Water Board

Meeting Location: Farmington City Hall 430 Third Street Farmington, MN 55024 WATER BOARD Monday, January 26, 2026 5:00 PM Page 1. CALL TO ORDER 2. APPROVAL OF MINUTES Approve Minutes 3-6 Review, revise as appropriate, and approve the minutes. Agenda Item: Approve Minutes - Pdf 3. PRESENTATIONS Recognition of Outgoing Water Board Members 7-8 Agenda Item: Recognition of Outgoing Water Board Members - Pdf 4. NEW BUSINESS Water Testing Protocol 9 - 13 No action required. Agenda Item: Water Testing Protocol - Pdf Willow Street MSA Improvements 14 - 17 Recommend the expenditure of Water Funds in the amount of $301,538 for the Willow Street MSA Improvement project. Agenda Item: Willow Street MSA Improvements - Pdf 5. APPROVE BILLS Approve Bills 18 Review, discuss, and approve the bills. Agenda Item: Approve Bills - Pdf 6. OPEN FORUM Project Information and Updates 19 Page 1 of 19  General discussion of information, no action items. Agenda Item: Project Information and Updates - Pdf 7. ADJOURN Page 2 of 19  WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Approve Minutes Meeting: Water Board - Jan 26 2026 INTRODUCTION: Attached are the minutes from the November 24, 2025, Water Board meeting. Water Board Members are allowed to vote on approval of minutes even though they were not in attendance at that particular meeting. DISCUSSION: N/A BUDGET IMPACT: N/A ACTION REQUESTED: Review, revise as appropriate, and approve the minutes. ATTACHMENTS: November 24, 2025 Meeting Minutes Page 3 of 19  MINUTES REGULAR WATER BOARD MEETING Monday, November 24, 2025 5:00 PM City Hall • 430 Third Street • Farmington, MN Members Present: Weierke, Wohlers Members Absent: Cordes Staff Present: John Powell, Public Works Director/City Engineer Others Present: 1. Call to Order The meeting was called to order by Chair Weierke at 5:02 p.m. 2. Approval of Minutes Motion by Wohlers to approve the minutes as presented for the October 27, 2025, meeting. Seconded by Weierke, Motion Carried. 3. Approve Bills a. Director Powell presented the bills for approval and clarified suppliers/amounts as needed. The Xcel Energy electric line item for Well 1 and Well 3 contains only a small amount ($38.32) for Well 1, the remainder is for Well 3. Motion by Wohlers to approve the bills in the amount of $122,168.16, Seconded by Weierke, Motion Carried. 4. Open Forum – Project & Information Updates a. Backflow Prevention Device Inspection: The 2020 MN Plumbing Code requires that all testable backflow devices be tested upon installation and at least annually thereafter by a certified backflow assembly tester. Backflow Solutions, Inc. (BSI) is preparing a revised contract for management of this data and notifications. b. Well 1 and Well 2 Abandonment: At the September 2 meeting, the City Council awarded the contract to Keys Well Drilling for the abandonment of both wells for the estimated cost of $66,700. Keys received approval from the MDH; and has started placing concrete grout in the wells. Page 4 of 19 c. Lead Water Service Inventory: The city has received a grant from the Minnesota Department of Health for $75,000 of consultant assistance to identify water service materials for about 1,773 services. This includes the material on private property and public property. We have narrowed the list down to 298 unknown material locations on the private side, and 1,549 unknown material locations in the right of way. d. Comprehensive Land Use Plan: 2025 System Statements have been issued by the Met Council to guide communities in updating the Comprehensive Plans. The water system planning can be finalized once all land use assumptions and timing have been identified. The land use assumptions should be determined early in 2026. e. Salt Storage Building: The building is complete. The only remaining work is the bituminous wearing course which will be placed in 2026 as part of the city’s annual Mill & Overlay project. f. Connections to City Water System: The city recently had two connections to the water system from existing buildings; 6300 212th Street West (Bethel’s Rock Church) and 21034 Chippendale Avenue (NAPA Auto Building). To eliminate the potential for private/public cross connection, the existing private wells at these properties were sealed as a prerequisite for connecting to the city system. City Code section 8-3-5 states: All properties using a water system in the city, except those properties considered as agricultural, shall connect to the water system of the city within one year after the time that said system is available to the property. Costs to connect to city water can be significant and include the service installation cost from stub to house; rerouting of internal plumbing (if needed); connection permit; Water Access Charge (WAC); water meter; and well sealing. Especially for water users that may have newer wells, these costs can be a hardship; the Water Board is open to discussing some connection timing flexibility for these situations. They would also like an overview of where private wells remain in the city. g. 2026 Street Improvement (2nd Street – Ash Street to Spruce Street) Feasibility Study: The scope of the proposed water system work related to this project include: replacing the existing 4” and 6” main with 8” DIP; replacing the existing older 8” and 10” main with new; and installing a new 8” main between Walnut Street and Spruce Street. Page 5 of 19 h. Willow Street MSA Improvements (5th Street to 8th Street) Feasibility Study: The scope of the proposed water system work related to this project include: replacing the existing 6” main with 8” DIP; and installing a new 8” main between 7th Street and 8th Street. i. December Water Board Meeting: The regular December meeting occurs on December 22; City Hall will close Wednesday and Thursday of that same week. Direction from the Board Members present is to cancel the December meeting. j. Water Quality Testing: To better understand city processes, the Board inquired about the city’s testing protocols for water quality; these will be presented in detail at a future meeting. 5. Adjourn Motion by Wohlers to adjourn at 5:50 p.m. Seconded by Weierke, Motion Carried. Respectfully submitted, John Powell Public Works Director/City Engineer Page 6 of 19  WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Recognition of Outgoing Water Board Members Meeting: Water Board - Jan 26 2026 INTRODUCTION: The city has long recognized members of the advisory committees at the end of their terms. Lacelle Cordes is completing her term as a Water Board Member this month after having served on the Board from 2021 to 2026. This is an opportunity for the Board and staff to recognize her extensive contributions to the city through service on the Water Board. ATTACHMENTS: Cordes Certificate of Appreciation Page 7 of 19 Page 8 of 19  WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Water Testing Protocol Meeting: Water Board - Jan 26 2026 INTRODUCTION: At the November meeting, the Board requested additional information regarding the City's water testing protocols. The Public Works Superintendent has prepared the attached summary for your review. DISCUSSION: For review and discussion. BUDGET IMPACT: Adhering to the required testing protocol involves extensive staff time as well as the use of outside lab resources. These costs are inherent to operating municipal water system. ACTION REQUESTED: No action required. ATTACHMENTS: Water Testing 012226 Page 9 of 19 To: John Powell From: Eric Whitmer Subject: Water Sampling Requirements Date: January 22, 2026 John, As a public water system, we are required to sample the water frequently for numerous contaminants and to monitor our required chemical additions. Some of the sampling is done by the Minnesota Department of Health (MDH) or contractors hired by the MDH, but most of the sampling is completed by City of Farmington Public Works staff. The MDH does provide us with a monitoring schedule of our required sampling at the beginning of year. Below I will break down the samples that Public Works staff collect based on monitoring requirements and what is being tested in the sample. • Bacteria o 25 Required every month based on size of the city. o A total chlorine sample is also collected with every bacteria sample. • Nitrate o 8 collected this year in April and August. • Lead and Copper o 120 Total this year, 60 each half of the year. o Typically, we would only need to do 30 a year. We were required to collect 120 this year because Well #9 was added as a water source to our system after a routine Sanitary Survey. 430 Third Street | Farmington, Minnesota | 651-280-6800 | FarmingtonMN.gov Page 10 of 19  o This was a difficult process as we had to mail multiple rounds of letters searching for volunteers that met the specific criteria that the MDH had for approving a sample site. (Built between 83’ and 85’, or before 1985) • Water Quality Parameters (WQP) o 17 required per quarter. These samples also require a PH sample at the time of collection requiring us to purchase a PH tester. o This is a new responsibility for Public Works this year as the MDH collected these samples previously. • Fluoride o Daily testing. • Consumer Confidence Report o Published and distributed annually by July 1 o We were just notified that starting in 2027 we will need to publish 2 CCR’s, one by July 1 and the other by December 31 containing the same information along with any updates. • Turbidity o None required in 2025 or 2026 • TOC (Total Organic Carbin) o None required in 2025 or 2026 • Alkalinity o None required in 2025 or 2026 • THM/HAA5 (Total Trihalomethanes, Haloacetic acids) o 2 samples in September each year. 430 Third Street | Farmington, Minnesota | 651-280-6800 | FarmingtonMN.gov Page 11 of 19  • Radiochemistry o This varies quarter to quarter. o 7 total required in 2025 and 5 total in 2026 • Beginning in 2026, the MDH is requiring a Chain of Custody Checklist be completed and sent with all Chain of Custody forms. • Iron and Manganese o We collect samples quarterly to monitor levels. o This sampling is not required. • PFAS o Beginning in 2025, the city will sample all wells annually. • Hardness o We collect samples semiannually. o Residents reach out periodically for these results mainly for the purpose of programming water softeners. o This sampling is not required. The MDH also conducts its own sampling at all our well sites. We provide access to the sites and operate the wells as necessary. Well 9 is sampled quarterly as it is new to the system, but assuming that there are no high results in 2025 it will be placed on the reduced monitoring schedule with the other wells which are sampled once every 3 years. Below is the list of contaminants for which the MDH collects samples: • Inorganic Compounds • Synthetic Organic Compounds • Sodium 430 Third Street | Farmington, Minnesota | 651-280-6800 | FarmingtonMN.gov Page 12 of 19  • Sulfate • Volatile Organic Compounds • Diquat/Endothall • Nitrite, this is sampled for once when a well is put in service, but the sampling is waived if the system does not contain any Nitrite in their water. • Occasionally the MDH will collect samples for arsenic and radium if systems have a high level of either contaminant. This sums up the current requirements for sampling and testing for our water system. Thank you, Eric Whitmer Public Works Superintendent 430 Third Street | Farmington, Minnesota | 651-280-6800 | FarmingtonMN.gov Page 13 of 19  WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Willow Street MSA Improvements Meeting: Water Board - Jan 26 2026 INTRODUCTION: Willow Street from 5th Street to 8th Street is a Municipal State Aid (MSA) route and will be reconstructed in 2026. It is recommended that water system upgrades be completed as part of the project. DISCUSSION: A 6-inch CIP watermain was installed on Willow Street in 1964. A portion of the main was replaced at 5th Street as part of a past project, but 6-inch CIP remains between 5th Street and 7th Street. There is also a 12-inch DIP trunk watermain crossing Willow Street at 8th Street installed in 1972. Due to its age, it is recommended to replace the existing 6-inch CIP with an 8-inch main to comply with current city standards. Further, to loop the water system for enhanced water flow and maintainability, it is recommended the new 8-inch main extend east and connect to the existing 12-inch watermain on the west side of TH 3. The total length of new 8-inch main is estimated to be 1,200 feet. BUDGET IMPACT: A feasibility report has been prepared for the Willow Street MSA project. Based on the preliminary estimate, the construction cost to replace the watermain on Willow Street, including service, hydrant, and gate valve work is $232,310. After adding a 10% construction contingency, along with 18% for indirect costs such as engineering, surveying, soil borings, testing etc., the estimated cost is $301,538. This amount will likely be reduced upon completion of final design and competitive bidding. ACTION REQUESTED: Recommend the expenditure of Water Funds in the amount of $301,538 for the Willow Street MSA Improvement project. ATTACHMENTS: Willow Street MSA Improvement Water Board 012226 Page 14 of 19 Page 15 of 19  5TH STREET 421 WILLOW ST 501 WILLOW ST 507 WILLOW ST 509 WILLOW ST 513 WILLOW ST 517 WILLOW ST 519 WILLOW ST 605 WILLOW ST 609 WILLOW ST 21" 14" MATCHLINE SEE EXHIBIT 4 24" 20" 10" S S 8" DIP S 8" 44' F/F C:\ACC\ACCDocs\WSB\030716-000\Project Files\05_Discipline\Roadway\Exhibits\030716-000-CP-SITE-BASE.dwg 1/5/2026 9:45:54 AM ST ST 24" 32" 32" EX 8" DIP 500 WILLOW ST 504 WILLOW ST 510 WILLOW ST 21" LEGEND EXISTING WATERMAIN BITUMINOUS ROAD / DRIVEWAY PROPOSED CURB AND GUTTER EXISTING PROPOSED WATERMAIN CONIFEROUS TREE EXISTING STORM SEWER PIPE CONCRETE DRIVEWAY / SIDEWALK EXISTING SANITARY SEWER EXISTING ST EXISTING STORM STRUCTURE DECIDUOUS TREE PROPOSED SANITARY SEWER BITUMINOUS TRAIL PROPOSED STORM SEWER PIPE S EXISTING SANITARY MANHOLE PROPOSED DRAINAGE STRUCTURE S PROPOSED SANITARY MANHOLE OPTIONAL ROAD CLOSURE Page 16 of 19 WILLOW STREET MSA IMPROVEMENTS N 0 50 100 PROPOSED IMPROVEMENTS H: EXHIBIT 3 WSB PROJECT NO.: 030716-000 FARMINGTON, MINNESOTA SCALE IN FEET DECEMBER, 2025  VENUE ( TH 3 7TH STREET ) CHIPPENDAL EX 6" DIP EA 609 WILLOW ST 613 WILLOW ST 615 WILLOW ST 621 WILLOW ST 701 WILLOW ST 705 WILLOW ST MATCHLINE SEE EXHIBIT 3 EX 12" DIP 8" DIP 8" DIP 27" 15" 44' F/F C:\ACC\ACCDocs\WSB\030716-000\Project Files\05_Discipline\Roadway\Exhibits\030716-000-CP-SITE-BASE.dwg 1/5/2026 9:45:19 AM 24" 24" 10" 14" 12" 10" 12" 14" 14" 8" 14" 28 8TH ST 8TH STREET POTENTIAL DAKOTA COUNTY LUMBER ACCESS OPTIONAL CLOSURE OF 8TH STREET LEGEND EXISTING WATERMAIN BITUMINOUS ROAD / DRIVEWAY PROPOSED CURB AND GUTTER EXISTING PROPOSED WATERMAIN CONIFEROUS TREE EXISTING STORM SEWER PIPE CONCRETE DRIVEWAY / SIDEWALK EXISTING SANITARY SEWER EXISTING ST EXISTING STORM STRUCTURE DECIDUOUS TREE PROPOSED SANITARY SEWER BITUMINOUS TRAIL PROPOSED STORM SEWER PIPE S EXISTING SANITARY MANHOLE PROPOSED DRAINAGE STRUCTURE S PROPOSED SANITARY MANHOLE OPTIONAL ROAD CLOSURE Page 17 of 19 WILLOW STREET MSA IMPROVEMENTS N 0 50 100 PROPOSED IMPROVEMENTS H: EXHIBIT 4 WSB PROJECT NO.: 030716-000 FARMINGTON, MINNESOTA SCALE IN FEET DECEMBER, 2025  WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Approve Bills Meeting: Water Board - Jan 26 2026 INTRODUCTION: The following bills for the November 19, 2025, to January 22, 2026, time period totaling $113,773.51 are presented for your approval. The Water Board receives a detailed list of claims paid that is available to the public upon request. DISCUSSION: Staff will review the expenditures and is available to respond to questions regarding any of the disbursements. BUDGET IMPACT: The total for these bill reports is $113,773.51. ACTION REQUESTED: Review, discuss, and approve the bills. Page 18 of 19  WATER BOARD AGENDA MEMO To: Water Board, City Administrator From: John Powell, Public Works Director Department: Engineering Subject: Project Information and Updates Meeting: Water Board - Jan 26 2026 INTRODUCTION: Staff will provide updates on the following items/projects:  Water Board Goals for 2026  Designation of Board President at the February meeting  2026 Street Improvements (2nd Street)  Well 1 and Well 2 Abandonment  Comprehensive Plan Update  Connections to City Water System  Sawyer Glenn  Dakota Meadows Preserve 2nd Addition DISCUSSION: General discussion of information, no action items. ACTION REQUESTED: General discussion of information, no action items. Page 19 of 19