Community Relations Commission

COMMUNITY RELATIONS COMMISION Meeting Notes JULY 1, 2019 City Hall Members Present: Larry Moore, Cheri Floyd and Pat Gross Members Absent: Lynn Love, Diane Kinney and Sherrie Chenault Staff Present: Julie Baird, Ass’t City Manager, Georgette Allen, Public Relations Officer and Joanna Oliver, Secretary Guest Present: Melissa Meechan CALL TO ORDER Chairman Larry Moore called the meeting to order at 4:10 p.m. without a quorum of members present. The agenda items were discussion with no action taken. APPROVAL OF MINUTES Chairman Larry Moore tabled the approval of the June minutes to the next regular meeting on August 5, 2019. GOLD STAR FAMILIES SPONSORSHIP UPDATE Melissa Meechan addressed the Commission and gave an update on the events that the Community Relations Committee sponsored for the Gold Star Families Monument. There was a short discussion involving all the events that took place. She stated that the banquet roughly raised $40,000. This does not include the auction that would push them over the needed $50,000.00. They are still looking at getting funds/donations for the beautification of the area. Aaron, an Eagle Scout is taking over some of the beautification project. The monument reveal is being tentatively set for November 3, 2019 for which Mr. William is committed on attending. There was a short discussion involving all the events that took place. UPCOMING EVENTS Chairman Larry Moore asked the Commissioners and Staff if there was any upcoming events that the Community Relations Commission could either participate in or sponsor. Events that were discussed were the Connie Mack World Series, San Juan County Fair, the Totah Festival, Four Corners Conference and the Focus Coffee that is put on by the CVB. Joanna will look into getting an exhibit booth for the Conference. BUDGET Chairman Larry Moore reminded the Commissioners that the budget for FY20 is $15,000.00. He asked that they look at the line expenses items needed and amounts and bring back to the August meeting. He will be sending out an email to the Commissioner’s not in attendance. COMMISSION BUSINESS  It was decided by an email poll that the tag line will be “Respecting Diversity to strengthen our Community”. The various logos put together by Georgette Allen were discussed. After a few changes in font, color, and adding the tag line, Georgette will be sending it out by email for vote.   Mental Health Forum – Georgette Allen will have the new PIO for the Police Department, Nichole Brown contact the Commission in regards to setting up the Forum in September.  Banners – Julie Baird is ready for the final vote on the Logo and then the banners will be ordered.  Chairman Larry Moore asked the Commissions to re‐review the Mayor’s Initiatives Plan to see what else the Commission needs to implement. He will be including this in the email to the other Commissioners not in attendance.  Pat Gross inquired about the recruitment of new Commissioners. Julie Baird stated that they can encourage people to go through the process and apply online. ADJOURNMENT Meeting was adjourned at 5:02 p.m.