City Council

CITY OF FARMINGTON CITY COUNCIL WORK SESSION AGENDA August 20, 2019 - 9:00 a.m. DEPARTMENT HEAD REPORTS 1. Consideration of Resolution No. 2019-1725 approving the first revision to the FY2020 budget and requesting State approval (Teresa Emrich) ---------------------------1 Action Requested of Council: Adopt Resolution No. 2019-1725. Background/Rationale: The attached resolution, budget adjustment and recap sheet detail the various revenue and expense accounts requiring adjustment. Staff Recommendation: Adopt Resolution No. 2019-1725. Instructions Upon Approval: The FY20 first budget adjustment will be submitted to State Department of Finance and Administration for review and approval. Budgetary Im pact: All necessary revenue and expense budget adjustments are reflected. 2. Consideration of Resolution No. 2019-1726 adopting an Infrastructure Capital Improvement PI an (IC IP) (Rob Mayes) ----------------------------------------------------------- 2 Action Requested of Council: Selection and prioritization of the top five or more projects and adoption of Resolution No. 2019-1726. Backg round/Ration ale: A local Infrastructure Capital Improvement Plan ("ICIP") is a 5-year plan that establishes planning priorities for anticipated capital projects. The State of New Mexico ("State") coordinates the ICIP process to encourage entities to identify capital improvements so they do not find themselves in emergency situations but can plan for, fund and develop infrastructure at a pace that sustains their activities. The projects included in the plan can be considered for State capital outlay appropriations during the legislative session.  Staff Recommendation: Adopt Resolution No. 2019-1726. Instructions Upon Approval: The top five or more projects will be filed in accordance with the Department of Finance Administration, Local Government Division's ICIP requirements no later than September 6, 2019 . 3. Presentation and direction to staff concerning the Comprehensive Plan update (Rob Mayes and David Sypher) 4. Discussion of and direction to voting delegate and alternate voting delegate regarding the resolutions being presented at the 2019 New Mexico Municipal League Annual Business Meeting (Rob Mayes) COUNCIL BUSINESS 5. Reappointments to the Animal Services Advisory Commission (Mayor) CLOSED MEETING 6. To discuss request for proposals for a cost of service study for the water and wastewater utilities , pursuant to Section 10-15-1 H(6) NMSA 1978. DEPARTMENT HEAD REPORTS 7. Request for proposals for a cost of service study for the water and wastewater uti Iit ies (Ros aIyn Potter) ------------------------------------------------------------------------------ 3 Action Requested of Council: Approve recommendation to award the contract. Background/Rationale: Proposals for a cost of service study for the water and wastewater utilities (Public Works) were opened on June 25, 2019 with six offerers participating. Staff Recommendation: The evaluation committee recommends that the contract be awarded to NewGen Strategies and Solutions, LLC as the top evaluated firm after application of the in-state preference. 2  Instructions Upon Approval : Award the contract. AGENDA ITEM SUPPORT MATERIALS ARE AVAILABLE FOR INSPECTION AND/OR PURCHASE AT THE OFFICE OF THE CITY CLERK, 800 MUNICIPAL DRIVE, FARMINGTON, NEW MEXICO. ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City Clerk's Office at 599-1106 or 599-1101 prior to the meeting so that arrangements can be made. 3  RESOLUTION NO . 2019 - 1725 A RESOLUTION APPROVING THE FIRST REVISION TO THE FY2020 BUDGET AND REQUESTING STATE APPROVAL WHEREAS , the City Council of the City of Farmington hereby finds that it is necessary and proper to make this first revision to the City ' s FY20 2 0 budget due to various revenue and expense budget adjustments ; and WHEREAS , revenue will be decreased by $12 , 718 , 836 for a total revenue budget of $265 , 391 , 406 and expenditures will increase by $765 , 591 for a total expenditure budget of $291 , 960 , 889 ; and WHEREAS , the City has sufficient financial resources to fund this revision ; and WHEREAS , it i s necessary to submit these budget adjustments to the New Mexico Department of Finance and Administration for review and approval . NOW THEREFORE , BE IT RESOLVED by the Governing Body of the City of Farmington : That the attached first revision to the City of Farmington ' s FY 2020 Bu dget is hereby approved ; and That a copy of this Resolution and the approved budget revision shall be forwarded to the Department of Finance and Admi nistrat i on for state review and approval . PASSED , SIGNED , APPROVED AND ADOPTED this 20th day of August , 2019 . Nate Duckett , Mayor SEAL ATTEST : Di anne Smylie , City Clerk - 1.0 -  Department of Finance and Administration County/ Municipality 1_6_1_2_1_ _ Local Government Division Entity Code _ _ CITY OF FARMINGTON Budget Recapitulation Fiscal Year _ _ _2_0_2_0_ _ (CENTS ROUNDED TO NEAREST DOLLAR) FY2020 BUDGET REVISION# 1 (E) (F) (G) (H) (I) (J ) (K) (L) (M) I UNAUDITED BEGINNI NG I ESTIMATED LOCAL RESERVES ADJUSTED ENDING FUND CASH BALANCE BUDGETED BUDGETED BUDGETED ENDING FUND UNAVAILABLE CASH FUND TITLE NUMBER @J ULY 1 REVENUES TRANSFERS EXPENDITURES CASH BALANCE FOR BUDGETING RESERVES General Fund 101 6,817,186 54,862 ,799 4,818,324 58,076,975 8,421 ,334 4,839,748 3,581,586 GRT-Streets 201 15,361,132 10,170,833 (877,357) 22,765,176 1,889,432 1,889,432 GRT-Parks 202 512,641 2,514,404 2,692,692 334,353 334 ,353 GRT-Public Safety 203 2,368 2,470,873 2,284,322 188,919 188,919 GRT-Community Transformation 204 (147,452) 4,551,746 (598,209) 3,582,467 223,618 223,618 Library Gifts and Grants 213 47,465 82,273 129,099 639 639 Parks/Rec Gifts and Grants 214 297,837 368,883 475,616 191,104 191 ,104 Museum Gifts and Grants 217 235,016 201 ,500 204,430 232,086 232,086 Red Apple Transit 221 16,467 722,246 447,468 1,168,394 17,787 17,787 General Govn't Grants 222 (50,743) 731 ,962 73,071 692,066 62,224 62 ,224 CDBG Grants 223 82 ,655 429,575 428,213 84,017 84 ,017 Lodgers Tax 230 422, 136 1,288,400 1,37 1,201 339,335 339,335 Convention Center Fee 231 268,457 740,700 (711,488) 297,669 297,669 State Police Protection 240 113,600 113,600 0 Region II Narcotics 246 (59,933) 410 ,1 86 30,000 460,605 (80,352) (80,352) COPS Grant 248 (14 ,37 1) (14,371) (14,371) Law Enforcement Block Grant 249 21,880 21 ,880 0 State Fire 250 390 ,156 773,952 (137,955) 691 ,166 334,987 334 ,987 Penalty Assessment 251 8,520 155,100 155, 100 8,520 8,520 Public Works Capital Grants 401 1,011,896 2,653,478 3,265,774 399,600 399,600 General Govn't Capital Projects 402 (72,356) 87,577 (159,933) (1 59,933) GRT 2017/2018 Capital Bond Pre 403 6,326,734 100,000 6,388,370 38,364 38,364 General Govn't Fund 408 408 174,653 8,000 182,653 182,653 Airport Grants 409 26,600 3,429,375 49,168 3,540,000 (34,857) (34,857) MRA 411 309,521 55,210 56,57 1 263,924 157,378 157,378 Parks Development Fees 412 175,735 9,800 181 ,511 4,024 4,024 Convention Center Capital Projec 415 412,000 252,067 159,933 159,933 Sales Tax Bond Retirement 501 222,514 15,000 3,934,540 3,934,840 237,214 237,214 Electric Enterprise 601 64 ,950,413 124,711 ,043 (4,994,088) 117,702,571 66,964 ,797 30 ,674,165 36,290 ,632 Water Enterprise 602 15,675,687 25,631,000 (1 ,230,450) 29,073,050 11,003, 187 11 ,003, 187 Wastewater Enterprise 603 15,639,654 12,306,588 (540,174) 15,536,563 11,869,505 11,869,505 Sanitation Enterprise 604 713,132 6,036,000 (3 19,421 ) 5,699,506 730,205 730,205 Health Insurance 701 3,858,532 9,825,000 10,722,134 2,961 ,398 2,961,398 Page Total 133,614,251 265,39 1,406 291 ,960,889 107,044,768 35,513,913 71 ,530,856 Grand Total - 1.1 -  8/ 15/2019 FY2020 BUDGET REVISION# 1 DFA # FUND PROGRAM/PROJECT FUND DESCRIPTION ACCOUNT# REVENUE EXPENDITURES I FUND 1. 101 Court Fine Revenue 101 GENERAL FUND 101-0000-351.50-00 75,000 101 101 SRO Funding from FMS 101 GENERAL FUND 101-0000-338.05-00 100,000 101 101 Adjust Park Ranger Transfer from the 204 to Actual 101 GENERAL FUND 101-0000-391.62-00 (136,489) 101 204 Adjust Park Ranger Transfer from the 204 to Actual 204 CTED FUND 204-4020-421 .82-60 (136,489) 299 101 Transfer Parks Expenditure to the 202 fund 101 GENERAL FUND 101-3510-453.80-07 (111,235) 101 202 Transfer Parks Expenditure to the 202 fund 202 PARKS GRT FUND 202-3510-456.81-61 111 ,235 299 202 Unfund Farmington Aquatic Slide 202 PARKS GRT FUND 202-3510-456. 70-70 (225,000) 299 204 Fund Farmington Aquatic Slide 204 CTED FUND 204-3521-455.70-70 225,000 299 202 Browning Parkway land Final Payment 202 PARKS GRT FUND 202-3510-456.70-80 114,978 299 101 Transfer Police Expenditure to the 203 fund 101 GENERAL FUND 101-4010-421 .80-14 (472,006) 101 203 Transfer Police Expenditure to the 203 fund 203 PUBLIC SAFETY GRT FUND 203-4010-421 .81.60 472,006 299 203 1/2 Police Vehicles and reallocate software to 249 JAG Grant 203 PUBLIC SAFETY GRT FUND 203-4010-421 .70-xx (472,006) 299 101 Transfer Fire Expenditure to the 203 fund 101 GENERAL FUND 101-4510-422.80-14 (220,000) 101 203 Transfer Fire Expenditure to the 203 fund 203 PUBLIC SAFETY GRT FUND 203-4510-422.81-60 220,000 299 203 Fire Department Vehicles 203 PUBLIC SAFETY GRT FUND 203-4510-422.70-10 (220,000) 299 ~ 101 Transfer Fire Expenditure to the 250 fund 101 GENERAL FUND 101-45XX-XXX.XX-XX (65,575) 101 250 Transfer Fire Expenditure to the 250 fund "' 101 201 Transfer Public Works Expenditure to the 201 fund Transfer Public Works Expenditure to the 201 fund 250 STATE FIRE FUND 101 GENERAL FUND 201 PUBLIC WORKS GRT FUND 250-45XX-XXX.XX-XX 101-5245-431 .80-01 201-5245-433 .81-60 65,575 (695,921) 695,921 209 101 216 201 Adjust GRT Administration Fee 201 PUBLIC WORKS GRT FUND 201-5205-432.65-75 (13,380) 216 202 Adjust GRT Administration Fee 202 PARKS GRT FUND 202-3510-456.65-75 (3,417) 299 203 Adjust GRT Administration Fee 203 PUBLIC SAFETY GRT FUND 203-1510-411 .65-75 (3,127) 299 204 Adjust GRT Administration Fee 204 CTED FUND 204-1510-411 .65-75 (6,255) 299 603 Adjust GRT Administration Fee 603 WASTEWATER FUND 603-5535-751 .65-75 (1,706) 500 201 Defer Broadway Street Bridge to FY2021 201 PUBLIC WORKS GRT FUND 201-5245-432 .70-60 (750,000) 216 201 Transfer Poplar Street project to 603 Fund 201 PUBLIC WORKS GRT FUND 201-5245-435.71-20 (200,000) 216 603 Transfer Poplar Street project to 603 Fund 603 WASTEWATER FUND 603-5535-751 .70-60 200,000 500 Roll Budget for Council approved projects not completed in 204 FY2019: 204 CTED FUND 204 109 East Pinon 204 CTED FUND 204-3215-411 .30-82 5,916 299 204 Lake Farmington Shade Structures 204 CTED FUND 204-3512-453.70-70 383,909 299 204 Park Ranger Vehicle 204 CTED FUND 204-4020-421 .70-10 69,800 299 204 Comprehensive Plan 204 CTED FUND 204-5010-431 .30-11 25,000 299 204 Wayfinding Guide Sign Project 204 CTED FUND 204-5240-431 .30-83 106,995 299 204 Bike Path Expansion 204 CTED FUND 204-5240-431.30-90 27,000 299 204 Sisti Highway Pedestrian Improvement 204 CTED FUND 204-5245-431 .70-60 27,340 299 204 Broadband Redundancy 204 CTED FUND 204-5305-411 .30-11 15,000 299 204 Cottonwood Clinical Payment 204 CTED FUND 204-5305-411.30-92 60 ,000 299 ORRl/Consulting/Marketing ; Public Land Solutions Asset 204 Plan 204 CTED FUND 204-5405-411 .30-11 50,9471 299 204 Animas River N. Trail Connection 204 CTED FUND 204-5405-411.30-90 44,394 299 204 Pickle Ball Court Resurfacing 204 CTED FUND 204-3515-455 .60-16 37 ,000 299 2 of 3  8115/201 9 FY2020 BUDGET REVISION# 1 - DFA # FUND PROGRAM/PROJECT FUND DESCRIPTION ACCOUNT# REVENUE EXPENDITURES FUND Council Approved 7-23-19 38 ,511 (638 ,101) Economic trend budget reduction. 2. 402 Energy Efficiency Project Remaining Budget GRT BOND PROJECTS 402-3550-451 .30-90 (173 ,873) 300 415 Civic Center Expansion Rema ining Budget CIVIC CENTER EXPANSION FUND 415-3550-451 .70-60 252 ,067 300 403 Sisti Bay Water Park Remaining Budget 403 2018 BOND PROJECTS 403-3524-455.70-60 1, 142,200 300 403 Complete Streets - Main Street Construction 403 2018 BOND PROJECTS 403-5245-431 .70-60 (204,381) 300 213 Library Strategic Plan 213 LIBRARY GIFTS AND GRANTS 213-1515-412.30-11 40,026 299 201 Loan Proceeds Budgeted in FY2020 Received in FY2019 201 PUBLIC WORKS GRT FUND 201-0000-361 .01-00 (13 ,105,000) (13 ,105,000) 1,056 ,039 Adjust FY2020 capital and special revenue project budgets approved in FY2019 for projects not completed by 6/30/19. ~ w Re imbu rsement from Boys & Girls Club for the Teen Center 3. 101 construction . 101GENERALFUND 101-0000-365.86-00 225,773 101 101 Boys & Girls Clubshare of the Teen Center construction. 101GENERALFUND 101-3215-411 .70-70 225 ,773 101 225,773 225,773 ----···· Construction costs for the Boys and Girls Club Teen Center and the related reimbursement by the Boys and Girls Club. Costs an d revenue reflect the Boys and Girls Club share of the contruction costs only. 4. 249 Bullet Proof Vest Grant Revenue 249 JAG GRANT FUND 249-0000-331-20-04 21 ,880 299 249 Bullet Proof Vest Grant Expenditures 249 JAG GRANT FUND 249-4010-421 .60-28 21 ,880 299 214 PRCA GIFTS AND GRANTS 214 Rickets Park Appropriation Revenue FUND 214-0000-334.10-36 100,000 299 214 PRCA GIFTS AND GRANTS 214 Rickets Park Appropriation Expenditure FUND 214-3510-458.xx-xx 100,000 299 121 ,880 121 ,880 ~-- ~ Grant award and donation/gift adjust to actual. .. 3 of 3  RESOLUTION NO . 2019-1726 A RESOLUTION ADOPTING AN INFRASTRUCTURE CAPITAL IMPROVEMENT PLAN (ICIP) WHEREAS , the City Council of the City of Farmington recognizes that the financing of public capital projects has become a major concern in New Mexico and nationally ; and WHEREAS , in times of scarce resources , it is necessary to find new financing mechanisms and maximize the use of existing resources ; and WHEREAS , systematic capital improvements planning is an effective tool for communities to define their development needs , establish priorities and pursue concrete actions and strategies to achieve necessary project development ; and WHEREAS , this process contributes to local and regional efforts in project identification and selection in short and long range capital planning efforts . NOW , THERE FORE , BE IT RESOLVED by the Governing Body of the City of Farmington that : 1. The City Council of the City of Farmington has adopted the attached 2021-2025 Infrastructure Capital Improvement Plan , and 2. It is intended that the Plan be a working document and is the first of many steps toward improving rational , long - range capital planning and budgeting for New Mexico ' s infrastructure . 3. This Resolution supersedes Resolution No . 2018 - 1680 PASSED, SIGNED , APPROVED AND ADOPTED this 20 th day of August , 2019 . Nate Duckett , Mayor SEAL ATTEST : Dianne Smylie , City Clerk - 2.0 -  The City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 1 Project Title: Pinon Hills Bridge & Extension $ 18,580,000 Notes: The extension of Pinon Hills Boulevard (PHB) East from NM Highway 516 South to County Road 3000 will provide a key transportation link between northeast Farmington and the rapidly-growing Crouch Mesa area. The bridge and PHB extension will significantly reduce traffic congestion on Browning Parkway and east Main St.. The project includes 4 vehicle lanes, pedestrian and bicycle facilities. Project Title: Security Cameras in the Downtown, Park/Trail and 2 Riverwalk Area $ 3,000,000 Notes: The Security Cameras in the Downtown, Park/Trail and Riverwalk area is actually a sub-project for a larger project of a Real-Time Crime Center/Fusion Center(appropriate title). The camera system does afford the Police Department the ability to monitor these areas to respond to quicker, deter, abate and resolve crimes which may occur. We are currently working toward this goal in researching and establishing a Real-Time Crime Center to mine information to disseminate to our officers through such a center with these digital capabilities and other features . Moreover, a complete center will also allow us to utilize social media platforms, internet and other resources to obtain untapped and underutilized information in addition to regular dispatch information while officers respond to calls for service to provide further safety measures and officer awareness of incidents as they evolve . The cost of such an infrastructure is unknown, but being currently researched. Project Title: Foothills Enhancements Phase 2 (Rinconada-Mesa 3 Del Oso) with Bike lanes and Pedestrian Pathway $ 2,011,365 Notes: This project includes resurfacing the roadway, adding on street bike lanes and a separated multi-use path on the east side. Drainage issues are mitigated. Traffic Calming features include raised median at Johnson Terrace, wider striping and narrower lanes. Design is complete, right of way acquisition is underway and will require NM DOT approval of takes. 4 Project Title: Station Exhaust Filter Systems $ 400,000 Notes: Industry standards have been trending to remove all possible exposures to cancer causing chemicals (diesel exhaust and off gassing turnouts) by providing these system to minimize the exposure to employee's . It has been proven that turnouts continue to off gas and release toxic fumes for weeks after a fire and even after being cleaned . 5 Project Title: Villa View Detention Pond Phase 2 $ 1,500,000 Notes: Main Street (NM 516). This construction addresses storm drainage improvements along Villa View Drive for capture and control of storm water that has historically resulted in major flooding at the intersection of Villa View Drive and Main Street, along Main Street to Pryor Lane and in Rancho De Animas. 1of20 - 2.1 - IPriority # I 6 Project Title: La Plata Highway Waterline Project $ 3,843,000 Notes: This project is the replacement of approximately 2.0 miles of 1950's 6" cast iron pipe with 12" waterline at the intersection of La Plata Highway and Cunningham Street to the intersection of La Plata Hwy and Pinon Hills Blvd . to the intersection of La Plata Highway and Coyote Drive. This improvement to the aging water infrastructure is one of many planned phased improvements to the City of Farmington's ancient waterline system . Engineering is 30% complete for this project but archaeological and environmental studies needing to be completed . Construction on this $3 ,870 ,000 project could begin in summer of 2019 and be completed in 2022, this project can be broken into two phases if required. Total project time for this would take approximately 36 months at a total cost of $3,870,000. The City of Farmington has spent approximately $27 ,000 on this project for engineering. 7 Project Title: Lake Farmington Recreational Amenities $ 5,000,000 Notes: Develop and construct recreational amenities at Lake Farmington. Amenities to include dock, restrooms, road improvements, boat house concession area, playground and day use facilities. This includes extension and operation of a water and sewer line to the lake. 8 Project Title: Gateway Park $ 3,000,000 Notes: Create an iconic entry to the trail system at the Museum and 20th Street. Key amenities would incorporate the trail with a market area for local artisans , food and other activities. 9 Project Title: Runway 5-23 Improvements Construction $ 3,450,000 Notes: Lengthen the safety areas on the ends of runway 5-23 in order to categorize the runway as C-11. 10 Project Title: Red Apple Transit "Hub" Center $ 3,000,000 Notes: The Orchard Plaza strip mall houses the existing transit center which was never intended to be a permanent location . The parking lot at the strip mall is used for bus arrivals and departures, which is also a potential hazard to the riders as they have to maneuver in-between the buses and cars that bring people there for shopping . Therefore, a need for a permanent transit center with its own bus parking lanes was identified. Transit centers are sheltered waiting areas for riders and dedicated parking islands for the buses . Customers converge at the center to take advantage of route-to- route transfers . The structures usually include basic amenities such as public restrooms , waiting area , a climate control lobby, ticketing counter, bicycle storage , and enhanced transit information such as next trip real time departure signs. The dedicated lanes inside the facility provide segregation between maneuvering buses and keeps riders on an island to keep them from walking in between buses . The Farmington MPO hired Huitt-Zollars, a full-service architecture and Engineering firm to prepare a feasibil ity study which analyzes potential locations for a new transit center within the City of Farmington. Three site locations were carried forward in the study based on the sites being able to meet minimum space requirements necessary. Two of the locations are within the City of Farmington's Metropolitan Redevelopment Area (MRA) and a third is at the former Family Fun Center site on Scott Ave. Based on the rankings , the downtown sites scored the highest. 2 of 20 - 2.2 -  The City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 I Priority #I 1 Project Title : 2 Project Title : $ 3 Project Title : $ 4 Project Title : $ 5 Project Title : $ 6 Project Title : $ 7 Project Title : $ 8 Project Title : $ 9 Project Title : $ 10 Project Title: $ 3 of 20 - 2.3 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount Parks Recreation and Cultural Affairs Anesi Park Trail Extension $ 1,737,410 The Anesi Park Trail Extension is a critical component in the development of the Animas River Trail Network that helps create multi-modal, non- motorized transportation and recreation opportunities along the Animas River. This trail extension will help connect the proposed Gwynhaven Trail extension to the Southside River Road Trail on Road 3000. As part of the development of the Anesi Park Trail Extension there will be a pedestrian bridge that connects the proposed extension to Southside River Road Trail and there is a proposed trailhead and parking lot at the terminus of Herrera Road. Possible funding sources: City, state and federal funds are desirable. Athletic Facilities Improvements and Renovations $ 5,000,000 Renovate athletic facilities at the Soccer Complex, Fairgrounds Softball Fields, Roberto Clemente Fields, Justis Fields, and Sports Complex (LaPlata). Renovations would include upgrading irrigation infrastructure, replacing fences, improvements to dugouts, renovations of concession buildings, renovation to restrooms at Fairgrounds fields, upgrade scoreboards, and add shade structures to fields where needed. Possible funding sources: City, state and federal funds are desirable. BMX Course $ 1,000,000 Provides another asset for the outdoor biking community. BMX is a popular, non-traditional sport that encourages an active lifestyle. This course has the opportunity to host regional events and support the outdoor tourism industry. Possible funding sources: City, state and federal funds are desirable. 4 of 20 - 2.4 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount Gateway Museum Trail $ 2,318,723 The Gateway Museum Trail will begin at Farmington's Gateway Museum on the eastern-side of Browning Parkway go towards the proposed Anesi Park and trail. Creating the trail that begins at the Gateway Museum allows the museum to become a major hub along the Animas River Trail Network. The proposed 3/4 mile trail will include boardwalks, overlooks, and benches along an ADA accessible trail. The trail will be comprised of crushed refines and provide a bridge to access property on the opposing side of the river. Completion of the Gateway Museum Trail will connect to the proposed Gwynhaven Trail Extension and the proposed Anesi Trail and Park. Most importantly, due to access requirements, the proposed bridge will be engineered to support emergency vehicles. Possible funding sources: City, state and federal funds are desirable. Gateway Park $ 3,000,000 Create an iconic entry to the trail system at the Museum and 20th Street. Key amenities would incorporate the trail with a market area for local artisans, food and other activities. Possible funding sources: City, state and federal funds are desirable. Gwynhaven Trail Extension $ 1,582,075 The Gwynhaven Trail extension is a project phase that's part of the Animas River Trail and park network. Gwynhaven Trail will help connect the proposed Gateway Museum Trail at Farmington's Museum to the proposed Anesi Trail and Park. The approximate 3/4 mile trail will include one bridge crossing over the Animas River and the trail will comprise of crushed refines to allow for ADA access. Construction of the Gwynhaven trail will be one component of a trail and park network that helps connect the entire city along the Animas River. Possible funding sources: City, state and federal funds are desirable. 5 of 20 - 2.5 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount Lake Farmington Infrastructure $ 5,000,000 Southside Phase I - Extension and operation of a water and sewer line to south side of the lake. Road paving, design, and construction of south side access. North-side Phase 11 - Extension and operation of a water and sewer line to north-side of lake. Road paving, design, and construction of north-side access. Possible funding sources: City, .state and federal funds are desirable. North River Trail Connection $ 1,498,053 The North River Connection Trail begins at Gateway Museum and extends the Animas River Trail Network towards the corner of Railroad Street and Largo Street, which is the location of the proposed Anesi Park. This supplemental trail option minimizes the need for river crossing by staying on the northern bank of the Animas River and helps reduce construction cost. The proposed length of the North River Connection is approximately 2.5 miles and has a proposed cantilevered boardwalk that allows people to bike, run, or walk over a part of the river. By connecting Gateway Museum to Anesi Park, the North River Connection creates an additional amenity for the community, access to the river, and opportunities for families to recreate together. Possible funding sources: City, state and federal funds are desirable. Multi-Generational Recreation Facility $ 22,000,000 Develop and construct a multi-generational facility that includes adult, senior, and young adult recreational programming. This would replace the Bonnie Dallas Senior Center and Farmington Recreation Center. Possible funding sources: City, state and federal funds are desirable. 6 of 20 - 2.6 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount Palmer House Renewal and Replacement $ I,000,000 The historic Palmer House is across the street from the recently renovated Civic Center. The house maybe the only original adobe home in Farmington from the late 1880-1890. The house has been added on to over the life and needs to restored to celebrate the history of Farmington and reduce blight in the downtown area. Possible funding sources: City, State, MRA Funding Pedal Bike Flow Trail $ l,500,000 This trail adds a place for new mountain bikers to become acquainted with the bike and skills required for the longer trails in the area. The smaller course satisfies a place for quick rides and skill development. Possible funding sources: City, state and federal funds are desirable. Pinon Hills Golf Course New Clubhouse $ 4,000,000 A new clubhouse would make the world-class golf course a possibility for second tier professional tours and provide another opportunity for destination tourism. The clubhouse also improves our standing for high school and college tournaments. Possible funding sources: City, state and federal funds are desirable. Pinon Hills Golf Course Irrigation and Cart Paths $ 3,800,000 Upgrade and replace irrigation system and upgrade cart paths. Possible funding sources: City, state and federal funds are desirable. 7 of 20 - 2.7 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount Ricketts Park Bleacher Addition $ 1,800,000 Rickett's Park is the home to the Connie Mack World Series and draws amateur baseball fans from around the country to the week-long tournament. The bleacher addition would provide more room for spectator seating. These individuals would provide economic impact for the area through lodging, food & beverage sales, and other retail shopping. Possible funding sources: City and state funds would be preferable. Additional funds may be offered by the Connie Mack World Series organization. Ricketts Park Artificial Turf $ 1,500,000 Remove and replace existing natural grass with artificial turf. The addition of artificial turf will reduce the annual maintenance cost but require new carpet every 7-10 years. Possible funding sources: City, Farmington Municipal Schools, and local organizations like AABC and CMWS Sycamore Community Center Phase II Gym and Classrooms $ 1,500,000 The success of the Sycamore Park Community Center has outgrown the current capacity for residents in this area of town. The additional classrooms and gym will provide greater opportunities for active lifestyles, and enrichment activities for members of the low-income demographic and underserved area of the community. Possible funding sources: City, state and federal funds are desirable. 8 of 20 - 2.8 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount Tibbetts All Abilities Park (TAP) $ 2,700,000 An all abilities park supports activity for anyone, regardless of age or ability. Within an enclosed perimeter, this sensory-rich environment enables individuals to develop physically, socially, and emotionally. Providing a just- right level of challenge, the Tibbetts All Ability Park Project will offer everyone opportunities to succeed. With specially-designed activity zones, all individuals can play, learn, and grow together - developing strength and skills by simply having fun! This project would also include demolition of Lions Pool in its current location and addition of a new therapeutic pool to the park. Possible funding sources: City, state and federal funds are desirable. Totah River Park $ 3,500,000 This project is for the acquisition and development of approximately 31 acres along the Animas River which is located in the MRA. This project would create a downtown green space and plaza area similar to Millennium Park in Chicago or Olympic Park in Atlanta. The project could be a catalyst to economic impact of downtown. Key elements could be a marketplace, plaza, green and amphitheater to drive events and traffic to downtown. Possible funding sources: City, State, MRA Funding 9 of 20 - 2.9 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount Airport Build new Tenant Hangars on West End $ 500,000 Currently, all indoor hangar space that is owned by the City of Farmington is full. We have been using parts of Hangar 9 complex as a temporary stopgap measure to store new airplanes as they come to the field. As a result of this lack of space, one of our new tenants recently completed new hangar construction for his aircraft. We do encourage hangar construction by aircraft owners with a low lease rate for the ground that the structure sits on in exchange for full ownership of the structure in 20 to 25 years. However, many aircraft owners are not in the position to front the cash for new hangar construction. Based on the current lease rates, if we build new city owned hangars, we should expect to lease them for about $2, 700 per month. Possible funding sources: City and State of New Mexico Funds Current City Owned Hangar Overhaul $ 200,000 We have six (6) city-owned aircraft parking hangar positions that are contained in three (3) buildings. One building needs to be reskinned and new doors installed. The other two nested buildings need to be repainted and cosmetic work completed. These buildings have become rusty, unsightly and leak dust, dirt and sometimes rain and snow as it blows. Possible funding sources: City and State of New Mexico Funds 10 of 20 - 2.10 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount Refurbishment and Rehabilitation of Hangar 9 Complex $ 200,000 The hangar 9 complex consists of a 20,500 square foot main hangar with an 8240 square foot smaller hangar and almost 10,000 square feet of storage and office space. The office and storage area can be easily reconfigured to fit almost any user's needs. The issue with the building complex is that during the tenure of the last tenant, Great Lakes Aviation, very little was done in the way of building maintenance or upkeep of the facilities. It is in need of having the floors painted, new garage type gas heaters, walls scrubbed and repainted, as well as being re-carpeted. In addition, many cosmetic repairs such as door and window frames cleaned and/or repainted are needed. It also has some roof leaks between the two main connected buildings that need to be repaired. Once the refurbishment of the facility is complete, it could be marketed as a first-class manufacturing, aviation overhaul/repair facility, or flight school base, etc. The impact would be approximately $6,000 to $7,000 per month in additional lease revenues to the airport as well as jobs that could be created by the activity that would be based here. Possible funding sources: City and State of New Mexico Funds Self Service Aviation Fuel Facility $ 230,000 Having a self-service aviation fuel facility would allow the Four Corners Regional Airport the capability to advertise the lowest fuel costs in the region. It would drive more visits by transient aircraft traveling through the region. This facility would result in visits by aircraft owners and travelers from outside the community to stop in Farmington, and in some cases to remain overnight. Up-to-the-minute fuel prices are advertised on all flight planning software platforms at no cost to us. When transient aircraft is completing the flight planning process, FCRA would show up as the lowest fuel price. In addition to attracting business to the airport, we should see an increase in our fuel sales revenues. We currently receive $ .06 per gallon for all fuel pumped at FCRA. Possible funding sources: City and State of New Mexico Funds 11of20 - 2.11 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount T-Hangers $ 400,000 Current t-hangars are outdated and in a perpetual state of deterioration. Created out of scrap metal, the hangars are in need of constant maintenance for leaks, roofs and door issues. Possible funding sources: City and State of New Mexico Funds-(possible condo development if interest exists) General Services General Services-Red Apple Transit Red Apple Transit "Hub" Center $ 3,000,000 The Orchard Plaza strip mall houses the existing transit center which was never intended to be a permanent location. The parking lot at the strip mall is used for bus arrivals and departures, which is also a potential hazard to the riders as they have to maneuver in-between the buses and cars that bring people there for shopping. Therefore, a need for a permanent transit center with its own bus parking lanes was identified. Transit centers are sheltered waiting areas for riders and dedicated parking islands for the buses. Customers converge at the center to take advantage of route-to- route transfers. The structures usually include basic amenities such as public restrooms, waiting area, a climate control lobby, ticketing counter, bicycle storage, and enhanced transit information such as next trip real time departure signs. The dedicated lanes inside the facility provide segregation between maneuvering buses and keeps riders on an island to keep them from walking in between buses. The Farmington MPO hired Huitt-Zollars, a full- service architecture and Engineering firm to prepare a feasibility study which analyzes potential locations for a new transit center within the City of Farmington. Three site locations were carried forward in the study based on the sites being able to meet minimum space requirements necessary. Two of the locations are within the City of Farmington's Metropolitan Redevelopment Area (MRA) and a third is at the former Family Fun Center site on Scott Ave. Based on the rankings, the downtown sites scored the highest. Possible funding sources: FTA capital grants fund 83%. The remaining 17% would need to be funded from City, State or MRA Funding sources. 12 of 20 - 2.12 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount General Services-Community Service Daily Bread/Food Service at Ojo Count $ 400,000 Relocate Daily Bread type services to a location at Ojo Court for better use by those receiving services at Totah Behavioral Health, Sobering Center and Joint Intervention facilities. Although specifically located in Farmington, the nature of these services reaches a population from the broader region. Possible funding sources: City and State of New Mexico Funds Police Department Security Cameras in the Downtown, Park/Trail and Riverwalk Area $ 3,000,000 The Security Cameras in the Downtown, Park/Trail and Riverwalk area is actually a sub-project for a larger project of a Real-Time Crime Center/Fusion Center(appropriate title). The camera system does afford the Police Department the ability to monitor these areas to respond to quicker, deter, abate and resolve crimes which may occur. We are currently working toward this goal in researching and establishing a Real-Time Crime Center to mine information to disseminate to our officers through such a center with these digital capabilities and other features. Moreover, a complete center will also allow us to utilize social media platforms, internet and other resources to obtain untapped and underutilized information in addition to regular dispatch information while officers respond to calls for service to provide further safety measures and officer awareness of incidents as they evolve. The cost of such an infrastructure is unknown, but being currently researched. Possible funding sources: City and State of New Mexico Funding 13 of 20 - 2.13 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount Police Station 65,000 sq. ft. Construction $ 25,000,000 Current facility is structurally inadequate, subject to significantly increasing maintenance costs, incapable of meeting requisite facilities for a diversified workforce, incapable of meeting technological requirements of a modern police department, and contributes to an overall management inefficiency caused by forced segregation of critical Divisions and Units due inadequate availability of workspace. Current structure was created for a Police workforce one quarter of current staffing and existing building can no longer sustain significant remodeling or expansion of the footprint. Possible funding sources: City and State of New Mexico Funding Fire Department Fire Station #8 $ 2,800,000 Fire Station #8 is critical infrastructure for the proposed annexation of the 64 Corridor. This station will house our reserve program and provide the organization with desperately needed storage and maintenance equipment. Possible funding sources: City and State of New Mexico Funding Apparatus Exhaust Capture System $ 200,000 No Smoke Diesel Exhaust Removal System. Phase Two of the program to remove exhaust. Phase One was completed in 2019. This is a component of FFD's comprehensive cancer prevention program. Possible funding sources: City and State of New Mexico Funding 14 of 20 - 2.14 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount Second Set of Turnout Gear (Personnel Protective Gear) $ 100,000 Forty (40) sets of turnout gear are needed in order to comply with NFPA 1851 Standards on cancer prevention. This purchase will allow us to complete the ongoing department priority of providing all FFD operational personnel (84 members total) with a second set of turnouts. Possible funding sources: City and State of New Mexico Funding Public Works Broadway Bridge Repairs $ 400,000 Broadway Bridge repairs include repairing concrete piers and pier caps, repainting the steel girders, erosion repair and overlay of bridge deck Possible funding sources: NMDOT-MAP Program, and TCSP. This phase is currently unfunded. Foothills Enhancements Phase 3 (Mesa Del Oso-Chiva Court) with Bike lanes and Ml $ 2,100,000 This project includes resurfacing the roadway, adding on street bike lanes and a separated multi-use path on the east side. Drainage issues are mitigated. Roundabout at Lakewood Drive, wider striping and narrower lanes to provide additional traffic calming. Design is complete, right of way map is approved, right of way acquisition can proceed with NMDOT approval of takes. Environmental certification and other certifications are in place. Possible funding sources: NMDOT-MAP Program, TCSP, CMAQ. The first two phases between Holmes and Mesa del Oso were partially funded by MAP and TAP grants. This phase is currently unfunded. 15 of 20 - 2.15 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount Hood Arroyo Detention Pond $ 1,440,000 These improvements will consist of the construction of a detention pond on a 7.5 acre vacant property at Hood Arroyo, north of Crestwood Drive. The vacant property was acquired by the City of Farmington in January 2015. Floyd Hinesley plans to develop the land to the north and east of the existing Crestwood Estates Subdivision. Mr. Hinesley has agreed to contribute costs for the construction of the Culpepper Detention Pond. A contribution of $3,850 per lot, at the time of closing, is expected. Assuming 78 lots are created, a total of $300,300 is likely to be contributed to the pond construction at buildout. This construction will address storm drainage improvements near Crestwood Drive for capture and control of storm water that has historically resulted in major flooding and overtopping of roadways at Crestwood Drive, Hill-N-Dale Drive, Pinon Hills Boulevard and Hubbard Road. Possible funding sources: Remaining funding needed for the Culpepper Detention Pond is $1, 139, 700 which is the total project cost of $1,440,000 less the $300,300 of developer contribution received for this project. It is anticipated that the balance will be funded through the Infrastructure Capital Improvement Plan (ICIP) and local match funds. La Plata Highway Waterline Project $ 4,748,000 This project is the replacement of approximately 2.0 miles of 1950's 6" cast iron pipe with 12" waterline at the intersection of La Plata Highway and Cunningham Street to the intersection of La Plata Hwy and Pinon Hills Blvd. to the intersection of La Plata Highway and Coyote Drive. This improvement to the aging water infrastructure is one of many planned phased improvements to the City of Farmington's ancient waterline system. Engineering is 30% complete for this project but archaeological and environmental studies needing to be completed. Construction on this $4,775,000 project could begin in summer of 2020 and be completed in 2023, this project can be broken into two phases if required. Total project time for this would take approximately 36 months at a total cost of $4,775,000. The City of Farmington has spent approximately $27,000 on this project for engineering. Possible funding sources: City and State of New Mexico Funding 16 of 20 - 2.16 -  City of Farmington ICIP Potential Project Listing for FY2021-2025 FY2020 (Projects Listed by Department) Project Amount Pi:iion Hills Bridge & Extension $ 20,500,000 The extension of Pinon Hills Boulevard (PHB) East from NM Highway 516 South to County Road 3000 will provide a key transportation link between northeast Farmington and the rapidly-growing Crouch Mesa area. The bridge and PHB extension will significantly reduce traffic congestion on Browning Parkway and east Main St.. The project includes 4 vehicle lanes, pedestrian and bicycle facilities. The design is 75% complete and could be completed expeditiously. With funding we can get environmental clearances to divert the river and drill the final two test holes. The right of way has been acquired, all other clearances will need to be updated but had been received. Possible funding sources: NMDOT; FHWA Grant; BUILD Grant 17 of 20 - 2.17 -  The City of Farmington ICIP Potential Project Listing for FY2020-2024 FY2019 Project Title: Pinon Hills Bridge & Extension 18,580,000 Notes: The extension of Pinon Hills Boulevard (PHB) East from NM Highway 516 South to County Road 3000 will provide a key transportation link between northeast Farmington and the rapidly-growing Crouch Mesa area . The bridge and PHB extension will significantly reduce traffic congestion on Browning Parkway and east Main St.. The project includes 4 vehicle lanes, pedestrian and bicycle facilities. Project Title: Foothills Enhancements Phase 2 (Rinconada-Mesa 2 Del Oso) with Bike lanes and Pedestrian Pathway $ 2,011,365 Notes: This project includes resurfacing the roadway, adding on street bike lanes and a separated multi-use path on the east side. Drainage issues are mitigated. Traffic Calming features include raised median at Johnson Terrace, wider striping and narrower lanes . Design is complete, right of way acquisition is underway and will require NMDOT approval of takes. 3 Project Title: Station Exhaust Filter Systems $ 400,000 Notes: Industry standards have been trending to remove all possible exposures to cancer causing chemicals (diesel exhaust and off gassing turnouts) by providing these system to minimize the exposure to employee's. It has been proven that turnouts continue to off gas and release toxic fumes for weeks after a fire and even after being cleaned. 4 Project Title: La Plata Highway Waterline Project $ 3,843,000 Notes: This project is the replacement of approximately 2.0 miles of 1950's 6" cast iron pipe with 12" waterline at the intersection of La Plata Highway and Cunningham Street to the intersection of La Plata Hwy and Pinon Hills Blvd. to the intersection of La Plata Highway and Coyote Drive. This improvement to the aging water infrastructure is one of many planned phased improvements to the City of Farmington's ancient waterline system. Engineering is 30% complete for this project but archaeological and environmental studies needing to be completed . Construction on this $3,870,000 project could begin in summer of 2019 and be completed in 2022, this project can be broken into two phases if required. Total project time for this would take approximately 36 months at a total cost of $3,870,000. The City of Farmington has spent approximately $27 ,000 on this project for engineering . 5 Project Title: Villa View Detention Pond Phase 2 $ 1,500,000 Notes: Main Street (NM 516). This construction addresses storm drainage improvements along Villa View Drive for capture and control of storm water that has historically resulted in major flooding at the intersection of Villa View Drive and Main Street, along Main Street to Pryor Lane and in Rancho De Animas. 6 Project Title: Runway 5-23 Improvements Construction $ 3,450,000 Notes: Lengthen the safety areas on the ends of runway 5-23 in order to categorize the runway as C-11. 18 of 20 - 2.18 - 7 Project Title: Red Apple Transit "Hub" Center $ 3,000,000 Notes: The Orchard Plaza strip mall houses the existing transit center which was never intended to be a permanent location. The parking lot at the strip mall is used for bus arrivals and departures, which is also a potential hazard to the riders as they have to maneuver in-between the buses and cars that bring people there for shopping. Therefore , a need for a permanent transit center with its own bus parking lanes was identified . Transit centers are sheltered waiting areas for riders and dedicated parking islands for the buses. Customers converge at the center to take advantage of route-to- route transfers. The structures usually include basic amenities such as public restrooms, waiting area, a climate control lobby, ticketing counter, bicycle storage , and enhanced transit information such as next trip real time departure signs . The dedicated lanes inside the facility provide segregation between maneuvering buses and keeps riders on an island to keep them from walking in between buses . The Farmington MPO hired Huitt-Zollars, a full-service architecture and Engineering firm to prepare a feasibility study which analyzes potential locations for a new transit center within the City of Farmington. Three site locations were carried forward in the study based on the sites being able to meet minimum space requirements necessary. Two of the locations are within the City of Farmington's Metropolitan Redevelopment Area (MRA) and a third is at the former Family Fun Center site on Scott Ave. Based on the rankings , the downtown sites scored the highest. Project Title: Security Cameras in the Downtown, Park/Trail and 8 Riverwalk Area $ 3,000,000 Notes: The Security Cameras in the Downtown , Park/Trail and Riverwalk area is actually a sub-project for a larger project of a Real-Time Crime Center/Fusion Center(appropriate title). The camera system does afford the Police Department the ability to monitor these areas to respond to quicker, deter, abate and resolve crimes which may occur. We are currently working toward this goal in researching and establishing a Real-Time Crime Center to mine information to disseminate to our officers through such a center with these digital capabilities and other features. Moreover, a complete center will also allow us to utilize social media platforms , internet and other resources to obtain untapped and underutilized information in addition to regular dispatch information while officers respond to calls for service to provide further safety measures and officer awareness of incidents as they evolve. The cost of such an infrastructure is unknown, but being currently researched. 9 Project Title: Lake Farmington Recreational Amenities $ 5,000,000 Notes: Develop and construct recreational amenities at Lake Farmington . Amenities to include dock, restrooms, road improvements, boat house concession area , playground and day use facilities. This includes extension and operation of a water and sewer line to the lake. 10 Project Title:Gateway Park $ 3,000,000 Notes: Create an iconic entry to the trail system at the Museum and 20th Street. Key amen ities would incorporate the trail with a market area for local artisans , food and other activities. 19 of 20 - 2.19 -  City of Farmington ICI P Process Focus Items to select ICI P Projects Guidelines to selelct ICIP projects- 1 Create a new fixed asset 2 Enhance an existing fixed asset 3 Life expectancy of 10+ years 4 Regional effect preferred & strongly encouraged 5 Shovel ready project preferred 6 May be phased 7 Provides for economic development 8 Provides for health I public safety benefit 9 Aids in attracting other funding sources 10 Grant agreements require project listed on the ICIP (STIP-TIP) 20 of 20 - 2.20 -  CITY OF FARMINGTON INTER-OFFICE MEMORANDUM TO: Mayor Duckett and City Council FROM: Rosalyn Potter, CPPB Contracts Administrator DATE: August14,2019 SUBJECT: Cost of Service for Water and Wastewater Utilities, RFP #19-132404 USING DEPARTMENT: Public Works ---------------------------------------- A proposal opening was held on June 25, 2019 for Cost of Service for Water and Wastewater Utilities. Six (6) offers were submitted. The Central Purchasing Department concurs with the recommendation from the evaluation committee to award the contract to NewGen Strategies and Solutions, LLC, the top evaluated firm. The In-State preference was given to qualified Offerers. The final rankings are listed below: NewGen Strategies and Solutions - Austin, TX Carollo Engineers, Inc. - Albuquerque, NM Raftelis Financial Consultants, Inc. - Greenwood Village, CO FCS Group - Boulder, CO Willdan Financial Services - Aurora, CO Stantec Consulting Services, Inc. - Albuquerque, NM Rosalyn Potter (Presenter) Council Work Session August 20, 2019 Close/Reopen Copy to: Teresa Emrich, Administrative Services Director David Sypher, Public Works Director Jeff Smaka, WNWV Administrator File - 19-132404 CM Evaluation Committee: Jeff Smaka, Public Works Ruben Salcido, Public Works Drake Dalton, Public Works Rachelle Crosby, PRCA Denise Gibson, Electric - 3.0 -