Metropolitan Redevelopment Agency Commission

AGENDA The regular meeting of the MRA scheduled for 12/20/22 is being rescheduled for Tuesday, December 13, 2022 - 4:00 P.M. The rescheduled meeting with a location change of the Metropolitan Redevelopment Agency Commission will be held at Farmington Civic Center, Room C 200 W. Arrington Ave. 1. Meeting Called To Order 2. Approval of the November 15, 2022 Meeting Minutes 3. Q&A with Consultants for Initial Stage of Animas and Healthcare Hub Study 4. Main Street Advisory Board Business a. Staff Update – Karen Lupton i. Upcoming Events and Trainings 5. City Staff Updates – (Warren Unsicker) 6. Business From: a. Floor b. Chair c. Members d. Staff 7. Next Meeting – January 17, 2023 8. Adjournment ATTENTION PERSONS WITH DISABILITIES: If you plan to attend the virtual meeting and will need an auxiliary aid or service, please contact the City Clerk’s Office at 599-1101 prior to the meeting so that arrangements can be made.  MINUTES Metropolitan Redevelopment Agency Board of Commissioners – November 15, 2022 Held in the Executive Conference Room at 800 Municipal Dr., Farmington NM Members Present: Jill Tanis – Chair Doug Dykeman – Vice Chair Elizabeth McNally – Commissioner John McNeill, D.D.S. – Commissioner, Telephonically Members Absent: None Staff Present: Warren Unsicker Julie Baird Shaña Reeves Karen Lupton Tami Spencer Staff Absent: None Others Present: Flo Trujillo 1. Call to Order Chair Tanis called the meeting to order at 4:02 p.m., Chair Tanis, Vice Chair Dykeman, Commissioners McNally and McNeill (telephonically) in attendance. There being a quorum the following proceedings were duly had and taken. 2. Approval of the November 3, 2022 Minutes A motion was made by Commissioner McNeill and seconded by Vice Chair Dykeman to approve, with corrections, the minutes of November 3, 2022, and upon voice vote, the motion carried unanimously 4-0. 3. Animas Area/Healthcare District Plan Update – Warren Unsicker Mr. Unsicker reported the kick off meeting was held virtually on November 9, 2022. The next meeting will be in December and will be an in person meeting, where the consultants can convene in Farmington to do a site tour of the district to get a better feel of what the landscape looks like. He added the initial meeting was a fact-finding meeting for the consultants to determine what resources they have at their disposal from us. He also noted 1 we have some homework; we need to get together some maps, some prior studies and data we can send for them to start compiling that will include floodplain, irrigation ditches, zoning maps along with maps of downtown and the Animas District. This next meeting will be for the consultants to focus on meeting key stakeholders and to spend time getting a feel of the two districts, and then they can come back and move forward with the public input meetings. The Planning Division would host a Development Review Committee (DRC) meeting. Which is the City’s inter-department development review process so once the consultants have completed their onsite tour they can get any questions they may have answered by the Review Committee. Chair Tanis added she was on the committee that reviewed the bids for this project. There were two options that pointed the committee to Sites SW as being the stronger contractor. The handouts below shows 1) how the bid was presented and 2) two optional tasks for discussion. 1) How the bid was presented. 2) Two optional tasks for discussion. 2 Chair Tanis called Sharron Rowe, Buyer I for the City of Farmington to ask how to handle an optional task. Ms. Rowe suggested if one of these other options was picked, you could do a change order. Chair Tanis was questioning the word “memo” in the Task 4 Deliverables and she felt if we were going to ask for more funding she wanted some clarity. She reached out to Danielle Wilson, Planner, with Sites Southwest to clarify the wording “memo” in the Task 4 Deliverables. See Ms. Wilson’s email response below: Commissioner McNally wanted to add that she thinks the consultant’s should look at the 2040 Comprehensive Plan. There may have some key data they may want to look at. Vice Chair Dykeman added that he thinks both optional tasks are critical in completing the project. Commissioner McNeill would like to see detailed level of assessments on Task 4 Deliverables and would like to see a change order for both optional tasks. He would also like to add realtors and developers to the stakeholders list. Mr. Unsicker noted Sites Southwest would be here for the site tour on the afternoon of December 12, 2022, all day on December 13, 2022 and the morning of December 14, 2022. After the site tour is completed, Sites Southwest will start setting up the next meetings. Commissioner McNeill made a motion to support a change order to include optional task 4 and 8, not to exceed $25,000.00, that were included in the initial scope of work. Commissioner McNally seconded the motion. The motion carried unanimously 4-0. AYE: Chair Tanis, Vice Chair Dykeman, Commissioner McNally and Commissioner John McNeill 3  NAY: None Abstained: None Absent: None Motion Passed 4-0 4. Main Street Advisory Board Business – Karen Lupton Ms. Lupton informed the Commission that the next event will be Small Business Saturday held on November 26, 2022. There will also be an Art Walk, and a free showing of A Miracle on 34th St. 5. City Staff Updates – Warren Unsicker Mr. Unsicker let the Commission know the Wells Fargo building was auctioned off for $600,000. He added at the last City Council meeting, Council had approved for two dilapidated buildings in the MRA District to be demolished. Vice Chair Dykeman asked if there was any news on the billiards hall that is for sale on Main St. Mr. Unsicker had not heard anything on that location. Commissioner McNeill asked what department brought those locations up for the demolition of the two dilapidated buildings. Assistant City Manager Baird explained the process. This process is a long documented process through Code Compliance. The process goes on for many months with complaints related to an active pursuit by Code Compliance to get response from the responsible party. The responsible party would need to board up and secure the building. Most often, it has gone through a series of violations, citations and court dates (or missed court dates) and a case has been built over time. While one of the locations was going through this process, it had burned, now it has additional health and safety concerns to the public and to our own public safety officers. The cost for the demo’s, which all have environmental issues such as asbestos, can be costly. When the demo and haul off has been completed, a lien for that value is placed on the property. After an allotted amount of time, you can force a sale of the property. 6. Business From Floor – There was no business from the floor. Chair – There was no business from the Chair Members – There was no business from Members. Staff – There was no business from Staff. 7. Adjournment A motion was made by Vice Chair Dykeman and seconded by Commissioner McNally to adjourn. The motion passed unanimously 4-0. The Metropolitan Redevelopment Agency meeting was adjourned at 4:42 p.m. ____________________________ ____________________________ Jill Tanis Tami Spencer Chair Administrative Assistant 4