported the proposed advisory committee would provide fee and multi-year project guidance and recommendations to the City Council and staff in the implementation of the Municipal Drainage Utility System. He also provided information on membership representation and terms. Mayor Phelps announced the City Council would convene into Closed Session and read the Executive Session Agenda for Items J.1 and J.2. The Study Session Meeting concluded at 4:13 pm. J. CLOSED SESSION The City Council convened into Closed Session at 4:17 pm. J.1 Texas Government Code Section 551.071 (2): City of Farmers Branch Page 1 City Council Meeting Minutes - Final March 3, 2015 Consultation with the City Attorney regarding City Charter Sections 2.02 and 2.19, and the City’s Code of Ethics. J.2 Discuss land acquisitions - Texas Government Code 551.072: Discuss the purchase, sale, exchange, lease or value of real property in the area generally bounded by Valley View Lane, I-635, I-35, and Webb Chapel. The City Council concluded Closed Session at 5:10 pm. B. INVOCATION & PLEDGE OF ALLEGIANCE Mayor Phelps called the Regular Session Meeting to order at 6:01 pm. Deputy Mayor Pro Tem Connally gave the Invocation and Council Member Froehlich led the Pledge of Allegiance. C. CEREMONIAL ITEMS There were no Ceremonial Items on this agenda. D. REPORT ON STUDY SESSION ITEMS Council Member Reyes reported on the following: Creation of a Municipal Drainage Utility System Advisory Committee - City Administration reported the proposed advisory committee would provide fee and multi-year project guidance and recommendations to the City Council and staff in the implementation of the Municipal Drainage Utility System. E. CITY MANAGER'S REPORT AND ITEMS OF COMMUNITY INTEREST Mayor Phelps announced Mayor Pro Tem Fuller would be out tonight due to health problems. Topics for the City Manager's Report included: Historical Park Triple Play - three different events will be held on Saturday, March 14 at the Historical Park: first, the Farmers Branch Mustangs will host a Vintage Baseball game playing by the 1860s rules at 1:00 pm in the park's meadow; also at 1:00 pm there will be a demonstration of Victorian Fencing; later that evening families will descent upon the meadow for the Spring Camping Under the Stars event, a few campsites are still available, contact the Historical Park if interested Women of Farmers Branch - celebrating women that have made Farmers Branch strong through the years, the Historical Park is hosting an exhibit entitled "The Women of Farmers Branch" in the gallery of the Manske Library; the display will run from this week through March 27; everyone is invited to a reception in the gallery this Thursday evening from 5 to 7 pm to meet the curators of the exhibit Mark Your Calendars - mark our calendars for these events coming in the next few months: "Date Night in the Park" featuring food trucks, music, and an outdoor movie is set for Saturday, April 25; One ton of fish is going into Rawhide Creek for Fishin' Fun on Saturday, May 2; and Memorial Day weekend will be active on Saturday, May 23 as Liberty Fest presents Stars & Strings, featuring the Fort Worth Symphony City of Farmers Branch Page 2 City Council Meeting Minutes - Final March 3, 2015 Orchestra in concert at the Historical Park F. CITIZEN COMMENTS The following person spoke: Pat Edmiston (14215 Tanglewood Drive) - due to the indictment of Councilman Jeff Fuller, she provided a written request to the City Manager, Mayor and City Council for a full investigation, to also include the City Charter as regards to ethics of City employees and City Council members; upon full investigation of both of these issues, she would also like a full and complete report to be given to our citizens at a City Council meeting G. CONSENT AGENDA Approval of the Consent Agenda A motion was made by Council Member Froehlich, seconded by Deputy Mayor Pro Tem Connally, to approve the Consent Agenda Items G.1, G.2, and G.3 as presented. The motion carried by the following vote: Aye: 4- Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes G.1 Consider approval of minutes of the City Council meeting held on February 17, 2015 and take appropriate action. The Minutes were approved. G.2 Consider adopting Ordinance No. 3320 amending Chapter 2, “Administration,” Article IV, “Public Records,” Division 3, “Records Management” and take appropriate action. This Ordinance was adopted. G.3 Consider adopting Ordinance No. 3321 amending specific sections of the Code of Ordinances relating to appointment of City staff to the Animal Shelter Advisory Committee, appointment of a Local Rabies Control Authority, appointment of staff for reduction of fees for animal adoption and micro chipping and appointment of staff for administration for liquid waste hauling regulations, and take appropriate action. This Ordinance was adopted. H. PUBLIC HEARINGS There were no Public Hearing Items on this agenda. I. REGULAR AGENDA ITEMS I.1 Receive a review of the City’s audit and procurement procedures. City of Farmers Branch Page 3 City Council Meeting Minutes - Final March 3, 2015 Managing Director Charles Cox provided a review of the City's audit and procurement procedures. One person spoke: David Koch (3243 Brincrest) - because he served on the City Council, he has received calls on this; he stated citizens may not even be aware there has been an indictment and that the City owes its citizens to provide some kind of information to the public that this has occurred; the City charter states the obligation to investigate; he also said there are questions as to why didn't the audit catch this and is an independent investigation warranted; what changes can be made to catch something like this since it wasn't caught in the audit. Mr. Cox reported this was a relationship that the manufacturer had with this one individual and not with the City, there was no direct relationship. He stated this is more of a question of ethics. I.2 Consider approving Resolution No. 2015-019 awarding a contract to Fuquay, Inc. for sanitary sewer main rehabilitation through the Local Government Purchasing Cooperative (BuyBoard) Contract # 462-14, and take appropriate action. Public Works Director Randy Walhood reported the contract is for sanitary sewer main rehabilation along Farmers Branch Creek from Webb Chapel to Veronica. A motion was made by Council Member Robinson, seconded by Council Member Reyes, that this Resolution be approved. The motion carried by the following vote: Aye: 4- Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes G.4 Consider approving Resolution No. 2015-018 authorizing execution of second amendment to the system purchase agreement with Harris Corporation for the purchase, installation, and maintenance of a public safety radio communications system, and take appropriate action. Deputy Chief Mark Young reported the original agreement did not include Radio System Administrative and Database Management Services. In order to obtain the best possible service for the money, vendors were invited to bid on these services. Deputy Chief Young reported using Harris Corporation would result in substantial future savings over the similar services that were currently being provided by Xerox. A motion was made by Council Member Reyes, seconded by Council Member Froehlich, that this Resolution be approved. The motion carried by the following vote: Aye: 4- Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes K. TAKE ANY ACTION NECESSARY AS A RESULT OF THE CLOSED SESSION No action was taken relating to Agenda Item J.1. The following motion was made relating to Agenda Item J.2: Motion by Deputy Mayor Pro Tem Connally, seconded by Council Member City of Farmers Branch Page 4 City Council Meeting Minutes - Final March 3, 2015 Robinson, that the City Manager be authorized to negotiate and sign contracts and such other documents that are reasonable and necessary to purchase from the Farmers Branch Local Government Corporation and sell to David Miranda the property described as Lot 2, Block A, Farmersdell Addition, City of Farmers Branch, Texas, more commonly known as 13105 Holbrook, for a purchase and sales price of not less than $88,110, with the resale of said property to be subject to a restriction agreement requiring construction of a single family residence of not less than 2,500 square feet of air conditioned space with an assessed value of the property upon completion of construction, inclusive of both land and improvements, to be not less than $350,000 to $470,000, and payment of a real estate commission to the buyer's agent of not more than 3% of the sale price. The motion passed unanimously. L. ADJOURNMENT A motion was made by Council Member Froehlich, seconded by Council Member Reyes, that this Meeting be adjourned. The motion carried by the following vote: Aye: 4- Deputy Mayor Pro Tem Connally, Council Member Robinson, Council Member Froehlich and Council Member Reyes The meeting adjourned at 6:40 pm. ______________________________________ Bob Phelps, Mayor ATTEST: ______________________________________ Angela Kelly, City Secretary City of Farmers Branch Page 5