Library Board

MINUTES Tuesday, February 18, 2014 4:00 pm at the Farmington Public Library Staff Conference Room FARMINGTON PUBLIC LIBRARY ADVISORY BOARD Members present: Dr. Carletta Thompson, Paula Nickerson, Judy Castleberry Members absent: Mary E. Keller, Maryann Thompson, Dan Sheesley, Dale Anderson Staff Present: Jenny Lee Rya,p, Karen McPheeters Public Members Present: Matt Dodson I. Call to Order 4:03 Judy Castleberry, President II. Amendments to and/or approval of the minutes of the previous meeting a. Motion made by Paula Nickerson to approve minutes b. Seconded by Dr. Thompson c. Approved unanimously by board members present III. Old Business a. Review of statistics and monthly report to the City Manager 1. Sent to board members previously 11. Discussion of new info graphic format 111. Discussion of future of computer use IV. Reduced operating hours has affected library use A. Drastic cut to budget occurred about 5 years ago a. "You can't 'catch up'" B. Suggestion to include comparison with statistics b. Policy Review- Distributed for review 1. Computer and Internet Policies 11. Study I Media Room Policies 111. Prepare to vote in next meeting IV. New Business a. Introduction of Matt Dodson, mayoral candidate b. Director's Report 1. Make.Do time has been successful 11. Library expecting a reply soon from the National Medal of Honor 111. Long Range Planning process continues A. Discussions with Bill Hidell B. Did not want to conflict with Parks long range planning  IV.Challenge on Young Adult Title "Also Known As" Robin Benway A. Director has responded that it will be moved to Young Adult section a. Challenger has 30 days to pursue, could be brought to the board b. Challenge was made based on categorization as Juvenile c. Annual Budget 1. First meeting with City Manager is scheduled for next week 11. Distrihution of library's submitted budget A. Library has submitted request for maximum - 10% increase B. Discussion of inclusion ofFour Comers Storytelling Festival- including with programming request C. Shiprock has been submitted as separate budget a. With full hours (40 per week) 12 month budget is about $100,000 i. Previously, utilities had been shared based on square footage b. The city has been contacted by Office of Dine Youth to provide library in Activity Center 1. Requires Memorandum of Understanding 1. Will require some time to finalize 11. City would require acknowledgement on the sign c. Discussion of importance of Shiprock Branch Library 1. Funding affected by New Mexico's practice of city funded libraries, opposed to county funded libraries d. In order to keep tribal library funding, some requirements would have to be met i. Plan would be to increase management and staffing of library D. Request for part time positions to replace some positions previously lost E. Library management system is a fixed cost. a. Some money had been spent in previous year F. Library subscriptions are a fixed cost a. Magazines are becoming obsolete b. Many periodicals are becoming digital subscriptions 1. Online database subscriptions: adding more databases 1. Little Pim: part of Mango Languages 2. National Geographic  a. To replace magazines, increase shelf space for printed materials G. Request for increase in materials budget H. Question about adding "Freegle" for downloadable music a. Would reduce time spent maintaining CDs b. Some theft, mostly attributed to forgetting the disc in the patron's machine c. The collection wears out I. ,. Government docs -becoming "e-government" J. Money provided to the library from the county will be tracked under separate account K. Staff a. 20 full time b. 60 part time c. 58 Full Time Eqivalent 111. Library's budget priorities will be: A. Restore service hours B. Re-invest in collections: print and digital, programming and technology 1v. Other departments have made requests for full-time personnel A. New city facilities requests for budget V. Adjournment- 4:41 pm Next meeting April15, 2014 Approved by board on Apri115, 2014 Name Title Date 2~~~ Name