City Council

CITY OF FARMINGTON CITY COUNCIL WORK SESSION AGENDA May 21, 2019 - 9:00 a.m. DEPARTMENT HEAD REPORTS 1. Presentation from Waste Management (Dan Darnell) 2. Farmington Comprehensive Plan 2040 (Kristi Benson) ---------------------------------------1 Action Requested of Council: Information only. Background/Rationale: A request for qualifications (RFQ) was issued on February 24 , 2019 and opened on March 21, 2019 with six offerers participating. The evaluation committee concurred to short-list three of the offerers and invite them to submit a proposal (RFP). A proposal opening was held on May 1, 2019 with all three short-listed offerers responding. On May 13, 2019, Halff Associates, Inc. submitted a withdrawal letter formally removing themselves from further consideration. Offerers will present in the order listed below. (a) Sites Southwest; and (b) Logan Simpson Design, Inc. Direction to staff and award is scheduled for the May 28, 2019 regular City Council meeting. 3. Consideration of proposed hours of operation, pricing and pass structure for the Aquatics Division (Sharia Reeves and Mike Duke)---------------------------------------------2 Action Requested of Council: Approve the proposed hours of operation, pricing and pass structure. Background/Rationale: The Aquatics Division serves a diverse population in the Four Corners region and staff works diligently to provide safe, clean, fun and affordable facilities and programs for everyone to enjoy. Aquatic facility prices have remained relatively constant for the past several decades while labor and operational expenses have continued to increase. Staff wishes to establish operational hours and admission fees for Sisti Bay at Brookside Park water park and to update pricing and pass structure to streamline the entire Aquatics Division to gain better consistency with admission fees and giving customers the freedom to use passes at all aquatic facilities.  Staff Recommendation: Approve the proposed hours of operation, pricing and pass structure. Instructions Upon Approval: The new fees would be effective July 1, 2019. 4. Bid for annual street maintenance (Rosalyn Potter) -------------------------------------------3 Action Requested of Council: Approve recommendation for award. Background/Rationale: Bids opened May 14, 2019 for annual street maintenance (Public Works) with two bidders participating. Staff Recommendation: Award the bid to Oldcastle SW Group, Inc. as the lowest and best bidder meeting specifications after application of five percent in-state preference ($2,616,370). Instructions upon Approval: Award the contract. 5. Bid for base course and asphalt (Rosalyn Potter) ---------------------------------------------4 Action Requested of Council : Approve recommendation for award. Background/Rationale: Bids opened May 14, 2019 for base course and asphalt (Public Works) with two bidders participating. Staff Recommendation: Award the bid to Oldcastle SW Group, Inc. ($1,680,200) and C&E Concrete, Inc. ($1,728,000) as the lowest and best bidders meeting specifications after application of five percent in-state preference. Instructions upon Approval: Award the contract. 6. Bid for materials for the Hare to Dwight Arthur Substations upgrade (Kristi Benson)--5 Action Requested of Council: Approve recommendation for award. 2  Background/Rationale: Bids opened May 14, 2019 for materials for the Hare to Dwight Arthur Substations upgrade (Electric) with three bidders participating. Staff Recommendation: Award the bid to Border States Electric as the lowest and best bidder meeting specifications after application of five percent in-state preference ($398,979.25). Instructions upon Approval: Award the contract. 7. Consideration of Resolution No. 2019-1713 adopting an official preliminary budget for the City of Farmington, New Mexico for Fiscal Year 2020 and requesting state a pp rova I (Rob Ma yes) -------------------------------------------------------------------------------- 6 Action Requested of Council: Adopt Resolution No. 2019-1713. Background/Rationale: The attached resolution and DFA (Department of Finance and Administration) recap sheet summarize the City of Farmington's preliminary budget for Fiscal Year 2019-2020. Staff Recommendation: Adopt Resolution No. 2019-1713. Instructions Upon Approval: The FY2020 preliminary budget will be submitted to DFA for review and approval. COUNCIL BUSINESS CLOSED MEETING 8. To discuss request for proposals for the 115kV upgrade for the Hare to Dwight Arthur Substations, pursuant to Section 10-15-1 H(6) NMSA 1978. 3  DEPARTMENT HEAD REPORTS 9. Request for proposals for the 115kV upgrade for the Hare to Dwight Arthur Substations (Rosalyn Potter) ----------------------------------------------------------------------- 7 Action Requested of Council: Approve recommendation to commence negotiations . Background/Rationale: Proposals for the 115kV upgrade for the Hare to Dwight Arthur Substations (Electric) were opened on May 7, 2019 with four offerers participating . Staff Recommendation : The evaluation committee recommends that negotiations be commenced with North Houston Pole Line as the top evaluated firm . Instructions Upon Approva l: Commence negotiations. CLOSED MEETING 10. To receive advice from the City's legal counsel regarding a matter of pending litigation (Michael Eisenfeld , James Neidhart, Jeffrey Neidhart, Steven Blair, Neil Tribbett, Jerry Knutson , Victoria Slikkerveer, Crystal William , The Coliseum, Inc. , David Fosdeck, Stephen Ellison , Erin Hourihan and Vote Solar vs. City of Farmington and Farmington Electric Utility (enforcement of the Public Utilities Regulation Policies of 1978)), pursuant to Section 10-15-1 H(7) NMSA 1978, and to discuss the disposition of real property (San Juan Generating Station) , pursuant to Section 10-15-1 H(8) NMSA 1978. AGENDA ITEM SUPPORT MATERIALS ARE AVAILABLE FOR INSPECTION AND/OR PURCHASE AT THE OFFICE OF THE CITY CLERK, 800 MUNICIPAL DRIVE, FARMINGTON, NEW MEXICO. ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City Clerk's Office at 599-1106 or 599-1101 prior to the meeting so that arrangements can be made. 4  CITY OF FARMINGTON INTER-OFFICE MEMORANDUM TO: FROM: Kristi Benson, CPPO, CP Chief Procurement Officer DATE: May 16, 2019 SUBJECT: RFQ/RFP: Farmington Comprehensive Plan 2040 #19-131050, Presentations USING DEPARTMENT: Administration ---------------------------------------- A Request for Qualifications (RFQ) was issued on February 24, 2019 and opened on March 21, 2019. Six (6) offers were submitted. The evaluation committee concurred to short-list three (3) of the Offerers and invite them to submit a proposal (RFP). A proposal opening was held on May 1, 2019, with all the three (3) short-listed finns responding. On May 13, 2019, Halff Associates, Inc. submitted a withdrawal letter fonnally removing themselves from further consideration. The Central Purchasing Department concurs with the recommendation from the evaluation committee to submit two (2) offers to City Council for presentations. Offerers will present as listed below: Sites Southwest - Albuquerque, NM Logan Simpson Design, Inc. - Fort Collins, CO Direction to staff and award will be scheduled for the May 28, 2019 Council meeting. Kristi Benson, CPPO, CPPB (Presenter) Council Work Session 5/21 /19 Copy to: Teresa Emrich, Acting Administrative Services Director File - 19-131050 Evaluation Committee: Julie Baird, Administration David Sypher, Public Works Mary Holton, Community Development John McNeill, MRA Board - 1.0 -  _,. ' u AQUATICS DIVISION PRICING PROPOSAL STARTING FY 2020 / v BISTI BAY WATERPARK • HOURS OF OPERATION AND ADMISSION • TWO OPTIONS OF ADMISSION PRICING • BUDGET FORECAST • RENTALS - 2.0 - 1 J OPTION 1 Weekday Hours Type of Program Admission 1O:OOam - 1 1:30am Lap Swimming $2.50 per person 1 1:30pm - 6:00pm Public Swimming $6.00 per person; Under 3 free 6:30pm - 8:30pm Private Rental Rental fee Weekend Hours Type of Programming Admission 8:00am - 1O:OOam Lap Swimming $2.50 per person 1O:OOam - 6:00pm Public Swimming $6.00 per person; Under 3 free 6:30pm - 8:30pm Private Rental Rental fee Benefits Long sessions allow for patrons to cycle through the facility. Pricing is easy to implement and represents the accessibility of the facility to all ages. • Challenges New and unfamiliar pricing may lead to uneasiness at first. -..I J OPTION 2 Weekday Hours Type of Program Admission 1O:OOam - 1 1:30am Lap Swimming $2.50 per person --../ 1 1:30pm - 6:00pm Public Swimming $7.00, 1Oyrs + $5.00, 3- 1Oyrs Free, Under 3yrs 6:30pm - 8:30pm Private Rental Rental fee Weekend Hours Type of Programming Admission 8:00am - 1O:OOam Lap Swimming $2.50 per person 1O:OOam - 6:00pm Public Swimming $7.00, 1Oyrs + $5.00, 3- 1Oyrs Free, Under 3yrs 6:30pm - 8:30pm Private Rental Rental fee Benefits Long sessions allow for patrons to cycle through the facility. Pricing is more familiar with the public. • Challenges • The Pricing does not reflect the accessibility of the facility. - 2.1 - 2 J COMPARISON OF ADMISSION OPTIONS Option 1 Option 2 Laps $2.50 per person $2.50 per person Public Swim $6.00 per person $7.00 1Oyrs + Free Under 3 $5.00 3 - 9yrs Free Under 3 • Option 2 is based on the idea of an adult attending with a child. $7.00 (adult) + $5.00 (child) = $12.00. • The ages where chosen for 2 reasons. • The pool depth does not exceed 4ft. Based on rescue documentation at the Aquatic Center, 4 - 9 yrs old patrons are saved most likely in water 4 ft deep and less. • Option 1 is the same cost as Option 2's reasoning with the benefit of streamlining the transaction process. V • The concerns of safety can be regulated using rules and PFDs J AREA POOL ADMISSION Lap Swimming Public Swimming Durango (Admission to Rec Center) $6.50 4 - 17 yrs $5.00 1 8 + yrs $6.50 Cortez (Admission to Rec Center) $5.50 4 and under free 5 - 1 8 yrs $4.50 1 9 + yrs $5.50 60 + yrs $4.50 Bloomfield $5.00 Under 3 yrs free 3 - 1 2 yrs $3.50 1 3 - 1 8 yrs $4.50 1 9 + yrs $5.00 - 2.2 - 3  ~ "-.../ J ..., .._./ REVENUE FORECAST ...._; - Option 1 Option 2 2 < FREE and $6 for a ll o th e r ages 2 <FREE, 3-9 - $5 , and 10+ - $7 Expense Revenue TEMPORARY $ 135,988 Hou rs Capaci ty Fee Days To t al 10:00 a.m. · 11 :30 a.m . (M -F) FICA $ 10,212 Lap Swimming 8 :00 ~ . m . - 10:00 a.m . (S-Su ) s S2.SO 100 $1,250 11 :30 a.m. · 6:00 p.m. (M · F) NATURAL GAS s 10,000 Public Swim 10:00 a.m. - 6:00 p.m. (S·Su) 400 $6.00 100 $240,000 E.W .S. UTILITIES s 40,000 Private Parties (Full Pool) 6:30 p .m. · 8:30 p .m. 250 $500.00 20 $ 10,000 ADVERT ISI NG s 2,500 Tota l $251,250 REGISTRATION FEES $ 1,000 A.ssumptions/N otes: OFF ICE SUPPLIES s 2,500 1. No Sess ions JANITOR IAL SUPPLIES $ 2,000 2. 100% Open .ind Operiiting RECREATIONAL SUPPLIES $ 5,000 3. Average for Opt ion 2 is 56 MA INTE NANCE SUPPLIES s 15,000 4 . Number of Private Party Days based on fusibility study UNIFORMS s 500 S. REvenue does not include p.irty room or pavilion fenta ls CH EMICALS $ 14,000 BANK FEES $ FY20 Proposed Tota l Ope r at ine $ 4,000 242,700 _) \.._) \ .) BISTI BAY J PASSES Type Proposed Pricing Rationale 3 Month Lap Pass $55.00 Consistency amongst the pools Individual Summer Pass $100.00 Based on $5.00, 2/ wk, for l Owk Fami ly Summer Pass $200.00 Based on $10.00, 2/ wk, for l Owk Annual Recreation passes are accepted at BBW BBW Passes are accepted at the other facilities - 2.3 - 4 J SISTI BAY RENTALS Type Proposed Price Rationale Private Party 2hr (small) $500.00, for l - 250 people Double the staff requirements of the Aquatic Center Private Party 2hr (large) $750.00, 251 - 500 people Up to 5 additional staff members needed Party Room $250.00, 30 swimmers and 2 hr $8 .33 / person for admission and room rental room rental Large Pavilion $225.00, 25 swimmers and 3 hour $9.00/ person for admission and space rental space rental Medium Pavilion $1 80.00, 20 swimmers and 3 hou r $9.00/ person for admission and space rental space rental '-11 Small Pavilion $1 35.00, 15 swimmers and 3 hour $9.00/ person for admission and space rental space rental J P.R.C.A. COMMISSION • PRESENTED TO P.R.C.A. COMMISSION ON APRIL 18, 2019. • COMMISSION UNANIMOUSLY APPROVED OPTION 1 FOR HOURS OF OPERATION, ADMISSION FEES, PARTY RENTALS, AND PASS STRUCTURE FOR BISTI BAY. - 2.4 - 5 Jv FARMINGTON AQUATIC CENTER AND LIONS RESTRUCTURING OF PRICES RATIONALE • PROVIDE CONSISTENCY AT ALL FACILITIES FOR SIMILAR OFFERINGS AND PROGRAMS. • GIVE CUSTOMERS MORE FREEDOM TO USE THEIR PASSES AT OTHER FACILITIES. • LIMIT CONFUSION WHILE EXPLAINING PASSES AND THEIR USES. • UPDATE THE PRICING THAT HAS STOOD FOR 25 TO 40 YEARS WHILE OPERATION COSTS HAVE RISEN . .~ PR9VIDE CUSTOMERS MORE OPTIONS AND ADJUST PRICES FOR INCREASED 0STA~FI - 2.5 - 6  DETERMINATION OF PRICING • ANNUAL PRICING BASED ON TWICE A WEEK FOR 40 WEEKS • QUARTERLY PASSES BASED ON TWICE A WEEK FOR 11 WEEKS • SUMMER PASSES BASED ON TWICE A WEEK FOR 10 WEEKS • FAMILY PASS PRICING BASED ON 1.5 TIMES THE ADULT PRICE • PUNCH CARDS ARE BASED ON A l FREE ADMISSION FOR EVERY 9 VISITS • OFFER PASSES FOR EXERCISE USE AND PASSES FOR ALL INCLUSIVE USE. LIONS POOL ....,, Admissions Type Current Price Proposed Price General Admission $1.50 $2.50 Aquacise $2.00 $2.50 Showers $2.00 $2.00 Passes Type Current Price, $/month Proposed Price, $/month Punch Card $35.00 for 20 visits $40 for 20 visits or $20 for l Ovisits 3 Month $35.00, $1 l .67 / month $55.00, $18.33 / month Annual Individual $110.00, $9.17/ month $200.00, $16.67 / month Annual Family (4 family members) $140.00, $1 1.67 / month $300.00, $25 / month 5 + members $25 each v To offset the increase in price to senior citizens a discount may be an option for the 3 month and annual pass. - 2.6 - 7  FARMINGTON AQUATIC CENTER ADMISSION AND EXERCISE PASSES Admission Current Breakdown Current Price Proposed Breakdown *Proposed Price Child 3yr - 12yr $3.25 3yr - 9yr $4.00 Teen 1 3yr - l 9yr $4.50 1Oyr + $5.00 Adult 20yr + $5.00 * Price when the slide is replaced. While slide in not operating the price will be a dollar off. Exercise Passes Type Current Price, $/month Proposed price, $/month Punch Card $45.00 for 20 visits $40 for 20 visits or $20 for 1Ovisits *3 Month $90.00, $30.00/ month $55 .00, $18.33 / month *Annual Individual $200.00, $9.17 / month $200.00, $16.67 / month *Annual Family (4 family members) $350.00, $29.17 / month $300.00, $25 / month v 5 +members $25 each * This t yp e of po ss includ e recrea tiona l swimming o well, b ut is used by most patrons for exercise. J FARMINGTON AQUATIC CENTER PASSES Recreation Passes Type Current Price, $/month *Proposed price, $/month Punch Card Not Available $36 for 10 visits or $72 for 20visits 3 Month $90.00, $30.00/ month $88.00, $29.33 / month 3 Month Family (4 family members) $175, $58.67 / month $165.00, $55.00 / month 5 + members $15 each Annual Individual $200.00, $1 6.67 / month $320.00, $26.67 / month Annual Family (4 family members) $350.00, $21.17 / month $600.00, $50.00/ month 5 + members $25 each *Pricing based on slide replacement • Punch Cards are for the Aquatic Center Only • 3 Month passes can be upgraded to include Bisti Bay by paying the difference between the Summer Pass .,_) and the 3 Month pass • Annual Passes can be used at all facilities - 2.7 - 8  FARMINGTON AQUATIC CENTER RENTALS Type Current Price Proposed Price Description Private Party (small) $200.00 for 30 swimmers $250.00 fo r 0 to l 00 people Easier to staff and more customer + $4 for additional sw immers friendly for larger parties. (5) Private Party (medium) $200.00 for 30 sw immers $300.00 for l 0 l to 200 people Price increase is based on + $4 fo r add itional sw immers additional staff needed. (7 ) Ex. l 0 l sw immers would cost $200 (for 30) + $284 (for additional 71 ) total ing $484 Private Party (large) $200.00 for 30 swimmers $350.00 fo r 20 l to 400 people Price increase is based on + $4 for additional swimmers additional staff needed . (9) $200 + $684 {for additiona l 171) swimmers totaling $884 Patio Party (small) $ 100.00 for 20 peop le $ 100.00 for 20 swimmers, 40 It is very difficult to enforce 20 people in total patrons. It would clear up what is already practiced. $200.00 for 40 swimmers, l 00 Summer only due to the smal ler Patio Party (large) $200.00 for 40 people u people in total area indoors. - 2.8 - 9  CITY OF FARMINGTON INTER-OFFICE MEMORANDUM TO: Mayor Duckett and City ~~n~ FROM: Administrator ~ Rosalyn Potter, CPPB Contracts ~ DATE: May 16, 2019 SUBJECT: 2019 Annual Street Maintenance, Bid #19-131868 USING DEPARTMENT: Public Works ----------------------------------------------------------- A bid opening was held on May 14, 2019 for 2019 Annual Street Maintenance. Two (2) bidders responded. The Central Purchasing Department concurs with the recommendation from the Public Works Department to award the bid to Oldcastle SW Group, Inc. from Farmington, NM, a responsible bidder submitting the lowest responsive bid meeting specifications for a total awarded amount of $2,616,370 plus estimated applicable taxes of $215,850.53. All bidders qualified for the In-State preference. Rosalyn Potter (Presenter) Work Session, May 21, 2019 Copy to: Teresa Emrich, Acting Administrative Services Director David Sypher, Public Works Director Nica Westerling, City Engineer Virginia King, Project Engineer File - 19-131867 - 3.0 -  2019 ANNUAL STREET MAINTENANCE PROJECT #19-02, BID #19-131868 OPENING DATE: May 14, 2019 @3:30 P.M. PUBLIC WORKS Oldcastle SW Group, Inc. TRC Construction, Inc. ENGINEER'S ESTIMATE $1,932,276.36 PO Box 16 789 Highway 516 Farmington, NM 87499 Flora Vista, NM 87415 Kyle M. High Rick Adair 505-324-3170 505-793-4 795 kyle.high@fourcornersmaterials .com radair@trc-construction.com TOTAL BID: $2,616,370.00 $2,685,898.00 TOTAL BID WITH IN-STATE/VETERANS PREFERENCE APPLIED: $2,485,551.50 $2,551,603.10 ESTIMATED APPLICABLE TAXES: $215,850.53 $221,586.58 w BIDDER'S ESTIMATE OF TAXES FORM INITIALED: YES YES -"" BID SIGNED: YES YES IN-STATE PREFERENCE: L1034689328 L1853725488 NM CONTRACTOR'S LICENSE NO.: 89829 87667 NM DEPT OF WORKFORCE SOLUTIONS - PUBLIC WORKS NO.: 2362220111130 2201920110314 THREE (3) ADDENDA ACKNOWLEDGED: YES YES LIST OF SUBCONTRACTORS: YES YES BID BOND ENCLOSED: YES YES BIDDER'S QUALIFICATIONS: YES YES DRUG-FREE WORKPLACE CERTIFICATION: YES YES CONTRACTOR'S SAFETY CERTIFICATION: YES YES  CITY OF FARMINGTON INTER-OFFICE MEMORANDUM TO: Mayor Duckett and City Council FROM: Rosalyn Potter, CPPB I ff Contracts Administrate~ DATE: May 16, 2019 SUBJECT: Base Course & Asphalt at Plant, Bid #19-131867 USING DEPARTMENT: Public Works ----------------------------------------------------------- A bid opening was held on May 14, 2019 for Base Course & Asphalt at Plant. Two (2) bidders responded . The Central Purchasing Department concurs with the recommendation from the Public Works Department to award the bid to the following bidders, as responsible bidders submitting the lowest responsive bids meeting specifications. All bidders qualified for the In-State preference. AWARDED BIDDERS TOTAL AWARDED Oldcastle SW Group, LLC $1,680,200 C&E Concrete, Inc. $1,728,000 Rosalyn Potter (Presenter) Work Session May 21, 2019 Copy to: Teresa Emrich, Acting Administrative Services Director David Sypher, Pubric Works Director Nica Westerling, City Engineer Virginia King, Project Engineer File - 19-131867 - 4.0 -  THIS DOCUMENT IS SUBJECT TO FINAL REVIEW BY THE CENTRAL PURCHAS ING DEPARTMENT AND SUBJECT TO FINAL AWARD BY CITY COUNCIL. CITY OF FARMINGTON - ABSTRACT SCHEDULE BID: BASE COURSE & ASPHALT AT PLANT, BID# 19-131867 OPENING DATE: MAY 14, 2019@ - 3:30 P.M. Public Works Oldcastle SW Group, LLC C&E Concrete , Inc. ENGINEER'S ESTIMATE $1,711,500.00 PO Box 16 PO Box 340 Farmington , NM 87499 Flora Vista, NM 87415 Kyle M. High Dave Byrd 505-324-3170 505-334-7466 k1'.le. high@fou rcornersmaterials. com d b1'.rd@ceconcrete.net TOTAL BID: $1,680,200.00 $1,728,000.00 TOTAL BID WITH IN-STATE PREFERENCE APPLIED: $1,596, 190.00 $1,641,600.00 ~ IN-STATE PREFERENCE: YES, L0377063216 YES, L 1687063344 ~ VETERANS PREFERENCE: NO NO ESTIMATED APPLICABLE TAXES: $138 ,616.50 $113,400 .00 PAYMENT TERMS: Net 30 Net 30  CITY OF FARMINGTON INTER-OFFICE MEMORANDUM TO: Mayor Duckett and City Council FROM: Kristi Benson, CPPO, CPPB C)) Chief Procurement Officer W DATE: May 16, 2019 SUBJECT: Materials for Hare to Dwight Arthur Upgrade, Bid #19-131659 USING DEPARTMENT: Electric Utility ----------------------------------------------------------- A bid opening was held on May 14, 2019 for Materials for Hare to Dwight Arthur Substation. Three bidders responded. The Central Purchasing Department concurs with the recommendation from the Electric Utility to award the bid to Border States Electric from Farmington, NM, a responsible bidder submitting the lowest responsive bid meeting specifications for a total awarded amount of $398,979.25 plus estimated applicable taxes of $32,915.82. All bidders qualified for the In-State preference. Kristi Benson (Presenter) Work Session/Council Meeting 5/21 /19 Copy to: Teresa Emrich, Acting Administrative Services Director Hank Adair, Electric Utility Director John Armenta, Electric Engineering Manager File- 19-131537/EM - 5.0 -  CITY OF FARMINGTON - BID SCHEDULE BID: Materials for Hare to Dwight Arthur Upgrade, Bid#19-131659 OPENING DATE: May 14,2019 @2:00 PM Border States Electric Western United Electric Stuart C. Irby 865 S. Browning Pkwy 7311 La Morada Place 2417 Aztec Road Farmington, NM 87401 Albuquerque, NM 87120 Albuquerque, NM 87107 DESCRIPTION Materials for 11 SkV Upgrade for x $398,979.25 $402,850.28 $405,224.70 Hare to Dwight Arthur Project TOTAL BID WITH IN-STATE PREFERENCE: $379 ,030.29 $382,707.77 $384,963.47 BID SIGNED: YES YES YES IN-STATE PREFERENCE: L1379817264 L1143125552 L2013878064 VETERANS PREFERENCE: NO NO NO PAYMENT TERMS: NET 30 NET 30 NET 30 O'I ~ DELIVERY: 120 CALENDAR DAYS 56-70 CALENDAR DAYS 80 CALENDAR DAYS ADDENDA ACKNOWLEDGED: YES NO YES TAX FORM INITIALED (if applicable): YES YES YES Math calculating error on Math calculating error on Total Bid. Did not affect items A-06, A-26, A-37. outcome read aloud at Did affect final outcome bid opening read aloud at bid opening  RESOLUTION NO . 2019 - 1713 A RESOLUTION ADOPTING AN OFFICIAL PRELIMINARY BUDGET FOR THE CITY OF FARMINGTON , NEW MEX I CO FOR THE FISCAL YEAR 2020 AND REQUESTING STATE APPROVAL WHEREAS , the Governing Body of the City of Farmington , a municipal corporation and political subdivision formed and existing under the laws of the State of New Mexico , has developed a preliminary budget for Fiscal Year 2020 ; and WHEREAS , said budget was developed on the basis of need , with cooperation from all user departments and elected officials , and with public input accepted at one separate open forum meeting ; and WHEREAS , the official meetings for the review of said documents were duly published and held in compliance with the State Open Meetings Act ; and WH EREAS , it is the majority opinion of the City Council of the City of Farmington that the proposed preliminary budget , containing an estimated beginning cash balance of $125 , 700 , 951 with a total revenue projection of $277 , 797 , 753 , a total expenditure projection of $290 , 694 , 310 and an estimated ending cash balance of $112 , 804 , 394 meets the City ' s budgetary requirements as preliminarily determined for Fiscal Year 2020 ; and WHEREAS , it i s necessary to submit this budget to the New Mexico Department of Finance and Administration by June 1 , 2019 for review and approval . NOW , THEREFORE , BE IT HEREBY RESOLVED that the Governing Body of the City of Farmington , State of New Mexico , he r eby adopts the FY2020 Preliminary Budget herein above described and r equests approval from the Local Government Division of the Department of Finance and Administration . PASSED , SIGNED , APPROVED AND ADOPTED this 21 st day of May , 2019 . Nate Duckett , Mayor SEAL ATTEST : Dianne Smylie , City Clerk - 6.0 -  Department of Finance and Administration County/ Municipality: Local Government Division Entity Code 16121 CITY OF FARMINGTON Budget Recapitulation Fi scal Year 2020 (CENTS ROUNDED TO NEAREST DOLLAR) FY2020 Preliminary Budget (E) (F) (G) {H) (I ) (J) (K) (L) (M) (UNAUDITED) LOCAL ADJUSTED ESTIMATED ESTIMATED RESERVES ENDING FUND BEGINNING FUND BUDGETED BUDGETED BUDGETED ENDING FUND UNAVAILABLE CASH FUND TITLE NUMBER CASH BALANCE REVENUES TRANSFERS EXPENDITURES CASH BALANCE FOR BUDGETING RESERVES General Fund 101 7,579,467 54,286,026 4,845,414 59,131,440 7,579,467 4,927,620 2,651,847 GRT·St reets 201 1,837,393 23,275,833 (877,357) 23,032,635 1,203,234 1,203,234 GRT-Parks 202 318,889 2,514,404 2,694,896 138,397 138,397 GRT-Public Safety 203 2,470,873 2,287,449 183,424 183,424 GRT-Community Transformation & Economic Diversificat ion 204 49,116 4,551,746 (625,299) 2,430,421 1,545,142 1,545,142 Library Gifts and Grants 213 103,328 82,273 89,073 96,528 96,528 PRCA Gifts and Grants 214 131,894 268,883 375,616 25,161 25,161 Museum Gifts and Grants 217 11,336 201,500 204,430 8,406 8,406 Red Apple Transit Grant 221 27,548 722,246 447,468 1,168,394 28,868 28,868 General Governmental Grants 222 (102,784) 731,962 73,071 692,066 10,183 10,183 CDBG Gra nt 223 52,898 429,575 428,213 54,260 54,260 Lodgers Tax 230 280,279 1,288,400 1,371,201 197,478 197,478 Convention Center Fee 231 237,139 740,700 (711,488) 266,351 266,351 State Police Protection 240 113,600 113,600 Region II Narcotics 246 410,186 30,000 460,605 (20,419) (20,419) COPS Grant 248 Law Enforcement Block Grant 249 State Fire 250 773,952 (137,955) 625,591 10,406 10,406 Penalty Assessment 251 9,230 155, 100 155,100 9,230 9, 230 Community Dev. Grant Projects 401 745,783 2,653,478 3,265,774 133,487 133,487 Energy Efficiency Fund 402 261,450 (261,450) (261,450) 2017 /2018 Series GRT Bond Capital Projects 403 5,350,551 100,000 5,450,551 General Govn 't Fund 408 408 477,260 8,000 485,260 485, 260 Airport Grants 409 61,457 3,429,375 49,168 3,540,000 MRA 411 258,707 55,210 56,571 263,924 106,564 106,564 Parks Development Fees 412 173,511 9,800 181,511 1,800 1,800 Convention Center Capital Project 415 Sales Tax Bond Retirement 501 211,322 15,000 3,934,540 3,934,840 226,022 226,022 Electric Enterprise 601 83,549,297 124,711,043 (4,994,088) 117,702,571 85,563,681 30,674,165 54,889,516 Water Enterprise 602 12,441,591 25,631,000 (1,230,450) 29,073,050 7,769,091 7,769,091 Wastewater Ent erprise 603 7,692,569 12,306,588 (540,174) 15,338,269 4,120,714 4,120,714 Sanitation Enterprise 604 684,602 6,036,000 (319,421) 5,699,506 701,675 701,675 Health Insurance 701 3,518,567 9,825,000 10,722,134 2,621,433 2,621,433 GRAND TOTAL 125,700,951 277,797,753 - 290,694,310 112,804,394 35,601,785 77,202,609 - 6.1 -  CITY OF FARMINGTON INTER-OFFICE MEMORANDUM TO : Mayor Duckett and City Council FROM: Rosalyn Potter, CPPB r.....- -~._,c_ Contracts Administrator DATE: May 16, 2019 SUBJECT: 115kV Upgrade Hare to Dwight Arthur Substation, RFP #19-131537 USING DEPARTMENT: Electric Utility ----------------------------------------------------------- A proposal opening was held on May 7, 2019 for the 11 SkV Upgrade Hare to Dwight Arthur Substation. Four (4) offers were submitted .. The Central Purchasing Department concurs with the recommendation from the evaluation committee to begin negotiations with North Houston Pole Line, the top evaluated firm. The final rankings are listed below: North Houston Pole Line - Houston, TX Probst Electric - Haber, UT Sayers Construction - Marcos, TX Whitefish Energy Holdings - Whitefish, MT Kristi Benson (Presenter) Work Session/Council Meeting 5/21 /19 Copy to: Teresa Emrich, Acting Administrative Services Director Hank Adair, Electric Utility Director File -19-131537 - 7.0 -