Library Board

MINUTES Tuesday, June 17, 2014 4:00pm at the Farmington Public Library Staff Conference Room FARMINGTON PUBLIC LIBRARY ADVISORY BOARD Members Present: Dick Gerding, Karen Morrison, Pat Noah, Dr. Carletta Thompson, Dale Anderson, Mary Keller, Paula Nickerson, Dan Sheesley Staff present: Jenny Lee Ryan, Karen McPheeters I. Call to Order : 4:02 a. Mary Keller- Vice Chair b. Introduction of new board members II. Amendments to and/or approval of the minutes of the previous meeting a. Motion to approve made by Dick Gerding i. Seconded by Dr. Thompson ii. Approved unanimously by board members present Ill. Old Business a. Review of statistics and monthly report to the City Manager 1. Previously sent to board members, posted on www.fmtn.org n. Downloadable media use has increased. A. Spending in this collection has increased slightly. m. Patron complaints about reduced summer hours A. Hours will be reinstated starting on September 2 b. Vote 1. Material Selection Policy A. Slight change to appellate process made from previous versions B. Updated collection formats I language C. Captilized term should be defined a. Library is described and labled different way D. Mention that form is included at end E. Motion to table approval until next meeting made by Dick Gerding a. Seconded by Dale Anderson b. Approved unanimously by board members present c. Pat Noah and other board members will send suggested revisions to JLRyan@infoway.org IV. New Business a. Policy review 1. Unattended Children Policy A. The Library is a "Code Adam" facility - procedure for lock down during lost child emergency 11. Library Card Policy A. Emerging technologies may allow library to move away from paper card applications 111. Send suggested revisions to JLRyan@infoway.org b. Director's Report 1. Libracy was ranked # 1 in the Parks and Recreation survey A. Patrons seem to want more programs, materials, hours 11. American Library Association - Las Vegas in July A. FPL staff will be attending B. Will investigate "Freegle" - downloadable music m. Outreach for educators A. Email list B. Annual Teacher Orientation- for all San Juan County teachers c. Annual Budget 1. New budget format- starting July 1 -new fiscal year A. Budget activity will be separated into: a. Main Library b. Shiprock Branch c. County funds i. Contribution for San Juan County to be used for library services 11. Increase in materials budget, including digital media 111. Status of Shiprock Branch library A. Budgeted to maintain at 20 hours per week B. The new ODY (Office of Dine Youth) building is behind schedule a. Anticipating ODY to move in August or September i. New building is located past Sonic and BIA building b. At this time Shiprock Branch is not currently planning to move with ODY 1. A request has been made, by the City of Farmington, to provide space for the Shiprock Branch library in the new building 1. Several issues need to be resolved before an agreement can be reached 11. The Shiprock Branch Library cannot stay in the old building after ODY moves into new building  c. The Shiprock Branch Library is currently being operated with one dedicated staff members, main library staff, and local volunteers C. Shiprock Branch receives some money due to the fact that it qualifies as a "Branch Library" and as a "Tribal Library." V. Adjournment- 5:05 a. Next meeting August 19, 2014 i. Election of officers will be included