City Council

CITY OF FARMINGTON CITY COUNCIL WORK SESSION AGENDA April 1, 2014 - 9:00 a.m. DEPARTMENT HEAD REPORTS 1. Proclamation declaring the month of April, 2014 as "Sexual Assault Awareness Month" (Mayor) 2. Presentation on the Joint Intervention Pilot Program (Presbyterian Medical Services Regional Director Mike Renaud and Deputy Police Chief Vince Mitchell) Action Requested of Council: Information only. 3. Presentation on utility service line insurance program (Brian Davis of Service Line Warrantee of America, Inc.)--------------------------------------------------------------------------1 Action Requested of Council: Authorize the Mayor to sign a contract for a utility line protection program through a piggyback award on the Professional Services Agreement with the City of Santa Fe and Service Line Warrantee of America, Inc. ("SLWA"), a third party provider for the National League of Cities, and provide staff direction on the collection of a surcharge. Background/Rationale: The attached unexecuted Santa Fe contract is provided for Council review. If approved, the intent is to piggyback off the Santa Fe agreement, subject to legal review. Background and program explanation will be reviewed in detail in the presentation. The program summary elements are as follows. • The program is exclusively for sewer and water service line insurance. • There is no preexistinq condition clause; a homeowner is fully eligible when they join the program as long as they remain current with their premiums. • The city does not collect or bill premiums; billing is direct though the insurance provider. • Enrollment is open at any time to residential customers only. • The City can elect to receive a monthly $.050 per utility line surcharge or apply the amount to reduce the cost of insurance. • SLWA is the only utility service line partner of the National League of , Cities. • Program costs are approximately $5.75 and 7.25 per month (not including surcharge) for water and sewer respectively.  • Program rates are guaranteed for one year; however, there have been no increases for the past seven years. • There are no minimum membership sign-up thresholds. • Local contractors are used to make any repairs. Customers choose from a vetted list that all contractors are free to join. • Local code and permits are enforced. • There are over 200 participating cities nationwide. • There is no cost for the City of Farmington to participate. • The City provides customer lists and addresses and SLWA uses city letterhead to invite enrollment four times per year. • Customer service is provided 24/7/365 by SLWA • There are coverage limits. • This system provides awareness of service line responsibility. • Homeowner may discontinue service at any time. • City is open to adopt this program in Mayor October of each year. Staff Recommendation: Award the contract to SLWA and authorize the Mayor to sign providing Farmington residents with an optional insurance opportunity for their aging service lines. Instructions Upon Approval: Proceed with making the insurance program available. Budgetary Impact: Council can decide to receive a $0.50 per line surcharge for the utility fund, or contribute the same amount to reduce the insurance cost. At a 30% participation rate, this amounts to approximately $50,000 annually. Some cities use the fund to augment capital improvement projects, or otherwise, for rate stabilization. 4. Resolution No. 2014-1502 approving the second revision to the FY2014 budget and requesting State approval (Andy Mason) --------------------------------------------------2 Action Requested of Council: Adopt Resolution No. 2014-1502. Background/Rationale: The attached resolution, budget adjustment and recap sheet detail the various revenue and expense accounts requiring adjustment. Staff Recommendation: Adopt Resolution No. 2014-1502. 2  Instructions Upon Approval: The FY2014 second budget adjustment will be submitted to State Department of Finance and Administration for review and approval. Budgetary Impact: All necessary revenue and expense budget adjustments are reflected. 5. Bid for purchase of water meters (Eddie Smylie) ----------------------------------------------3 Action Requested of Council: Approve the recommendation to award the bid. Background/Rationale: Bids for purchase of water meters (Public Works) opened on March 19, 2014 with two bidders participating. Staff Recommendation: Award the bid for Category 1 to Baker Utility Supply ($1,148,807.15) and the bid for Category 2 to Mountain States Pipe and Supply Company ($684,006.11) as the lowest responsive bidders meeting specifications. Instructions Upon Approval: Issue Purchase Orders. Budgetary Impact: The recommended total award amount is $1,832,813.26. COUNCIL BUSINESS CLOSED MEETING 6. To discuss request for proposals for a pavement management program, pursuant to Section 10-15-1H(6) NMSA 1978. 3 7. Request for proposals for a pavement management program (Eddie Smylie) ----------4 Action Requested of Council: Approve recommendation to begin negotiations with the top evaluated firm. Background/Rationale: Proposals for a pavement management program (Public Works) were opened on March 12, 2014 with four offerors participating. Staff Recommendation: The evaluation committee recommends that negotiations be commended with Data Transfer Solutions as the top evaluated firm. Instructions Upon Approval: Begin negotiations. AGENDA ITEM SUPPORT MATERIALS ARE AVAILABLE FOR INSPECTION AND/OR PURCHASE AT THE OFFICE OF THE CITY CLERK, 800 MUNICIPAL DRIVE, FARMINGTON, NEW MEXICO. ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City Clerk's Office at 599-1106 or 599-1101 prior to the meeting so that arrangements can be made. 4  CITY OF SANTA FE PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into by and between the City of Santa Fe (the "City") and Service Line Warranties of America, Inc. (SLWA "), The date of this Agreement shall be the date when it is executed by the City and SLWA, whichever occurs last. 1. SCOPE OF SERVICES: SLWA agrees to offering its external sewer and external water line warranties (the "Warranties") at a 10% discount from its standard rates to the Residents (as defined below), with the City's cooperation regarding the marketing of SLWA's services to City's residents and homeowners (the "Residents") as described below: A. For the term of this Agreement, the City grants a non-exclusive license to SLWA to use City's name and logos on marketing materials to be sent to the Residents from time to time, and to be used in advertising, all at SLWA's sole cost and expense and subject to City's prior review and approval of all marketing materials and use of the City's logos. The City logo shall not be used on any bills sent from SLWA to Residents. B. SLWA will be responsible for executing the warranty program. They will be solely responsible for marketing the program to Residents and will field any inquiries regarding the warranty program or the claims process. SLWA will be responsible for selecting qualified local contractors to perform warranty calls, restoration activities and ensuring repairs are completed. C. In addition, SLWA shall: - 1.0 ­  CITY OF SANTA FE PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT is made and entered into by and between the City of Santa Fe (the "City") and Service Line Warranties of America, Inc. ("SLWA "). The date of this Agreement shall be the date when it is executed by the City and SLWA, whichever occurs last. 1. SCOPE OF SERVICES: SLWA agrees to offering its external sewer and external water line warranties (the "Warranties") at a 10% discount from its standard rates to the Residents (as defined below), with the City's cooperation regarding the marketing of SLWA's services to City's residents and homeowners (the "Residents") as described below: A. For the term of this Agreement, the City grants a non-exclusive license to SLWA to use City's name and logos on marketing materials to be sent to the Residents from time to time, and to be used in advertising, all at SLWA's sole cost and expense and subject to City's prior review and approval of all marketing materials and use of the City's logos. The City logo shall not be used on any bills sent from SLWA to Residents. B. SLWA will be responsible for executing the warranty program. They will be solely responsible for marketing the program to Residents and will field any inquiries regarding the warranty program or the claims process. SLWA will be responsible for selecting qualified local contractors to perform warranty calls, restoration activities and ensuring repairs are completed. C. In addition, SLWA shall: - 1.1 ­  i) Provide customer service on a continual basis: 24 hours a day, seven (7) days a week; ii) Provide a means for customers to submit comments or complaints regarding the local contractors; iii) Will enter into agreements with Residents, in the form attached as Exhibit A, and monthly invoice Residents who sign the agreement. Residents shall pay SLWA directly without the City being responsible for billing, collection or any other obligations under these agreements. If Exhibit A changes at any time, this Agreement shall be amended to attach a new Exhibit A; iv) Compensate the City for the use of the City's logo by marketing the program to Residents and by providing discounted warranty rates to the Residents; v) Provide a response time window for the qualified local contractor to respond to customer; vi) Not exceed a claim denial rate of 5% per year of all claims 'filed by Residents that enter into agreements with SLWA; vii) Ensure that the basic restoration activities such as backfilling, raking and mulching, restore the Residents' landscaping to original state as close as possible using native plants, native or low water use grasses; and viii) Ensure that all local contractors that are qualified to perform warranty calls or restoration work are included on its list of available contractors by sending a letter to all local plumbing and landscaping contractors requesting that they apply to be on the list of available contractors. 2. STANDARD OF PERFORMANCE: LICENSES A. SLWA represents that it possesses the experience and knowledqe necessary to perform the services described under this Agreement. B. SLWA agrees to obtain and maintain throughout the term of this Agreement, all applicable professional and business licenses required by law, for itself, its employees, agents, representatives and subcontractors. 3. COMPENSATION A. SLWA shall only receive compensation from Residents that enter into agreements with SLWA agrees to offering its external sewer and external water line warranties (the "Warranties") at a 10% discount from its standard rates to the Residents - 1.2 ­ (as defined below), with the City's cooperation regarding the marketing of SLWA's services to Residents. B. SLWA shall be responsible for payment of gross receipts taxes levied by the State of New Mexico on the sums paid under this Agreement, if applicable. 4. APPROPRIATIONS The terms of this Agreement are contingent upon sufficient appropriations and authorization being made by the City for the performance of this Agreement. If sufficient appropriations and authorization are not made by the City, this Agreement shall terminate upon written notice being given by the City to SLWA. The City's decision as to whether sufficient appropriations are available shall be accepted by SLWA and shall be final. 5. TERM AND EFFECTIVE DATE The term of this agreement will be for three (3) years from the date of the execution of the acknowledgement below and this agreement and may be renewed for an additional one (1) year term upon written notice by the City to SLWA at least 30 days prior that it intends to renew this Agreement. SLWA will be permitted to complete any marketing initiative initiated prior to the effective date of any termination of this marketing agreement after which time, neither party will have any further obligations to the other and the non-exclusive license described in this Agreement shall terminate on the termination date of this Agreement. 6. TERMINATION This Agreement may be terminated by the City upon 30 days written - 1.3 ­ notice to the SLW A. SLWA shall render a final report of the services performed up to the date of termination. 7. STATUS OF SLWA: RESPONSIBILITY FOR PAYMENT OF EMPLOYEES AND SUBCONTRACTORS A. SLWA and its agents and employees are independent SLWAs and are not employees of the City. SLWA, and its agents and employees, shall not accrue leave, retirement, insurance, bonding, use of City vehicles, or any other benefits afforded to employees of the City as a result of this Agreement. 8. CONFLICT OF INTEREST SLWA warrants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this Agreement. SLWA further agrees that in the performance of this Agreement no persons having any such interests shall be employed. 9. ASSIGNMENT; SUBCONTRACTING SLWA shall not assign or transfer any rights, privileges, obligations or other interest under this Agreement, including any claims for money due, without the prior written consent of the City. SLWA shall not subcontract any portion of the services to be performed under this Agreement without the prior written approval of the City. 10. RELEASE SLWA, upon termination of this Agreement, will release the City, its officers and employees, from all liabilities, claims and obligations whatsoever arising from or under this Agreement. SLWA agrees not to purport to bind the City to any obligation not -1.4 ­ assumed herein by the City unless the SLWA has express written authority to do so, and then only within the strict limits of that authority. 11. INSURANCE A. SLWA, at its own cost and expense, shall carry and maintain in full force and effect dUring the term of this Agreement, comprehensive general liability insurance covering bodily injury and property damage liability, in a form and with an insurance company acceptable to the City, with limits of coverage in the maximum amount which the City could be held liable under the New Mexico Tort Claims Act for each person injured and for each accident resulting in damage to property. Such insurance shall provide that the City is named as an additional insured and that the City is notified no less than 30 days in advance of cancellation for any reason. SLWA shall furnish the City with a copy of a Certificate of Insurance as a condition prior to performing services under this Agreement. B. If applicable, SLWA shall also obtain and maintain Workers' Compensation insurance, required by law, to provide coverage for SLWA's employees throughout the term of this Agreement. C. SLWA shall maintain professional liability insurance throughout the term of this Agreement providing a minimum coverage in the amount required under the New Mexico Tort Claims Act. The SLWA shall furnish the City with proof of insurance of SLWA's compliance with the provisions of this section as a condition prior to performing services under this Agreement. 12. INDEMNIFICA-nON SLWA shall indemnify, hold harmless and defend the City from all losses, - 1.5 ­ damages, claims or judgments, including payments of all attorneys' fees and costs on account of any suit, judgment, execution, claim, action or demand whatsoever arising from SLWA's performance under this Agreement as well as the performance of SLWA's employees, agents, representatives and subcontractors. 13. NEW MEXICO TORT CLAIMS ACT Any liability incurred by the City of Santa Fe in connection with this Agreement is subject to the immunities and limitations of the New Mexico Tort Claims Act, Section 41-4-1, et. seq. NMSA 1978, as amended. The Ctty and its "public employees" as defined in the New Mexico Tort Claims Act, do not waive sovereign immuntty, do not waive any defense and do not waive any limitation of liability pursuant to law. No provision in this Agreement modifies or waives any provision of the New Mexico Tort Claims Act. 14. THIRD PARTY BENEFICIARIES By entering into this Agreement, the parties do not intend to create any right, title or interest in or for the benefit of any person other than the City and SLW A. No person shall claim any right, title or interest under this Agreement or seek to enforce this Agreement as a third party beneficiary of this Agreement. 15. RECORDS AND AUDIT The Contractor shall maintain, throughout the term of this Agreement and for a period of three years thereafter, detailed records that indicate the date, time and nature of services rendered. These records shall be subject to inspection by the City, the Department of Finance and Administration, and the State Auditor. The City shall have the right to audit the billing both before and after payment. Payment under this Agreement shall not foreclose the right of the City to recover excessive or illegal payments. - 1.6 ­  16. APPLICABLE LAW; CHOICE OF LAW; VENUE SLWA shall abide by all applicable federal and state laws and regulations, and all ordinances, rules and regulations of the City of Santa Fe. In any action, suit or legal dispute arising from this Agreement, SLWA agrees that the laws of the State of New Mexico shall govern. The parties agree that any action or suit arising from this Agreement shall be commenced in a federal or state court of competent jurisdiction in New Mexico. Any action or suit commenced in the courts of the State of New Mexico shall be brought in the First Judicial District Court. 17. AMENDMENT This Agreement shall not be altered, changed or modified except by an amendment in writing executed by the parties hereto. 18. SCOPE OF AGREEMENT This Agreement incorporates all the agreements, covenants, and understandings between the parties hereto concerning the services to be performed hereunder, and all such agreements, covenants and understandings have been merged into this Agreement. This Agreement expresses the entire Agreement and understanding between the parties with respect to said services. No prior agreement or understanding, verbal or otherwise, of the parties or their agents shall be valid or enforceable unless embodied in this Agreement. 19. NON-DISCRIMINATION During the term of this Agreement, SLWA shall not discriminate against any employee or applicant for an employment position to be used in the performance of services by SLWA hereunder, on the basis of ethnicity, race, age, - 1.7 ­ religion, creed, color, national origin, ancestry, sex, gender, sexual orientation, physical or mental disability, medical condition, or citizenship status. 20. SEVERABILITY In case anyone or more of the provisions contained in this Agreement or any application thereof shall be invalid, illegal or unenforceable in any respect, the validity, legality, and enforceability of the remaining provisions contained herein and any other application thereof shall not in any way be affected or impaired thereby. 21. NOTICES Any notices required to be given under this Agreement shall be in writing and served by personal delivery or by mail, postage prepaid, to the parties at the following addresses: City of Santa Fe Service Line Warranties of America Water Division Brad Carmichael P.O Box 909 VP, Business Development Santa Fe, NM 87504 11 Grandview Circle Suite 100 Canonsburg, PA 15317 (214) 476-3430 IN WITNESS WHEREOF, the parties have executed this Agreement on the date set forth below. - 1.8 ­ CITY OF SANTA FE: SLWA: Service Line Warranties of America, Inc. h=JL~ MAYOR PHILIP E. RILEY, JR. PRESIDENT & CEO DATE: ;3 -(p -l ~ DATE:, _ BRAD H. CARMICHAEL VICE PRESIDENT DATE: _ CRS # _ City of Santa Fe Business Registration # _ ATIEST: YOLANDA Y. VIGIL, CITY CLERK CCfhTC, O/f1b}ll/ APPROVED AS TO FORM: ANCE JIr;" DEPARf~JNt - 1.9 ­  RESOLUTION NO. 2014-1502 A RESOLUTION APPROVING THE SECOND REVISION TO THE FY14 BUDGET AND REQUESTING STATE APPROVAL WHEREAS, the City Council of the City of Farmington hereby finds that it is necessary and proper to make this second revision to the City's FY14 budget due to various revenue and expense budget adjustments; and WHEREAS, revenue will be increased by $6,205,611 for a grand total of $211,267,446 and expenditures will increased by $6,172,507 for a total expenditure budget of $247,029,423; and WHEREAS, the City has sufficient financial resources to fund this revision; and WHEREAS, it is necessary to submit these bUdget adjustments to the New Mexico Department of Finance and Administration for review and approval. NOW THEREFORE, BE IT RESOLVED by the Governing Body of the City of Farmington: That the attached second revision to the City of Farmington's FY14 Budget is hereby approved; and That a copy of this Resolution and the approved budget revision shall be forwarded to the Department of Finance and Administration for state review and approval. PASSED, SIGNED, APPROVED AND ADOPTED this 1 s t day of April, 2014. Tommy Roberts, Mayor SEAL ATTEST: Dianne Smylie, City Clerk - 2.0 ­  3/27/2014 FY14 BUDGET ADJUSTMENT #2 PROGRAM/PROJECT DEPT.fDIVISION ACCOUNT # REVENUE EXPENDITURES 1. 101 Move Safe Routes To School Grant to 222 fund GENERAL FUND 101-0000-334.10-14 (6,000) 101 Move Safe Routes To School Grant to 222 fund GENERAL FUND 101-5240-431.30-83 (6,000) 222 Move Safe Routes To School Grant to 222 fund GENERAL GOVERNMENT GRANT FUND 222-0000-334.10-14 25,403 222 Move Safe Routes To School Grant to 222 fund GENERAL GOVERNMENT GRANT FUND 222-5240-431.XX-XX 25,403 19,403 19,403 Move Safe Routes to School Grant from the General fund to the General Government Grant fund to provide better accountability and transparency. Adjust to actual grant award. 2. 101 MPO NMDOT Grants received GENERAL FUND 101-5011-431.80-20 (18,858) 222 MPO NMDOT Grants received GENERAL GOVERNMENT GRANT FUND 222-0000-3xx.xx-xx 201,027 222 MPO NMDOT Grants received GENERAL GOVERNMENT GRANT FUND 222-5011-431.xx-xx 201,884 101 Police Department Traffic Grants GENERAL FUND 101-0000-33x.xx-xx 141,322 101 Police Department Traffic Grants GENERAL FUND 101-40xx-421.xx-xx 141,322 101 Red Apple Transit-Adjust budget to audited cash balance GENERAL FUND 101-3255-411.80-23 88,000 221 Red Apple Transit-Adjust budget to audited cash balance RED APPLE TRANSIT GRANT 221-0000-391.70-00 88,000 250 AFG Grants STATE FIRE FUND 250-0000-33x.xx-xx 151,182 250 AFG Grants STATE FIRE FUND 250-4510.xxx.xx-xx 150,735 581,531 563,083 Adjust grant revenue and expenditures to amount awarded. 3. FY14 Cash Reserve Transfer 408 FY14 Cash Reserve Transfer GENERAL GOVT FUND 408-0000-391.70-00 1,506,964 101 FY14 Cash Reserve Transfer GENERAL FUND 101-1510-411.80-26 1,506,964 1,506,964 1,506,964 Transfer funds per the Cash Reserve Policy based on FY13 6/30/13 audited cash balance. 4. 701 Health Insurance Premiums HEALTH INSURANCE FUND 701-0000-345.10-00 208,516 701 Stop Loss Payments HEALTH INSURANCE FUND 701-0000-345.13-00 1,011,361 701 Health Insurance Expense HEALTH INSURANCE FUND 701-6515-411.xx-xx 1,219,877 1,219,877 1,219,877 Adjust budget for additional revenue received in the Health Insurance fund. 5. 610 Transfer from the 202 fund GOLF FUND 610-0000-391.65-00 282,492 202 Transfer to 610 fund GRT-PARKS 202-3510-456.80-40 282,492 101 Transfer 610 Cash Balance as of 6/30/13 GENERAL FUND 101-0000-391.xx-xx 308,672 610 Transfer 610 Cash Balance as of 6/30/13 GOLF FUND 610-3522-455.80-60 308,672 101 Transfer PHGC Revenue to 101 General Fund GENERAL FUND 101-0000-xxx.XX-XX 1,195,928 610 Transfer PHGC Revenue to 101 General Fund GOLF FUND 610-0000-xxx.xx-xx (1,195,928) 101 Transfer PHGC Expense to 101 General Fund GENERAL FUND 101-xxxx-xxx.xx-xx 1,339,734 610 Transfer PHGC Expense to 101 General Fund GOLF FUND 610-3522-455.xx-xx (1,339,734) 591,164 591,164 Transfer to payoff interfund loan; Transfer Pinon Hills Golf Course to the general fund effective 7/1/13. 6. 223 Transfer Beginning Cash Balance CDBG GRANT FUND 223-0000-391.xx-xx 116,314 401 Transfer Beginning Cash Balance PUBLIC WORKS CAPITAL PROJECTS 401-5245.463.80-xx 116,314 116,314 116,314 The Community Development Block Grant was transferred to a new fund to enhance transparency and accountability. The cash balance as of 6/30/13 must be transferred to the new fund. 7. 602 NMFA Water Meter Loan/Grant Revenue WATER ENTERPRISE 602-0000-360.01-00 2,170,359 602 NMFA Water Meter Loan/Grant Expense WATER ENTERPRISE 602-5505-651.70-60 2,170,359 2,170,359 2,170,359 The purchase and installation ofthe water meter replacement project will begin in FY14. The project is to be funded by a loan/grant from NMFA. This budget adjustment sets up the bUdget for anticipated FY14 loan/grant proceeds and related expenditures. 8. 402 Contingency Adjustment GRT 2012 BOND PROJECTS 402-1510-411.70-60 (14,656) (14,656) Adjust contingency budget for audited cash balances. Grand Total 6,205,611 6,172,507 - 2.1 ­  Department of Finance and Administration Countyl Municipality: Local Government Division EntityCode 16121 ----'.=....:c=-­ CITY OF FARMINGTON Budget Recapitulation 2014 Fiscal Year_--==:....:.._ _ (CENTS ROUNDED TO NEAREST DOLLAR) (A) (B) (e) (D) FOR LOCAL GOVERNMENT USE: TOTAL PROPERTY TAX ESTIMATED OPERATING PRODUCTION CATEGORY VALUATIONS TAX RATE [CXDj ESIDENTIAL 632,692,470 0.001419 897,791 NON-RESIDENTIAL 382,495,659 0.002128 813,951 OIL & GAS PRODUCTION 5,818,619 0.002225 12,946 OIL & GAS EQUIPMENT 1,228,754 0.002225 2,734 COPPER - Collection Rate 97.00% TOTAL PRODUCTION 1,675,599 FY14 BUDGET REVISION # 2 (E) (F) (G) (H) (I) (J) (K) (L) (M) LOCAL ADJUSTED AUDITED BEGINNING ESTIMATED RESERVES ENDING FUND CASH BAlANCE BUDGETED BUDGETED BUDGETED ENDING FUND UNAVAILABLE CASH FUND TITLE NUMBER @JULY1 REVENUES TRANSFERS EXPENDITURES CASH BAlANCE FOR BUDGETING RESERVES General Fund 101 14,546,820 Ml.509679 6,r7~ ,442 66,042,611 11,791,330 4,670,218 7,121,111 GRT-Streets 201 7,780,235 8,340,942 304,638 13,472,832 2,343,707 2,343,707 GRT-Parks 202 1,021,094 2,437,481 (282,492 2,936,866 239,217 239,217 Parks Development Fees 211 352,594 17,000 48,000 321,594 321,594 Library Gifts and Grants 213 321,147 146,700 127,500 340,347 340,347 Parks/Rec Gifts and Grants 214 937,141 684,200 968,197 653,144 653,144 Museum Gifts and Grants 217 182,147 140,000 145,000 177,147 177,147 Red Apple Transit 221 - 693,200 533461 1226,681 - 0 General Govn't Grants 222 - 80412fl 49362 853.488 - 0 CDBG Grants 223 - 1,006,513 116,314 1,006,513 116,314 116,314 Lodaers Tax 230 210,790 1,318,105 25,000 1,308,313 245,582 245,582 State Police Protection 240 83,711 98,900 182,611 - - Realon II Narcotics 246 - 462,000 30,000 489,306 2,694 2,694 COPS Grant 248 - 253,500 68,588 184,912 184,912 Law Enforcement Block Grant 249 32631 45,129 77,760 - - State Fire 250 108,981 1011499 (162,806 957674 - 0 PenallY Assessment 251 11,321 155,000 155,000 11,321 11,321 Public Works Capital Grants 401 1,384,196 2,310,928 116314 2,729,571 849,239 849,239 GRT 2012 Bond Proiects 402 5,538,052 3,059,000 8,597052 - - General Govn't Fund 408 408 5,612,389 15,000 .11148,786 2,994,659 1,483,944 1,483,944 Airport Grants 409 144,207 1,419,688 29,253 1,480,000 113,148 113,148 MRA 411 - 3,000 500,000 500,000 3,000 3,000 Sales Tax Bond Retirement 501 192,429 3,600 1,632,294 1.632,294 196,029 196,029 Electric Enterprise 601 63714,463 101,370,867 6,429,504 103,332,441 55,323,385 14,591,299 40,732,086 Water Enterorise 602 8,890,728 16525~1 (779,720 19559860 5,076,239 5,076,239 Wastewater Enterprise 603 7,577,556 7,973,210 (341,220 12,418,954 2,790,592 2,790,592 Sanitation Enterorise 604 2,204,449 5,741,000 101,486 5,541,724 2,302,239 2,302,239 Golf Enterprise 610 26,180 - 26180 - - - Health Insurance 701 685,343 6.722088 - 6175928 1,231,503 1,231,503 Page Total 121,558,604 211,267,446 - 247,029,423 85,796,627 19,261,517 66,535,109 Grand Total Check [ J if form a revision. Rev. No. _ Revision Date _ Page _ 1 of 1 __ _';"";:;'-'­ - 2.2 ­  CITY OF FARMINGTON INTER-OFFICE MEMORANDUM TO: Mayor Roberts and City Council FROM: Edward Smylie, CPPO ~ 1 Purchasing Officer P DATE: March 25, 2014 SUBJECT: Water Meters, Bid #14-102891 USING DEPARTMENT: Public Works ---------------------------------------- A bid opening was held on March 19, 2014 for Water Meters. Two (2) bidders responded. The Central Purchasing Department concurs with the recommendation from the Public Works Department to award the bid to the following bidders, as responsible bidders submitting the lowest responsive bids meeting specifications for the categories listed below. In-State preference and Resident Veterans preference do not apply due to federal funding. .CATEGORY AWARDED BIDDERS TOTAL AWARDED AMOUNT 1 Baker Utility Supply $1,148,807.15 2 Mountain States Pipe & Supply, Co. $ 684,006.11 Edward Smylie (Presenter) Work Session Council Meeting 411/14 xc: H. Andrew Mason, Administrative Services Director David Sypher, Public Works Director Jeff Smaka, WaterlWastewater Administrator File -14-102891rp - 3.0 ­  CITY OF FARMINGTON - ABSTRACT .WATER METERS .. COF PROJECT #12-11 NMFA PROJECT #DW2759 BID #14-102891 OPENING DATE: March 19. 2014. 2:00 - -- -­ Public Works Baker Utility Supply Mountain States Pipe & Supply, Co. ENGINEER'S ESTIMATE $2,000,000 2351 Aztec Rd NE 111 W. Las Vegas Street CATEGORY BID Albuquerque, NM 87107 Colorado Springs, CO 80903 Glen Lohman Paul T. Carroll 505-884-0990 800-777-7173 DESCRIPTION TOTAL TOTAL TOTAL BID CATEGORY 1: $ 1,148,807.15 $ 1,242,327.95 TOTAL BID CATEGORY 2: '* $ 684,006.11 TOTAL BID CATEGORIES 1 AND 2: $ 1,148,807.15 $ 1,926,334.06 .w..a. ) II. BID SIGNED: Yes Yes DELIVERY: 30 Calendar Days 30 Calendar Davs PAYMENT TERMS: Net 30 Net 30 XP-211: Yes Yes XP-215: Yes Yes NON-DEBARMENT CERTIFICATION: Yes Yes *only bid item 4 *Price extension error items 1,2, 3, 4,6, 7 and 8 which changed bid total but not bid outcome as read at opening.  CITY OF FARMINGTON INTER-OFFICE MEMORANDUM TO: Mayor Roberts and City Council FROM: Edward Smylie, CPPO~ Purchasing Officer DATE: March 26, 2014 SUBJECT: Pavement Management Program, RFP #14-102742 USING DEPARTMENT: Public Works ---------------------------------------- A proposal opening was held on March 12,2014 for a Pavement Management Program. Four (4) offers were submitted. The Central Purchasing Department concurs with the recommendation from the evaluation committee to begin negotiations with Data Transfer Solutions, the top evaluated firm. No .Offerors qualified for the 5% in-state preference or Veterans. The final rankings are listed . below: Data Transfer Solutions Orlando, Florida Enterprise Information Solutions, Inc. Columbia, Maryland Capitol Asset & Pavement Services Salem, Oregon IMS Infrastructure Management Services, LLC Tempe, Arizona Edward Smylie (Presenter) Work Session Council Meeting 4/1/14 Close/Reopen xc: H. Andrew Mason, Administrative Services Director David Sypher, Public Works Director File -14-102742rp Evaluation Committee: David Syper, Public Works Nica Westerling, Public Works Chico Quintana, Public Works Britt Chesnut, Electric Utility Bobby Kimball, Information Technology - 4.0 ­