Water Board

Meeting Location: Farmington City Hall 430 Third Street Farmington, MN 55024 WATER BOARD Monday, September 25, 2023 5:00 PM Page 1. CALL TO ORDER 2. APPROVAL OF MINUTES Approve Minutes 2-4 Review, revise as appropriate, and approve the minutes. Agenda Item: Approve Minutes - Pdf 3. NEW BUSINESS 4. APPROVE BILLS Approve Bills 5 - 10 Review, discuss, and approve the bills. Agenda Item: Approve Bills - Pdf 5. OPEN FORUM Project Information and Updates 11 - 12 General discussion of information, no action items. Agenda Item: Project Information and Updates - Pdf 6. ADJOURN Page 1 of 12  WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Approve Minutes Meeting: Water Board - Sep 25 2023 INTRODUCTION: Attached are the minutes from the August 24, 2023, Water Board meeting. DISCUSSION: N/A BUDGET IMPACT: N/A ACTION REQUESTED: Review, revise as appropriate, and approve the minutes. ATTACHMENTS: August 24, 2023 Meeting Minutes Page 2 of 12  MINUTES REGULAR WATER BOARD MEETING Thursday, August 24, 2023 5:00 PM City Hall  430 Third Street  Farmington, MN Members Present: Snobeck, Weierke Members Absent: Cordes Staff Present: John Powell, Public Works Director/City Engineer Others Present: None Call to Order: The meeting was called to order by Chair Weierke at 5:00 p.m. 1. Approve Minutes – a. July 24, 2023 - Motion by Snobeck to approve minutes as presented. Seconded by Weierke, Motion Carried. 2. New Business a. Well 5 Retaining Wall - At the January, 2023 meeting, the Water Board directed staff to consider additional options for the retaining wall repair. TKDA was retained to review repair options and has submitted their report. Per the report “One option considered and discounted was rebuilding the existing wall with similar materials. The disadvantage of this option is that the failure will likely occur again. There is no evidence of drain tile below the wall and the limestone backfill may be insufficient to handle additional loading due to any potential water behind the wall.” The recommended option is complete replacement of the retaining wall with Prefabricated Modular Block Wall materials. Motion by Snobeck to receive the report and proceed with the design and construction of a replacement Well 5 retaining wall using Prefabricated Modular Block Wall materials as recommended. Seconded by Weierke, Motion Carried. 3. Approve Bills – Minor clarification was provided to the Board on budget charges. Motion by Weierke to approve the bills as presented in the amount of $69,271.96. Seconded by Snobeck, Motion Carried. 4. Open Forum – Project & Information Update a. Water Efficiency Rebate Program – Only those residents approved since the last Water Board meeting have been listed on the attachment. Resident interest in this program to reduce water consumption remains strong. b. Comprehensive Water System Planning – The process to complete the comprehensive plan update continues and is on schedule. Late this fall, the water and sanitary sewer system models will be updated based on the land use changes. This information will then be used to review the need and timing of future improvements with the Water Board. c. Utility Rate Study – The Utility Rate Study presentation delivered to the City Council on by Ehlers on July 17, 2023 was included in the Water Board packet. The presentation materials were reviewed. Over the next ten years 1%-3% annual water rate increases are expected; significant sanitary sewer rates increases are anticipated due to MCES charge increases; and storm sewer rates will increase about 7.75% annually. Page 3 of 12  d. Daisy Knoll Tower Sprint Decommissioning – Sprint’s equipment removal is proceeding. e. 2024 Street and Utility Improvement and 2024 Mill & Overlay – As part of these projects, maintenance issues related to underlying utilities will also be addressed. 5. Adjourn – Motion by Snobeck to adjourn at 5:50 p.m. Seconded by Weierke, Motion Carried. Respectfully submitted, John Powell Public Works Director/City Engineer Page 4 of 12  WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Approve Bills Meeting: Water Board - Sep 25 2023 INTRODUCTION: The bills from August 16, 2023, to September 18, 2023, are attached for your review and approval. DISCUSSION: Staff is available to respond to questions regarding disbursements. BUDGET IMPACT: The total for this bill report is $148,939.25. ACTION REQUESTED: Review, discuss, and approve the bills. ATTACHMENTS: Water Board Bills September 2023 Page 5 of 12  R55CKS2 LOGIS600V CITY OF FARMINGTON 9/18/2023 7:22:46 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page - 1 8/16/2023 - 9/18/2023 Check # Date Amount Supplier / Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 101927 8/18/2023 102087 AUTOMATIC SYSTEMS COMPANY 2,647.00 REPLACE PRESSURE SWITCH WELL 7 214912 040488 6502 6505 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 2,647.00 101933 8/18/2023 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS 1,993.00 AUG'23 APPL SUPPORT 215167 53908 AUG'23 6502 6402 DATA PROCESSING WATER UTILITY EXPENSE 06500 08 1,993.00 101936 8/18/2023 113442 METERING & TECHNOLOGY SOLUTIONS 3,460.91 3/4" M25 WATER MTRS (48) 214862 INV2964 6502 6220 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08 3,460.91 101941 8/25/2023 102087 AUTOMATIC SYSTEMS COMPANY 635.00 WELL 6 LOCKOUT/WIN911 FAIL 215038 040546 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 635.00 101948 8/25/2023 100024 GOPHER STATE ONE-CALL 239.40 JUL'23 LOCATES 215039 3070392 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 239.40 101949 8/25/2023 100049 LOCAL GOVERNMENT INFORMATION SYSTEMS 1,993.00 SEPT'23 APPL SUPPORT INV 215566 53966 SEP'23 6502 6402 DATA PROCESSING WATER UTILITY EXPENSE 06500 08 1,993.00 OCT'23 APPL SUPPORT INV 215567 54023 OCT'23 6502 6402 DATA PROCESSING WATER UTILITY EXPENSE 06500 08 3,986.00 101952 8/25/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES 122.58 BAC-T SAMPLE 214904 1209568 6502 6535 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 122.58 BAC-T SAMPLE 215093 1210486 6502 6535 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 245.16 101953 8/25/2023 113031 NRG RELIABILITY SOLUTIONS LLC 1,712.11 JULY'23 ELECTRIC CMF 215086 3347-2308 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 1,712.11 101966 9/1/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES 136.53 BAC-T SAMPLE 215187 1211411 6502 6535 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 136.53 101971 9/8/2023 102087 AUTOMATIC SYSTEMS COMPANY 1,100.00 WELL 7 LOCKOUT/SCADA ISSUES 215718 040580 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 1,100.00 Page 6 of 12 101979 9/8/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES 122.58 BAC-T SAMPLE 215571 1212565 6502 6535 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 122.58 101993 9/15/2023 112416 IMPACT MAILING OF MN, INC 264.54 AUG'23 UB BILL POSTAGE 216079 207257 6502 6445 POSTAGE/SHIPPING FEES WATER UTILITY EXPENSE 06500 08  R55CKS2 LOGIS600V CITY OF FARMINGTON 9/18/2023 7:22:46 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page - 2 8/16/2023 - 9/18/2023 Check # Date Amount Supplier / Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 423.35 AUG'23 UB MAIL PREP 216079 207257 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 687.89 101994 9/15/2023 110525 IN-SITU INC 100.00 SEPT'23 CELL SVS WTR LVL SFTWR 215902 HV16822 6502 6505 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 100.00 101997 9/15/2023 100070 MINNESOTA VALLEY TESTING LABORATORIES 122.58 BAC-T SAMPLE 215675 1213671 6502 6535 OTHER REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 122.58 161095 8/18/2023 100578 CEMSTONE CONCRETE MATERIALS, LLC 526.50 5479 UPPER 182ND REPLACE APRON 215024 7212264 6502 6250 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08 526.50 161100 8/18/2023 100364 EHLERS & ASSOCIATES INC 839.16 UTILITY RATE STUDY 215191 94917 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 839.16 161133 8/18/2023 109418 VALLEY-RICH CO, INC 6,900.00 19115 AKIN RD / G.V. REBUILD 215172 32320 6502 6505 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 6,500.00 13TH ST & OAK ST/G.V. REBUILD 215173 32318 6502 6505 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 10,380.92 193RD ST & AKIN / G.V. REBUILD 215174 32319 6502 6505 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 23,780.92 161138 8/25/2023 114075 BLACKFIRE CREATIVE DESIGNS 45.24 VEHICLE LOGOS 215554 7012 6502 6220 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08 45.24 161147 8/25/2023 100578 CEMSTONE CONCRETE MATERIALS, LLC 620.00 5479 UPPER 182ND REPLACE CURB 215103 7217560 6502 6250 OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08 620.00 161154 8/25/2023 100077 FRONTIER COMMUNICATIONS 96.77 AUG'23 WELL HOUSE LINES 215426 651-460-4974 6502 6411 TELEPHONE/CABLE SERVICES WATER UTILITY EXPENSE 06500 08 AUG'23 96.77 161157 8/25/2023 100007 HAWKINS INC 31,785.02 WELL CHEMICALS 215027 6540276 6502 6260 CHEMICALS WATER UTILITY EXPENSE 06500 08 31,785.02 Page 7 of 12 161190 9/1/2023 119502 ADVANCED ENGINEERING ENVIRONMENTAL SERV 3,238.26 JUL'23 SVS WTR SWR COMP PLAN 215224 88972 6502 6401 27003 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 3,238.26 161195 9/1/2023 100030 CORE & MAIN, LP 69.00 BLUE MARKING PAINT 215574 T364488 6502 6220 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08  R55CKS2 LOGIS600V CITY OF FARMINGTON 9/18/2023 7:22:46 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page - 3 8/16/2023 - 9/18/2023 Check # Date Amount Supplier / Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 69.00 161218 9/1/2023 101254 ORKIN EXTERMINATING, LLC 23.60 AUG'23 PEST CONTROL CMF 215521 248914163 6502 6515 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 23.60 161223 9/1/2023 100346 TKDA INC 2,825.35 JUL'23 SVS WELL 5 RET WALL 215226 002023004019 6502 6401 PROFESSIONAL SERVICES WATER UTILITY EXPENSE 06500 08 2,825.35 161236 9/8/2023 100025 CINTAS CORP LOC 754 51.88 AUG'23 WEEKLY UNIFORM SVS 215077 4163473101 6502 6290 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08 51.88 AUGUST 23 WEEKLY UNIFORM SVS 215509 4164185820 6502 6290 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08 51.88 AUG 23 WEEKLY UNIFORM SVS 215735 4164891190 6502 6290 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08 51.88 AUG 23 WEEKLY UNIFORM SVS 215743 4165590510 6502 6290 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08 51.88 AUG 23 WEEKLY UNIFORM SVS 215765 4166166853 6502 6290 UNIFORMS & CLOTHING WATER UTILITY EXPENSE 06500 08 259.40 161246 9/8/2023 100007 HAWKINS INC 110.00 CHLORINE CYLINDERS 215398 6551396 6502 6260 CHEMICALS WATER UTILITY EXPENSE 06500 08 110.00 161254 9/8/2023 113416 JOHNSTONE SUPPLY 112.29 LOW TEMP. SENSOR / WELL 8 215341 S101406384.001 6502 6950 MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE 06500 08 112.29 161265 9/8/2023 100093 PELLICCI HARDWARE & RENTAL 1.14 GREASE REMOVER CMF 215518 106570/F 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 6.64 GRINDER 215520 106573/F 6502 6950 MACHINERY, EQUIPMENT & TOOLS WATER UTILITY EXPENSE 06500 08 20.97 CHAIN / DAISY KNOLL GATE 215572 106767/F 6502 6220 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08 342.86 PAINT/DAISY KNOLL STANDPIPE 215573 106791/F 6502 6220 EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08 2.56 CLEANING SUPPLIES 215623 106852/F 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 64.99 TRASH BAGS, PAPER TOWELS 215758 212364/F 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 28.04 CLEANING SUPPLIES 215768 214833/F 6502 6242 CLEANING SUPPLIES WATER UTILITY EXPENSE 06500 08 12.17- FLOOR STRIPPER RETURN 215771 CREDIT 6502 6240 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08 MEMO:107093/F 455.03 161271 9/8/2023 110022 SCHWICKERT'S TECTA AMERICA, LLC 71.63 HVAC REPAIR 215748 S510115060 6502 6515 BUILDING REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 71.63 Page 8 of 12 161279 9/8/2023 109418 VALLEY-RICH CO, INC 22,708.66 NEW G.V. UPPER 182ND/PK ROAD 215871 32420 6502 6505 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 22,708.66 161284 9/15/2023 113789 ASSOCIATION OF MINNESOTA COUNTIES  R55CKS2 LOGIS600V CITY OF FARMINGTON 9/18/2023 7:22:46 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page - 4 8/16/2023 - 9/18/2023 Check # Date Amount Supplier / Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 15.61 BUILDING FACILITY GROUP DUES 216036 14155-23 6502 6460 MEMBER DUES & LICENSURE WATER UTILITY EXPENSE 06500 08 15.61 161286 9/15/2023 100112 BADGER METER INC 432.00 AUG'23 BEACON MBL HOSTING SERV 215905 80137484 6502 6505 EQUIPMENT REPAIR/MAINTENANCE WATER UTILITY EXPENSE 06500 08 432.00 161317 9/15/2023 102725 MINNESOTA DEPT OF HEALTH 23.00 PETER CLASS C WATER LICENSE 215911 2023 KERR 6502 6460 MEMBER DUES & LICENSURE WATER UTILITY EXPENSE 06500 08 23.00 161318 9/15/2023 102725 MINNESOTA DEPT OF HEALTH 17,430.39 3RD QTR 2023 SVS CONNECT FEES 215914 1190008 JUL-SEP'23 6502 6560 CONTRACTUAL SERVICES WATER UTILITY EXPENSE 06500 08 17,430.39 20230814 8/18/2023 108980 MINNESOTA ENERGY RESOURCES CORPORATION 23.91 JUL'23 GAS WELL #5 215035 0507120636 JUL'23 6502 6423 NATURAL GAS WATER UTILITY EXPENSE 06500 08 23.91 20230816 8/21/2023 111046 VOYAGER FLEET SYSTEMS INC 372.36 JUL'23 FUEL WATER 214804 8690882372330 6502 6272 FUEL WATER UTILITY EXPENSE 06500 08 WATER 10.01 JUL'23 FUEL BLDG MAINT 214852 8690882372330 BLDG 6502 6272 FUEL WATER UTILITY EXPENSE 06500 08 MAINT 2.03 JUL'23 FUEL JANITORIAL 214853 8690882372330 6502 6272 FUEL WATER UTILITY EXPENSE 06500 08 JANITORIAL 384.40 20230819 8/23/2023 108980 MINNESOTA ENERGY RESOURCES CORPORATION 15.81 JUL'23 GAS 1ST STREET GARAGE 215074 0505547424 JUL'23 6502 6423 NATURAL GAS WATER UTILITY EXPENSE 06500 08 83.44 JULY 23 NAT GAS CMF 215075 0502362190 JUL'23 6502 6423 NATURAL GAS WATER UTILITY EXPENSE 06500 08 99.25 20230822 8/25/2023 118858 FIRST NATIONAL BANK OF OMAHA 22.79 WASH BAY HOSE REEL 215119 2420-0251-7/11 6502 6240 BUILDING SUPPLIES & PARTS WATER UTILITY EXPENSE 06500 08 22.79 20230824 8/28/2023 108980 MINNESOTA ENERGY RESOURCES CORPORATION 22.89 JUL'23 GAS WELL HOUSE 1 OAK ST 215100 0506788875 JUL'23 6502 6423 NATURAL GAS WATER UTILITY EXPENSE 06500 08 22.89 20230825 8/29/2023 114654 INVOICE CLOUD Page 9 of 12 1,012.27 JUL'23 IC PYMT FEES 215685 819-2023_7 6502 6545 PYMT PROCESSING FEES WATER UTILITY EXPENSE 06500 08 1,012.27 20230902 9/1/2023 100394 XCEL ENERGY 2,302.18 JUL'23 ELEC WELL #1 & 3 215171 51-4874005 JUL'23 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 146.03 JUL'23 ELEC CITY GARAGE 215171 51-4874005 JUL'23 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08  R55CKS2 LOGIS600V CITY OF FARMINGTON 9/18/2023 7:22:46 Note: Payment amount may not reflect the actual amount due to data sequencing and/or data selection. Council Check Summary Page - 5 8/16/2023 - 9/18/2023 Check # Date Amount Supplier / Explanation PO# Doc No Inv No BU Obj Sub Subledger Account Description BU Description Co Dept Div 2,448.21 20230904 9/5/2023 100085 DAKOTA ELECTRIC ASSOCIATION 2,642.89 JUL'23 ELEC WELL #5 215094 200002785533 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 JUL'23 151.28 JUL'23 ELEC 195TH WATER TOWER 215095 200002587095 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 JUL'23 4,370.65 JUL'23 ELEC WELL #6 215096 200001550151 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 JUL'23 2,729.25 JUL'23 ELEC WELL #7 215097 200003490737 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 JUL'23 3,467.39 JUL'23 ELEC WELL #8 215099 200004199709 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 JUL'23 18.75 JUL'23 ELEC DAISY KNOLL TOWER 215101 200001318518 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 JUL'23 2,821.21 JUL'23 ELEC WELL #4 215102 200001318526 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 JUL'23 6,068.12 JUL'23 ELEC WELL#9 215169 200010028004 6502 6422 ELECTRIC WATER UTILITY EXPENSE 06500 08 JUL'23 22,269.54 Report Totals 148,939.25 Page 10 of 12  WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Project Information and Updates Meeting: Water Board - Sep 25 2023 INTRODUCTION: Staff will provide updates on the following items: • Water Efficiency Rebate Program (see attached) • Well 5 Retaining Wall (verbal update) • Security Technology at Well 5 and Water Tower (verbal update) • Daisy Knoll Tower Sprint Decommissioning (verbal update) • Minnesota Statewide Drought Plan (verbal update) DISCUSSION: General discussion of information, no action items. ACTION REQUESTED: General discussion of information, no action items. ATTACHMENTS: 2022-2024 Water Efficiency Rebate Grant Tracking Sep 2023 Page 11 of 12  2022-2024 Water Efficiency Rebate Grant Tracking $13,750 MAX $2,750 MAX $11,000 MAX Date Est. Annual Estimated Date Application Application Date Rebate Property Rebate or Water Saved Annual Water Cumulative Application Approved/ Approved/ Credited to Type Water Device Replaced Cost per # of Grant per per Device Total Rebate Municipality Eligible Grant Saved Cumulative Rebate Municipality Cumulative MCES Row# Received Denied Denied UB Account Account Holder Name Property Street Address and Zip Code (Select): (Select): Device: Devices device (Gallons) or UB Credit Contribution Amount (Gallons) Total Contribution Grant Amount 79 8/14/2023 Approved 8/14/2023 William Mahawald 1328 Fairview Ln Residential Dishwasher $679.00 1 $150.00 $150.00 $30.00 80 9/5/2023 Approved 9/5/2023 Jess Fenlon 4990 Upper 183rd St W Residential Irrigation Controller $61.99 1 $31.00 $31.00 $6.20 81 9/13/2023 Approved 9/13/2023 Kelly Markel 18274 Emerald Trl Residential Dishwasher $528.00 1 $150.00 $150.00 $30.00 Page 12 of 12