MPO Policy Committee

MPO POLICY COMMITTEE SPECIAL MEETING AGENDA July 19, 2017 1:30 p.m. MPO Office 100 West Broadway, 2nd Floor Farmington, New Mexico  FARMINGTON METROPOLITAN PLANNING ORGANIZATION SPECIAL POLICY COMMITTEE MEETING July 19, 2017 1:30 PM This special meeting will be held at the MPO Office, 100 West Broadway, 2nd Floor, Farmington, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the June 14, 2017 Special Policy Committee Meeting 17-24 3. Consider changes to the FFY2018-2023 Transportation Improvement Program 1-9 (TIP) adopted by the FMPO on June 14, 2017, the Self-Certification for the FFY2018-2023 TIP, and Policy Committee Resolution 2017-4 Adopting the FFY2018-2023 TIP a. Review the projects under consideration b. Hold a public hearing on projects being updated c. Consider approval of project changes, the Self-Certification and PC Resolution 2017-4 adopting the FFY2018-2023 TIP Action Item Presented by: Mary Holton 4. Consider Technical Committee request for the Policy Committee to send a letter 10-12 to Deputy Secretary Anthony Lujan and Chief Engineer Armando Armendariz requesting that FMPO be permitted to participate and provide input in the prioritization process of District 5 prior to the setting of priorities by the District. The Policy Committee is requested to authorize the Chairman to review and sign the letter. Presented by: Mary Holton 5. Reports from NMDOT a. Update from District 5 (Paul Brasher) b. Update from the Planning Division (Rosa Kozub) 6. Committee Member Discussion Item(s) 13 7. Information Items 14 a. STIP Procedures Update Meeting b. Updates to Chapters 4, 5, and 9 of the 2040 MTP Presented by: Mary Holton 8. Discussion & Direction on proposed new Joint Powers Agreement and 15 Committee Bylaws and Operating Procedures to be effective October 1, 2017 Presented by: Julie Baird 9. Business from Chairman, Members, and Staff 10. Public Comment on Any Issues Not on the Agenda 11. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: FFY2018-2023 TIP Update Prepared by: Derrick Garcia, Associate Planner Date: July 5, 2017 BACKGROUND  On July 2, 2017 the Farmington MPO advertised the update to the FFY2018- 2023 Transportation Improvement Program (TIP).  The update involves several projects in the TIP as described in the attached notice.  During the Two Year Update of the TIP and STIP the NMDOT S/TIP Procedures Manual allows for changes /updates to be made between June 30th and August 15th.  NMDOT has requested a change be made to two of their projects (F100112 and F100113).  The Technical Committee reviewed NMDOT’s proposed changes during their July 12, 2017 meeting and recommended to Policy Committee that the changes be adopted. AMENDED TIP PROJECTS  Below is the list of projects seeking an update. For more details about each specific update please see the attached material. o F100112 (NMDOT) US 64 Phase V o F100113 (NMDOT) US 64 Phase VI  This update can be viewed on the MPO website at: http://www.fmtn.org/DocumentCenter/View/14212 FUTURE WORK  Upon Policy Committee approval, update TIP Database and deliver to NMDOT. ATTACHMENTS  Details of changes being made to projects seeking an update.  The Public Notice advertising the update.  NMDOT S/TIP Procedures Manual Section H  PC Resolution 2017-4  Self-Certification for the FFY2018-2023 TIP ACTION ITEMS  Open a public hearing on TIP Update.  Staff and Technical Committee recommends the Policy Committee consider approval of the Update to the FFY2018-2023 Transportation Improvement Program (TIP) and PC Resolution 2017-4. 1  PUBLIC NOTICE The Farmington MPO is advertising Changes to the FFY2018-2023 Transportation Improvement Program adopted by the FMPO on June 14, 2017. This public comment period meets all of the applicable federal transportation requirements found in MAP-21and FAST Act legislation along with the federal transit requirements of Section 5307(c) (1-7). As required by federal law and the Farmington MPO Public Participation Plan, the FMPO is holding a 15-day Public Comment Period and Public Hearing on these Changes to the FFY2018-2023 TIP. The 15-day comment period is from July 2, 2017 to July 16, 2017. The public may also make comments on the proposed changes at the following meeting: Public Hearing: During the Farmington MPO Technical Committee meeting at 10:00 a.m. on Wednesday, July 12, 2017 in Council Chambers at Bloomfield City Hall, 915 North First Street, Bloomfield, New Mexico 87413; and During the Farmington MPO Policy Committee special meeting at 1:30 p.m. on Wednesday, July 19, 2017 at the MPO Office, 100 West Broadway, 2nd Floor, Farmington, New Mexico, 87401 where final approval of the proposed changes will be sought. Written comments may be sent to the Farmington MPO at: Fax: (505) 599-1299 Mail: Farmington MPO, 800 Municipal Drive, Farmington, New Mexico, 87401 Email: degarcia@fmtn.org The public may view this Amendment at http://www.fmtn.org/DocumentCenter/View/14212 For more information contact Derrick Garcia, MPO Associate Planner, at (505) 599-1392. 2  Farmington Metropolitan Planning Organization FFY 2018-2023 TIP Summary Transportation Improvement Program (TIP) PROPOSED TIP PROGRAMMED FUNDS INFORMATIONAL YEARS List No. STIP CN Project FFY2018 FFY2019 FFY2020 FFY2021 4-YR SUM FFY2022 FFY2023 1 F100021 East Pinon Hills Blvd Extension Ph. III $ 8,000,000 $ 8,000,000 Downtown Complete Streets Project Phase 2 F100040 $ - $ 447,000 $ 314,626 1 3 F100091 East Aztec Arterial Ph. II $ 9,000,000 $ 9,000,000 4 F100099 Foothills Drive Enhancements Ph. II $ 188,636 $ 1,102,764 $ 1,291,400 5 F100100 East Pinon Hills Blvd Extension Ph. I $ 4,000,000 $ 4,000,000 6 F100101 East Pinon Hills Blvd Extension Ph. II $ 250,000 $ 18,000,000 $ 18,250,000 7 F100112 US 64 Ph. V $ 13,716,644 $ 13,716,644 8 F100113 US 64 Ph. VI $ 5,112,291 $ 9,572,403 $ 14,684,694 9 F100131 20th St Ph. III $ 119,901 $ 747,400 $ 867,301 10 F100170 NM 173 $ 4,200,000 $ 4,200,000 11 F100221 Anesi Trail $ 1,070,000 $ 127,200 $ 942,800 12 F100240 Glade Run Recreation Area Trails $ 700,000 $ - $ 700,000 13 F100270 Kirtland Schools Walk Path System $ 105,001 $ 775,000 $ 880,001 14 TF00001 Red Apple Transit Capital/Operating $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 1,000,000 $ 4,000,000 15 N/A East Blanco Bridge $ - $ 226,990 $ 2,778,104 16 N/A Among the Waters Extension $ - $ 35,000 $ 350,000 17 N/A Gateway Museum Trail $ - $ 150,000 $ 1,500,000 18 N/A Gwynhaven Trail Extension $ - $ 175,000 $ 1,750,000 3 19 N/A Bridge Improvement CR 5500 Bridge #8130 $ - $ 350,000 $ 3,500,000 Red Text = Projects being updated on 7/19/2017 Technical Committee Consideration: Note: This list by FMPO Policy Committee on For questions regarding TIP amendments, meeting time and June 14, 2017 June 14, 2017 and is now awaiting FHWA locations please call the FMPO at 505-599-1466 Policy Committee Consideration: approval. June 14, 2017 FFY - Federal Fiscal Year (October 1 - September 30) FFY 2018-2023 TIP 1 of 2  Farmington Metropolitan Planning Organization FFY 2018-2023 TIP Summary Transportation Improvement Program (TIP) PROPOSED TIP List No. STIP CN Project Scope Funding Includes earthwork, asphalt, intersection lighting, drainage improvements, environmental mitigation, Preliminary 1 F100021 East Pinon Hills Blvd Extension Ph. III Local Bond engineering and design. Downtown Complete Streets Project Phase Lane reduction, intersection reconstruction, parking reconfiguration, curb & gutter, sidewalk improvements, 2 F100040 MRA Fund, CDBG Grant, Local Funds 1 strormwater/sewer, eletrical upgrades, lighting and landscaping New road, utilities, pedestrian trail, corridor striping, signage, ROW, waste removal, fencing, Phase 1A asphalt 3 F100091 East Aztec Arterial Ph. II Local funds, state match, severence tax, STP-small urban. overaly, retaining walls, construction management, and testing services. 4 F100099 Foothills Drive Enhancements Ph. II reconstruction of travel lanes, bike lanes. New multi-use trail and additional street enhancements. TAP, local match, local non-match. Earthwork, asphalt, street lighting, drainage improvements, and signalization upgrades. ROW, Preliminary 5 F100100 East Pinon Hills Blvd Extension Ph. I Local Bond engineering and design. Earthwork, asphalt, intersection lighting, bridge construction, drainage improvements, environmental mitigation. 6 F100101 East Pinon Hills Blvd Extension Ph. II Local Bond Preliminary engineering and design. 7 F100112 US 64 Ph. V Road widening, enviromental mitigation, preliminary engineering and design, construction. State match, NHPP, Severence Tax 8 F100113 US 64 Ph. VI Road widening, enviromental mitigation, preliminary engineering and design, construction. State match, NHPP 9 F100131 20th St Ph. III Construct sidewals, ADA ramps, pedestrian push buttons, utilities. TAP, local match 10 F100170 NM 173 Safety Improvements that include PE & design, ROW, and Construction. N/A 11 F100221 Anesi Trail River trail development and new pedestrian bridge. PE & Design, construction. N/A 12 F100240 Glade Run Recreation Area Trails multi-use trail development (ATV, motorcycle, bicycle) markings, wayfinding, trail head. RTP, local match 13 F100270 Kirtland Schools Walk Path System Asphalt walk path, sidewalks, curb and gutter, drainage, radway prism widening. TAP, local match 14 TF00001 Red Apple Transit Capital/Operating new project annual operating costs and capital purchases for bus and security cameras. Local match, FTA 5307 & 5399 Replacement of functionally obsolete bridge with triple box culvert. Provides for ADA accessible ped access, bike 15 N/A East Blanco Bridge local other (design), unidentified construction funds. lanes, buffer lanes, and two new 12' travel lanes. PE&D, utilities 16 N/A Among the Waters Extension Crushed granite, overlooks, benches, fencing, lighting. Tree-quarter miles. N/A New pedestrian bridge(vehcile rated for Emergency access). Boarwalk, overlooks, trail benches, and crushed granite 17 N/A Gateway Museum Trail N/A trail. 4 18 N/A Gwynhaven Trail Extension Complete the crushed granite trail from Gwynhaven to Anesi Park along the Animas River. N/A Replacement of current six span steel girder bridge. Includes: Ped access, safety features, improved waterway 19 N/A Bridge Improvement CR 5500 Bridge #8130 N/A hydraulics. FFY - Federal Fiscal Year (October 1 - September 30) FFY 2018-2023 TIP 2 of 2  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100112 Farmington MPO Rec Num: 101.2 NMDOT Dist.: 5 County: San Juan Municipality: Unincorporated San Juan Co Fed ID: F100112 Category: Capacity Proj Lead Agency: NMDOT D-5 Length: 2 Miles RT1 US0064 Proj US 64 Phase V Est. Proj. Cost: $15,900,000 RT2 Fr: MP 56 To: MP 58 Est. Letting: Rt 1 BMP 56 Rt 2 BMP: 0 Rt 1 EMP: 58 Rt 2 BMP: 0 TIP Amendment Pending? ■ Project Desc.: Widen to 6 Lanes Project Phases: ■ Environ. Document ■ Prel. Engr. ■ Design □ Right-of-way ■ Construction □ Other Work Zone: Reg. Sig. Remarks: TIP Amendment #1 Changes FY 2017 funding source from NHPP to $5,800,000 in State Severence Tax. Also, reduce FY 2018 NHPP funding from $7,059,081 to $6,343,676. Amendment 3 Adds $350,000 in 2017 for design, also adds $1,1494,930 in FY2017 for construction purposes. Amendment #4 adds an additional $833,356 in NHPP funds to FY2018. PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $291,200 $1,128,400 $1,419,600 5 Local Match $0 $0 $0 NHPP $0 03 $6,621,600 03 $6,621,600 NHPP $854,400 16 $854,400 STP-Flex $854,400 15 $0 15 $854,400 STP-Flex $0 17 $0 Severance Tax $0 03 $5,800,000 03 $5,800,000 Totals $2,000,000 $13,550,000 $15,550,000 Proposed Changes: 1. Add $2,000,000 Construction Funds to FFY18 ($1,708,800 NHPP & $291,200 State Match) Wednesday, July 05, 2017  Farmington Metropolitan Planning Area Farmington Metropolitan Planning Organization Transportation Improvement Program (TIP) CN: F100113 Farmington MPO Rec Num: 101.3 NMDOT Dist.: 5 County: San Juan Municipality: Unincorporated San Juan Co Fed ID: F100113 Category: Capacity Proj Lead Agency: NMDOT D-5 Length: 2 Miles RT1 US0064 Proj US 64 Phase VI Est. Proj. Cost: $14,700,000 RT2 Fr: MP 54 To: MP 56 Est. Letting: Rt 1 BMP 54 Rt 2 BMP: 0 Rt 1 EMP: 56 Rt 2 BMP: 0 TIP Amendment Pending? ■ Project Desc.: Widen to 6 lanes Project Phases: □ Environ. Document □ Prel. Engr. □ Design □ Right-of-way ■ Construction □ Other Work Zone: Reg. Sig. Remarks: TIP Amendment #1 removes all STP Sm Urban funds in FY2019, while adding $7,000,000 in NHPP funds in FY2020 which includes State match funds. 7.15.16 Moved NHPP Construction funds from FY2019 to FY2020. Amendment #5 Adds $1M in STP Flex funds in FY2017 for PE, and moves FY2020 NHPP funds to FY 2019. Placed on FFY18-23 TIP on PROGRAMMED FUNDS - Four Year Federal TIP by Funding Category TIP Informational Years FUND SOURCE 2016 2017 2018 2019 4 Yr. TOTALS 2020 2021 State Match $0 $815,974 $1,322,117 $2,138,091 6 Local Match $0 $0 $0 $0 NHPP $4,788,246 03 $7,758,357 03 $12,546,603 STP-Flex $0 15 $0 Totals $0 $5,604,220 $9,080,474 $14,684,694 Proposed Changes: Add $1,500,000 Construction Funds to FFY18 ($1,281,600 NHPP funds and $218,400 State Match Wednesday, July 05, 2017  Page 14 State/Transportation Improvement Program Procedures H. Two Year Update TIP/STIP June 30th – All export files of new TIP due to STIP Coordinator June 30th to August 15th – Any changes to the new TIP are taken back to Policy Board and can be processed within this time frame 3rd Thursday of August- Taken to Commission for final public comment and approval Last week of August – Submit STIP to FHWA/FTA for joint approval FHWA- 30 days for approval from the day of submittal Please note that no administrative modifications of any type should be processed on the New STIP/TIP, until approval has been received from FHWA/FTA. 7  FARMINGTON METROPOLITAN PLANNING ORGANIZATION PC RESOLUTION NO. 2017-4 A Resolution Adopting the Farmington Metropolitan Planning Organization Federal Fiscal Year 2018-2023 Transportation Improvement Program WHEREAS, federal law requires that Metropolitan Planning Organizations develop a fiscally constrained Transportation Improvement Program (TIP) for the region at least every two years; and WHEREAS, the Farmington MPO Technical Committee has agreed to update the TIP on a quarterly basis; and WHEREAS, the TIP is based on and consistent with the 25 year Long-Range Metropolitan Transportation Plan for the MPO; and WHEREAS, the TIP meets federal requirements by including an agreed to list of projects, a financial plan, and a list of regionally significant projects; and WHEREAS, the TIP was developed in coordination with the New Mexico Department of Transportation, the City of Aztec, the City of Bloomfield, the City of Farmington, San Juan County, and Red Apple Transit; and WHEREAS, opportunities for public involvement were provided throughout the TIP update process in accordance with the adopted Public Participation Plan, including a call for projects, a 30-day public review and comment period on the draft TIP, and a public hearing; and WHEREAS, comments and revisions on the draft TIP have been addressed and included with the final TIP; and WHEREAS, the MPO Technical Committee has reviewed the draft TIP and recommends its adoption; NOW, THEREFORE, BE IT RESOLVED BY THE POLICY COMMITTEE OF THE FARMINGTON METROPOLITAN PLANNING ORGANIZATION: That the Farmington Metropolitan Planning Organization hereby adopts the Farmington MPO Federal Fiscal Year 2018-2023 Transportation Improvement Program. PASSED, SIGNED, APPROVED AND ADOPTED this ____ day of __________, 2017. ____________________________ ______________________________ Nate Duckett, Committee Chair June Markle, MPO Admin Assistant 8  FARMINGTON METROPOLITAN PLANNING ORGANIZATION (FMPO) SELF-CERTIFICATION ADOPTING THE FFY2018-2023 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) The Farmington Metropolitan Planning Organization hereby certifies that the FFY2018-2023 Transportation Improvement Program (TIP) is being conducted in accordance with all applicable requirements of 23 CFR 450.218 and 23 CFR 450.324 and the federal transit requirements of Section 5307© (1-7). The FFY2018-2023 TIP was made available to the public via a notice in the local newspaper and on the MPO website. A 30-day public comment period was held from May 14, 2017 to June 13, 2017. The Farmington Metropolitan Planning Organization hereby adopts the Farmington MPO FFY2018-2023 Transportation Improvement Program. ________________________________________ Nate Duckett FMPO Policy Committee Chair _________________________________________ Date 9  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: Letter to NMDOT Requesting FMPO Input in District 5 Project Prioritization Process Prepared By: Mary Holton Date: July 10, 2017 DISCUSSION ITEMS The Technical Committee has requested for the Policy Committee to send a letter to the Deputy Secretary Anthony Lujan and Chief Engineer Armando Armendariz requesting that FMPO be permitted to participate and provide input in the prioritization process of District 5 prior to the setting of priorities by the District. The Policy Committee is requested to authorize the Chairman to review and sign the letter. 10 11 12  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Committee Member Discussion Items Date: July 10, 2017 DISCUSSION ITEMS No discussion items were brought forward. 13  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: Information Items Prepared by: Mary Holton, AICP, MPO Officer Date: July 1, 2017 INFORMATION ITEMS a. Staff Training. STIP Procedures Update Meeting. Mary Holton and Derrick Garcia attended NMDOT training and updates on the STIP procedures in Albuquerque on June 30. b. Metropolitan Transportation Plan (MTP). Derrick Garcia is currently working with members of the Tech Committee on potential updates to Chapters 4, 5, and 9 of the 2040 MTP. 14  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #8 Subject: Discussion/Direction: Proposed New Joint Powers Agreement and Committee Bylaws & Operating Procedures Presented By: Julie Baird, Farmington Assistant City Manager Date: July 10, 2017 DISCUSSION ITEM 15  Minutes from the Policy Committee Special Meeting of June 14, 2017 are on the following pages 16  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION SPECIAL POLICY COMMITTEE MEETING June 14, 2017 Policy Members Present: Sally Burbridge (Alternate), City of Aztec Nate Duckett, City of Farmington Linda Rodgers, City of Farmington (via phone) Stephen Lopez (Alternate), NMDOT, District 5 Larry Hathaway (Alternate), San Juan County Policy Members Absent: Curtis Lynch, City of Bloomfield Paul Brasher, NMDOT, District 5 Mark Duncan, San Juan County Staff Present: Mary Holton, MPO Officer Derrick Garcia, Associate Planner June Markle, MPO Administrative Assistant Staff Absent: None Others Present: Andrew Montoya, Red Apple Transit Manager Evan Williams, NWNMCOG Robert Kuipers, NWNMCOG 1. CALL TO ORDER Councilor Duckett called the meeting to order at 1:40 p.m. 2. APPROVE THE MINUTES FROM THE MAY 25, 2017 POLICY COMMITTEE MEETING Mayor Burbridge moved to approve the minutes from the May 25, 2017 Policy Committee meeting. Mr. Hathaway seconded the motion. The motion was approved unanimously. 3. POLICY COMMITTEE RESOLUTION 2017-2: RESOLUTION TO ADOPT THE PROPOSED TRANSIT PERFORMANCE TARGETS FROM RED APPLE’S TRANSIT ASSET MANAGEMENT (TAM) PLAN Subject: Policy Committee Resolution 2017-2: Resolution to Adopt the Proposed Transit Performance Targets from Red Apple’s Transit Asset Management (TAM) Plan Prepared by: Mary Holton, AICP, MPO Officer Date: June 14, 2017 17  BACKGROUND  The MPO received the following email from the Federal Transit Administration and David Harris/NMDOT on January 19, 2017: Subject: FTA Reminder: State of Good Repair Performance Targets Are Due FTA today issued a Dear Colleague letter for transit agencies and Metropolitan Planning Organizations (MPOs) to remind them of timeframes to meet requirements of the Transit Asset Management Final Rule and the Metropolitan and Statewide and Nonmetropolitan Transportation Planning Final Rule published in 2016. The TAM Final Rule requires transit providers to set performance targets for state of good repair by January 1, 2017. The Planning Rule requires each MPO to establish targets not later than 180 days (June 30, 2017) after the date on which the relevant state or provider of public transportation establishes its performance targets. CURRENT WORK  Andrew Montoya presented Red Apple’s REVISED TAM Plan to the MPO Policy Committee on May 25. Andrew will be available for any questions regarding the targets at your meeting.  A resolution to adopt these performance targets was considered by the MPO Technical Committee earlier today. The Technical Committee is forwarding a recommendation of: ____________. ACTION ITEM  Hold a public hearing on PC Resolution 2017-2  MPO Staff recommended that the Technical Committee forward a recommendation of approval of PC Resolution 2017-2 to the Policy Committee.  The Policy Committee’s consideration of the resolution is scheduled for June 14, 2017.  The adoption of the Transit Performance Targets is due to NMDOT on June 30, 2017. DISCUSSION: Ms. Holton explained that there had been an amendment to the Policy Committee (PC) Resolution 2017-2 during the earlier held Technical Committee meeting. They recommended that a column be added on the left-hand side of the chart to denote the “asset class” which would differentiate between revenue vehicles, non- revenue vehicles, equipment and facilities. This was part of the Technical Committee’s motion to recommend approve. Ms. Holton said Staff would make the recommended changes and get the document ready for signature next week assuming it is adopted today. She noted that Andrew Montoya was present should the Policy Committee members have any questions. Councilor Duckett opened the public hearing. There were no public comments received. Councilor Duckett closed the public hearing. 18 ACTION: Mr. Hathaway moved to adopt PC Resolution 2017-2 with the aforementioned changes. Councilor Rodgers seconded the motion. The motion was passed unanimously. 4. FFY2017-2018 UPWP AMENDMENT #2 AND POLICY COMMITTEE (PC) RESOLUTION #3 Subject: FFY2017-2018 UPWP Amendment #2 and Policy Committee (PC) Resolution #3 Prepared by: Mary Holton, AICP, MPO Officer Date: June 5, 2017 BACKGROUND  The MPO maintains a Unified Planning Work Program which sets forth the tasks the MPO will undertake in a given fiscal year.  The Policy Committee approved the MPO’s two-year FFY 2017-2018 UPWP in June 2016, and approved the first amendment in November 2016.  This second amendment was prompted by NMDOT in early April for the MPO to account for a FFY18 PL funding decrease of $10,783, and to add a detailed training plan for MPO staff and MPO Committee members as outlined in Finding #7 in the MPO’s Corrective Action Plan. Additional updates and revisions are proposed and are indicated in red in the draft document. CURRENT WORK and ATTACHMENTS  A “red-lined copy” of the revised pages/sections of the current FFY2017-2018 UPWP to be changed by Amendment #2 is attached separately. ACTION ITEM  MPO Staff recommended that the MPO Technical Committee forward a recommendation of approval of Amendment #2 to the FFY2017-18 UPWP and approval of Policy Committee (PC) Resolution #3 to the MPO Policy Committee.  The Technical Committee forwards a recommendation of: __________. DISCUSSION: Ms. Holton reported that there was a change on Page 7 of the Agenda which was identified during the earlier Technical Committee meeting. The Northwest Regional Planning Organization Planner should be Robert Kuipers and not Brian Howe. The draft document was provided several weeks ago to both committees for their review and comment. Several recommended changes were received from the Technical Committee and these were incorporated into the current draft document. Councilor Duckett opened the public hearing. No public comments were received. Councilor Duckett closed the public hearing. 19 ACTION: Mayor Burbridge moved to adopt Amendment #2 to the FFY2017-2018 UPWP and PC Resolution 2017-3. Mr. Hathaway seconded the motion. The motion was passed unanimously. 5. FFY2018-2023 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) DEVELOPMENT Subject: FY2018-2023 Transportation Improvement Program (TIP) Development Prepared by: Derrick Garcia, MPO Associate Planner Date: June 5, 2017 BACKGROUND  The TIP is a short-term program of projects expected to be completed in the next six years.  Projects included in the TIP must be fiscally constrained.  The TIP update process includes revising existing project information, adding new projects, and developing TIP priority lists.  A Call for Projects was issued on February 27, 2017 to start the TIP update process.  A Project Review Committee made up of a Policy Committee member (Mr. Duckett), and two Technical Committee members (Mr. Fillerup and Mr. Sypher and MPO Staff reviewed the TIP projects on May 1st. Scoring was completed using the MPO’s projection prioritization method (PPM) adopted in the MTP. CURRENT WORK  Staff met with the entities, Red Apple, and NMDOT individually to discuss any updates to their project information.  The draft TIP has been developed based on these meetings.  The STIP is scheduled to be updated summer 2017.  Projects already found in the 2016-2021 TIP are not required to be scored.  The new TIP needs to be submitted to NMDOT by June 30.  A 30-day public comment period on the new TIP opened on May 14, 2017, a public hearing will be held during the June 14th Technical & Policy Committee Meetings. PROJECTS FROM PREVIOUS TIP (2016-2021)  Those projects in the 2016-2021 TIP with funding occurring in 2016-19 are carried forward, are listed here:  East Arterial Route, Phase II (F100091)  East Pinon Hills Boulevard Extension Phase I (F100100)  East Pinon Hills Boulevard Extension Phase II (F100101)  East Pinon Hills Boulevard Extension Phase III (F100021)  US 64 Phase V (F100112)  US 64 Phase VI (F100113)  CR 350/390 Intersection (F100210)  Kirtland Schools Walk Path System (F100270) 20   20th Street Phase III (F100132)  Foothills Drive Enhancements Phase II (F10099)  Downtown Complete Streets Project (F10040)  Anesi Trail (F100221)  Glade Run Recreation Area Trails (F100240)  NM 173 (F100170)  Red Apple Transit Capital/Operating (TF00001) CALL FOR PROJECTS APPLICATION  New projects being added to the TIP will need to submit an application found on the FMPOs website. o Project Prioritization Application  Five (5) Call for Project Applications were submitted to MPO Staff. A summary of the Scoring Committee’s scores/ranking will be presented to the Technical Committee by Staff. o East Blanco Bridge (Bloomfield) o Bridge Improvement CR 5500 (San Juan County) o Among the Waters Extension (Farmington) o Gateway Museum Trail (Farmington) o Gwynhaven Trail Extension (Farmington) FUNDING and FISCAL CONSTRAINT  The TIP is required to be fiscally constrained. The projects listed have identified funding, or anticipated funding can be based on a reasonable expectation for available funds. ACTION ITEM  The Technical Committee is forwarding a recommendation of ___________. It is recommended that the Policy Committee concur with the Technical Committee. DISCUSSION: Mr. Garcia stated that the Policy Committee would be voting on the list of projects shown on Pages 45 and 46 of the Agenda. Any other information prepared for this agenda item is for informational and reference purposes only. Mr. Garcia reported that this TIP process began in February with the call for projects. The table of Page 44 of the Agenda shows the combined project ranking from the 2015 and the 2017 call for project submissions. Unranked projects shown were a result of them being added to the TIP via an amendment and were outside a typical call for projects. Mayor Burbridge asked how the Technical Committee voted on this item. Mr. Garcia explained that the Technical Committee voted unanimously to recommend adoption of the proposed FFY2018-2023 TIP minus the two “alternatives” shown in red on Page 45 for projects F100100 and F100101 respectively. Councilor Rodgers noted that the bridge improvement on CR 5500 is shown with a ranking of “5”, yet this bridge is in dire need of repair and wondered at the low ranking. 21 Councilor Duckett commented that when scoring the projects, many factors are considered. One of those is if the project is listed in official planning documents, such as the ICIP, in which case the project will receive additional points in the scoring process. Councilor Duckett stated that although it ranks number five, the need for this project is well recognized by all parties and is a high priority for the county. Mr. S. Lopez asked about a recent meeting David Sypher had with NMDOT management to discuss obtaining a local bond to make the Pinon Hills Boulevard projects fiscally constrained. Councilor Duckett if that was required of every entity in the state. Ms. Kozub replied that all TIPs are required to be fiscally constrained. Ms. Holton added that, included in the Agenda, is an e-mail from Mr. Sypher to Rebecca Maes regarding this conversation and understood agreement. There has been no response to this e-mail from NMDOT. Ms. Holton said that there will be a STIP procedures meeting on June 30th where more information on TIP development and requirements is expected to be made available. She stated that she expects that more identification of funding sources is likely to be required and noted the resolution from the City of Bloomfield on Pages 58 and 59 of the Agenda as a model of what will be required by NMDOT. Ms. Kozub stated that the City of Farmington is required to provide documentation for the projects to remain in the first four years of the STIP and passage of a bond would be sufficient to demonstrate the fiscal constraint. NMDOT has not yet seen this documentation from the City of Farmington and without it the entire TIP could be found not to be fiscally constrained which could impact other projects in the TIP. Councilor Duckett opened the public hearing. There were no public comments received. Councilor Duckett closed the public hearing. ACTION: Councilor Duckett moved to approve the FFY2018-2023 Transportation Improvement Program (TIP) as recommended by the Technical Committee. Mayor Burbridge seconded the motion. The motion was passed unanimously. Councilor Duckett reported that the right-of-way approval was just received for Phase I of the Foothills project and $1,000,000 in Minor Arterial Program (MAP) funds was also received for Phase II of Foothills. 6. REPORTS FROM NMDOT District 5 – Stephen Lopez Mr. S. Lopez reported on a public meeting to be held tomorrow on the US 64 project for construction from milepost 56 to 58. NMDOT plans to let both remaining phases of the project for construction in FFY2018. Planning Division – Rosa Kozub Ms. Kozub had no additional report from the Planning Division. 22 7. COMMITTEE MEMBER DISCUSSION ITEMS Subject: Committee Member Discussion Items Date: June 6, 2017 DISCUSSION ITEMS Mayor Burbridge said she planned to provide Staff with her review of the Bylaws and JPA for the City of Aztec next week. No other discussion items were presented. 8. INFORMATION ITEMS Subject: Information Items Prepared by: Mary Holton, AICP, MPO Officer and Derrick Garcia, MPO Associate Planner Date: June 1, 2017 INFORMATION ITEMS a. Staff Training. Derrick Garcia attended the Association of MPO’s Planning Tools & Training Symposium in St. Louis, MO in May. Topics covered ranged from Performance Measures, Community Outreach, and background information on Federal Regulations regarding MPO planning material and documents. DISCUSSION: Mr. Garcia attended AMPO’s Planning Tools & Training Symposium in St. Louis, Missouri. A lot of information was presented on federally required documents, performance measures, and best practices from other MPOs. Following this training, Mr. Garcia recommended the MPO look at updating their Public Participation and Title VI plans in the near future. 9. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF Ms. Holton reminded the Policy Committee members of the special meeting scheduled for July 19 to discuss the JPA and Bylaws with representatives of NWNMCOG and NMDOT at the MPO Office. Draft documents will be provided to members prior to the meeting. Also to be addressed at this meeting will be the NMDOT’s anticipated TIP amendment for Phases 5 and 6 of the US 64 project. There was no additional business from the Chairman, Members and Staff. 23 10. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda. 11. ADJOURNMENT Councilor Duckett adjourned the meeting at 2:00 p.m. __________________________ ___________________________ Councilor Duckett, Chair June Markle, Administrative Assistant 24