MPO Policy Committee

POLICY COMMITTEE AGENDA Farmington Metropolitan Planning Organization September 24, 2015 1:30 p.m. Council Chambers Bloomfield City Hall 915 North First Street Bloomfield, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING September 24, 2015 1:30 PM This meeting will be held in Council Chambers at Bloomfield City Hall, 915 North First Street, Bloomfield, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the August 27, 2015 Technical Committee meeting. 17 3. Consider approval of the 2040 MTP: 1 Presented by: Duane Wakan 4. Receive a report and consider approval of the final Farmington Regional ITS 5 Architecture Update. Presented by: Duane Wakan 5. Consider approval of the FTA 5303 Memorandum of Agreement. 14 Presented by: Duane Wakan 6. Receive a report on Complete Streets. 15 Presented by: Duane Wakan 7. Information Items: 16 a. MPO Quarterly b. T/LPA Semi-Annual Training-State and Federal Inception to Completion for Successful Projects c. NM Legislature's Transportation Infrastructure Revenue Subcommittee d. Other Presented by: Duane Wakan 8. Business From Chairman, Members, and Staff 9. Business from the Floor 10. Adjournment ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Aide at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Aide if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: 2040 Metropolitan Transportation Plan Prepared by: Duane Wakan, MPO Planner Date: September 17, 2015 BACKGROUND OR PREVIOUS WORK  The MPO has prepared an update to its Metropolitan Transportation Plan (MTP). Chapters have been presented beginning in early 2015. CURRENT WORK  The 30-day public comment period ran from August 12 through September 10, with 5 public open houses held the week of August 24th throughout the MPO. Public comments are attached.  Review comments made throughout the process have been considered and incorporated and a new layout of the MTP completed.  Following the review of comments, staff has expanded upon the Implementation Plan, Chapter 14. This is provided separately as an attachment for review.  Seek recommended approval of the 2040 MTP. If forwarded by the Technical Committee, the 2040 MTP will be presented for final decision by the Policy Committee on September 24.  The Technical Committee conducted a public hearing on the 2040 MTP Update and recommended approval on September 22. ATTACHMENT  Public comments received during the public comment period.  A copy of Chapter 14, Implementation Plan, which includes many additions based on the entire plan and a review of comments, is attached for consideration. 2040 MTP  For the latest version of the MTP, please refer to the MPO website, farmingtonmpo.org, select Metropolitan Transportation Plan at left, and scroll down to find chapters of the 2040 MTP. ACTION ITEM  Consider approval of the 2040 Metropolitan Transportation Plan. 1 Public input on Public Review Draft of 2040 MTP In person review on 8-19-2015 at MPO Office Does each project include bike/pedestrian elements beyond vehicle lanes? Will the projects include considering changes at intersections like roundabouts first? Connectivity of the bike/ped plan Inventory the existing bike, ped and transit networks and insert the connections that they need. MRA needs this to show zoning and plans to attract development. Hook the trails planned around the MRA to each other. 13, 9, 10, 11 need to connect in Downtown and West end of town. Discussed studying right-of-way for future trail connections as a needed project/effort. Kirtland Youth Association – 8-25-2015 Notes with representative from Central Consolidated School District Lighting pathways on Kirtland Schools path Stoplight at 6575 and US64 at fire station CCSD has need for sidewalks in around schools in Shiprock, too. Good involvement with County and CCSD, worked on locations, including Shiprock. Could benefit from Safety plan projects; also in the district’s bus transportation work Also interested in working in Newcomb at three schools, elementary, mid, high, and mid and high are up for Kirtland elementary already over capacity, so growth means new elementary schools. A new school would likely be in east part of Kirtland. Amazed at coverage Red Apple is doing, there are people who need it as only option Always congestion at elementary schools, we encourage parents to put kids on the bus. When you build a new school, you get more kids. The rate of move of kids is 29 percent between Kirtland, Shiprock, Farmington, PV, Aztec, Bloomfield. 2 Aztec City Commission Chambers – 8-26-2015 The complete streets concepts are beautiful projects, but people won’t be able to handle them. They will run over the signs and trees. Aztec’s relief route will hurt the economy. Someone using google to drive through to Durango will punch it in, and google will tell them to go around the downtown. Photo morphs of the projects should include a night scene. Spots on many roads that are two lanes need to be three lanes for safety for turning movements. We need to have medians cleaned and weeds removed, and fines given out, too. Aztec’s sidewalk situation has improved. Farmington has a problem with trash, landscaping not kept up that was done 20 years ago. People don’t respect bike lanes very well. Bloomfield Senior Citizens Center – 8-26-2015 Don’t annex Lee Acres into the City of Farmington. You’re not expected to walk in Bloomfield. You better not. You’re looked at funny. If you do, you better cross at one of the 3 stop lights in town. We need a loop for a bus route between Aztec and Bloomfield. What will it take to get a “downtown” and a “Main Street” in Bloomfield? [Lengthy discussion on history of growth of Bloomfield] Bloomfield has a street named Main Street. There were commercial properties and residences along it. Many years ago a different alignment was chosen for US 64 and growth occurred along that corridor, but at a time when development was different than the buildings in the other older downtowns in the area. Bloomfield could benefit from bringing more amenities into one place. The time it took to construct US 64 ruined half of Bloomfield’s cars. Now it’s great. Farmington Civic Center – 8-27-2015 Need to maintain the roads to Navajo Dam. There are businesses out there, and those are important roads. People visit the area from all over the world to go fishing there. They stay in hotels, rent cars, buy equipment, and eat in restaurants. How cool would it be to go from Navajo Dam on my bike into Aztec for a day? But the roads are too narrow. And, not all of them, but the oil and gas guys try to scare me. Bloomfield City Hall Council Chambers – 9-10-2015 Will the cost of projects like in Downtown Farmington pay back in tax dollars? Will adding a few parking spaces be enough to make those businesses work again? It’s more about the store owners. 3 Hope that the US 64 widening project is finished soon all the way to Farmington. This project has disrupted access for local traffic. Used to turn left out of my business on US 64 to go to the bank. Now I make a right, quickly get into a left turn lane, make a U-turn, and go in to the bank. We have faced times where we had close to 50 percent of our revenue going to debt service. We worked in Bloomfield to get it lower, like we would need to do if we were a household 4  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: Farmington Regional ITS Architecture Update Prepared by: Duane Wakan, MPO Planner Date: September 17, 2015 BACKGROUND OR PREVIOUS WORK  Beginning in November 2014, the ITS Bureau of NMDOT sponsored an update the ITS Architecture for the Farmington MPO area. The process convened departments of local government agencies and other stakeholders and was led by ConSysTec, an ITS Architecture program developer and consulting firm.  The ITS Architecture is represented as lists of stakeholders, descriptions of services, equipment and operations, and the relationships of various ITS elements. These may be current and future ITS elements for improved transportation safety and efficiency.  Recommended approval of the ITS Architecture Update was tabled by the Technical Committee on August 13, 2015 to allow more time for review.  The Technical Committee will consider a recommendation of the ITS Architecture Update on September 22. CURRENT WORK  ConSysTec and NMDOT supplied a final version of the Farmington Regional ITS Architecture Update in July. The document is posted to the Farmington MPO website, farmingtonmpo.org, under MPO Documents. An excerpt is included in this agenda for reference (the entire document is 125 pages).  Staff will present on the final version of the document and seek approval of the ITS Architecture Update by the Policy Committee. ATTACHMENT  The final Farmington Regional ITS Architecture Update document will be distributed separately and made available at the meeting. An excerpt with the Table of Contents and Introduction is attached with the agenda. ACTION ITEM  Consider approval of the Farmington Regional ITS Architecture Update. . 5 The Farmington Regional ITS Architecture Update Final Documentation July 2015 Submitted By: Consensus Systems Technologies Corporation 17 Miller Avenue, PO Box 517 Shenorock, NY 10587-0517 914-248-8466 rsj@consystec.com www.consystec.com See full document on farmingtonmpo.org under MPO Documents 6  Farmington Regional ITS Architecture Update Table of Contents 1. Introduction ........................................................................................................................ 1 1.1. Purpose ...................................................................................................................... 1 1.2. Document Overview ................................................................................................... 2 1.3. Scope of the Architecture ........................................................................................... 2 2. Farmington Regional ITS Architecture Development Process ............................................ 4 2.1. Process to Update the Architecture ............................................................................ 4 2.1.1. Conduct Stakeholder Teleconferences ............................................................... 5 2.1.2. Create Initial Architecture Update ....................................................................... 5 2.1.3. Stakeholder Outreach Workshop ........................................................................ 5 2.1.4. Draft Architecture Update-1 ................................................................................ 6 2.1.5. Stakeholder Review ............................................................................................ 6 2.1.6. Finalize Architecture ........................................................................................... 6 2.1.7. Architecture Documentation ................................................................................ 7 2.1.8. Deliver Final Architecture Products ..................................................................... 7 2.2. Requirements of the Final FHWA Rule and FTA Policy on Architecture...................... 7 2.2.1. Specific Requirements of the Final FHWA Rule or FTA Policy ............................ 7 2.2.2. How the Final Rule and FTA Policy Requirements are Met ................................. 7 3. ITS Architecture Concepts.................................................................................................. 9 4. Identification of Stakeholders ............................................................................................13 4.1. Champion ..................................................................................................................13 4.2. Regional Stakeholders...............................................................................................13 4.3. Operational Concepts ................................................................................................16 5. Systems Inventory.............................................................................................................29 5.1. Systems by Stakeholder ............................................................................................29 5.2. Systems by Architecture Entity ..................................................................................36 6. Needs and Services ..........................................................................................................37 6.1. Needs Identification ...................................................................................................37 6.2. Services.....................................................................................................................40 6.3. Comparison of Needs and Services...........................................................................43 7. Interfaces and Information Exchanges ..............................................................................45 7.1. Top Level Regional System Interconnect Diagram ....................................................45 7.2. Customized Service Packages ..................................................................................96 7.3. Regional Architecture Information Flows....................................................................97 8. Functional Requirements.................................................................................................100 9. Standards........................................................................................................................103 9.1. Discussion of Key Standards for the Region ............................................................103 9.2. Reference to the Detailed Standards information on the Web Site...........................106 10. Project Sequencing .....................................................................................................109 10.1. Process For Selecting Projects ................................................................................109 10.2. How to Use the Recommended Project Sequencing................................................117 11. Agreements .................................................................................................................119 11.1. Types of Agreements...............................................................................................119 11.2. Existing Agreements................................................................................................120 11.3. Potential Agreements ..............................................................................................121 12. Using the Farmington Regional ITS Architecture .........................................................124 12.1. Using the Farmington Regional ITS Architecture in the Planning Process ...............124 See full document on farmingtonmpo.org under MPO Documents 7  Farmington Regional ITS Architecture Update 12.1.1. Operational Strategies .....................................................................................127 12.1.2. Strategy Evaluation and Prioritization...............................................................128 12.1.3. Metropolitan Transportation Plan .....................................................................130 12.1.4. Issues/Challenges............................................................................................131 12.1.5. Recommendations ...........................................................................................131 12.2. Using the Farmington Regional ITS Architecture for Programming ..........................131 12.2.1. Architecture Use in Programming Federal Funds.............................................132 12.2.2. Architecture Use in Organization Capital Planning ...........................................133 12.2.3. Architecture Use to Identify and Define Projects ..............................................133 12.2.4. Challenges.......................................................................................................134 12.2.5. Recommendations ...........................................................................................134 12.3. Using the Farmington Regional ITS Architecture in Project Definition ......................135 12.4.5. Issues/Challenges............................................................................................140 12.4.6. Recommendations ...........................................................................................141 13. Maintaining the Architecture ........................................................................................142 13.1. Roles and Responsibilities for Maintenance ............................................................143 13.1.1. Definitions ........................................................................................................143 13.1.2. Stakeholders ....................................................................................................144 13.1.3. Maintenance Working Group ...........................................................................144 13.1.4. Responsible Agency ........................................................................................145 13.1.5. Maintenance Manager .....................................................................................145 13.2. Timetable for Maintenance ......................................................................................145 13.2.1. Periodic Updates..............................................................................................146 13.2.2. Event-Driven Updates ......................................................................................146 13.3. Architecture Baseline...............................................................................................147 13.4. Change Management Process ................................................................................147 13.4.1. Identify Change................................................................................................148 13.4.2. Evaluate and Review the Change Request ......................................................149 13.4.3. Update Baseline ..............................................................................................151 13.4.4. Notify Stakeholders ..........................................................................................152 Appendix A: Acronyms............................................................................................................153 Appendix B: Functional Requirements ...................................................................................156 Farmington Regional ITS Architecture ....................................................................................163 Maintenance Change Request (MCR) Form ...........................................................................163 See full document on farmingtonmpo.org under MPO Documents 8  Farmington Regional ITS Architecture Update Table of Figures Figure 1. Farmington MPO Area Boundary ....................................................................3 Figure 2. Farmington Regional ITS Architecture Update Process ...................................4 Figure 3. Information flows ........................................................................................... 10 Figure 4. Example of a National ITS Architecture Service Package.............................. 11 Figure 5. Example of Farmington Regional ITS Architecture Customized Service Package ................................................................................................................12 Figure 6. Farmington Regional ITS Architecture System Interconnect Diagram ........... 93 Figure 7. Example Customized Service Package ......................................................... 97 Figure 8. Example of Element Detail With Interfaces .................................................... 98 Figure 9. Example of Architecture Flows Between Elements........................................ 99 Figure 10. Example of Interface.................................................................................. 107 Figure 11. Example of Standards Mapping Page ....................................................... 108 Figure 12. Example Service Package: APTS02 - Transit Fixed Route Operations for Red Apple Transit................................................................................................ 121 Figure 13. ITS Architecture and the Transportation Planning Process........................ 126 Figure 14. Supporting the Transportation Planning Processes ................................... 127 Figure 15. Project Implementation Process ................................................................ 135 Figure 16. Change Management Process .................................................................. 148 List of Tables Table 1. Mapping of Requirements to Architecture Outputs............................................7 Table 2. Stakeholders ..................................................................................................14 Table 3. Stakeholder Roles and Responsibilities .......................................................... 17 Table 4. Inventory Sorted by Stakeholder.....................................................................30 Table 5. Summary of Transportation Needs/Priorities .................................................. 37 Table 6. Summary of High Priority Transportation Needs ............................................. 39 Table 7. Selected Regional Services (Service Packages) ............................................ 40 Table 8. Mapping of Needs to Services ........................................................................43 Table 9. Applicable ITS Standards ............................................................................. 103 Table 10. List of Sources Used for Identifying Projects............................................... 110 Table 11. Farmington ITS Projects ............................................................................. 112 Table 12. Types of Institutional Agreements............................................................... 119 Table 13. Existing Institutional Agreements ................................................................ 120 Table 14. Potential Institutional Agreements .............................................................. 122 Table 15. Regional Project Development Process Relation to FHWA System Engineering Process ........................................................................................... 136 Table 16. Functions (Equipment Packages) Assigned to Architecture Elements ........ 156 Table 17. Equipment Package Descriptions ............................................................... 159 9  See full document on farmingtonmpo.org under MPO Documents Farmington Regional ITS Architecture Update Revision History Filename Version Date Author Comment FarmingtonITSArchitecture 2015-3- 0.1 3/31/2015 J.Baker Initial Draft 31 Draft Farmington ITS Architecture 0.2 4/7/2015 J. Baker Complete First Draft Document 2015-4-7 Final Farmington ITS Architecture 2.0 7/7/2015 J. Baker Incorporated Comments Document v2 10  See full document on farmingtonmpo.org under MPO Documents 1. Introduction The Farmington Regional Intelligent Transportation Systems (ITS) Architecture Update is a roadmap for transportation systems integration in the Farmington Metropolitan Planning Organization area over the next 20 years. The architecture has been developed through a cooperative effort by the regional transportation agencies, covering all modes and all roads. The architecture represents a shared vision of how each agency’s systems will work together in the future, sharing information and resources to provide a safer, more efficient, and more effective transportation system for travelers in the region. The architecture is an important tool that will be used by: • Operating Agencies to recognize and plan for transportation integration opportunities in the MPO region; • Planning Agencies to better reflect integration opportunities and operational needs into the transportation planning process; and • Other organizations and individuals that use the transportation system in the Farmington MPO region. The architecture provides an overarching framework that spans all of these organizations and individual transportation projects. Using the architecture, each transportation project can be viewed as an element of the overall transportation system, providing visibility into the relationship between individual transportation projects and ways to cost-effectively build an integrated transportation system over time. The architecture also is coordinated with the New Mexico Statewide ITS Architecture (updated in 2012) to ensure consistency at those jurisdictional and operational points where regionally-based operations coincide and/or integrate with statewide planning and operations. 1.1. Purpose The Farmington Regional ITS Architecture Update represents a consensus blueprint for ITS investments in the Farmington MPO region. This Farmington Regional ITS Architecture Update is an update of the previous version of the Farmington Regional ITS Architecture that was last revised in 2012. The development of this update began by reviewing the existing 2012 architecture and the updated transportation planning documents that were available. With the participation of ITS agencies (stakeholders) in the region, one-on-one interviews were held and then one stakeholder workshop, where the architecture was interactively updated. The architecture goes on to define possible integration opportunities between agencies within the region and adjoining regions and identifies how cooperation between the agencies in the deployment of ITS systems can be used to satisfy transportation needs. This architecture can be used to efficiently structure implementations of ITS technologies. By creating a long range plan for the implementation of these systems and technologies, agencies can: 11  See full document on farmingtonmpo.org under MPO Documents Farmington Regional ITS Architecture Update • Prepare for future expansion • Develop coordinated deployments of ITS • Leverage funding • Identify standard interfaces In addition to structuring implementations of ITS technologies, the Farmington Regional ITS Architecture allows the region to comply with the FHWA Rule/FTA Policy on Architecture and Standards. The FHWA Final Rule 23 CFR 940, (and corresponding FTA policy) to implement Section 5206(e) of the TEA-21 requires that ITS projects funded through the Highway Trust Fund conform to the National ITS Architecture and applicable standards. The Rule/Policy requires that the National ITS Architecture be used to develop a local implementation of the National ITS Architecture, which is defined as a regional ITS architecture. This update of the Farmington Regional ITS Architecture will bring the regional architecture into full compliance with this Rule/Policy, which will facilitate the approval of federal funds to support ITS projects in the region. 1.2. Document Overview This document is organized into thirteen main sections and four Appendices. Section 1 provides introductory information on the project, this document, and discusses the scope of the architecture. Section 2 describes the process used to develop the Farmington Regional ITS Architecture Update. Section 3 gives a brief introduction and overview of the National ITS Architecture, and how it relates to this regional ITS architecture. The stakeholders are identified in Section 4, while their systems are inventoried in Section 5. The needs addressed by ITS and the services used to address those needs are covered in Section 6. The interfaces and information exchanges are described in Section 7. The definition of functional requirements for the elements of the architecture is described in Section 8. A discussion of ITS standards applicable to the region is provided in Section 9. A listing of planned ITS projects in the region, along with sequencing of these projects, are described in Section 10. A discussion of agreements is provided in Section 11. Finally, Section 12 provides guidance on using the regional ITS architecture and Section 13 presents the architecture maintenance plan. The Appendices include a list of Acronyms (Appendix A), a detailed listing of the functions assigned to each element (Appendix B), and the Maintenance Change Request Form (Appendix C). 1.3. Scope of the Architecture The geographic scope of the architecture is the entire Farmington MPO boundary, which is shown graphically in Figure 1. The Farmington MPO region covers San Juan County, the City of Farmington, The City of Aztec, and the City of Bloomfield. There is one other ITS architecture that overlaps with the Farmington Regional ITS Architecture: 12 the New Mexico Statewide ITS Architecture.The New Mexico Statewide ITS Architecture provides a general expression of systems in the state, while the Farmington regional ITS See full document on farmingtonmpo.org under MPO Documents 13  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: FTA Memorandum of Agreement Prepared by: Duane Wakan, MPO Planner Date: September 16, 2015 BACKGROUND or PREVIOUS WORK  The Memorandum of Agreement (MOA) serves as the planning contract between the MPO and the Federal Transit Administration’s 5303 Program.  The document identifies the responsibilities for carrying out the metropolitan transportation planning process between the MPO, NMDOT, and the fiscal agent serving the metropolitan planning area.  With the MOA, NMDOT and the MPO also enter into a contractual agreement to establish the terms and conditions for performance and payment.  The lead agencies legal departments have reviewed and signed the document.  This is the first MOA that has come from NMDOT’s Transit and Rail Division.  This MOA was originally presented for consideration at the June 30 Technical Committee meeting but was tabled due to changes necessitated by NMDOT.  The Technical Committee subsequently approved the MOA on July 16.  A legal question then arose and the Policy Committee tabled discussion of this item at the August 27 meeting until all concerns were addressed.  The City of Farmington’s legal department has signed the MOA. CURRENT WORK  FTA has presented the MPO with a MOA that covers a three-year period from July 1, 2018 to September 30, 2018.  The Unified Planning Work Program (UPWP) will need to identify specific 5303 planning task, scopes and funding estimates.  A 20% local funding match will continue to apply to all 5303 planning activities.  An annual audit of the 5303 Program will be required pursuant to 2 CFR 200 uniform administrative requirements, cost principles and audit requirements for Federal awards. ANTICIPATED WORK  Approval of the Memorandum of Agreement by the Policy Committee will be sought at their September 24 meeting. ATTACHMENTS  A copy of the draft Memorandum of Agreement as proposed by NMDOT Transit & Rail Division will be provided. ACTION ITEM  Staff recommends approval of the draft Memorandum of Agreement to the Policy Committee as proposed by NMDOT. 14  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Complete Streets Prepared by: Duane Wakan, MPO Planner Date: September 14, 2015 BACKGROUND or PREVIOUS WORK  Complete Streets is a means of designing a roadway so that it accommodates all modes of travel, including driving, walking, biking, and transit.  Staff has worked with the Complete Streets Advisory Group (CSAG) to design guidelines for the FMPO planning area.  The Advisory Group held its latest meeting on September 3 and reviewed the draft Complete Streets Design Guidelines document.  A final Draft will be presented to the CSAG on October 1, as well as an open house in the evening of October 1 at the Farmington City Library from 5-7pm CURRENT WORK  Staff and Advisory Group members are reviewing and editing the draft chapters for the design guidelines document.  Staff will provide the final draft for public review on the 1st of October ANTICIPATED WORK  Finalize the design guidelines document with the Advisory Group.  Seek recommended approval by the Technical Committee on October 8.  Seek final approval by the Policy Committee on November 19.  Provide presentations to Civitans and other interested groups throughout the region. ATTACHMENTS  The draft Complete Streets Design Guidelines document is available on the MPO website. http://www.fmtn.org/DocumentCenter/View/5102 INFORMATION ITEM  The draft Design Guidelines document is presented for review only. 15  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: Information Items Prepared by: Duane Wakan, MPO Planner Date: September 14, 2015 INFORMATION ITEMS a. MPO Quarterly. MPO Staff attended the MPO Quarterly on September 15 and 16 in Santa Fe. b. Upcoming Training: T/LPA Semi-Annual Training – State and Federal Inception to Completion for a Successful Project. November 3-5, 2015 in Albuquerque. Contact Mary Eloise Martinez at 505-827-5237 for registration information. Training will be two and a half days. c. NM Legislature's Transportation Infrastructure Revenue Subcommittee: Monday, October 5 at the Legislature in Santa Fe, to hear more from local governments wrestling with funding roads, complete streets, business growth, changing demographics, and other transportation infrastructure issues. d. Other. 16  Draft PC Meeting Minutes August 27, 2015 MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE MEETING August 27, 2015 Policy Members Present: Mayor Sally Burbridge, Alternate, City of Aztec Nate Duckett, City of Farmington Curtis Lynch, City of Bloomfield Scott Eckstein, San Juan County Technical Members Absent: Sherri Sipe, City of Aztec Staff Present: Fran Fillerup, MPO Associate Planner June Markle, MPO Administrative Aide Staff Absent: Mary Holton, MPO Officer Duane Wakan, MPO Planner Others Present: Andrew Montoya, Red Apple Transit Manager David Quintana, NMDOT District 5 Daisy Swadesh, Citizen 1. CALL TO ORDER Councilor Duckett called the meeting to order 1:30 p.m. 2. APPROVE THE MINUTES FROM THE JUNE 30, 2015 SPECIAL POLICY COMMITTEE MEETING Commissioner Eckstein moved to approve the minutes from the June 30, 2015 Special Policy Committee meeting. Councilor Lynch seconded the motion. The motion was passed unanimously. 3. CONSIDER APPROVAL OF THE MEMORANDUM OF AGREEMENT WITH NMDOT FEDERAL TRANSIT ADMINISTRATION (FTA) 5303 FOR FFY2015-2018 Subject: FTA Memorandum of Agreement Prepared by: Duane Wakan, MPO Planner Date: August 20, 2015 BACKGROUND or PREVIOUS WORK  The Memorandum of Agreement (MOA) serves as the planning contract between the MPO and the Federal Transit Administrations 5303 program. 17  Draft PC Meeting Minutes August 27, 2015  The document identifies the responsibilities for carrying out the metropolitan transportation planning process between the MPO, NMDOT, and the fiscal agent serving the metropolitan planning area.  With the MOA, NMDOT and the MPO also enter into a contractual agreement to establish the terms and conditions for performance and payment.  The lead agencies legal department has reviewed and signed the document.  This is the first MOA that has come from NMDOT Transit and Rail Division.  This MOA was originally presented for consideration at the June 30 Technical Committee meeting but was tabled due to changes necessitated by NMDOT.  The Technical Committee recommended approval of the MOA on July 16, 2015. CURRENT WORK  FTA has presented the MPO with a MOA that covers a three-year period from July 1, 2018 to September 30, 2018.  The Unified Planning Work Program (UPWP) will need to identify specific 5303 planning task, scopes and funding estimates.  A 20% local funding match will continue to apply to all 5303 planning activities.  An annual audit of the 5303 Program will be required pursuant to 2 CFR 200 uniform administrative requirements, cost principles and audit requirements for Federal awards. ACTION ITEM  It is recommended that the Policy Committee approve the draft Memorandum of Agreement as proposed by NMDOT. DISCUSSION: Mr. Fillerup stated that this item was not ready to be considered by the Policy Committee and asked that it be tabled until the September meeting. ACTION: Commissioner Eckstein moved to table this item until all the legal issues have been clarified. Mayor Burbridge seconded the motion. The motion was passed unanimously. 4. RECEIVE A REPORT ON THE FULL DRAFT OF THE 2040 MTP UPDATE Subject: 2040 Metropolitan Transportation Plan Prepared by: Fran Fillerup, MPO Associate Planner Date: August 20, 2015 BACKGROUND OR PREVIOUS WORK  Beginning in 2014, the MPO has prepared an update to the Metropolitan Transportation Plan (MTP). Chapters have been presented beginning in early 2015 with chapter drafts centered mostly on policy and operational factors of the transportation system. In summer 2015, the MPO developed the financial portion 18  Draft PC Meeting Minutes August 27, 2015 of the plan, along with the completion of the FFY 2016-2021 Transportation Improvement Program. CURRENT WORK  The draft of the 2040 MTP will be posted to the MPO website, farmingtonmpo.org.  The 30-day public comment period began on August 12 and will run through September 10. Public open houses will be held the week of August 24th.  If forwarded by the Technical Committee, the 2040 MTP will be presented for final decision by the Policy Committee on September 24.  The most recent chapter of the MTP, Chapter 13 on the Financial Plan, was sent by email and posted to the MPO website on August 4. Staff has presented on this topic during previous meetings. INFORMATION ITEM  This item is presented for information and the 30-day public comment period opened August 12, 2015. DISCUSSION: Mr. Fillerup stated that the public review process for the 2040 MTP began with the 30-day comment period that opened on August 12 and will close on September 10. A final draft copy of the document with track changes noted was e-mailed to all the Policy and Technical Committee members and the draft is also posted on the MPO website. Mr. Fillerup said the final draft will be presented for consideration of approval on September 24. Mr. Fillerup reported on some of the recent work completed and changes made to the document: • The regionally ranked projects are reflected in Chapter 4 which is the Project Prioritization Methodology chapter; • Public meetings are being held this week in Kirtland, Bloomfield, Aztec, and two in Farmington. The public comments will be presented to the Policy Committee on September 24; • The draft document has also been sent to all those stakeholders who provided their e-mails during the public outreach period last year; • Changes were made in Chapter 13, Financial Plan, to more accurately grow the future revenue amounts. This substantially grew the future potential funding for the Tier 3 projects which are those projects that might be built 15 years or more into the future. The increased growth factor, however, still would not cover the costs of all proposed Tier 3 projects; • Details on performance measures, which measure different characteristics of the transportation system, are still pending from FHWA and NMDOT. The categories have been outlined, but the actual measures will be identified later and will require an amendment to the MTP. Councilor Duckett asked where the MPO advertised their public meetings and did they have a social media presence. Mr. Fillerup said most of the advertising had been in newspapers or via e-mail. Mr. Fillerup explained that the MPO does not maintain a Facebook page or other social media presence at the request of the City of Farmington as the fiscal agent for the 19  Draft PC Meeting Minutes August 27, 2015 MPO. Councilor Duckett recommended that the MPO consider a Facebook page and thought this would create greater public participation. Not having a social media presence is like not wanting the public to come to the meeting. Mayor Burbridge added that if announcements and notices of this type are sent to the City of Aztec, they will post the information on their website. ACTION: The report was received. 5. RECEIVE A REPORT ON THE FINAL FARMINGTON REGIONAL ITS ARCHITECTURE UPDATE Subject: Farmington Regional ITS Architecture Update Prepared by: Fran Fillerup, MPO Associate Planner Date: August 20, 2015 BACKGROUND OR PREVIOUS WORK  Beginning in November 2014, the ITS Bureau of NMDOT sponsored an update the ITS Architecture for the Farmington MPO area. The process convened departments of local government agencies and other stakeholders and was led by ConSysTec, an ITS Architecture program developer and consulting firm.  The ITS Architecture is represented as lists of stakeholders, descriptions of services, equipment and operations, and the relationships of various ITS elements. These may be current and future ITS elements for improved transportation safety and efficiency.  The Technical Committee reviewed the document on August 13, 2015. CURRENT WORK  ConSysTec and NMDOT supplied a final version of the Farmington Regional ITS Architecture Update in July. The document is posted to the Farmington MPO website, farmingtonmpo.org, under MPO Documents. An excerpt is included in this agenda for reference (the entire document is 125 pages).  Staff will present on the final version of the document. INFORMATION ITEM  Review the final version of the Farmington Regional ITS Architecture Update. DISCUSSION: Mr. Fillerup explained that the Intelligent Transportation System (ITS) is the coordination among the different ways technology is used in transportation systems (i.e.: signs above freeway lanes that provide information about commute times, coordination of the traffic signals along East Main Street in Farmington, or emergency response) and how the different elements are coordinated. 20 Mr. Fillerup reported that all the local governments participated in the update and the full document is posted on the MPO webpage. The document organizes the various stakeholders and their needs, identifies projects being worked on and project sequencing, and provides guidance on which projects, and provides a process for planning to use to identify how available technology can be used and incorporated into the project. Additionally, having a specific need identified in the ITS Architecture Update can be helpful in obtaining funding for projects. Mr. Fillerup presented an excerpt from the document which showed the stakeholder’s name, a description of their services, their responsibilities for highway management, an assessment of needs and priorities, and maintenance of the document and the database. This document will be used mainly by the Technical Committee members and local government planning staff. Mayor Burbridge asked if the document addressed only those pieces that were integrated into a system or did this also include standalone signs such as reader boards that were not connected to the system. Mr. Quintana responded that everything should connect because otherwise it would not be “intelligent”. Coordinating through the ITS infrastructure is the best method. Mayor Burbridge asked about the implementation timeframe. Mr. Fillerup explained that some of it is already ongoing, but ultimately this would depend on the specific transportation project. Mr. Quintana added that ITS will be incorporated into roadway projects that are being planned. ACTION: The report was received. 6. REPORTS FROM NMDOT David Quintana – District 5 Project Update Mr. Quintana provided the following project updates: - US 64 (Mile marked 58 to 60) – construction to begin in November. Mountain States was awarded the contract for this phase of the project. NMDOT is anticipating another quick project completion. Construction of this phase should be completed by next summer; - The US 64 corridor received approximately $5,000,000 in state funding to help accelerate the completion of this project – Mile markers 56 to 58 and 54 to 56 which will complete the corridor to Browning Parkway. Mr. Quintana noted that construction of the phase from mile marker 56 to 58 could likely begin the summer of 2017 and then the final phase should happen in 2019-2020; - The flashing signal at the intersection of NM 371 and N 36 will be out to let in October with construction in January or February. The project should take only 30-45 days to complete. The signal will help the left-hand turning traffic from N 36 onto NM 371. Mr. Quintana said that there have been some discussion with the Navajo Gaming Commission and they want to provide some funding to fully signalize this intersection in the near-term. 21  - The safety project on NM 173 is under design with construction possibly in 2017- 2018, since all HSIP program funding is fully allocated until then. This project will widen shoulders and correct vertical curves from mile marker 3 to 4.5. - There is also a project just outside the MPO along NM 574 to replace a timber bridge. NMDOT may need to close down the roadway for up to 30 days while the project is ongoing. This would require a 35-mile detour for traffic from Aztec to La Plata. Public meetings will be held next summer to explain the project and any anticipated detours or issues. - NMDOT has an ongoing study on NM 170 to look at increased truck traffic and possible shoulder widening and repaving. No funding for this project has yet been identified. - Staff continues to work with the local governments to get federal aid projects out the door. Mr. Quintana is working to coordinate a construction management training for entity staffs to help them organize, track, and document daily the progress of those projects. Brian Degani – Planning Division Mr. Degani was not able to attend the meeting and provided a written update shown below: Statewide Functional Classification Review/Updating The proposed NHS and/or Functional Classification amendments from MPOs with justification, GIS shapefiles, map pdfs and narrative formats are due to Anne by 8/31/15. Anne will review proposed changes with each MPO individually, and with NMDOT’s HPMS team, Tammy Haas and Randy Soderquist, prior to submitting a final packet with NMDOT recommendations to FHWA-NM for review; however, FHWA Headquarters has final approval authority. Project Tracking Spreadsheet FMPO Staff in coordination with NMDOT have developed a project tracking spreadsheet to track Tribal/Local Public Agency (T/LPA) and District 5 projects to request information and provide updates at every Technical Committee and Policy Committee meeting. FMPO will share this spreadsheet with you in their staff reports and our need to get project update information and try to keep projects on schedule. Northwest Regional Transportation Plan (NWRTP)/NWRTPO NWRTPO Regional Transportation Plan presented and discussed their NWRTP schedule and the elements of the RTP Plan, committee guidance and addressing their 30 day public review comments from July 8 thru August 12. The NWRTP draft was released for public comment on July 8 (Gallup), presentation of the public comments will occur on August 12 (Laguna) and a presentation on the Final NWRTP approval is anticipated to occur on September 9 (Pueblo of Acoma). The NWRTPO is compiling their comments and will present the comments and take action for the Joint Policy/Technical Committee on how they should address them for the plan. If you have any questions, please contact Jeremy Seaton, NWRTPO Planner at jseaton@nwnmcog.org, the New Mexico Transportation Plan webpage, Regional Plans (tab) at http://newmexicotransportationplan.com/regional-plans/northwest or at the Northwest NM COG/RTPO website at http://www.nwnmcog.com/regional- transportation-planning-organization-rtpo.html. 22 Upcoming Meetings/Trainings • 2 CFR 200 Trainings – August 18 (Farmington). Register with LTAP – lee.cabezadevaca@state.nm.us. This training is REQUIRED for all RTPO and MPO planners and highly recommended for fiscal agents/financial managers working with the RTPOs/MPOs. • 2015 NM American Planning Association (APA) & American Society of Civil Engineers (ASCE) Statewide Conference will be held September 23-25, 2015 in Las Cruces, NM. The theme of the NM APA/ASCEs Building Alliances for Livable New Mexico. More information can be found at http://www.apa-nm.org. • VISUM 14 Two-Day Travel Demand Modeling Training - The VISUM 14 Two-Day Travel Demand Model training is scheduled for Tuesday, October 6 and Wednesday, October 7 for FMPO, SFMPO, LCMPO and NMDOT Planning travel demand modeling staff. • T/LPA Semi-Annual Training: Federal and State Inception to Completion for a Successful Project – November 3-5, 2015 in Albuquerque. Contact Mary Eloise Martinez at (505) 827-5273 for registration information. • Asset Management – National Highway Institute (NHI) has a free, online training on Asset Mgt. - http://www.nhi.fhwa.dot.gov/training/course_search.aspx?tab=0&key=131106C&course _no=131106C&sf=0. Some of the RTPO member entities expressed interest in this topic. 7. RECEIVE A REPORT ON RED APPLE TRANSIT PROPOSED ROUTE CHANGES Subject: Red Apple Transit- Proposed Route Changes Prepared by: Duane Wakan, MPO Planner Date: August 19, 2015 BACKGROUND or PREVIOUS WORK  The City of Farmington held public meetings to gather input on proposed route change options December 11, 2014.  The City of Farmington changed the transit service provider on March 1, 2015 (Ride Right LLC). The contract, which holds an initial one-year term with seven one-year renewal options, is valued at approximately $677,000 per year.  The City also hired a new Transit Manager, Andrew Montoya in the spring of 2015 who established a “Tiger Team” of experts assigned to investigate and solve technical problems relating to route changes.  The City of Farmington advertised route changes that went into effect on April 6, 2015. Route changes involved moving the Civic Center stop to the corner of Orchard and W. Animas Street. This change prompted minor start and stop times impacting the Purple, Green, Blue and Kirtland Routes. CURRENT WORK  Route changes are being proposed as a way to: (1) remove non-revenue miles; (2) add service to concentrated areas; (3) get workers into the COF by 8 am; (4) get students to San Juan College by 8 am; and, (5) provide a link with Navajo Transit.  Yellow Route: Remove 30th Street, N. Dustin stops and add 20th Street stop 23  locations, as well as install bus signs.  Red Route: Adds Yarrow bus route and stop.  Blue Route: Adds Hastings Strip Mall, adds one stop on Main/Wall St., adds stop on Broadway/Commercial Ave., adds stop in front of Berg Park (Broadway)  Green Route: Removes Yarrow stop, adds SJC School of Energy stop.  Purple Route: Adds pre-existing stop Ute/Dustin, and Dustin/Brookside.  Kirtland Route: Adds transfer point in Kirtland, removes elementary stop and High school stop.  Aztec Route- No Change  Bloomfield Route: Install bus shelter at Library stop. INFORMATION ITEM  This is an information report requesting feedback from Policy Committee members. DISCUSSION: Mr. Fillerup introduced Mr. Andrew Montoya the new City of Farmington Transit Manager who would provide a PowerPoint presentation on the Red Apple route changes that were implement two weeks ago. Mr. Montoya said that his first tasks as Transit Manager were to review the current routes and look at potential changes. He stated that when he began he determined that he would look at: • Making minimal changes to the routes and not take away any stops that riders were used to; • Add service to concentrated areas; • Remove non-revenue miles; • Get workers into town by 8 a.m.; • Get students to San Juan College by 8 a.m.; • Establish link with Navajo Transit to bring in students and passengers in from the Navajo Nation. Mr. Montoya explained the changes made to each of the routes and provided some preliminary results seen from the changes: Yellow Route Modification Benefit th Remove 30 Street Non-revenue miles Remove North Dustin Non-revenue miles th th Add 20 Street No prior service on 20 . Serve major business (Walgreens, Sonic, library, Hastings, and K-Mart) Add Brookside Park Two main entrance stops (Southbound & northbound) Results 66 new passengers per day; 24 of those come from the new stops th Every new stop on 20 Street has had passengers get on or off Substantially shortened trip to K-Mart for Appleridge passengers 24 Commissioner Eckstein asked how the riders were notified of the changes. Mr. Montoya stated that the changes were advertised in the newspaper, public meetings were held, the updated information was posted on the Red Apple website, and he personally visited the businesses near the stops to hand out the revised maps. Red Route Modification Benefit Cover Yarrow stop instead of Green Balance the bus route times Red was too short and Green was overly long Simplify Red Route in hotel area Change start time at Orchard to 7:30 am Allows transfers from Aztec, Bloomfield, & Kirtland (instead of 7:00 am) Kirtland routes at 7:30 a.m. & gets students to SJC at 7:48 am (classes start at 8:00 am) Results Multiple SJC students have thanked drivers for the 7:30 start time. Bus now full (28 passengers; 22 were SJC students and 3 rode the bus instead of riding their bike); 5 semester passes have been sold along with multiple monthly passes. Bloomfield bus will be on standby for additional riders to SJ College. College semester pass (5 months) is $45; monthly pass is $30; College to encourage purchase of student passes. Purple Route Modification Benefit Add stop at Mesa Shopping Center Service shopping area Add pre-existing stop Ute/Dustin Restore service to neighborhood Add pre-existing stop Dustin/Brookside Restore service to E. Brookside Park Results 83 total riders (majority college) on 8/26/15 Bus full on 8/27/15 (21 SJC students); more students on Purple than Red because of residential area around Mesa Shopping Center. Students using Purple to transfer back to Navajo Transit Blue Route Modification Benefit Add Hastings complex Service major businesses Add one stop on Main/Wall St. Revitalization of downtown area Add stop on Broadway/Commercial Ave. No prior service on Broadway Add stop in front of Berg Park (Broadway) Additional Berg Park stop Results New stop on Main Street has added 10 new passengers in last two weeks. There have been 15 new pick-ups or drop offs at the new stop on Berg Park. Green Route Modification Benefit Remove Yarrow stop Balance the bus route times Add SJC (Hutton Campus) stop Service SJC Results Passengers have commented that the Green route is much shorter and more comfortable 25 Kirtland Route Modification Benefit Add transfer point Links Navajo Transit with Red Apple Remove elementary school stop Non-revenue mile /corrects time Remove high school stop Non-revenue mile /corrects time Results Of the 150 total Red Apple stops, the 2 Kirtland stops were the only ones removed; these were non-revenue miles and removing them allowed the bus to travel at a safe speed and still be on time. Link up with Navajo Transit allows both buses to meet at one common point and SJC students from reservation can transfer here and get to college in time for classes. Aztec Route Modification Benefit Add two additional run times Passengers have more time choices Aztec Court can set up more appointments Results Previously riders dropped off in Farmington in a.m. had to wait for 5 hours before another bus would get them back to Aztec. There have been many compliments on the additional buses at 10:00 a.m. and 2:00 p.m. Bloomfield Route Modification Benefit Install shelter at library stop Provide shelter for passengers with books Results New bus shelter already being used. Mr. Montoya commented that they are having 8,000 new maps printed along with a lot of on-line information. Additionally, each bus stop pole provides instructions on how to download a map onto a smart phone. Mr. Fillerup added that Red Apple is also working on a transit function through Google Maps. Ms. Swadesh stated how important it was to provide enough maps for those riders without a computer or smart phone. Mr. Montoya said they are working to get the new maps printed as quickly as possible and added that most of the bus shelters have maps posted in them and a phone number to call if they have questions. He is finishing up posting maps at the outlying shelters. Mr. Montoya has also provided copies of the map to many local businesses with nearby bus stops. Mr. Fillerup commented that the Red Apple is also addressing the need for a route between Aztec and Bloomfield and a possible future link with the Ignacio bus system. Councilor Duckett asked how interested citizens could best provide input or have questions answered about the Red Apple and its routes. Mr. Montoya said the easiest way was to come by the Ride Right office and present their ideas. ACTION: The report was received. 26 8. INFORMATION ITEMS Subject: Information Items Prepared by: Fran Fillerup, MPO Associate Planner Date: August 20, 2015 INFORMATION ITEMS a. MPO Quarterly. The next MPO Quarterly will be held in Santa Fe on September 15 and 16. b. TIP Project Status Update. c. 2 CFR 200 Training. A workshop was held August 18 from 9:00 a.m.to 12:00 p.m. at the Farmington Civic Center. d. Upcoming Training: T/LPA Semi-Annual Training – State and Federal Inception to Completion for a Successful Project. November 3-5, 2015 in Albuquerque. Contact Mary Eloise Martinez at 505-827-5237 for registration information. Training will be two and a half days. e. Complete Streets Design Guidelines. A draft of the Complete Streets Design Guidelines is posted on the MPO website. f. Other. DISCUSSION: a. The MPO Quarterly will be held in Santa Fe on September 15 and 16. b. The TIP Project Status Update is being done with the Technical Committee at each of their meetings. c. FHWA provided training on the federal regulation 2 CFR 200 on August 18 for local governments’ financial staff. d. NMDOT has an upcoming semi-annual training on November 3-5 on how to begin and complete a successful project using a step-by-step approach. e. A final draft of the Complete Streets Design Guidelines has been posted on the MPO website. These will be presented to the Policy Committee in September. 7. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF There was no business from the Chairman, Members or Staff. 27 8. BUSINESS FROM THE FLOOR There was no business from the floor. 9. ADJOURNMENT Commissioner Eckstein moved to adjourn the meeting. Councilor Lynch seconded the motion. Councilor Duckett adjourned the meeting at 2:27 p.m. ___________________________ _____________________________ Councilor Duckett, Vice Chair June Markle, MPO Administrative Aide 28