Library Board

MINUTES Tuesday, April21, 2015 4:00pm at the Farmington Public Library Staff Conference Room FARMINGTON PUBLIC LIBRARY ADVISORY BOARD Members present: Paula Nickerson, Dan Sheesley, Mary Keller, Pat Noah, Karen Morrison, Dr. Carletta Thompson Staff present: Jenny Lee Ryan, Karen McPheeters, Ruth Gallegos I. Call to Order - 4:04 a. Dan Sheesley - Vice Chair II. Amendments to and/or approval of the minutes of the previous meeting a. Motion to approve made by Dr. Thompson i. Seconded by Paula Nickerson ii. Approve unanimously by board members present III. Old Business a. Review of statistics and monthly report to the City Manager 1. Spring break was busy at the library 11. Comparison to Civic center and other city departments available at www.fmtn.org 111. Some drops can be attributed to recent budget adjustments A. Not buying as many titles (about 5,000) due to flat book budget, and rising book prices B. Most ofthe GO Bond money was spent renewing juvenile eBook titles IV. New Business a. Open Meetings Act Resolution 1. Motion to approve made by Dr. Thompson A. Seconded by Paula Nickerson B. Approved unanimously by board members present b. Policy review 1. Refund Policy and Patron Confidentiality Policy A. Will be reformatted and sent to board members by Jenny Lee for review during the June 16th meeting c. Director's Report 1. Budget A. $60,000 from Shiprock has been added back to the Farmington Public Library budget  B. The library is one of the few city departments that put in a flat budget C. Did receive cut a. $37,000 from temporary labor (part time) b. Full time Patron Services position had been cut, then reinstated, with money deducted from part time labor D. Public Input Meeting for budget a. Wednesday, April22 at 5:30 at Farmington Public Library b. Board members invited and encouraged to attend c. Concerns for City of Farmington i. Water infrastructure ii. Road conditions d. Reminder: Library building is 12 years old- annual maintenance is recommended and required, especially when considering the amount of daily use i. Big projects involving library infrastructure n. Discussion of Patron Confidentiality at the library A. Library will eventually move to "the cloud" a. It will still need to adhere to legal requirements for patron confidentiality b. Police, Fire, Sheriffs office do not have legal authority to access library records without a warrant m. Discussion of library building security A. Building and all other assets (materials and technology) are secured at all times B. All staff are expected to assist in enforcing the rules a. Core staff (supervisors) sometimes assist security with belligerent patrons 1v. Request for Reconsideration A. Swimsuit book- request to be re-classified or moved a. Response from director included that book would be re-classified as "photography" b. Oversized book that will need to be shelved on bottom shelf for safety c. Book will remain in adult non-fiction v. Received letter from county requesting that library fill out a "non profit" form A. The Farmington Public Library is contracted to provide services to the county B. About 48% of Farmington Public Library card holders live outside the city limits of Farmington, NM C. Last year's contribution from the County was about $5,000 (11 cents per person) v1. New State Librarian  A. May be able to provide more assistance B. New Mexico is 49th or 50th in terms of literacy vii. Karen to attend the American Library Association National Legislative Day A. Will be joined by other librarians (11 people) B. May 3-5 vm. Farmington Public Library has applied to present at Public Library Association (PLA) conference next spring in Denver A. Make.Do presentation that was given at MPLA IX. MakeJ)o Fair on April 18th- sucessful A. Subscribe to "Make.Do" newsletter at www.infoway.org x. Booksale - September 12-16 x1. Spring Training for staff A. May 17 -June 5 V. Adjournment- 5:15 Next meeting June 16th, 2015 June 16th, 2015 I -~- b-Jb-J~ --+---Title Date Title Date