MPO Technical Committee

TECHNICAL COMMITTEE AGENDA Farmington Metropolitan Planning Organization May 22, 2014 10:00 a.m. Commission Chambers San Juan County Administrative Building 100 S. Oliver Street Aztec, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING May 22, 2014 10:00 AM This meeting will be held in Commission Chambers at the San Juan County Administrative Building, 100 S. Oliver Street, Aztec, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the April 24, 2014 Technical Committee meeting. 8 3. Receive a report from NMDOT on the State Long Range Multimodal 1 Transportation Plan (SLRP). 4. Receive a report from NMDOT a. District 5 (David Quintana) b. Planning Division (Brian Degani) 5. Review and make recommendation on the functional classification for 2 collectors for the MPO. 6. Receive a report on and make recommendation on the Traffic Model Update. 5 7. Review, open meeting for public comment, and make recommendation on the 6 FFY2015-2016 Unified Planning Work Program. 8. Information Items: 7 a. NMDOT/Technical Committee Workshop held on May 6 b. Complete Streets Workshops held on May 12 & 13 c. National APA Conference in Atlanta on April 26-30 d. Other 9. Business from Chairman, Members, and Staff 10. Business from the Floor 11. Adjournment ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Aide at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Aide if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: NMDOT – 2040 Statewide Long Range Multimodal Transportation Plan (SLRP) Prepared by: Claude Morelli, NMDOT Date: May 14, 2014 BACKGROUND  NMDOT is preparing the 2040 Statewide Long Range Multimodal Transportation Plan (SLRP).  The plan will provide a vision for how New Mexico’s transportation system can support the well-being of our residents and visitors now and in the future.  NMDOT has completed Phase 1 of this Plan. PRESENTATION • Staff from NMDOT will give a public introduction to the 2040 Statewide Long Range Multimodal Transportation Plan (SLRP) to include: o A summary of what has been discussed and learned from the various working group meetings held to date; o Comparative results of the survey administered. • Staff from NMDOT will also present the preliminary results of Phase 1 work to date. INFORMATION ITEM  This is an information item only on the Statewide Long Range Multimodal Transportation Plan (SLRP). 1  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: State Functional Classification Update Prepared by: Duane Wakan, MPO Associate Planner Date: May 14, 2014 BACKGROUND OR PREVIOUS WORK  The NMDOT Planning Bureau held a meeting in Albuquerque on November 5 to discuss the statewide update of the functional classification system.  All of the MPOs and RTPOs will assist NMDOT by making recommendations for classification changes to their regional roads.  Staff received Technical Committee recommended approval on February 19, 2014 (partial list) and Policy Committee approval on March 12, 2014 (partial list).  In the past month, Staff worked with the local entities to obtain their proposed classification changes for the remaining list of Urban Collectors. CURRENT WORK  Urban Collectors will be divided into new “major” & “minor” categories.  All of these potential changes will serve as the basis for recommended changes by the MPO to NMDOT. ANTICIPATED WORK  Submit the list to NMDOT. ATTACHMENTS  The remaining final draft list of functional classification changes to separate collectors as either major or minor for the MPO based on entity review and feedback. ACTION ITEM  Staff recommends approval of the remaining functional classification changes for urban collectors for the Farmington MPO. 2  2014 Functional Class Proposed Changes: Urban Collectors Street Name From To Description Current Functional Class Proposed Functional Class City Comment NM 173 From Flat Top Road to N Aztec Blvd Urban Collector Principal Arterial Aztec Reclassify Up Mc Coy Ave From N Aztec Blvd to CR 2999 Urban Collector Major Collector Aztec Reclassify Collector N Rio Grande Ave From N. Aztec Blvd to E. Blanco St Urban Collector Major Collector Aztec Reclassify Collector Lovers Lane From N Mesa Verde Ave to Clark Pl Urban Collector Major Collector Aztec Reclassify Collector E Blanco St From Swire Heights Dr to N Main St Urban Collector Major Collector Aztec Reclassify Collector Mesa Verde Ave From N Aztec Blvd to E Zia St Urban Collector Major Collector Aztec Reclassify Collector E Zia St From S Mesa Verde Ave to S Ash St Urban Collector Minor Collector Aztec Reclassify Collector S Light Plant Rd From NM 516 to end of road Urban Collector Minor Collector Aztec Reclassify Collector South Oliver Ave From NM 516 to end of route Urban Collector Major Collector Aztec Reclassify Collector Airport Drive From N Oliver Ave to end of route Urban Collector Major Collector Aztec Reclassify Collector W Blanco Blvd From N Church Street to US 550 Urban Collector Minor Collector Bloomfield Reclassify Collector Church Street From E Blanco Blvd to Road 5005 Urban Collector Minor Collector Bloomfield Reclassify Collector Calle de Rio From US 550 to S Church St Urban Collector Minor Collector Bloomfield Reclassify Collector Road 3500 From NM 516 to CR 350 Urban Collector Minor Collector San Juan County Reclassify Collector Road 3520 From NM 516 to CR 350 Urban Collector Minor Collector San Juan County Reclassify Collector N Marseille Blvd From NM 516 to end of Road Urban Collector Minor Collector Farmington Reclassify Collector E Crestwood Drive Foothills Dr to end of road Urban Collector Major Collector Farmington Reclassify Collector Largo St Railroad Stree to E Main St Urban Collector Major Collector Farmington Reclassify Collector English Rd From PHB south to end of road Urban Collector Major Collector Farmington Reclassify Collector E Windsor Dr From College Blvd to N Beckland Dr Urban Collector Major Collector Farmington Reclassify Collector Cliffside Dr From E Main St to N Fairview Ave Urban Collector Major Collector Farmington Reclassify Collector N Huntzinger Ave From Cliffside to 20th St Urban Collector Minor Collector Farmington Reclassify Collector Farmington Ave From 30th St to E Main St Urban Collector Major Collector Farmington Reclassify Collector Cooper Ave, 15th & 16th From N Butler to Farmington Ave Urban Collector Major Collector Farmington Reclassify Collector E 25th St From N Santiago Ave to Knudsen Ave Urban Collector Minor Collector Farmington Reclassify Collector 3  2014 Functional Class Proposed Changes: Urban Collectors Street Name From To Description Current Functional Class Proposed Functional Class City Comment Santiago Ave From 23rd St to 25th St Urban Collector Minor Collector Farmington Reclassify Collector E 23rd St From Santiago to Santiago Urban Collector Minor Collector Farmington Reclassify Collector Santiago Ave From 23rd to 25th St Urban Collector Minor Collector Farmington Reclassify Collector Sunrise Pkwy From Butler Ave to N Dustin Ave Urban Collector Major Collector Farmington Reclassify Collector E 38th St From Butler Ave to N Coronado Ave Urban Collector Major Collector Farmington Reclassify Collector N Vine Ave From Fairgrounds Rd to N Butler Urban Collector Major Collector Farmington Reclassify Collector E Navajo St From N Butler to E Main St Urban Collector Major Collector Farmington Reclassify Collector E Ute Street From Santiago to N Gladeview Dr Urban Collector Major Collector Farmington Reclassify Collector W Arrington St From Airport Dr to Wall Ave Urban Collector Major Collector Farmington Reclassify Collector N Behrend Ave From W Apache St to W Pinon St Urban Collector Major Collector Farmington Reclassify Collector Glade Rd From 30th St to Brookside Dr Urban Collector Major Collector Farmington Reclassify Collector Brookside Dr From 20th St to W Boyd St Urban Collector Major Collector Farmington Reclassify Collector W Navajo St From N Airport Drive West to End of Road Urban Collector Minor Arterial Farmington Reclassify Up N Auburn Ave. From Glade & Brookside to US 64 Urban Collector Major Collector Farmington Reclassify Collector W 24th St From N. Sunset Ave to Glade Rd Urban Collector Major Collector Farmington Reclassify Collector N Airport Ave From 30th to 20th St Urban Collector Major Collector Farmington Reclassify Collector W Sunset Ave From E Twighlight Dr to E 20th St Urban Collector Major Collector Farmington Reclassify Collector Hydro Plant Rd From McCormick School Rd to US 64 Urban Collector Major Collector Farmington Reclassify Collector McCormick School Rd From E Broadway to US 64 Urban Collector Minor Collector Farmington Reclassify Collector S. Carlton Ave From US 64 to Old Bloomfield Hwy (US 64) Urban Collector Major Collector Farmington Reclassify Collector S Dustin Rd From South Side River Road to US 64 Urban Collector Major Collector Farmington Reclassify Collector S Hutton Road From Southside River Road to US 64 Urban Collector Major Collector Farmington Reclassify Collector Sandstone Ave From Southside River Road to US 64 Urban Collector Major Collector Farmington Reclassify Collector Monroe Road From Browning Pkwy to Madison Ln Urban Collector Major Collector Farmington Reclassify Collector Andrea Dr From Wildflower Mesa Dr to E Wildflower Pkwy Urban Collector Minor Arterial Farmington Reclassify Up 4  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Traffic Model Update Prepared by: Duane Wakan, MPO Associate Planner Date: May 14, 2013 BACKGROUND OR PREVIOUS WORK  Staff hired a consultant in August 2013 to complete the model calibration and validation update.  The consultant has completed the model update process.  Using approved population and employment data, the model update will better represent projected traffic and congestion conditions in the mid-term (2025) and long-term (2040).  The model update will be used for analyzing future road projects and improvements as part of the development of the 2040 MTP. CURRENT WORK  A few of the tasks worked on by the consultant included adding procedures for easier forecasting, performing an update to the trip generation, and creating an inclusion of freight trucking into the model.  The consultant finalized the calibration and validations of the model.  The consultant reviewed and analyzed results from the calibration process. ANTICIPATED WORK  Receive ongoing tutorials from the consultant to run scenarios and graphic illustrations. ATTACHMENTS  The consultant will establish GoToMeeting (web-based conference) to explain the technical updates to the new model. ACTION ITEM  Staff recommends approval of the Regional Traffic Model update. 5  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: FFY2015-2016 Unified Planning Work Program Prepared by: Fran Fillerup, Acting MPO Planner Date: May 15, 2014 BACKGROUND  The Unified Planning Work Program (UPWP) is the work plan for two fiscal years for the MPO.  In FY2014, the MPOs agreed to align the work activities and budget with the federal fiscal year to provide for better coordination and timely distribution of PL funds.  The UPWP covers planning activities and work products to be completed during two federal fiscal years, 2015 and 2016, consistent with MPOs throughout the state. The time covered will be October 2014 to September 2016.  Develop the UPWP in April and May.  Develop the UPWP budget in April and May.  Staff is working with the entities and NMDOT to identify projects for FFY2015- 2016.  Staff worked with NMDOT to develop PL and 5303 estimates for the MPO budget.  Based on the NMDOT Planning Procedures Manual, a working draft was provided to NMDOT by April 30. The UPWPs for MPOs throughout the state are transitioning to a similar format. CURRENT WORK  Staff has received comments on the UPWP from NMDOT which have been incorporated into the final draft.  Work Program Tasks include Program Administration and Management, Transportation Improvement Program, General Development and Data Collection/ Analysis, Transportation Planning, and Special Studies and Miscellaneous Activities. Tasks have been added to implement performance measures as a part of MAP-21 requirements and to undertake transportation planning initiatives important to the area. ATTACHMENTS  A final draft of the FFY 2015-2016 UPWP will be provided prior to the Technical Committee meeting. ANTICIPATED WORK  Seek approval of the FFY2015-2016 UPWP by the Policy Committee in June. ACTION ITEM  Open floor to public comment on this item.  Staff recommends approval of the FY2015-2016 Unified Planning Work Program. 6  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item Subject: Information Items Prepared by: Fran Fillerup, Acting MPO Planner Date: May 14, 2014 INFORMATION ITEMS a. NMDOT/Technical Committee Workshop. The Workshop with the MPO Technical Committee & NMDOT was held on May 6. b. Complete Streets Workshops. The Complete Streets Workshops with the Walkable & Livable Communities Institute were held on May 12 & 13. Complete Streets Advisory Group members met on Monday and the public Complete Streets workshop was held on Tuesday. c. National APA Conference. Mr. Wakan attended the National APA Conference in Atlanta on April 26 – 30, 2014. d. Other. 7  TC Draft Meeting Minutes April 24, 2014 MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING APRIL 24, 2014 Technical Members Present: Bill Watson, City of Aztec Cynthia Lopez, City of Farmington Nica J. Westerling, City of Farmington Dave Keck, San Juan County Technical Members Absent: Teresa Brevik, City of Bloomfield Staff Present: Fran Fillerup, Acting MPO Planner Duane Wakan, MPO Associate Planner Dee Dee Moore, Community Development Office Mgr. Staff Absent: Mary Holton, MPO Officer June Markle, MPO Administrative Aide Also Present: Bil Homka, City of Aztec The audio recording of this meeting failed. 1. CALL TO ORDER Ms. Lopez called the meeting to order at 10:11 a.m. 2. APPROVE THE MINUTES FROM THE MARCH 27, 2014 TECHNICAL COMMITTEE MEETING Mr. Keck made a motion to approve the minutes from the March 27, 2014 Technical Committee meeting. Mr. Watson seconded the motion. The motion to approve the minutes was passed unanimously. 3. 2040 METROPOLITAN TRANSPORTATION PLAN (MTP) Subject: 2040 Metropolitan Transportation Plan (MTP) Prepared by: Fran Fillerup, Acting MPO Planner Date: April 16, 2014 8  TC Draft Meeting Minutes April 24, 2014 BACKGROUND OR PREVIOUS WORK  The Metropolitan Transportation Plan (MTP) is the long range planning document that addresses transportation needs for the next twenty-five years.  The MPO’s MTP is updated every five years and the 2035 MTP was adopted in 2010.  Development of the 2040 MTP began in November 2013 and is expected to be adopted in April 2015.  Overview presentations have been given to the Technical and Policy Committees, entity Councils and Commissions, and other organizations.  The Stakeholder Workshop was held on February 5.  The Technical Committee reviewed the goals and objectives on March 27. CURRENT WORK  Staff will discuss key questions about the 2040 MTP with the Policy Committee on April 17. (The 2035 MTP can be found online at fmtn.org, under government select Metropolitan Planning Organization, select Metropolitan Transportation Plan, then follow the 2035 MTP link near the bottom of the page.)  Identify goals and strategies that will guide the articulation of the 2040 Mission and Vision Statements.  Previously developed population and employment data will be reviewed.  Staff is developing an RFQ to hire a consultant to work on the public participation efforts for the 2040 MTP. RECOMMENDATION  It is recommended that the Policy Committee: a. Provide comments on key questions regarding the 2035 MTP; b. Review and discuss the MTP goals and objectives; c. Review current and future population/employment data; d. Review overall MTP timeline. DISCUSSION: Mr. Fillerup reported that some of the 2040 Metropolitan Transportation Plan (MTP) items were discussed at the March Technical Committee meeting. The MTP is updated every five years and staff is in the middle of the 2040 update. The population/employment numbers approved last year by the Technical and Policy Committees will be the data used for the MTP update as well as in the 2040 traffic model update. Mr. Fillerup referred to Pages 2 and 3 of the Agenda which showed some questions to consider and reflect on as development of the 2040 MTP update goes forward. The list of questions and statements looked at the items that had worked for the 2035 MTP update that was adopted in 2010. The list also considered those items that need to now be updated and revised for the 2040 MTP. Additionally there are other items that need to be added to 2040 MTP update such as the work on Complete Streets done by the Complete Streets Advisory Group, and using more data from the Census to address differing age groups within the county and the MPO area. 9  TC Draft Meeting Minutes April 24, 2014 Mr. Fillerup asked the Technical Committee members to please review the questions and to provide their input and recommendations on what they think should be included in the 2040 MTP update. Mr. Fillerup said the MPO would be contracting with a consultant to tackle the public outreach and marketing aspects of the 2040 MTP update. The consultant would organize meetings among stakeholder groups and local councils/commissions, conduct surveys, and provide on-line interactive maps. The MPO would be directing the work of the consultant. Mr. Wakan stated it was important to be innovative in trying to gather information to be included into the new document. He added that more geographic- specific information would be sought from the Cities of Aztec and Bloomfield and San Juan County. Ms. Westerling thought it was important to get feedback from those with concerns and complaints about the Red Apple Transit. She noted there had been some strong concerns raised about the transit system six to eight months ago. Mr. Wakan said the MPO would continue to work with Mr. Bob Campbell on the issues raised. It was noted that input from transit stakeholders such as Ms. Daisy Swadesh and the San Juan Center for Independence was critical. Mr. Wakan reported that San Juan College had a student advisory group that was looking into transit concerns, but leadership is currently lacking to continue the group. Ms. Westerling and Ms. Lopez also recommended including local bike groups and seeing if there was a pedestrian/walking club to include them as stakeholders. Some other groups to include are the Full Engagement Training group with San Juan Regional, National Site Professional Engineers (NSPE), American Institute of Architects (AIA), San Juan County’s Homebuilders Association (SJCHBA), and the Affordable Housing Alliance (AHA). Mr. Fillerup referred to the Gantt chart on Pages 7-11 of the Agenda. He spoke about MPO progress to date and the need for the public participation step to be implemented to ensure all stakeholders are included in the process. Mr. Fillerup noted that the Bike/Ped Plan would assist in keeping that portion of the MTP on track and the MPO would be working with NMDOT on the freight portion of the MTP. Mr. Wakan stated that Staff would work with the Technical and Policy Committees along with the current 2035 MTP document to identify future projects. Ms. Westerling said that at a recent budget meeting, Mayor Roberts stated that he wanted to find a way to fund the Pinon Hills extension project. Mr. Fillerup stated that another big part of developing the MTP is to incorporate performance measures as spelled out in MAP-21. Mr. Wakan said that Staff is gathering data and researching methodologies now in preparation for putting the performance measures in place. He added that FHWA has finally released some guidance on performance measures and Staff will give a presentation on this at a future meeting. Mr. Watson asked if the consultant for the public participation process had been hired and what the time frame for this might be and if that was within the budget. Mr. Fillerup said the RFQ dollar amount was expected to be set at $50,000, it should be finalized and out to bid within the next month, and that it was budgeted. The 10  TC Draft Meeting Minutes April 24, 2014 Committee also discussed who might be hired: engineering firm, IT firm that would focus efforts via the Internet, and also a group who would conduct person-to-person surveys. ACTION: The report was received. 4. RECEIVE A REPORT ON THE SPRING 2014 TRAFFIC COUNT LOCATION LIST Subject: 2014-2015 Traffic Count Program Prepared by: Duane Wakan, MPO Associate Planner Date: April 14, 2014 BACKGROUND  The MPO maintains traffic counts for over 220 locations throughout the MPO area.  Locations are counted according to a three-year cycle and periodically change due to the deletion or addition of various locations.  Staff split the annual traffic count list into a semi-annual calendar which began in the fall of 2013.  The 2014 Traffic counts are in the second year of a three-year cycle. CURRENT WORK  The MPO scheduled 47 weekday and 10 weekend volume counts (16 Speed/Class) to take place on the week of April 27, 2014.  MPO Staff has renewed a one-year contract with a consultant to take counts for 2014 and 2015. RECOMMENDATION  Staff recommends that the Technical Committee receive a report on the 2014- 2015 Traffic Count Program. DISCUSSION: Mr. Wakan referred the Technical Committee members to Page 13 of the Agenda which listed the spring 2014 weekday traffic count locations. Page 14 listed the locations for the spring weekend count as well as the recount locations that failed last fall. Mr. Wakan said the weekday counts are scheduled for April 29, 30, and May 1, with the weekend counts following on Friday – Sunday, May 2-4. The City of Farmington had two conflicts with the count locations due to street resurfacing and waterline repairs. Mr. 11  TC Draft Meeting Minutes April 24, 2014 Watson thought the City of Aztec had scheduled crack sealing on most of the Aztec streets shown on the count location list for the first week in May. He said this could affect counts at those locations. Mr. Wakan asked for the Technical Committee members to notify him as soon as possible of any anticipated conflicts. Staff split the annual traffic count list into a semi-annual calendar which began in the fall of 2013. Mr. Wakan noted that there were flow maps and spreadsheets available for use by the Technical Committee to review the areas to be counted. Mr. Wakan stated that the contract with Traffic Research & Analysis, Inc. (TRA). Mr. Keck and Mr. Watson both asked for copies of the contract. ACTION: The report was received. 5. RECEIVE A REPORT FROM NMDOT There were no NMDOT or District 5 representatives present at the meeting and no project or planning updates were provided to MPO Staff prior to the meeting. The Technical Committee members again discussed some of their issues with District 5 and NMDOT. - City of Aztec has received the $3,800,000 for the East Arterial project, the project cannot move forward without it first being added into the STIP. Concern over having to building another road to nowhere; - Lack of District 5 and NMDOT representation at Committee meetings; - Numerous cancellations of previously scheduled workshops; - Entities doing work on roads that should be maintained by NMDOT; - Need maintenance agreements between entities and District 5 to continue to provide routine maintenance items; - Lack of staff and red tape; - Cost and timing of getting environmental certifications; - District 5 said last fall that they would be hiring of two additional staff members who would work directly with local governments; Mr. Wakan said the workshop with NMDOT is planned for May 6. Mr. David Quintana had asked Staff if the meeting could be moved to 10:00 a.m. to allow NMDOT and District 5 staff the opportunity to travel up to Farmington that morning. The Technical Members recommended that lunch be provided to allow more time for discussion. Mr. Wakan said that lunch was going to be brought in. Mr. Keck stated that the meeting needed to be organized to stay on track and to be able to thoroughly discuss the issue regarding maintenance concerns and local priorities. Mr. Wakan asked if the members wanted the meeting time to remain at 9:00 a.m. Everyone agreed that the start time was not as important as being able to have a five-hour block of time. Mr. Wakan said he make Mr. Quintana aware of this discussion. Mr. Keck reported that he had spoken with San Juan County executive staff about the current list of issues. He said that it was important to not push the technical problems onto the politicians and for the Technical Committee members to resolve those directly with NMDOT and District 5. Mr. Keck noted, however, that without seeing 12  TC Draft Meeting Minutes April 24, 2014 some improvement on the part of NMDOT, the concerns will be brought to the attention of the Policy Committee and local executive staff. Ms. Lopez recommended that all incidents be documented and a comprehensive list be provided so that specifics could be discussed during the workshop. The Technical Committee discussed the current workshop agenda and agreed that it was good as Mr. Keck mentioned the idea of the communities joining together to consider bonds to help fund some of the larger local projects since receiving federal funding to complete these projects in their entirety would likely not be possible. Mr. Wakan said he would send a copy of the workshop agenda out to the Technical Committee members again. 6. RECEIVE AN UPDATE ON COMPLETE STREETS Subject: Complete Streets Prepared by: Duane Wakan, MPO Associate Planner Date: April 16, 2014 BACKGROUND or PREVIOUS WORK  Complete Streets is a means of designing a roadway so that it accommodates all modes of travel, including driving, walking, biking, and transit.  Staff has worked with the Advisory Group on development of land use context areas (LUCAs) and road typology overlays.  The Advisory Group held its latest meeting on April 16. CURRENT WORK  The Road Typologies and LUCAs were discussed and consolidated by the advisory group to steer the design guideline process. Two groups formed and revised the number of road typologies from eight total; one group identified four typologies and the other group identified five. Additionally, one group narrowed the number of LUCAs from eight total to five.  Staff will identify and summarize common themes to be considered in the design guideline creation process.  Prepare and submit CS progress updates and documents to Dan Burden as he prepares for his workshops with the Advisory Group in May.  Staff will continue to apply the four themes (Adoptability, Resourcefulness, Flexibility & Simplicity) as activities continue to move forward. 13  TC Draft Meeting Minutes April 24, 2014 RECOMMENDATION  It is recommended that the Technical Committee receive an update on Complete Streets. DISCUSSION: Mr. Wakan reported that the last meeting of the Complete Streets Advisory Group was held on April 16. At that meeting, Mr. Wakan said that the Advisory Group had split into two groups to discuss and try to consolidate the list of road typologies and land use context areas. One group reduced the list of road typologies from nine to five and the other group reduced the list to four. With limited time, one group was also able to reduce the land use context areas from eight to five. Mr. Wakan said the consolidations were right in line with what other communities have developed. The Advisory Group efforts to-date will be discussed with the Walkable & Livable Communities Institute (WALC) so they can prepare their comments and recommendations for the May 12 Complete Streets presentation to the Advisory Group. WALC will provide some ideas on what the Advisory Group might consider and how best to proceed. The Complete Streets presentations will be held on May 12 and 13 at the Farmington Civic Center. ACTION: The report was received. 7. REVIEW AND DISCUSS THE HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) APPLICATION AND NEW CHANGES Subject: Highway Safety Improvement Program (HSIP) Prepared by: Duane Wakan, MPO Associate Planner Date: April 16, 2014 BACKGROUND  The HSIP program is part of an ongoing mission to reduce traffic crashes causing fatalities and serious injuries in New Mexico.  The NMDOT has changed the administration of funds to the HSIP program for FFY 2014-2017.  Local governments must send their applications first to their respective MPO or RTPO for review, processing and approval.  Projects will be submitted by the MPO to NMDOT’s General Office- Traffic Technical Support Bureau.  Safety submittals are now ongoing with application to be reviewed by a rotating committee once every 3 months. 14  TC Draft Meeting Minutes April 24, 2014 CURRENT WORK  Staff will collect the most recent history of crash data (5 years) at the MPO level that can be used as part of the application process.  Staff will work with committee members and local entity staff to assist with the application process.  NMDOT has established goals for funding cities, counties, tribes as lead agencies. As part of this goal they wish to allocate $569,100 or 10% of the total MPO funds ($5,691,000) to the Farmington MPO.  Bullet List Calendar of important HSIP application dates is being confirmed by the MPO. RECOMMENDATION  It is recommended that the Technical Committee receive a report on the administration changes to the Highway Safety Improvement Program. DISCUSSION: Mr. Wakan explained that the HSIP program was part of an ongoing mission to reduce traffic crashes causing fatalities and serious injuries in New Mexico. The NMDOT has changed the administration of funds to the HSIP program for FFY 2014- 2017. Local governments must still first send their applications to their respective MPO or RTPO for review, processing and approval. From there, the projects will be submitted by the MPO to NMDOT’s General Office Traffic Technical Support Bureau. Mr. Wakan said that submittals for safety projects were now ongoing with applications to be reviewed by a rotating committee once every three months. Mr. Wakan also stated that NMDOT would like to receive HSIP applications 2 weeks prior to any review committee meetings. NMDOT will put forward establish hard deadlines for the entities and MPOs to follow. The review committee would be meeting quarterly with the first meeting scheduled in Santa Fe on May 2. Mr. Wakan volunteered to be part of this first review committee. The Technical Committee members discussed how best to meet the submittal deadlines, who should review the projects, and how to prioritize projects from the entities. Mr. Wakan said he would make the Technical Committee members aware of what gets decided at the May 2 committee review and that there would be further direction from the Safety Bureau provided following that meeting. Mr. Wakan said he had spoken to the San Juan Safe Community board on the MPO’s crash data. He said they explained to him that local law enforcement currently does not get a GPS (x-y coordinate) location when handling an accident. They provide an intersection, time of day, lighting, and then complete a hand-written report that is batched to NMDO every night. Mr. Wakan said it was interesting to learn that there was no technology involved in the process and several board members then questioned the accuracy of the information being shared from NMDOT and the crash bureau at UNM. Mr. Wakan said he thought it was important for all the agencies to understand the need for accuracy and suggested the Technical or Policy Committees consider opportunities to collect more complete data collection from law enforcement. 15  TC Draft Meeting Minutes April 24, 2014 Mr. Wakan said he would forward the application format to the members. It was also suggested that a sample application be included so the entities could replicate what was required to be included in the application. ACTION: The report was received. 8. RECEIVE A REPORT ON THE FFY2015-2016 UNIFIED PLANNING WORK PROGRAM (UPWP) Subject: FFY2015-2016 Unified Planning Work Program Prepared by: Fran Fillerup, Acting MPO Planner Date: April 16, 2014 BACKGROUND  The Unified Planning Work Program (UPWP) is the fiscal year work plan for the MPO.  In FY2014, the MPOs agreed to align the work activities and budget with the federal fiscal year to provide for better coordination and timely distribution of PL funds.  The UPWP covers planning activities and work products to be completed during two federal fiscal years, 2015 and 2016, consistent with MPOs throughout the state. The time covered will be October 2014 to September 2016. CURRENT WORK  Staff is working with the entities and NMDOT to identify projects for FFY2015-2016.  Staff has reviewed the current UPWP to identify partially completed projects that may carry into FFY2015.  Staff will work with NMDOT to develop PL and 5303 estimates for the MPO budget.  Based on the NMDOT Planning Procedures Manual, a working draft will be provided to NMDOT by April 30. The UPWPs for MPOs throughout the state are transitioning to a similar format. RECOMMENDATION  It is recommended that the Policy Committee receive a report on the FY2015-2016 Unified Planning Work Program. DISCUSSION: Mr. Fillerup reported that the FY2015-2016 Unified Planning Work Program (UPWP) was the document that outlined the MPO planning work for the next two years. 16  TC Draft Meeting Minutes April 24, 2014 For consistency with the other MPOs, NMDOT has now provided a template that detailed the information required. Staff is working with that template to update the UPWP with the new work plan data. Mr. Fillerup outlined the major tasks in the UPWP document: Task 1 – Program Support and Administration Task 2 – TIP Task 3 – General Development and Data Collection/Analysis Task 4 – Transportation Planning Task 5 - Special Studies, Projects and Programs Mr. Fillerup said this was currently a draft of the final document. The final UPWP would be presented to the Technical Committee at their May meeting with adoption sought at the Policy Committee meeting in June. ACTION: The report was received. 9. INFORMATION ITEMS Subject: Information Items Prepared by: Fran Fillerup, Acting MPO Planner Date: April 16, 2014 INFORMATION ITEMS a. Traffic Demand Model update. b. NMDOT/Technical Committee Workshop. This workshop is scheduled for May 6 at the MPO Office. c. National APA Conference. Mr. Wakan will be attending the National APA Conference in Atlanta on April 26 – 30, 2014. d. Complete Streets Workshop. The Complete Streets Workshops and Safe Routes to School events are scheduled for May 12 & 13, 2014. e. Other. DISCUSSION: Mr. Wakan said that an update on the just completed traffic demand model update would be presented at the Technical Committee meeting in May. Mr. Wakan recommended having this model available on the MPO website. Information from the model was proved to the City of Aztec and San Juan County for their TIGER grant applications. Mr. Wakan said this would a useful tool for the MPO. 17  TC Draft Meeting Minutes April 24, 2014 Discussion on the NMDOT/Technical Committee Workshop was held earlier in the meeting. Mr. Wakan reported that he would be attending the National APA Conference in Atlanta on April 26-30. Mr. Wakan reported on the work that still needed to be done on updating the functional classifications. Those streets designated as collectors now needed to be divided between major and minor categories. Staff provided NMDOT with a list of non- matching road classifications which was approved by the MPO process, but subdividing of collectors had not been done. Mr. Wakan stated that Staff would be meeting the entity staff to review the functional classification listings. 10. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF Ms. Lopez reported that the New Mexico League of Zoning Officials would be meeting in Farmington on April 20-May 2 at the Red Lion Inn. She said the group met twice and provide information training and the opportunity to network with other communities with similar issues. Cost for the full conference was $230. Mr. Keck spoke on the issue of possibly floating a bond for a road project. He noted how impressed he was at how Pinon Hills and the High Line Road tied in. Ms. Westerling said there had been a lot of thought given to those projects. The Technical Committee members also discussed: - the $22,000,000 project for NM 516 and Pinon Hills Boulevard; - how CR3950 tied into Wildflower and Andrea Drive which included both the adult and juvenile detention centers; - having High Line Road tied into US 550 to the north which has been found to be physically impossible; - Pinon Hills extension and river crossing would take 18-24 months to complete; bring jobs to the area; Ms. Lopez asked about a traffic study on NM 516 and US 64 to help with public participate and support for the Pinon Hills extension. Mr. Wakan said that the new model update can now provide graphics for use in public outreach. Mr. Watson reported that Mr. Bil Homka had been hired as the new Community Development Director for the City of Aztec. He was replacing Roshana Moojen and would be the City of Aztec’s Alternate for the Technical Committee. There was no additional business from the Chairman, Members and Staff. 11. BUSINESS FROM THE FLOOR There was no business from the Floor. 18  TC Draft Meeting Minutes April 24, 2014 12. ADJOURNMENT Ms. Lopez adjourned the meeting at 11:41 a.m. __________________________ ________________________________ Cynthia Lopez, Chair June Markle, MPO Administrative Aide 19