Library Board

MINUTES Tuesday, October 20, 2015 4:00pm at the Farmington Public Library Staff Conference Room FARMINGTON PUBLIC LIBRARY ADVISORY BOARD Members present: Karen Morrison, Paula Nickerson, Mary Keller, Dick Gerding, Dale Anderson, Pat Noah, Dan Sheesley Members absent: Dr. Carletta Thompson Staff present: Jenny Lee Ryan, Karen McPheeters, Mary Lee Smith I. Call to Order- 4:02pm a. Dick Gerding - Chair II. Amendments to and/or approval of the minutes of the previous meeting a. Motion to approve as circulated made by Karen Morrison i. Seconded by Paula ii. Approved unanimously by board members present III. Old Business a. Review of statistics and monthly report to the City Manager 1. Information distributed to members via email A. Our statistics are reported to national database a. This is how we know how our library compares with other libraries across the nation b. This affects eligibility for State aid, and other resources 11. Discussion of how to increase library use A. Downturn in budget has affected use 111. Discussion of current trend of "privatizing" services b. Policy review 1. Program Space Policy A. Cumbersome - impossible to get through B. Short policy with number of appendices a. Appendix A - Availability b. Appendix B- Fees c. Appendix C - Application C. Limits use of rooms for outside groups D. Motion to simplify and table until next meeting made by Dale a. Seconded by Paula b. Approved unanimously by board members present E. Order of edits a. Dick will edit- Jenny Lee will send out  b. Pat will edit- Jenny Lee will send out c. Dale will edit - Jenny Lee will send out IV. New Business a. Presentation of Library's vision statement -Mary Lee Smith 1. State library is working on a statewide plan for services, and is doing a statewide assessment A. State library has provided a template - distributed to board members a. Will be submitted with new vision statement B. Information from credible data, including workforce solutions, census data, etc. 11. Community assessments, long range plans, etc. is part of eligibility (See notes on eligibility above) 111. State Library determines Legal Service Area A. FPL Legal Service Area is San Juan County minus Aztec and Bloomfield population B. Discussion of literacy rates in San Juan County and distributed statistics a. Agreement that library serves a very divers population b. Importance of advisory board advocacy IV. Part of our Community Assessment is a Vision Statement A. There was a discussion and exercise with library staff to determine the library's core values -distribution of results of discussion and exercises B. Distribution of current vision statement and proposed visioning statement a. Requesting opinion of board 1. Mention of how everybody on the staff was heard during this process - every staff member has a valid opinion 11. Mention that the proposed statement is better than the previous vision statement- agreement from the board members present C. Next exercise will be long range planning D. Homework Assignment - Distributed a. What should our key priorities be for the next 5 years? 1. Read through list of 18 service responses 11. Based on what you know about our community, what are the needs of our population? 1. Use red stickers to eliminate 6 service responses  2. Use green stickers to indicate the most important services (areas of focus) 111. Information will be combined with staff responses to develop plan b. Return via included addressed envelope or to the library by October 31 E. Please send comments or questions to MLSmith@infoway.org b. Director's Report 1. Discussion of patron dissatisfied with Interlibrary Loan policy A. Was requesting books on cassette, which is an out of date technology, no longer provided by most libraries B. Copy of letter distributed to advisory board chair, city manager 11. Library staff turnover is around 80% A. City regulation has affected part time employees B. Library is now advertising for children's librarian C. Several other resignations have been received, including the last security employee "grandfathered" in for PERA D. Nationally, volunteer numbers are down a. Events are preferred over weekly positions E. Evaluating re-organization of departments, including security V. Adjournment-5:12pm Next meeting December 15, 2015 Approved by board on December 15th, 2015 1:<- )~- J{ Title Date Title