Community Relations Commission

COMMUNITY RELATIONS COMMISION Meeting Minutes JULY 2, 2018 City Hall Members Present: Lynn Love, Harelda Anderson, Diana Kinney, Sherrie Chenault, Larry Moore, Pat Gross and Patrick Manchester Members Absent: Cheri Floyd Staff Present: Julie Baird, Ass’t City Manager and Joanna Oliver, Secretary Guest Present: CALL TO ORDER Chairman Lynn Love called the meeting to order at 4:00 pm with a quorum of members present the following procedures were duly had and taken. He welcomed the new Commissioners and went over the basics of the Community Relations Commission with them. APPROVAL OF MINUTES Patrick Manchester made a motion to approve the May 7, 2018 minutes. Pat Gross seconded. Motion carried. DOWNTOWN SPACE Lynn Love reminded the Commission that they have a space located in the Downtown Center to use to meet outside of the scheduled meeting. ANNUAL CONFERENCE OF NEIGHBORING CITIES Lynn Love would like to put together a summit with the neighboring cities to introduce the Civility First Program sometime next year. There was a lengthy discussion regarding where the Commission needs to start, the goals of this event, and the concept of outreach and education. Suggestions were made to inviting the Durango’s CRC to help present and maybe piggyback off of another event already scheduled. NEW COMMISSION BUSINESS  Commission discussed and agreed upon to plan in their schedule up to 1.5 hours for the regular meeting, if needed.  Julie Baird stated that she has been having discussions with the Mayor in regards to continuing the Minority Issues Roundtable meetings. The Mayor is proposing a speakers series in partnership with the Community Relations Commission. He is envisioning building on the Mayor’s Minority Round Table to expand the audience and focus discussions on the Civility First traits with 3 to 4 speakers a year with each event focusing on a single trait. These events would increase the exposure of the CRC and the Civility First Program. The CRC would be assisted with the advertising and marketing plan through staff support provided by Julie Baird and Shana Reeves. After a lengthy discussion, Julie stated that she would like to have a few of the Commissioner’s meet with her to work on some ideas and a budget to present at the next meeting. Diana Kinney, Pat Gross, Sherrie Chenault and Lynn Love volunteered.  Lynn Love discussed getting more posters made and also advertising on the back of the Red Apple Buses. Julie stated that we could use all the forms of advertising talked about to correlate with the Speaker’s Series advertising. Julie stated that discussion was held regarding the monies left over from last year’s budget. Because of the “use or lose it” rule, the Mayor agreed to use his funds to add that  remaining budget, app. $5,000 from last year to the CRC’s budget for this year. Short discussionensued regarding using the money on speakers. OLD COMMISSION BUSINESS  Lynn Love asked that the new Commissioners to go by Advertising Ideas to order their CRC Polo shirts that we wear at events.  There was a lengthy discussion regarding various Marketing Strategies. GENERAL ANNOUNCEMENTS  Audra Winters from the COC asked if we could speak with the Redcoats at the Downtown Center from 12 to 1 on August 13, 2018.  The next CHAP meeting will be July 26, 2018 at the HQ Downtown.  Julie went over the old Grant Program for the new Commissioners and that we are now in the process of streamlining it. ADJOURNMENT Meeting was adjourned at 5:36 p.m. __________________________________ ______________________________ Lynn Love, Chairman Joanna Oliver, Secretary