MPO Technical Committee

MPO TECHNICAL COMMITTEE AGENDA July 13, 2016 10:00 a.m. Commission Chambers Aztec City Hall 201 West Chaco Street Aztec, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING July 13, 2016 10:00 AM This meeting will be held in Commission Chambers at Aztec City Hall, 201 West Chaco Street, Aztec, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the June 22, 2016 Technical Committee meeting. 10 3. Review the final draft Complete Streets Design Guidelines 1 Presented by: Duane Wakan 4. Receive an update on TAP/RTP Projects 2 Presented by Derrick Garcia 5. Receive a report on the 2016 Spring Traffic Counts 3 Presented by: Derrick Garcia 6. Receive a report on Crash Analysis 7 Presented by: Duane Wakan 7. Receive a TIP Project Update 8 Presented by: Duane Wakan 8. Reports from NMDOT a. District 5 (Paul Brasher) b. Planning Division (Robin Elkin) 9. Information Items 9 a. Shiprock Youth Conference b. FFY2017-2018 UPWP c. Other Presented by: Derrick Garcia 10. Business from Chairman, Members, and Staff 11. Business from the Floor 12. Adjournment ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Aide at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Aide if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Complete Streets Prepared by: Duane Wakan, MPO Planner Date: June 29, 2016 BACKGROUND or PREVIOUS WORK  Complete Streets are a means of designing a roadway so that it accommodates all modes of travel, including driving, walking, biking, and transit.  Staff has worked with the Complete Streets Advisory Group (CSAG) on content, and design guidelines for the FMPO planning area.  The Advisory Group held its last meeting on September 3, 2015 and reviewed the draft Complete Streets Design Guidelines document.  Technical Committee Workshops were held on February 24, March 16, and April 26 to review and provide edits to the draft Design Guidelines document.  The Technical Committee reviewed the Intersection section on June 22, 2016 and their recommendations have been included. CURRENT WORK  The revised Intersection section of the Design Guidelines document has been updated.  Minor revisions to the section on equity now include references to environmental justice. ANTICIPATED WORK  Provide final editorial updates per recommendations from the Technical Committee.  Seek recommended approval by the Technical Committee on July 13 or August 10, 2016.  Seek approval by the Policy Committee on August 24, 2016.  Publish final document and distribute to entities  Create a regional Complete Streets resolution for regional consideration and adoption. ATTACHMENTS  The intersection and equity sections will be sent as separate attachments. INFORMATION ITEM  For Technical Committee review and comments. 1  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: TAP/RTP Projects Prepared by: Derrick Garcia, MPO Associate Planner Date: July 6, 2016 BACKGROUND  The MPO issued the call for projects for TAP and RTP funding in FFY2018 and 2019 on May 12, 2016.  All Project Feasibility Forms (PFF) must be received by the MPO by 5:00 p.m. on July 14, 2016.  A PFF meeting will be scheduled following the July 14 deadline and will include the sponsoring agency, MPO staff, and NMDOT representatives.  If the project is deemed feasible at this meeting, the sponsoring agency will be invited to prepare the final application packet that will be due to the MPO in November 2016 (deadline to be announced later).  All applications must be submitted to NMDOT before November 30, 2016.  The FMPOs Website provides links to other related information, such as the updated TAP/RTP application, a sample resolution of sponsorship, the Project Feasibility Form (PFF), and the Project Identification Form (PIF).  Considerations for projects: o FAST Act, the Federal transportation legislation enacted in December 2015, further TAP and RTP programs. o Projects may include pedestrian and bicycle facilities; safe routes to school projects; infrastructure improvements that provide non-drivers better access to transit; environmental mitigation; and, other improvements to the transportation system. o The minimum amount an agency can apply for is $75,000. o The maximum amount an agency can apply for is $2 Million. o TAP projects must be consistent with the New Mexico Transportation Plan and the MPO’s 2040 Metropolitan Transportation Plan (MTP), as well as with other locally adopted plans. o Both TAP and RTP are cost reimbursement programs, which require a 14.56% local match. CURRENT WORK  PFFs must be submitted to the MPO by July 14, 2016 at 5:00 p.m.  PFF meeting will be scheduled following the July 14 deadline. ANTICIPATED WORK  Present projects deemed feasible following the PFF meeting.  Those projects deemed feasible will need to prepare the final application packet. INFORMATION ITEM  This item is presented for information purposes only. 2  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: 2016 Spring Traffic Counts Prepared by: Derrick Garcia, MPO Associate Planner Date: July 13, 2016 BACKGROUND  The MPO maintains traffic counts for over 220 locations throughout the MPO area.  Locations are counted according to a three-year cycle and change periodically.  Staff split the administration of the annual traffic count calendar into spring and fall iterations which began 2013.  NMDOT Traffic Count Division has asked the FMPO to count an additional 15 locations which have been spread out over the spring and fall schedule. CURRENT WORK  The MPO scheduled 47 weekday volume counts (~21 Speed & Class) to take place on the week of April 25th.  The consultant team is contracted to conduct traffic counts in the Fall of 2016.  Aggregating data for trend analysis.  Interactive traffic count map now available on FMPO website. (www.fmtn.org/375/MPO-Traffic-Counts) ANTICIPATED WORK  Working on scheduling fall 2016 counts.  Work flow development with consultants.  Traffic count data mapping and analysis. INFORMATION ITEM  Staff will present a report on the 2016 Spring Weekday Traffic Counts. 3 SITE ON_ROAD FROM TO FUNCTIONAL Area Class 2012 2013 2014 2015 2016 AZ_124 Oliver/NM 282 NM 516 Aztec Airport Collector Aztec 681 - - - 930 AZ_220 NM 516 Chaco St US 550 Principal Arterial Aztec Y 18,535 - - - 19,192 BL_155 US 550 Sullivan Rd US 64 Principal Arterial Bloomfield Y 11,327 12,657 13,879 14,136 7,952 BL_156 US 550 US 64 W Blanco Blvd Principal Arterial Bloomfield 11,918 - - - 11,461 BL_157 US 550 W Blanco Blvd CR 4900 Principal Arterial Bloomfield 11,292 - - - 10,971 BL_176 US 64/Broadway US 550 S US 550 N (First St) Principal Arterial Bloomfield 18,211 - - - 17,809 FM_112 NM 516 Morningstar E Main St Principal Arterial Farmington Y 22,798 22,965 23,977 24,423 24,089 FM_113 NM 516 Main St 20th Principal Arterial Farmington Y 37,487 - - - 32,272 FM_114 NM 516 20th 30th Principal Arterial Farmington 39,698 - - - 38,092 FM_128 Pinon Hills Blvd Butler College Principal Arterial Farmington Y 17,676 - 15,540 - 14,535 FM_13 30th Sullivan Hutton Minor Arterial Farmington Y 15,402 - - - 14,916 FM_133 Pinon St Orchard S Miller Minor Arterial Farmington 7,540 - - - 7,796 FM_134 Pinon St Miller US 64/Broadway Minor Arterial Farmington Y 7,826 - - - 6,511 FM_14 30th College NM 516/E Main St Minor Arterial Farmington 13,396 - - 12,982 12,581 FM_140 San Juan Blvd Scott Main St Minor Arterial Farmington Y 13,625 - - - 13,073 FM_142 Sandstone US 64 So Side River Rd Collector Farmington 1,062 - - - 850 FM_143 Scott US64/Broadway San Juan Blvd Minor Arterial Farmington Y 14,941 - - - 13,460 FM_144 Scott San Juan Blvd Main St Minor Arterial Farmington 5,216 - - - 4,527 FM_145 So Side River Rd US 64/Broadway Sandstone Minor Arterial Farmington Y 6,674 - - - 6,484 FM_146 So Side River Rd Sandstone NM 516/Browning Minor Arterial Farmington 8,142 - - - 7,801 4 FM_147 Sullivan Main St 15th Minor Arterial Farmington Y 5,968 - - - 6,160 FM_167 US 64/Broadway Murray Dr/NM 5001 W Main St Principal Arterial Farmington 18,000 - - - 20,463 FM_168 US 64/Broadway W Main St Butler/Pinon St Principal Arterial Farmington Y 13,702 - - 13,020 13,092 FM_170 US 64/Broadway Scott Murray Dr/NM 5001 Principal Arterial Farmington 21,316 20,261 20,942 14,174 20,148 FM_171 US 64/Broadway Murray Dr/NM 5001 Browning Pkwy Principal Arterial Farmington Y 19,902 - - - 19,218 FM_18 Airport Apache Municipal Minor Arterial Farmington Y 6,446 - - - 6,132 FM_183 Wildflower Mesa Dr Wildflower Pkwy Mesa View Jr High Collector Farmington Y 3,217 - - - 2,985 FM_184 Wildflower Pkwy NM 516/Browning Wildflower Mesa Dr Minor Arterial Farmington Y - - 10,660 - 10,443 FM_185 Wildflower Pkwy Wildflower Mesa Dr Andrea Dr Minor Arterial Farmington - 2,977 6,593 - 6,098 FM_188 30th Hutton College Blvd Minor Arterial Farmington Y 16,350 - - - 9,945 FM_190 Behrend Main St Apache Collector Farmington 1,186 - - - 1,022 FM_191 College Blvd 30th Windsor Minor Arterial Farmington Y 11,486 - 10,969 - 12,012 FM_192 College Blvd Pinon Hills Blvd Piedra Vista HS Entrance Collector Farmington 6,207 - - - 5,405 FM_193 College Blvd Piedra Vista HS Entrance Sandalwood Collector Farmington 3,929 - - - 3,206 FM_194 CR 3000 Browning Pkwy CR 3950 Minor Arterial Farmington 3,594 - - - 3,490 FM_206 Dustin 20th 30th Minor Arterial Farmington 7,579 - - - 5,957 FM_207 Dustin 30th 38th Minor Arterial Farmington 2,739 - - - 2,781 FM_224 Butler 30th Carlton Ave Minor Arterial Farmington 14,990 - - - 14,375 FM_226 Butler Sunrise Pkwy Pinon Hills Blvd Minor Arterial Farmington 9,306 - - - 8,519 FM_229 Miller Pinon St US 64/Broadway Collector Farmington - - - - 3,763 FM_7 24th Glade Sunset Collector Farmington - - - 5  276 321 FM_70 Gila St NM 516/E Main St English Collector Farmington 1,360 - - - 1,333 FM_79 Largo St NM 516/E Main St English Collector Farmington Y - - 4,698 - 4,253 FM_83 Main St US 64/Broadway Airport Principal Arterial Farmington - - 9,406 - 9,727 FM_84 Main St Airport Lake St Principal Arterial Farmington - 10,186 11,018 - 10,844 FM_96 Miller Murray Pinon St Collector Farmington Y 4,522 4,364 - 4,532 4,424 SJ_111 NM 371 Old Fruitland Hwy/NR 36 Murray Dr/NM 5001 Minor Arterial County Y 16,203 - 17,595 15,971 15,674 6  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Crash Analysis Prepared by: Duane Wakan, MPO Planner Date: July 7, 2016 BACKGROUND OR PREVIOUS WORK  The MPO needs to develop a Safety Plan for use in evaluating needs and targeting safety related projects throughout the MPO area.  Staff was able to get access to 2013 and 2014 crash data sets provided from the University of New Mexico Crash and Safety Division via the State of New Mexico DOT.  Staff now has aggregated five years of crash data (2010-2014) which will be much richer and useful when applying for Highway Safety Improvement Program funds.  More recent crash data sets lack apple to apple details and require geo-coding work in order to be consistent with data sets provided by NMDOT. CURRENT WORK  Update a series of crash data maps for the MPO planning area as well as for each entity within the MPO from 2010-2014.  Using GIS mapping techniques staff is creating hot spot maps for vehicular and pedestrian hazard areas.  Staff is working on before/after studies on US 64 using access management controls as designed and constructed in the City of Bloomfield as a case study for the Access Management Plan (AMP).  Integrate historic crash data with the MPOs travel demand model (Bob Shull). ANTICIPATED WORK  Integrate maps and narratives in the MPOs safety plan.  Work with E-911 on data collection and methodological approaches to improve the efficiency and accuracy of crash data throughout SJ County. ATTACHMENTS  A PowerPoint will be presented at the meeting illustrating the analysis techniques and results from the data provided by NMDOT. INFORMATION ITEM  This is an informational item requesting feedback from the Technical Committee members. 7  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: Status of TIP Projects Prepared by: Duane Wakan, MPO Planner Date: July 6, 2016 BACKGROUND  The STIP Protocols, finalized in early 2014, indicate that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc.  The next scheduled TIP Amendment cycle begins in April 2016.  NMDOT has requested a change for F100112 which will require a TIP amendment.  NMDOT has issued a call for TAP/RTP projects. Click a link to the guidelines- http://dot.state.nm.us/content/dam/nmdot/planning/FFY18-19_TAP- RTP_Guide.pdf TRACKING INFORMATION (2016-2021 TIP)  Local Agreement Status (ARF)  ITS/Sys ENG Certification  ROW Certification  Public Involvement Certification  Design Completion 30 – 60 – 90%  Environmental Certification  Utilities Certification  Railroad Certification  Archeology Certification CURRENT WORK  Top Regional Priority Projects o East Arterial Route Phase II- Meeting results with NMDOT ROW and Environmental Division- New mapping- Land-Fill issue updates? o Pinon Hills Boulevard Bridge Phases I & II  Surface Transportation Program Funds (STP)- funds can be used to repair structurally deficient bridges.  Projects being specified in the 2040 MTP and added to the TIP require scoring committee review o One TC member, one PC member and MPO Staff INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. 8  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #9 Subject: Information Items Prepared by: Derrick Garcia, MPO Associate Planner Date: July 5, 2016 INFORMATION ITEMS a. Shiprock Youth Conference. Staff participated in the Shiprock Youth Conference on June 29, 2016 and had adults and children design Complete Streets concepts. b. FFY2017-2018 UPWP. The budget tables for 2017 and 2018 have been adjusted slightly to reflect distribution formulas agreed upon by NMDOT and the MPOs. c. Other. 9  Draft TC Minutes June 22, 2016 MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING June 22, 2016 Technical Members Present: Teresa Brevik, City of Bloomfield Cindy Lopez, City of Farmington David Sypher, City of Farmington Paul Brasher, NMDOT District 5 Andrew Montoya, Red Apple Transit Fran Fillerup, San Juan County Technical Members Absent: Bill Watson, City of Aztec Staff Present: Mary Holton, MPO Officer Duane Wakan, MPO Planner Derrick Garcia, MPO Associate Planner June Markle, MPO Administrative Aide Staff Absent: None Others Present: Jason Thomas, City of Bloomfield Steven Saavedra, City of Farmington Mary Gardocki, PRCA, City of Farmington Terri Kennedy, Citizen & Place Matters Representative Robin Elkin, Planning Liaison, NMDOT Larry Hathaway, Policy Committee Alternate, San Juan County 1. CALL TO ORDER Mr. Fillerup called the meeting to order at 10:03 a.m. 2. APPROVE THE MINUTES FROM THE MAY 11, 2016 TECHNICAL COMMITTEE MEETING Ms. Lopez moved to approve the minutes from the May 11, 2016 Technical Committee meeting. Ms. Brevik seconded the motion. The motion was passed unanimously. The new MPO Associate Planner, Derrick Garcia, was introduced. Mr. Garcia earned his Master degree in Community & Regional Planning and was working for Texas DOT prior to accepting the FMPO Associate Planner position. Also introduced was the new Technical Committee member for the City of Bloomfield, Jason Thomas. Mr. Thomas is their City Engineer & Public Works Director and will be taking over the seat being vacated by Teresa Brevik. Ms. Brevik has taken a position with the New Mexico Rural Water Association. 10  Draft TC Minutes June 22, 2016 3. FFY2017-2018 UNIFIED PLANNING WORK PROGRAM Subject: FFY2017-2018 Unified Planning Work Program Prepared by: Duane Wakan, MPO Planner Date: June 14, 2015 BACKGROUND  The Unified Planning Work Program (UPWP) is the fiscal year work plan for the MPO.  The FFY2017-2018 UPWP will cover planning activities and work products to be completed from October 1, 2016 to September 30, 2018.  Based on the Planning Procedures Manual (PPM), the MPO needs to provide a draft UPWP to NMDOT in April with final approval in June.  Review the final draft of the FFY2017-2018 Unified Planning Work Program. CURRENT WORK  Annual activities will include reporting and budgeting, the traffic count program, TIP maintenance, GIS activities, and Safe Routes to School activities, transit data collection and mapping.  Major activities will include land-use and transportation scenario planning, transit studies, travel demand modeling updates, and completion of the safety plan.  Staff estimates base federal PL funds of $207,125 and base federal 5303 funds of $57,119 for both FFY2017 and FFY2018.  Staff consolidated sections and deleted several sections based on recommendations from the Technical Committee.  The boilerplate is used by all the MPOs in the state.  Consider recommending approval of the FFY2017-2018 UPWP to the Policy Committee. ACTION ITEM  It is recommended that the Technical Committee consider recommending approval of the FFY2017-2018 UPWP. DISCUSSION: Mr. Wakan presented the final draft of the FFY2017-2018 Unified Planning Work Program (UPWP). The UPWP is the work plan for the MPO. By law the MPO must document the work activities they plan to perform during the time frame of the UPWP and prepare a budget for those activities. Mr. Wakan reported that following the Technical Committee meeting in May, members provided their comments and the draft document was updated with those changes. Based on advice provided by NMDOT, the UPWP was consolidated and, where possible, tasks were combined. Task 3 – General Development and Data Collection/Analysis This section had listed a host of different data that is collected: Safe Routes to School, transit, crash data, some performance measures, population/employment, as well as 11  Draft TC Minutes June 22, 2016 some demographic basis collected on an ongoing basis. These were consolidated into a new activity #3.6 that will encompass all the data collection activities. Mr. Wakan said that Staff also looked at tasks that were irrelevant for the next two years: Highway Functional Classification Review & Update This task is worked on with NMDOT once every ten years and this does not need to be included in this new UPWP. Intelligent Transportation Systems (ITS) Planning The ITS Plan was updated last year with the assistance of a consultant. This will not be done as a major planning activity over the next two years. NMDOT did want some reference to ITS, so some language has been added to Task 2 under the TIP. Access Management Plan (AMP) Mr. Wakan said there had been no indication from the entities that this needed to be updated. The turning standards in the Plan are current for the regional priorities. Mr. Sypher said that the draft UPWP showed the MPO reviewing the access management plan over the next two years and he thought this would be a good activity. Mr. Wakan explained that the access management plan has been in the UPWP for several years. The AMP was produced by the MPO and adopted in 2009. The entities can reference the document, but do not have to adopt the plan. Ms. Holton provided some background on the AMP. The plan was presented to each of the entities with some success. There was initial success with the City of Farmington until a developer protested the plan and the City Council then rejected the plan. The previous Assistant City Manager thought that Staff should bring back the plan for revisions and then presentations to the entities for adoption consideration. Mr. Sypher asked if any entity had ever adopted the plan. Ms. Holton said MPO records would need to be reviewed to see what the outcomes had been. It was found that they only entity not to adopt the plan was the City of Farmington. Mr. Sypher thought that there would have been discussions and feedback when the AMP was first presented which would have resulted in changes and compromises. From that he thought the process would have been completed and a plan presented that would have encouraged the entities to adopt the plan. Ms. Holton said the process had been modeled from the “top down” and no consensus had been built. Mr. Sypher stated that an access management plan is a basic and fundamental plan and thought it was important to keep in the UPWP and finalize the process. Mr. Fillerup said the AMP had been adopted by San Juan County. He agreed that keeping the access management plan as an activity in the new UPWP was appropriate. He thought it was important to find what the points of contention were and then bring it up to date. Ms. Holton said that MPO Staff had done a lot of work on the AMP and taking it to the entities’ councils/commissions for consideration and minutes on those meetings should be available at the MPO office. She recommended that perhaps a sub- committee could review the AMP and then bring back their findings to the entire Technical Committee. 12  Draft TC Minutes June 22, 2016 There was no further discussion on this item. It will be kept as a task in the FFY2017- 2018 UPWP. Special Studies & Activities - Storm Water Management – FAST Act guidelines are not specific on the allowable tasks. Staff needs to become more knowledgeable about storm water issues and future goals and plans could be more specific. Mr. Sypher stated that the regional group, MS4 Committee, is already addressing storm water management issues and thought it would be a duplication of effort for the MPO to take on this task. Ms. Brevik said the MPO could be at the table to offer comments and suggestions. Mr. Elkin said this is referenced in the FAST Act, but there was no specific storm water management planning tasks detailed in the Act. There are many regional differences in the MPOs, locations, and geographic issues, but a regional approach to the issue could be considered and he thought it was important for the MPO to be at the table and participate in discussions. Mr. Elkin noted that complete streets are part of the storm water system. Work on this would have to be a transportation planning process and could not involve elements of work outside of the street elements. Mr. Fillerup added that keeping this in the UPWP would not have the MPO leading a regional group as this has already been organized and the best management practices identified. The Technical Committee discussed this further: • Encourage MPO Staff to join the MS4 discussion and provide input; • Including storm water management as part of the UPWP is a duplication of effort. All the aspects are already addressed with work being done by MS4; • MPO is already inundated with activities and Staff time and effort should not be spent on storm water management when this is already being done on a regional level elsewhere; • Spending Planning funds on storm water management planning is not well defined; • Implementation of complete streets aesthetics guidelines could be implements with establishing storm water practices; • Reference MS4’s best practices; MPO can help coordinate opportunities and projects early in the process and begin accomplishing complete streets goals of aesthetics; • Since this activity is already in progress, note that these studies/activities are already actively being addressed regionally and the MPO will be sitting at the table and participating in discussions; • Add phrase: “pending FHWA direction and not duplicating efforts of others already addressing storm water management”. The UPWP could be amended based on the direction provided by FHWA. Travel & Tourism Staff has periodically been asked to participate in the regional branding campaigns. This task will be done, as needed, by providing visuals that will help the campaign to stimulate tourism. 13  Draft TC Minutes June 22, 2016 Regional Models of Cooperation FHWA has requested that all MPOs include language to this work activity. MPO Staff has currently undertaken some of this already in working with Shiprock and in other parts of the county. Mr. Sypher said these offered resources were a great service to the community. He asked if there were tools that could augment this task and help Staff improve what is offered, or additional areas that Staff would like to work on. Mr. Wakan commented that Staff would continue to look at activities outside the MPO boundary area that deal with regional planning activities for trail connections, transportation facilities that need upgraded, or transit system improvements. Mr. Wakan noted that the TIGER grants are designed for multi-modal projects that bridge or connect the region together which would otherwise not be possible under TAP/RTP or other State or Federal programs. These types of regional projects can be sought after and Staff can work to coordinate these with the entities. Mr. Wakan also said that NMDOT also had some recommendations that have already been incorporated into the document: - Add wording to in the travel demand model maintenance to coordinate with NMDOT’s statewide model; - Add wording to the regional safety plan development to include NMDOT in a complete scope of work specifically on state facilities; - Public health as listed in Task 5 -Special Studies & Activities to reference specific goals identified in the MTP. Mr. Fillerup opened the public hearing. There were no public comments received. The public hearing was closed. ACTION: Ms. Lopez moved to recommend approval of the FFY2017-2018 Unified Planning Work Program (UPWP) with amendments discussed during the meeting. Mr. Sypher seconded the motion. The motion was passed unanimously. 4. COMPLETE STREETS Subject: Complete Streets Prepared by: Duane Wakan, MPO Planner Date: June 14, 2016 BACKGROUND or PREVIOUS WORK  Complete Streets are a means of designing a roadway so that it accommodates all modes of travel, including driving, walking, biking, and transit.  Staff has worked with the Complete Streets Advisory Group (CSAG) on content, and design guidelines for the FMPO planning area.  The Advisory Group held its last meeting on September 3, 2015 and reviewed 14  Draft TC Minutes June 22, 2016 the draft Complete Streets Design Guidelines document.  Staff made editorial revisions based on input from CSAG members. Works cited and minor grammatical errors will be corrected or updated on an ongoing basis.  A Technical Committee Workshop was held on February 24, March 16, and April 26 to review and provide edits to the draft Design Guidelines document. CURRENT WORK  Complete the Technical Committee review of the Intersection section of the Design Guidelines document at the June 22 meeting. INFORMATION ITEM  Complete the review of the draft Design Guidelines document. DISCUSSION: Mr. Wakan stated that all the comments provided have been incorporated into this second draft of the Intersection chapter. The Technical Committee reviewed the document: Page 1 - Intersections Add the words “multi-modal” to the heading since the emphasis is on pedestrians and bicyclists. The last sentence on this page is awkward; consider rewording to read. …”a few of the many possibilities being applied across the country and being proposed for this regional application”. Page 2 - Pedestrians The Technical Committee discussed the two schools of thought regarding corner radii (shown in the 3rd paragraph): it radii is large, vehicles tend to go faster around the corner; if radii too short, vehicles clip the corner and ADA ramps are impacted. Additional discussion included: - Use of compound curve; - Size of intersection impacts the platting of corner lots; - Consider dedicating right-of-way when corner lots platted so do not have to go back later and acquire the needed intersection right-of-way; - Avoid too much detail in this section; need to be more general in language and do not make specific recommendations; - Impact of smaller radii on larger vehicles: trucks/RVs/fire vehicles/buses; - The ranges shown in the paragraph were quoted from National Association of City Transportation Officials (NACTO); - These are guidelines – delete the specifics, let the designers do what is needed, but tell them what the safety concerns are and what is expected; - Delete the last 2 sentences in this paragraph; - Delete the intersection picture from NACTO as well for clarification. 15  Draft TC Minutes June 22, 2016 Page 3 – Cyclists - Add the word “bicycle” to the last sentence of the 2nd paragraph): “These have proven to reduce “bicycle” accidents by 10% and injuries by 19% (2).” - This sentence is a cited quote and, as such, it needs to be accurate. The reduction of 10% in accidents was implied for all modes and not just bicycles. This needs to be verified before the meaning is altered; - Change it to say “involving bicycles”; - Consider saying, “in one study”; - Confirm the intent of the statement. Page 4- Vehicles - 1st paragraph: several times in this one paragraph refer to “ pedestrian safety”; consider rewriting; - 2nd paragraph, 2nd second: “The design vehicle helps determines the size and scale of the intersection.” Delete the “s” on “determine”; Conclusions - 3rd sentence: “Where possible, the intersection should be designed for the most vulnerable street user rather…”; the street is not designed for one mode or group over another, it is designed for all modes. Delete the sentence. - The last sentence in the paragraph clarifies that the design is for all modes. Mr. Fillerup asked Staff to make Bill Watson aware of the changes made to this section today especially those that address his comments/revisions provided in an earlier e- mail to all. Additionally that the revisions discussed today will become part of the final draft of the Design Guidelines that will be reviewed at the July Technical Committee meeting. ACTION: The review was completed. 5. STATUS OF TIP PROJECTS Subject: Status of TIP Projects Prepared by: Duane Wakan, MPO Planner Date: June 15, 2016 BACKGROUND  The STIP Protocols, finalized in early 2014, indicate that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc.  The next scheduled TIP Amendment cycle begins in April 2016.  NMDOT has requested a change for F100112 which will require a TIP amendment. 16  Draft TC Minutes June 22, 2016  NMDOT has issued a call for TAP/RTP projects. Click a link to the guidelines- http://dot.state.nm.us/content/dam/nmdot/planning/FFY18-19_TAP- RTP_Guide.pdf TRACKING INFORMATION (2016-2021 TIP)  Local Agreement Status (ARF)  ITS/Sys ENG Certification  ROW Certification  Public Involvement Certification  Design Completion 30 – 60 – 90% - Deadlines -  Environmental Certification 1) June 15 Obligation deadline  Utilities Certification - Design- T/LPA agreement  Railroad Certification - Construction- 9 Day Letter  Archeology Certification CURRENT WORK  Top Regional Priority Projects o East Arterial Route Phase II- Meeting results with NMDOT ROW and Environmental Division- New mapping- Land-Fill issue updates? o Pinon Hills Boulevard Bridge Phases I & II o CR 350-390 intersection HSIP ROW issues with TCPs  Red Apple Transit Bus Route Accessibility TAP project TF00010 o NMDOT FTA Transfer approved o Design and engineering plans went through RFQ, TIP Modification to move some construction funds to PE.  Vereda de Rio San Juan Trails phases II & III- GRT Declines INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. DISCUSSION: Mr. Wakan reported that TIP modifications will be forthcoming from San Juan County and Red Apple Transit requesting to move their project funding from one year to another. Pinon Hills Boulevard – Phase II Mr. Sypher said that he wanted to discuss some ongoing issues with this project with Mr. Brasher before discussing the particulars, but he did state that NMDOT had made a proposal to City of Farmington to look at phasing Phase II of the Pinon Hills Boulevard project and how that might be done. The City of Farmington acted on this proposal and provided a resolution that was approved by City Council. Mr. Sypher said it was mentioned that perhaps the City should have gotten an Agreement Request Form (ARF) from NMDOT, but NMDOT does not provide contracts until all the plans are done. The City of Farmington has not been able to get several contracts and the entire process has been long and protracted. 17  Draft TC Minutes June 22, 2016 East Arterial Route Mr. Watson was not in attendance to provide an update to Phase II of the East Arterial Route project. Mr. Wakan said there were issues with an expanded right-of-way that was encroaching on an old landfill. Mr. Brasher said the project design has had some snags and there is a meeting this afternoon to discuss the design in more detail, what to do about the landfill, and how to dedicate the right-of-way. CR 350/CR 390 Intersection There will be a TIP modification completed for this project. Red Apple Transit There will be a TIP modification completed for this project. Vereda de Rio San Juan Trail The gross receipts tax (GRT) for the City of Bloomfield are on the decline and the city will be unable to provide the required local match for this project. The City of Bloomfield has made an arrangement with NMDOT to suspend any construction. Ms. Brevik stated that they did receive the PIF letter and all the project certifications were approved. Mr. Wakan said this meeting between NMDOT and the City of Bloomfield provided some new information. If an entity needs additional TAP funds to complete a project, they can always ask for that additional funding. Tamara Haas, the Asset Management & Planning Division Director, stated that this opportunity is available because from time to time extra funds do become available. Case in point is the recent decision by the City of Bloomfield not to proceed with the Vereda de Rio project. Mr. Sypher said the City of Farmington will be requesting amendments during the fall amendment cycle for the Foothills project and also for Phase III of the 20th Street project to get them included onto the TIP. Ms. Holton added that these projects would also need to be listed in the MPO’s Metropolitan Transportation Plan (MTP) which could also necessitate an amendment to the MTP. ACTION: The report was received. 6. REPORTS FROM NMDOT Paul Brasher – District 5 Mr. Brasher reported on the following projects: • US 64 construction is continuing and is on schedule. He said that although complaints have arisen during the construction phases (detours and driveway access difficulties), NMDOT has received favorable comments on the increased width of the roadway as the phases are completed; • Emphasis in the coming years will be on pavement preservation: o NM 170 near the Colorado border. The road will likely not be widened, but there is expected increased truck traffic using the road to come into Farmington; 18  Draft TC Minutes June 22, 2016 o US 550 between Aztec and Colorado boarder. Two-lane stretch in Colorado that they plan to widen which would increase truck traffic on the New Mexico road sections and require some additional maintenance on those sections; • Bridge on US 550 approaching Bloomfield (along with others in the region) that will undergo preservation work; • Reconstruction of the La Plata Bridge on CR 564 is expected to go to construction in late 2017 or early 2018. NMDOT is currently working on the design and right-of-way issues, as well as the expected detour difficulties once construction begins. Mr. Wakan said he had been fielding numerous calls from the attorney for the Northern Edge Casino regarding the planned intersection work on NM 371 and N 36. Mr. Brasher said he has spoken with several people on this project. The difficulty with this project is a lighting agreement. NMDOT has no global lighting agreement so whenever a project like this is planned a new lighting agreement has to be generated. NMDOT is awaiting the project review and approval from the Navajo Nation’s justice department. Robin Elkin – Planning Division Mr. Elkin asked if the storm water management group, MS4, dealt only within the City of Farmington limits. Mr. Sypher said this was a regional compact required by EPA. Mr. Elkin said that if this group generally covered the same region as the MPO, was there still actual work that could be done by MPO staff or could they provide additional ability to implement projects. This capacity could be useful. Mr. Sypher asked if there was a separate stream of funding for this type of work or would it be in competition with the other transportation funding needs. Mr. Elkin said this was correct. Mr. Fillerup said that Steven Morgenstern is the NMDOT state representative who has been contacting the MS4 permittees in this area. 7. INFORMATION ITEMS Subject: Information Items Prepared by: Duane Wakan, MPO Planner Date: June 15, 2016 (INFORMATION ITEMS a. MPO Quarterly. The Farmington MPO hosted the MPO Quarterly on June 13 and 14. b. TAP & RTP. All relevant information regarding the FFY2018 & 2019 TAP & RTP programs is available on the MPO website: http://www.fmtn.org/363/Farmington-Metropolitan-Planning-Organiz 19  Draft TC Minutes June 22, 2016 c. 30th Street & Hutton Pedestrian Boulevard. Presentation by Anngela Wakan, Safe Routes to School Coordinator. d. Other DISCUSSION: a. Mr. Wakan reported that the FMPO had hosted the MPO quarterly on June 13 and 14. During the first half-day, the group took a tour along US 64 and on US 550. They looked at one of the new intersections along US 64 that no one cared to walk due to safety concerns. Several other intersections presented design flaws that make the intersection difficult for pedestrians to navigate or provided no refuge islands or ones that were impossible to navigate in a wheelchair. Mr. Maurice Williams with UNM’s Center for Injury Prevention Research & Education (CIPRE) also participated in the tour. The Center does pedestrian and bicycle safety awareness campaigns and was responsible for NMDOT’s “Look For Me” campaign. Mr. Williams came up with some ideas for Bloomfield and Staff plans to meet with him again in the future. Day two of the MPO Quarterly saw presentations from NMDOT and the MPOs. Mr. Anthony Lujan participated in this meeting as well as numerous other NMDOT representatives. b. Information regarding the FFY2018-2019 TAP/RTP programs is posted on the MPO website. c. Mrs. Anngela Wakan, the Safe Routes to School Coordinator (SRTS), gave a presentation on a proposed pedestrian boulevard along 30th Streets. The following is a summary of her presentation (see visual below): - Possible TAP project; will need to meet July deadline to apply; ask City of Farmington to consider making application for this project; - 8/80 city – if it works for an eight-year old and it works for an eighty-year old, it will work for everyone in between. Would like to make Farmington an 8/80 city; encourage other cities to consider changes for their community; - Walking and biking are the only individual mode of mobility for youth; additional health aspects for all; - Need physical separation of pedestrians/bicycles from vehicles; - Proposing to start pedestrian boulevard with the use of paint and bollards; - Impatiens (something done quickly and inexpensively to show progress and what can be achieved) vs. orchids (long-term, more expensive changes); - Take outside lanes of 30th Street from Sunset to Hutton (and then down Hutton to Main Street) and turn them into a bike/ped facility; roughly three miles; - Roads are public and not just meant for vehicles; need to be creative in how roadways are used; - Average daily peak traffic count in single-lane sections of 30th Street is 16,000 vehicles; one lane roads can easily handle 18,000-25,000 cars per day; other vehicle travel options are Pinon Hills Boulevard, 20th Street, and Main Street; 20  Draft TC Minutes June 22, 2016 - Offer connections for seven local schools (Farmington has 16 total schools) plus could eventually connect with parks, library, aquatic center, recreation center, Boys & Girls Club, baseball/soccer fields, and be designed in a way to access the downtown area; - Add specialized crosswalk on 30th Street between Knudsen and Carlton; - Eventually take the pedestrian boulevard down Hutton to address equity issues and help balance low income neighborhoods near Animas Elementary and Heights Jr. High; - Possibly consider secondary future phases to expand down Dustin and Sullivan Avenues; - San Juan County Partnership is planning to hire a county-wide SRTS coordinator who could help with these types of designs for Aztec and Bloomfield. Mrs. Wakan said that she has also identified some pedestrian safety projects that she asked to be considered for possible 2018 TAP funding: - Speed Indicator Flashing Beacons - Pedestrian Activated Flashing Beacons - Sidewalks - Crosswalks - Bollards for secondary phases of Pedestrian Boulevard There are two school zone flashing beacons missing for Bluffview Elementary and along 20th Street near Hutton Avenue for Animas Elementary. Mrs. Wakan also noted where some solar-powered pedestrian activated flashing beacons ($8,000 each) could be used because there is no (or absent) crossing guard that would assist pedestrians to cross busy streets: • Butler: McKinley Elementary crosswalk • Dustin: McKinley Elementary crosswalk • Apache: Apache Elementary crosswalk 21  Draft TC Minutes June 22, 2016 • 30th Street: Between Knudsen and Carlton (see below) crosswalk for Hermosa and Northeast • Sullivan and Cliffside • Hutton and Cliffside (see new crosswalk) • Veterans Park: Cross Butler (see new crosswalk section) • Foothills: Country Club crosswalk • Sunset: FHS crosswalk Missing sidewalk sections: • 30th Street between Butler and Knudsen • 30th Street on northwest corner of Sullivan • East side of Hutton between 20th and 30th Streets Proposed new areas for crosswalks: • Special paint or treat crosswalk and move from 30th Street and Knudsen to between Knudsen and Carlton • Across Butler near North Carlton: connects bus line and Veterans Park • Across Hutton near Cliffside In conclusion, Mrs. Wakan said she would like to encourage making Farmington a place for everyone and also encouraged Aztec and Bloomfield to consider similar changes and improvements to their communities. Mr. Sypher complimented Mrs. Wakan’s research and for providing some good options. He asked to meet with her to get her list of proposed crosswalk areas so that the Traffic Division can get a study started to see if crosswalks are indeed warranted. Mr. Sypher asked if there was adequate existing asphalt width on the proposed future pedestrian boulevard routes. Mrs. Wakan said there was for sure on 20th, 30th, and Sullivan because all were currently four lanes wide. She said she had not measured Dustin. Mr. Sypher asked for clarification that the school district was eligible to submit a TAP application. Mr. Wakan said they are aware that they can request a grant, but actually writing the grant request has not been discussed. Mr. Sypher recommended speaking with Corey Styron to get the name of a school district employee who might be more receptive to the idea than the maintenance supervisor, Ted Lasiewicz. Mrs. Wakan said she spoke with Councilor Duckett who is in favor of the proposal and suggested she also speak with the MPO Technical Committee and representatives of PRCA. Mrs. Wakan also spoke with the Farmington High School principal who is also in favor of the proposal. Mr. Sypher thought this was a great beginning, but was concerned with mixing bikes and pedestrians along one path. He said as long as the traffic volumes are low and the proposed changes are low cost, he thought the proposal would receive good feedback. Mr. Sypher stated that the flashing school zone signs were very effective and recommended getting the school district interested in applying for grants, the city would maintain them once they were initially installed. 22  Draft TC Minutes June 22, 2016 Mr. Brasher asked Mrs. Wakan if she had spoken with law enforcement and included them in the discussion since they provide a unique take on traffic control. Mrs. Wakan said that Officer Paquin, one of the School Resource Officers (SRO) has been involved in the conversation. Mr. Hathaway recommended that Mrs. Wakan add the word “stay” in her presentation: “Together we can make Farmington a great place to live, work and play for all of its citizens.” By adding the word “stay” this presentation will tie into the City of Farmington’s branding initiative. 8. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF Mr. Fillerup reported that Mayor Duncan of Kirtland wanted to express his appreciation to District 5 for the attention they gave to the ponding issue Kirtland was experiencing along US 64 and CR 6500. The re-grading done by District 5 directed and moved the standing water to where it needed to go. Ms. Brevik announced that today was her last day with the City of Bloomfield. Mr. Jason Thomas will be her replacement on the Technical Committee. Everyone wished her well in her new position and thanked her for her contribution to the Technical Committee. There was no additional business from the Chairman, Members and Staff. 9. BUSINESS FROM THE FLOOR There was no business from the Floor. 10. ADJOURNMENT Ms. Lopez moved to adjourn the meeting. Mr. Sypher seconded the motion. Mr. Fillerup adjourned the meeting at 12:10 p.m. ___________________________ ___________________________ Fran Fillerup, Chair June Markle, MPO Administrative Aide 23