Community Relations Commission

COMMUNITY RELATIONS COMMISION Meeting Minutes AUGUST 6, 2018 City Hall Members Present: Lynn Love, Cheri Floyd, Diana Kinney, Sherrie Chenault, Larry Moore, Pat Gross and Patrick Manchester Members Absent: Harelda Anderson Staff Present: Shana Reeves, Director of Communication & Quality Performance and Joanna Oliver, Secretary Guest Present: CALL TO ORDER Chairman Lynn Love called the meeting to order at 4:08 pm with a quorum of members present the following procedures were duly had and taken. APPROVAL OF MINUTES Patrick Manchester made a motion to approve the July 2, 2018 minutes. Diana Kinney seconded. Motion carried. MAYOR’S CIVILITY FIRST SPEAKER SERIES Lynn Love went through his visual aid to show the Commissioner’s his understanding of the Speaker Series that the Mayor is proposing. Shana Reeves addressed the Commission and concurred with Lynn regarding his understanding and explained the proposal in more depth. For the FY19 year, it would begin in January because of the time needed to secure speakers and advertising. In the following years, we could plan an event every quarter. The Commission has a budget of $19,000. The Mayor would kick in approximately $3,500 in additional funds. $8,000 would be set aside for the Commission to use for recurring/standard costs and the rest would be dedicated to the Civility First Speaker series. DOWNTOWN CENTER FOLLOW UP Lynn Love checked out the area set aside for the CRC at the Downtown Center and gave the Commission’s an update regarding the usage of it. ANNUAL CONFERENCE OF NEIGHBORING CITIES Lynn Love stated that he has already made contact with Kirtland regarding holding a conference regarding the Civility First Program. Shana suggested that since this area has so many conferences already being held on a regular basis, that we could piggyback on one. One conference she suggested getting involved with is the Four Corners Conference of Professional Development for next year as a speaker or holding a workshop. Cheri Floyd stated that she would contact Nancy Shepard to see what they could do for this year’s conference. OLD COMMISSION BUSINESS  Joanna explain the Grant program for the new Commissions. A short discussion was made whether we wanted to continue this program or get rid of it.  The Commission had a short discussion on what to do for general advertising. Lynn suggested a billboard and magnets. It was concluded that the Commission needs to work on setting up a budget before any major advertising was decided on. Shana discussed the different marketing aspects that we have at our disposal to use. GENERAL ANNOUNCEMENTS  Diana Kinney reminded the Commissioners of speaking with the Redcoats at the Downtown Center from 12 to 1 on August 13, 2018. ADJOURNMENT Meeting was adjourned at 5:42 p.m. __________________________________ ______________________________ Lynn Love, Chairman Joanna Oliver, Secretary