MPO Technical Committee
Regular MeetingFarmington, NM · August 9, 2017
Agenda
MPO TECHNICAL COMMITTEE
AGENDA
August 9, 2017
10:00 a.m.
Commission Chambers
San Juan County Administrative Building
100 South Oliver
Aztec, New Mexico
AGENDA
FARMINGTON METROPOLITAN PLANNING ORGANIZATION
TECHNICAL COMMITTEE MEETING
August 9, 2017 10:00 AM
This meeting will be held in Commission Chambers at San Juan County’s Administrative
Building, 100 South Oliver, Aztec, New Mexico.
ITEM PAGE
1. Call meeting to order
2. Approve the minutes from the July 12, 2017 Technical Committee Meeting. 27-37
3. Board Training: Open Meetings Act, Government Conduct Act, and IPRA 1
Presented by: Jennifer Breakell
4. Review the draft Title VI Plan Update 2-20
Presented by: Mary Holton
5. TIP Project Updates from Technical Committee members 21
Presented by: Derrick Garcia
6. Reports from NMDOT 22-23
a. Update from District 5 (Paul Brasher)
Presentation to explain the funding available to local entities, the
process for applying, how decisions are made, funding of local
projects, and clarification on the issues faced by District 5 (attachments)
b. Update from the Planning Division (Rosa Kozub)
7. Committee Member Discussion Item(s) 24
8. Information Items 25
a. Status Report: Letter Requested 7/12 by TC
b. MPO Fiscal Agent Transfer Update
c. 2018 NM Rail Plan Presentation on August 24
d. MTP Chapters 4,5, & 9 Update
e. Travel Model Improvement Program (TMIP) Training
Presented by: Mary Holton & Derrick Garcia
9. Business from Chairman, Members, and Staff
10. Public Comment on Any Issues Not on the Agenda
11. Adjournment
The public body may only take action on an item if it is
listed for action on the publicly noticed agenda.
ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader,
amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate
in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W
Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as
possible. Public documents, including the agenda and minutes, can be provided in various accessible formats.
Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.
FARMINGTON METROPOLITAN PLANNING ORGANIZATION
Agenda Item #3
Subject: Board Training – Open Meetings Act,
Government Conduct Act, and IPRA
Prepared by: Mary Holton, AICP, MPO Officer
Date: August 9, 2017
BACKGROUND or PREVIOUS WORK
The MPO has arranged for Board Training on the Open Meetings Act,
Government Conduct Act, and the IPRA.
The UPWP requires that Technical and Policy Committee trainings be
conducted quarterly.
CURRENT WORK
A presentation will be provided by the MPO’s Legal Counsel, Jennifer Breakell,
at the Technical and Policy Committee meetings in August 2017.
INFORMATION ITEM
Information only.
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FARMINGTON METROPOLITAN PLANNING ORGANIZATION
Agenda Item #4
Subject: Draft Title VI Plan
Prepared by: Mary L Holton, AICP, MPO Officer
Date: August 9, 2017
BACKGROUND
The current Title VI was adopted on June 20, 2013. A copy will be sent with the
meeting agenda.
CURRENT WORK
The update is due in accordance with the NMDOT Policy & Procedures Manual
(PPM).
ATTACHMENTS
The proposed updated Title VI document is enclosed for your review. The 2013
MPO Plan, the 2016 COF Plan, and the boilerplate document for MPOs in the PPM
were used as models for the development of the update. The proposed draft has
been sent to Tom Swenk, Human Resources Director for his review, as he is
currently the MPO’s Title VI Coordinator.
ANTICIPATED WORK
Staff plans to seek approval of the Title VI Plan in September from the Technical
Committee (9/13) and by the Policy Committee (9/28). NMDOT requested that
the document be updated before the beginning of FFY18 (October 1, 2017).
ACTION ITEM?
The Technical Committee is only asked to provide input at this meeting on the
proposed draft.
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Farmington Metropolitan
Planning Organization
Title VI Plan
Proposed for Adoption on September 28, 2017
Farmington Metropolitan Planning Organization
800 Municipal Drive
Farmington, NM 87401
http://www.farmingtonmpo.org
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I. Statements of Policy
Introduction
The Farmington Metropolitan Planning Organization (FMPO) is the regional
transportation planning agency for the cities of Aztec, Bloomfield, Farmington, and the
urbanized area of San Juan County, New Mexico. Federal regulations require that an
MPO be designated to carry out a comprehensive, continuing, and coordinated
transportation planning process for urbanized areas with a population of 50,000 or
more. The City of Farmington is the fiscal and administrative agent for the Farmington
MPO (FMPO).
Title VI Non-discrimination Statement of Policy
The Farmington Metropolitan Planning Organization is committed to compliance with
Title VI of the Civil Rights Act of 1964, 49 CFR, part 2, and all related regulations and
directives. The FMPO assures that no person shall on the grounds of race, color,
national origin, gender, age, or disability be excluded from participation in, be denied the
benefits of, or be subjected to discrimination under program or activity under any
Farmington Metropolitan Planning Organization program, activity or service.
Environmental Justice/Limited English Proficiency Policy Statement
The Farmington Metropolitan Planning Organization is also committed to assure every
effort will be made to prevent the discrimination of low-income and minority populations
as a result of any impact of its programs or activities in accordance with Executive
Order 12898, Federal Actions to Address Environmental Justice in Minority Populations
and in Low-Income Populations.
In addition, the FMPO also assures every effort will be made to provide meaningful
access to persons that have Limited English Proficiency (LEP), in accordance with
Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency.
Definition of Federal financial assistance and recipients affected
Federal financial assistance is defined as any Federal dollars that are assigned to the
Farmington Metropolitan Planning Organization to support any program and activity, by
way of grant, loan or contract, other than a contract of insurance or guaranty. The
FMPO typically receives planning funds from the Federal Highway Administration
(FHWA) and the Federal Transit Administration (FTA) to carry out the transportation
planning requirements as set forth by the federal laws Moving Ahead for Progress in the
21st Century (MAP-21) and FAST Act.
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II. Title VI Assurances
Specific Forms of Discrimination Prohibited
The Farmington Metropolitan Planning Organization’s efforts to prevent discrimination
address, but are not limited to:
The denial of services, financial aid, or other benefits provided under a program.
Distinctions in the quality, quantity, or manner in which the benefit is provided.
Segregation or separation in any part of the program.
Restriction in the enjoyment of any advantages, privileges, or other benefits provided
to others.
Different standards or requirements for participation.
Methods of administration which directly or indirectly or through contractual
relationships would defeat or impair the accomplishment of effective
nondiscrimination.
Discrimination in any activities related to a highway, infrastructure or facility built or
repaired in whole or in part with Federal funds.
Discrimination in any employment resulting from a program, the primary purpose of
which is to provide employment.
Programs and services covered by Title VI
The Farmington Metropolitan Planning Organization’s Title VI Plan applies to all of its
programs, activities and services, regardless of funding source. Some sections deal
with specific requirements (e.g. FTA funded programs).
Authorities
1. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252),
(prohibits discrimination on the basis of race, color, national origin);
2. Federal-Aid Highway Act of 1973 (23 U.S.C. §324 et seq.), (prohibits
discrimination on the basis of sex);
3. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.),
(prohibits discrimination on the basis of age);
4. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.) as
amended, (prohibits discrimination on the basis of disability);
5. Americans with Disabilities Act of 1990, as amended, (42 U.S.C. § 12101 et
seq.), (prohibits discrimination on the basis of disability)
6. The National Environmental Policy Act of 1969, 42 U.S.C. § 4321;
7. 49 C.F.R. Part 21 (entitled Nondiscrimination In Federally-Assisted Programs Of
The Department of Transportation-Effectuation of Title VI Of The Civil Rights Act
of 1964);
8. 49 C.F.R. Part 27 (entitled Nondiscrimination On The Basis Of Disability In
Programs Or Activities Receiving Federal Financial Assistance);
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9. 49 C.F.R. Part 28 (entitled Enforcement Of Nondiscrimination On the Basis Of
Handicap In Program Or Activities Conducted By The Department Of
Transportation);
10. 49 C.F.R. Part 37 (entitled Transportation Services For Individuals With
Disabilities (ADA));
11. 23 C.F.R. Part 200 (FHWA’s Title VI/Nondiscrimination Regulation);
12. 28 C.F.R. Part 35 (entitled Discrimination On The Basis Of Disability In State
And Local Government Services);
13. 28 C.F.R. Part 50.3 (DOJ Guidelines for Enforcement of Title VI of the Civil
Rights Act of 1964).
FHWA Assurances for Title VI and Other Nondiscriminatory Statutes
The Farmington Metropolitan Planning Organization (hereafter referred to as the
"Recipient") in keeping with our policy of nondiscrimination, hereby agrees that as a
condition to receiving Federal financial assistance from the Department of
Transportation, it will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,
42 U.S.C. 2000d - 42 U.S.C. 2000d-4 (hereinafter referred to as the Act) and all
requirements imposed by or pursuant to: Title 49, Code of Federal Regulations,
Department of Transportation, Subtitle A, Office of the Secretary, Part 21,
nondiscrimination in Federally-assisted programs of the Department of Transportation,
Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the
Regulations) and other pertinent directives, to that end in accordance with the Act,
Regulations, and other pertinent directives, no person in the United States shall, on the
grounds of race, color, sex, national origin, or age be excluded from participation in, be
denied the benefits of, or be otherwise subjected to discrimination under any program or
activity for which the Recipient receives Federal financial assistance from the
Department of Transportation, including the Federal Transit Administration (FTA), and
HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to
effectuate this agreement. This Assurance is required by Subsection 21.7 (a)(1) of the
Regulations.
More specifically and without limiting the above general assurance, the Recipient
hereby gives the following specific assurances with respect to operating assistance
projects:
That the Recipient agrees that each "program" or "facility", as defined in
Subsections 21.23(b) and 21.23 (e) of the Regulations, will be (with regard to a
“program”) conducted, or will be (with regard to a “facility”) operated in
compliance with all requirements imposed by, or pursuant to, the Regulations;
and
That the Recipient shall insert the following notification in all solicitations for bids
for work or material subject to the Regulations and made in connection with the
Federal Aid Highway Program, and in adapted form in all proposals for
negotiated agreements;
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The Farmington Metropolitan Planning Organization in accordance with Title VI
of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and 49,
of the Code of Federal Regulations, Department of Transportation, Subtitle A,
Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted
Programs of the Department of Transportation issued pursuant to such Act,
hereby notifies all bidders that it will affirmatively insure that in regard to any
contract entered into pursuant to this advertisement, disadvantaged business
enterprises will be afforded full opportunity to submit bids in response to this
invitation and will not be discriminated against on the grounds of race, color, sex,
national origin, income status or age in consideration for an award;
The Recipient shall provide for such methods of administration for the program
as are found by the Secretary of Transportation or the officials to whom he
delegates specific authority to give reasonable guarantee that it, other recipients,
sub grantees, contractors, subcontractors, transferees, successors in interest,
and other participants of Federal financial assistance under such program will
comply with all requirements imposed or pursuant to the Act, the Regulations and
this Assurance;
The Recipient agrees that the United States has a right to seek judicial
enforcement with regard to any matter arising under the Act, the Regulations,
and this Assurance; and
This Assurance is given in consideration of and for the purpose of obtaining any
and all Federal grants, loans, contracts, property, discounts or other Federal
financial assistance extended after the date hereof to the Recipient by the
Department of Transportation under Federal-Aid Highway Program and is
binding on it, other recipients, sub-grantees, contractors, subcontractors,
transferees, successors in interest and other participants in the Federal-Aid
Highway Program. The person whose signature appears below is authorized to
sign this Assurance on behalf of the Recipient.
By_______________________________ Dated:____________
Mary L. Holton, AICP
MPO Officer
III. Title VI and Environmental Justice - MPO Planning Requirements
The FMPO is responsible for ensuring Title VI compliance for the following planning
activities:
Data Collection
Census and other statistical data will be collected by the MPO as a means of identifying
low income and minority populations within the MPO. The data will be maintained for
the purpose of planning projects and programs that serve various population groups.
The data collection process will be reviewed regularly to ensure sufficiency in meeting
Title VI requirements.
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MPO Actions
• Collect, maintain, and update databases of low income and minority
concentrations within the FMPO planning area
• Utilize the data when developing plans and studies
• Develop demographic profile maps to help identify neighborhoods with high
concentrations of low income and minority populations
• Use these maps in various planning documents
Unified Planning Work Program
The FMPO’s Unified Planning Work Program (UPWP) is the annual list of projects and
activities that are expected to be completed by the FMPO Staff and the two FMPO
committees. In this document, the FMPO will identify projects, studies, and other
activities that will provide more transportation options to disadvantaged populations.
MPO Actions
• Identify planning activities that will encourage involvement by all populations
• Analyze the benefits and impacts that planning studies might have on low
income and minority populations
• Create maps highlighting socio-economic groups and their geographical
relationship to jobs, housing, and transportation options for all modes
Transportation Improvement Program
The Transportation Improvement Program (TIP) is the short term program of projects
that are expected to be designed, engineered, and constructed within the next four
years. Projects should be reviewed to assess the benefits and impacts they might have
on various aspects of the population.
MPO Actions
• Work with the entities to identify transportation projects that serve areas of the
MPO with low income and minority populations
• Provide opportunity for all populations to provide input into project
identification
• Develop a performance target for a percent of projects that serve Title VI
populations
Metropolitan Transportation Plan
The Metropolitan Transportation Plan (MTP) is the long range, comprehensive plan that
identifies the projects, programs, and policies needed in the next 20 years to meet the
transportation needs of this area. Using various data collected by the FMPO, the MTP
can estimate growth patterns of disadvantaged populations and address the benefits
and burdens that future transportation projects might have.
MPO Actions
• Develop demographic profile maps that project growth in disadvantaged
populations over at least a 20-25 year planning horizon
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• Give all populations opportunity to provide input into project identification
• Assess the effects that future land use decisions and transportation projects
might have on neighborhoods, the environment, and the economy
• Ensure that the benefits and impacts of future transportation systems are
equally distributed among all areas of the MPO
• Develop a performance target for a percent of projects that serve Title VI
populations
Transit Planning
The City of Farmington operates Red Apple Transit, which runs routes that connect
Farmington to Aztec, Bloomfield, Kirtland, and other parts of San Juan County. The
FMPO has assisted Red Apple Transit in planning its routes to appropriately serve low
income and minority neighborhoods, make meaningful connections between housing,
jobs, and educational opportunities, and ensure that transit is a viable transportation
option in the region.
MPO Actions
• Using demographic profile maps, ensure that that transit routes and stops
fully serve those neighborhoods with high concentrations of low income and
minority populations
• Work with Red Apple to identify necessary changes to routes
• Ensure bus stop locations are fully accessible to all users, both at the site and
in the vicinity
IV. Tile VI and Environmental Justice - the Public Participation
Process
Public Participation Plan (PPP)
The Farmington Metropolitan Planning Organization’s Public Participation Plan (PPP)
describes how the MPO communicates and distributes information to the public as well
as how the public can interact and provide comments to the MPO. The needs of those
traditionally underserved by the existing system will be sought and considered by the
FMPO.
Through its public involvement efforts, the FMPO will strive to achieve the following
Title VI and Environmental Justice (EJ) goals:
To avoid, minimize, or mitigate disproportionately high and adverse human
health and environmental effects, including social and economic effects, on
minority populations and low-income populations.
To ensure the full and fair participation by all potentially affected communities
in the transportation decision-making process.
To prevent the denial of, reduction in, or significant delay in the receipt of benefits
by minority and low-income populations.
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Title VI states that no person shall, on the ground of race, color, or national origin, be
excluded from participation in, denied benefits of, or be subjected to discrimination
under any program or activity receiving federal financial assistance. The MPO will
ensure that the input and feedback from all people will be considered in the
development of MPO planning documents and activities.
EJ concerns and goals should be considered throughout all public engagement efforts,
from project planning through construction and operation. This includes public outreach
conducted during transportation planning and during the environmental reviews required
by the National Environmental Policy Act (NEPA).
The following actions relating to Environmental Justice and Title VI are meant to reduce
the barriers for participation in the decision-making process by low income, minority or
disabled individuals.
1. When possible, public meetings will be held in locations that are convenient to
low and moderate income neighborhoods and accessible to disabled
populations. Such locations include community centers, senior centers and
schools. Where possible, MPO staff will meet at the locations of businesses,
neighborhood groups, stakeholders, and other agencies.
2. Upon request, all MPO work products and documents will be made available
in alternative formats, including Braille, large type and languages other than
English.
3. The following statement will be included in all FMPO documents: The
Farmington Metropolitan Planning Organization does not discriminate on the
basis of race, color, national origin, sex, religion, age or disability in the provision
of services. This document can be made available in alternative formats by
calling the MPO Office at 599-1466 (voice) or 599-1168 (TTY).
4. The following statement will be included in all meeting announcements:
If you are an individual with a disability who is in need of a reader,
amplifier, qualified sign language interpreter, or any other form of auxiliary
aid or service to attend or participate in the hearing or meeting, please
contact the FMPO Administrative Assistant at the Downtown Center, 100
W Broadway, Farmington, New Mexico, at least one week prior to the
meeting or as soon as possible. Public documents, including the agenda
and minutes, can be provided in various accessible formats. Please
contact the Farmington City Clerk’s office if a summary or other type of
accessible format is needed.
5. Agencies and organizations that represent low income, minority and disabled
populations will be identified and included in MPO mailings. Staff will maintain an
active listing of contacts for these organizations.
6. The FMPO will evaluate Environmental Justice actions and Title VI requirements
on an annual basis to ensure effectiveness of public involvement. This document
will be reviewed and updated in conjunction with the Public Participation Plan.
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Communication and Notification to the Public
All members of the public are ensured protections against discrimination which are
afforded to them by Title VI. To ensure open communication with the public, the FMPO
will adhere to the following requirements:
The FMPO will disseminate agenda and public meeting information to members
of the public via accessible printed and electronic media, including postings on
the FMPO’s website and in the Farmington Daily-Times. Documents and
agendas will be available at the MPO office (800 Municipal Drive in Farmington)
or at the location of the meeting being held.
Public notices of MPO meetings will be posted at the location of the meeting site.
In appropriate documents, the FMPO will include a statement that the
organization complies with Title VI by assuring that no person shall on the
grounds of race, color, national origin, gender, age, or disability be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under
any program or activity under any FMPO program, activity, or service.
Section VI of this plan describes the procedures on how members of the public can
request additional information regarding the Farmington Metropolitan Planning
Organization’s Title VI obligation. This section also identifies the procedures to be
followed by members of the public to file a discrimination complaint against the FMPO.
V. Organization/Staff Responsibilities
Organizational Overview:
The Farmington MPO is housed under the City of Farmington, which serves as the
fiscal agent for the MPO. The FMPO division is part of the Community Development
Department, which is responsible for current and comprehensive planning, the Unified
Development Code, building inspection, the Community Development Block Grant
(CDBG) program, and zoning enforcement. The Community Development Department
organizational chart is shown in Appendix A.
FMPO staff is comprised of the MPO Planner, the MPO Associate Planner, and the
MPO Administrative Assistant. The MPO Officer, currently the Community
Development Director for the City of Farmington, provides oversight to the FMPO. Staff
is responsible for carrying out the transportation planning process as set forth by the
federal transportation bills MAP-21 and FAST Act. FMPO Staff develops long and short
range transportation plans that identify multi-modal projects needed by this area to
ensure safety, mobility, and accessibility.
FMPO staff will be responsible for the development and implementation of the Title VI
plan and for performing the actions relating to its primary transportation planning
requirements as outlined in Section III.
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VI. Title VI and Complaint Procedures
Title VI Coordinator Responsibilities
The Human Resources Director for the City of Farmington is the designated Title VI
Coordinator for the City. Because Farmington is the MPO fiscal agent, the HR Director
will also serve as the Title VI Coordinator for the FMPO.
The Coordinator is responsible for oversight of the Farmington MPO Title VI Plan. The
Coordinator must ensure that the Farmington MPO is compliant with Title VI
requirements. The Coordinator is also responsible for Title VI training of relevant staff,
conducting reviews, and assisting in investigations of Title VI complaints. The
Coordinator must also compile the Title VI Accomplishment and Goals report on an
annual basis. Farmington MPO staff can assist the Title VI Coordinator with compiling
Title VI information from FMPO activities for this report.
MPO staff and the Title VI Coordinator will be responsible for the following:
Ensuring that the transportation planning process fully complies with the
requirements of Title VI.
Monitoring the transportation planning process and overall strategies and goals and
ensuring compliance with Title VI requirements.
Reviewing operational policies and procedures to ensure Title VI compliance.
Monitoring the service equities of planning data collection and analysis for potential
impacts on social, economic, and/or ethnic groups.
Ensuring the planning organizational membership attempts to reflect the makeup of
the population served. This would include periodically reporting the MPO racial,
ethnic, and gender composition of public involvement organizations or groups.
Ensuring the opinions and views of all groups within their populations are solicited
and considered in the planning of transportation projects.
Monitoring compliance with Environmental Justice issues to identify low-income and
minority populations that may be impacted by transportation planning process.
Providing evidence that input from minority groups/persons has been considered in
the transportation planning process. Evidence could include but is not limited to the
participation level and composition of participants in public information settings and
reporting any follow-up and conclusions to issues communicated throughout the
planning process.
Monitoring the gathering and utilization of demographic data used to identify and
locate low-income and minority populations in order to investigate the possible
benefits and detriments of transportation plans on these populations.
Monitor compliance with Limited English Proficiency populations to improve access
and comprehension of the transportation planning process for individuals comprising
the LEP population.
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Title VI Complaint Procedures
The Farmington Metropolitan Planning Organization is committed to ensuring that all
citizens have equal access to all services. It is further the intent of the FMPO that all
citizens are aware of their rights to such access. Any person believing he or she has
been excluded from, denied participation in, denied the benefits of, or otherwise has
been subjected to discrimination under any transportation service, program or activity
(whether Federally funded or not) due to that person’s race, color, national origin,
gender, age, disability, economic status, or limited English proficiency has the right to
file a complaint.
The complaint procedures cover the following:
Title VI of the Civil Rights Act of 1964
Section 504 of the Rehabilitation Act of 1973
Civil Rights Restoration Act of 1973
Civil Rights Restoration Act of 1987
Americans with Disabilities Act of 1990
Executive Order 12898
Executive Order 13166
Reporting a Title VI Complaint
An individual, group of individuals, or entity may file a formal Title VI complaint. If an
individual or group believes that they have received discriminatory treatment by the
Farmington Metropolitan Planning Organization on the basis of race, color or national
origin, the individual or group has the right to file a complaint with the City of
Farmington’s Human Resources Department Director. The complaint must be filed no
later than 180 calendar days of the alleged discriminatory incident.
The preferred method is to file your complaint in writing using the City of Farmington
Title VI Complaint Form (Appendix B) and sending it to:
Attn: Human Resources Director
Human Resources Department
City of Farmington
800 Municipal Drive
Farmington, NM 87401
Verbal complaints will be accepted and transcribed by the Human Resources Director.
To make a verbal complaint, call (505) 599-1132 and ask for the Director of Human
Resources.
An individual or group also has the right to file a complaint with an external entity such
as the New Mexico Department of Transportation (NMDOT), a federal or state agency,
or a federal or state court. For complaints submitted to NMDOT, they must be
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submitted to the NMDOT Title VI Coordinator in writing, signed and dated, within 180
days of the alleged discriminatory act (or latest occurrence). The complaint should be
submitted to the following address:
Attn: Title VI Coordinator
Office of Equal Opportunity Programs
1596 Pacheco St.
Suite 107
Santa Fe, NM 87505
The complaint that is submitted to the entity should include the name, address, phone
number and signature of complainant. The formal complaint should describe the alleged
discriminatory act that violates Title VI in detail.
Title VI complaints may also be filed directly with the United States Department of
Transportation (USDOT), Federal Highway Administration (FHWA), Federal Transit
Administration (FTA), Federal Aviation Administration (FAA) or the Federal Railroad
Administration (FRA) within the 180 day period of the alleged discriminatory act (or
latest occurrence).
Should a complaint be filed with the Farmington Metropolitan Planning Organization
through Farmington’s Human Resources Department and an external entity
simultaneously, the external complaint shall supersede the Farmington Metropolitan
Planning Organization complaint and the Farmington Metropolitan Planning
Organization’s complaint procedures will be suspended pending the external entity’s
findings.
Filing a Title VI Complaint
Within ten (10) working days of receipt of the formal complaint, the Human Resources
Director will notify the complainant and begin an investigation (unless the complaint is
filed with an external entity first or simultaneously). The investigation will address
complaints against the FMPO. The investigation will be conducted in conjunction with
and under the advice of the Human Resources Department.
The investigation may include discussion(s) of the complaint with all affected parties to
determine the problem. The complainant may be represented by an attorney or other
representative of his/her own choosing and may bring witnesses and present testimony
and evidence in the course of the investigation. The investigation will be conducted and
completed within 60 days of the receipt of the formal complaint.
Based upon all the information received, an investigation report will be written by the
Human Resources Director for submittal to the Farmington City Manager. The
complainant will receive a letter stating the final decision of the Farmington City
Manager by the end of the 60-day time limit. The complainant shall be notified of
his/her right to appeal the decision. Appeals may be made to NMDOT, the Equal
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Employment Opportunity Commission (EEOC) or the Department of Fair Employment
and Housing (DFEH).
Title VI Complaint Form
Completion of a Title VI Complaint form is required when filing a complaint. Please see
Appendix B for a copy of the form. These forms are also available from the Farmington
Metropolitan Planning Organization and the City of Farmington Human Resources
Department, located at 850 Municipal Dr. in Farmington.
Title VI Related Training
The Title VI Coordinator shall ensure that staff is trained and familiar with related
policies and procedures. Related Title VI training will be provided by the Title VI
Coordinator to senior management and others to discuss practical situations and how
Title VI applies to the planning and public participation processes. Training may also be
provided through FHWA-sponsored webinars and training resources. The NMDOT
Office of Equal Opportunities can be contacted to provide on-site Title VI training.
VII. Limited English Proficiency (LEP) Plan
Overview of LEP Plan
Executive Order 13166, titled Improving Access to Services for Persons with Limited
English Proficiency, indicates that differing treatment based upon a person's inability to
speak, read, write, or understand English is a type of national origin discrimination. Any
agency receiving federal funds needs to develop a Limited English Proficiency (LEP)
Plan.
The primary element of the LEP Plan is the Four Factor Analysis that considers
the following factors:
Number or Proportion of LEP Individuals: a summary of LEP persons in the
service area and a description of efforts to provide meaningful opportunities for
the LEP population to be involved in programs and services.
Frequency of Contact with the Program: a record of how often LEP persons
access or come into contact with programs and services.
Nature and Importance of the Program: a description of how LEP individuals
have access to benefits and services from programs and services.
Resources Available: a summary of the resources that the organization can
use for providing assistance to LEP populations.
Through utilizing the City’s internal intranet, the FMPO has access to a list of
interpreters within the FMPO’s planning area. If requested within a reasonable
timeframe, the FMPO may utilize interpreter services if needed.
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On an as needed basis, the FMPO will analyze requests for accommodation and
explore meeting the accommodation request by utilizing business that provide services
that match what is being requested. (Informal or formal interpreter) If the details of the
request and cost of such request is reasonable as determined by the Farmington City
Clerk, the request shall be provided.
When requested, the FMPO will make every reasonable effort to translate documents
by utilizing internal staff or outside services.
****************************************************************************************************
The Farmington LEP Plan is available at Farmington City Hall (800 Municipal Dr.) or by
calling 505-599-1100.
The complaint procedure related to the LEP plan is outlined above and is the same as
Title VI complaint procedure.
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Appendix A
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17
Appendix B
City of Farmington Title VI Complaint Form
Section I
Name:
Address:
Telephone (Home/Cell): Telephone (Work):
Email Address:
Section II
Are you filing this complaint on your own behalf: Yes No
*If you answered “yes” to this question, go to Section III.
If you answered “no” please enter Name:
the name and relationship of the
Relationship:
person you are filing the complaint
against:
If you are filing a complaint as a third party, please explain why in the
space below:
Have you have obtained permission of the aggrieved party if you are
filing on behalf of a third party: Yes No
Section III
I believe the discrimination I experienced was based on (check all that apply):
Race Color National Origin
Date of Alleged Discrimination Date:
(Month, Day, Year):
Explain, as clearly as possible, that happened and why you believe you
were discriminated against. Describe all persons who were involved.
Include the name and contact information of the person(s) who
discriminated against you (if known) as well as the names and contact
information of any witnesses. If more space is needed please attach
additional sheets to this form:
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Section IV
Have you previously filed a Title VI complaint)? Yes No
Section V
Have you filed this complaint with any other Federal, State, or local
agency, or with any Federal or State court? Yes No
If yes, please check and name all that apply:
Federal Agency:______________________
Federal Court: _______________________
State Agency:________________________
State Court:_________________________
Local Agency:_______________________
Please provide information about a contact person at the agency/court
where the complaint was filed.
Name: _______________________________
Title:_________________________________
Agency:_______________________________
Address:_______________________________
Telephone:_____________________________
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Section VI
Name of agency complaint is against:
Contact person:
Title:
Telephone number:
Signature: ____________________________________
Date:____________________
Please submit this form in person at the address below, or mail form to:
Farmington Metropolitan Planning Organization
Human Resources Director
City of Farmington
850 Municipal Dr
Farmington, NM 87401
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FARMINGTON METROPOLITAN PLANNING ORGANIZATION
Agenda Item #5
Subject: Status of TIP Projects
Prepared by: Derrick Garcia, MPO Associate Planner
Date: August 1, 2017
BACKGROUND
The STIP Protocols, finalized in early 2014, indicate that each MPO shall develop
a process to monitor the progress and status of each project in the first two
years of the TIP. These monthly reviews help correct inconsistencies in the TIP,
STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc.
Changes to the FFY2018-2023 TIP will be considered by the Technical
Committee on July 12 and adoption by the Policy Committee sought on July 19,
2017.
TRACKING INFORMATION (2016-2021 TIP)
Local Agreement Status (ARF) ITS/Sys ENG Certification
ROW Certification Public Involvement Certification
Design Completion 30 – 60 – 90%
Environmental Certification
Utilities Certification
Railroad Certification
Archeology Certification
EXISTING PROJECTS IN FFY2016-2021 TIP
East Arterial Route, Phase II (F100091)
East Pinon Hills Boulevard Extension Phase I (F100100)
East Pinon Hills Boulevard Extension Phase II (F100101)
East Pinon Hills Boulevard Extension Phase III (F100021)
US 64 Phase V (F100112)
US 64 Phase VI (F100113)
CR 350/390 Intersection (F100210)
Kirtland Schools Walk Path System (F100270)
20th Street Phase III (F100132)
Foothills Drive Enhancements Phase II (F10099)
Downtown Complete Streets Project (F10040)
Anesi Trail (F100221)
Glade Run Recreation Area Trails (F100240)
NM 173 (F100170)
Red Apple Transit Capital/Operating (TF00001)
DISCUSSION ITEM
This is a discussion item only. Committee members will have an opportunity to
provide feedback regarding TIP project status and details.
21
22
23
FARMINGTON METROPOLITAN PLANNING ORGANIZATION
Agenda Item #7
Subject: Committee Member Discussion Items
Date: August 1, 2017
DISCUSSION ITEMS
No discussion items were brought forward.
24
FARMINGTON METROPOLITAN PLANNING ORGANIZATION
Agenda Item #8
Subject: Information Items
Prepared by: Mary Holton, AICP, MPO Officer and Derrick
Garcia, Associate Planner
Date: August 1, 2017
INFORMATION ITEMS
a. Status Report. Letter requested by Technical Committee on July 12.
b. MPO Fiscal Agent Transfer Update. The Policy Committee met with Julie
Baird, Assistant City Manager for Farmington, Jeff Kiely, Executive Director
of the NWNMCOG, and representatives from the Planning Bureau of NMDOT
at a special meeting on July 19. By consensus, the Policy Committee agreed
to continue pursuing the transition of fiscal agency to the NWNMCOG, and
approved a delay to January 1, 2018 for the proposed transition to take
place. The Committee is continuing its review of the proposed JPA and
Bylaws. The Technical Committee should continue coordinating their input
with their entity’s Policy Committee members. Staff is currently planning
for the proposals to be finalized in time for the Committees to consider
them during the September cycle.
c. 2018 NM Rail Plan Presentation on August 24. David Nelson, Rail Planner
for NMDOT will present the 2018 State Rail Plan process at the Policy
Committee meeting in Farmington on August 24. The Technical Committee
is invited to this presentation. Staff will notice that members of the
Technical Committee may be in attendance.
d. MTP Chapters 4, 5, and 9 Update. One-on-one meetings between MPO
Staff and Technical Committee members are wrapping up. A presentation
on proposed MTP Amendments will be made to the Technical Committee in
September seeking recommendation to the Policy Committee for adoption.
e. NMDOT Travel Model Improvement Program (TMIP) Peer Review Session.
Staff will travel to Santa Fe on August 11 to participate in a peer review
session for the update and development of the State’s Travel Demand
Model.
25
Minutes from the
July 12, 2017
Technical Committee meeting
are on the following pages
26
MINUTES
FARMINGTON METROPOLITAN PLANNING ORGANIZATION
TECHNICAL COMMITTEE MEETING
July 12, 2017
Technical Members Present: Steven Saavedra (Alt) City of Aztec
Jason Thomas, City of Bloomfield
Taylor Clem (Alt), City of Farmington
David Sypher, City of Farmington
Stephen Lopez (Alt), NMDOT District 5
Andrew Montoya, Red Apple Transit
Fran Fillerup, San Juan County
Technical Members Absent: Bill Watson, City of Aztec
Cindy Lopez, City of Farmington
Paul Brasher, NMDOT District 5
Staff Present: Mary Holton, MPO Officer
Derrick Garcia, MPO Associate Planner
June Markle, MPO Administrative Assistant
Staff Absent: None
Others Present: Larry Hathaway, San Juan County
Rosa Kozub, NMDOT Govt.to Govt. Unit Supervisor
(via telephone)
Susan Aguirre, Business Owner, City of Aztec
1. CALL TO ORDER
Mr. Fillerup called the meeting to order at 10:03 a.m.
2. APPROVE THE MINUTES FROM THE JUNE 14, 2017 TECHNICAL COMMITTEE
MEETING
Mr. Thomas moved to approve the minutes from the June 14, 2017 Technical
Committee meeting. Mr. Sypher seconded the motion. The motion was passed
unanimously.
3. FFY2018-2023 TIP UPDATE
Subject: FFY2018-2023 TIP Update
Prepared by: Derrick Garcia, Associate Planner
Date: July 5, 2017
27
BACKGROUND
On July 2, 2017 the Farmington MPO advertised the update to the FFY2018-
2023 Transportation Improvement Program (TIP).
The update involves several projects in the TIP as described in the attached
notice.
The Technical Committee will consider the update and may make a
recommendation at their July 12, 2017 meeting.
During the Two Year Update of the TIP and STIP the NMDOT S/TIP Procedures
Manual allows for changes /updates to be made between June 30th and August
15th.
o NMDOT has requested a change be made to two of their projects
(F100112 and F100113).
AMENDED TIP PROJECTS
Below are the projects seeking an update. For more details about each specific
update please see the attached material.
o F100112 (NMDOT) US 64 Phase V
o F100113 (NMDOT) US 64 Phase VI
This update can be viewed on the MPO website at:
http://www.fmtn.org/DocumentCenter/View/14212
ACTION ITEMS
Open a public hearing on TIP Update.
Staff recommends the Technical Committee consider recommending approval
of the Update to the FFY2018-2023 Transportation Improvement Program (TIP)
and PC Resolution 2017-4 for Policy Committee Approval on their July 19, 2017
Meeting.
DISCUSSION: Mr. Garcia referred to Page 7 of the Agenda which is a page from the
State Transportation Improvement Program Procedures. This section explains that any
changes to a new TIP can be taken back to the Policy Committee from June 30 to
August 15 and, if approved, become part of the new TIP. NMDOT is exercising this
right with a change to Phase V (F100112) and Phase VI (F100113) of US 64.
Mr. Garcia reported that NMDOT is adding $2,000,000 in NHPP funding to FY2018 and
$1,500,000 to Phase VI in FY2018 to align both projects to be completed together next
year. Mr. S. Lopez said NMDOT anticipates some additional costs for Phase VI and
asked that the dollar amounts be switched between the two projects putting
$1,500,000 to Phase V and $2,000,000 to Phase VI. Mr. Fillerup clarified that the
breakdown of the numbers shown on Page 2 and 3 of the Agenda were correct with the
only change being to the switching of the dollar amounts between Phase V and VI.
Mr. Fillerup opened the public hearing. A member of the public, Ms. Susan Aguirre,
asked to speak about issues along Main Street in Aztec. Mr. Fillerup clarified that the
open public hearing was for comments on the changes to US 64 and the new FFY2018-
2023 TIP. He explained that Ms. Aguirre would have an opportunity later in the
meeting to bring forth her concerns and comments about US 550 in Aztec.
28
There were no public comments received on the proposed changes to the FFY2018-
2023 TIP. Mr. Fillerup closed the public hearing.
ACTION: Mr. S. Lopez moved to recommend approval of the Update to the FFY2018-
2023 Transportation Improvement Program (TIP) and PC Resolution 2017-4 to the
Policy Committee. Mr. Sypher seconded the motion. The motion to recommend
approval was passed unanimously.
4. 2040 MTP UPDATE
Subject: 2040 MTP Update
Prepared by: Derrick Garcia, Associate Planner
Date: July 5, 2017
BACKGROUND
The FMPO Metropolitan Transportation Plan (MTP) serves as the MPO’s Long-
Range planning document and was adopted by the Policy Committee on
September 24, 2015.
Beginning with the Call for Projects during the development of the FFY2018-
2023 TIP, some scoring committee members expressed concerns with Chapter
Four (Project Prioritization Method) .
There are some projects in Chapters Five (Roadway Plan) and Nine (Bicycle &
Pedestrian Plan) that need to be added, amended, or removed from the lists of
Tier 1 ,2, and 3 projects.
CURRENT ISSUES
Review Chapters 4, 5, and 9 and discuss the need for an amendment to the
MTP.
o Chapter 4, Section 5 – Prioritized Projects
o Chapter 5 – Tables 5-3, 5-4, and 5-5
o Chapter 9 – Tables 9-1, 9-2, and 9-3
Collect Committee Member input to integrate into pending amendment.
INFORMATION ITEM
This is an information item only.
DISCUSSION: Mr. Garcia reported that the scoring committee formed for new
TIPFFY2018-2023, an issue was noted in Chapter 4 of the MTP which now shows a
prioritized list for the FFY2016-2021 TIP.
Mr. Garcia referred to Page 10 of the Agenda which shows Section 4.5 (Prioritized
Projects) of the MTP and recommended that the prioritized project list be removed
from the MTP and, instead, shown as a cover page in the TIP. This would allow for
updating of this list as the TIP is periodically updated throughout the year rather than
29
in the long-range MTP. Mr. Garcia noted that this is where other MPOs typically list
their prioritized projects.
Mr. Garcia said that the lists of Tier 1, 2, and 3 roadway and bike/ped projects shown
in Chapters 5 and 9 of the MTP all need to be updated. The proposed MTP amendment
will offer the opportunity to make those changes.
Ms. Holton stated that this is a discussion-only item at today’s meeting. Staff will work
individually with each Technical Committee member to get direct input. Once a draft
amendment is ready, it will be brought back to the Technical Committee. She added
that there was no time frame for completing an amendment.
Mr. Sypher clarified that the Technical Committee would be given at least 30 days in
which to review and discuss any changes to the MTP chapters. Ms. Holton said, yes,
and restated that there was no deadline on this amendment so more time can be
taken, if needed.
Mr. Garcia restated that he would propose that a short-range project ranking system
be shown in the TIP and not in the MTP which is a 20-year planning document. He
referred to Page 10 of the Agenda and said that Table 4.3 is the list he proposes be
removed from the MTP. The list of projects shown on Page 11-15 of the Agenda
(Tables 5-3, 5-4, 5-5, 9-1, 9-2, and 9-3) are not in any ranked order within the “tier”,
but are ranked by the tier they are shown in. Tier 1 projects are project expected to
be completed in the next 1-5 years; Tier 2 are expected to be completed in the next
5-10 years; and Tier 3 projects are those expected to be completed in the next 10-15
years.
Table 4.3 shows the projects that were scored in the TIP scoring process and Mr.
Garcia will recommend that this list be moved to the TIP. Mr. Sypher said that the
prioritized projects would be shown in the TIP as well as in the tier tables in Chapters
5 and 9 of the MTP.
Mr. Sypher noted that more discussion and consideration is needed on how to rank the
old, “grandfathered” projects in with the newly ranked projects. He originally
understood that the grandfathered projects would remain ranked as they had been
with any newly ranked projects added into that current listing. Mr. Sypher stated that
this process needs to be discussed further. Mr. Garcia said this will be discussed
further at future meetings.
Mr. Sypher said that when the MTP was last updated, Phase I of the Pinon Hills
Boulevard Extension was underway and ranked number one. That project has now
been defunded and is no longer on the current prioritized list and was removed from
the STIP by NMDOT. He asked if this changed the MPO or the region’s priority of this
project. Mr. Sypher still believes this is the number one regional priority, but now that
it is not shown, he wants to discuss this further.
Mr. Fillerup asked if a new form for Phase I of the Pinon Hills project had been
completed under the new project prioritization methodology. Mr. Sypher said no form
was completed since it was thought this project was already being funded and was
previously ranked number one. He added that this is part of the discussion around the
30
original intent of grandfathered projects and newly ranked projects. Mr. Fillerup
reiterated the question of what to do with projects previously ranked and not
currently re-ranked using the PPM. Mr. Garcia said that Staff will recommend that the
PPM outlined in Chapter 4 of the MTP be required for any new project added to the
TIP outside of a regular TIP update cycle. Requiring this will ensure all projects are
equally ranked going forward. This process will need to be further discussed since it is
unlikely a scoring committee would be convened for each new project.
Mr. Fillerup reiterated that any project intended to be listed in the MTP would, in the
future, go into Chapters 5 or 9. This would be a place for a project to be listed and
identified, but not ranked. Mr. Sypher said he did not see the downside to having the
projects ranked. Mr. Garcia said the tiers showed regional priority and not necessarily
ranking. Mr. Sypher thought this confusion needed to be clarified.
Mr. Garcia asked the Technical Committee members to review these chapters and
consider possible changes for discussion. Any recommended project changes to the tier
lists in Chapters 5 and 9 should be addressed to Ms. Holton and will be addressed in
the one-on-one meetings between the entities and Staff.
5. STATUS OF TIP PROJECTS
Subject: Status of TIP Projects
Prepared by: Derrick Garcia, MPO Associate Planner
Date: July 5, 2017
BACKGROUND
The STIP Protocols, finalized in early 2014, indicate that each MPO shall develop
a process to monitor the progress and status of each project in the first two
years of the TIP. These monthly reviews help correct inconsistencies in the TIP,
STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc.
Changes to the FFY2018-2023 TIP will be considered by the Technical
Committee on July 12 and adoption by the Policy Committee sought on July 19,
2017.
TRACKING INFORMATION (2016-2021 TIP)
Local Agreement Status (ARF) ITS/Sys ENG Certification
ROW Certification Public Involvement Certification
Design Completion 30 – 60 – 90%
Environmental Certification
Utilities Certification
Railroad Certification
Archeology Certification
EXISTING PROJECTS IN FFY2016-2021 TIP
East Arterial Route, Phase II (F100091)
East Pinon Hills Boulevard Extension Phase I (F100100)
East Pinon Hills Boulevard Extension Phase II (F100101)
31
East Pinon Hills Boulevard Extension Phase III (F100021)
US 64 Phase V (F100112)
US 64 Phase VI (F100113)
CR 350/390 Intersection (F100210)
Kirtland Schools Walk Path System (F100270)
20th Street Phase III (F100132)
Foothills Drive Enhancements Phase II (F10099)
Downtown Complete Streets Project (F10040)
Anesi Trail (F100221)
Glade Run Recreation Area Trails (F100240)
NM 173 (F100170)
Red Apple Transit Capital/Operating (TF00001)
DISCUSSION ITEM
This is a discussion item only. Committee members will have an opportunity to
provide feedback regarding TIP project status and details.
DISCUSSION: Mr. Garcia asked the Technical Committee members for their project
updates:
East Pinon Hills Boulevard – Phase III
Mr. Fillerup reported that this project is at 60% design. They continue to work through
the right-of-way. Mr. Fillerup said that the engineering firm updated their sediment
and drainage factor which led to a change in the drainage facility which has impacted
the right-of-way. He noted this was the problem with designing a project over multiple
years.
Glade Run Recreation Area Trails
No agreement will be entered into until October.
Kirtland Walk Path
The right-of-way and environmental work on this project are complete. The project
will require an amendment in a future cycle to change the termini once again as San
Juan County works to design the project within the budget.
CR5500 Bridge
San Juan County had a study done to determine design alternatives in order to begin
the federal design process. The study was completed and the load rating, originally at
22 tons, was reduced to 13 tons due to its deteriorated state. The County Commission
is considering whether to use the $8,000,000 in bonds previously identified for Pinon
Hills-Phase III for this bridge repair. There is a public information meeting tomorrow
night at McGee Park at 6:30 p.m. and some preferred alternatives will be presented.
East Blanco Bridge
Mr. Thomas reported that this project is in the middle of its 60% review. He received
an update from Brad Fisher with the North Design Center who said that since the
project has no current federal funds for design and construction, NMDOT is not
obligated to provide a design review. When and if federal funds are awarded, then a
design review and approval would be provided, but until then he could only provide a
32
cursory review. Mr. Fisher recommended a LGRF agreement be obtained from District
5. Mr. Thomas reviewed that the City of Bloomfield has local government road and
MAP funds. The project is not fully funded, but is fiscally constrained. Mr. Thomas
explained that the utilities could possibly be relocated and the right-of-way obtained
with the MAP funds, but they were encourage to follow all federal standards
particularly on right-of-way to ensure they were no issues later on. Mr. Thomas stated
there was confusion as to why Mr. Fisher would not provide a legitimate review at this
stage of the project. Mr. Thomas said the City of Bloomfield would like to have formal
comments now so they are able to work through any issues and so that when funding is
sought and, hopefully, awarded all the issues would have been addressed.
Mr. Sypher stated this was how the City of Farmington lost $22,000,000 for the Pinon
Hills Boulevard Extension project. They had purchased right-of-way without prior
NMDOT review and down the road when a grant was awarded, the project was
disqualified. The City of Farmington tried for two years to get a retroactive review
with no success. Mr. Sypher advised of the need to obtain a NMDOT right-of-way
review beforehand.
Mr. Fillerup restated that a design review by NMDOT is not required because there is
no federally funding yet. If, however, you pay for the design without a review, which
is what is being suggested in this instance, then the project will likely not receive
construction funding. Mr. S. Lopez clarified that District 5 does review state-funded
projects while federally funded projects are reviewed by Mr. Fisher. Mr. Thomas asked
if District 5 would do a review for structural and drainage issues on their designs. Mr.
S. Lopez said, yes, and that these reviews are also coordinated with the right-of-way
division and the general office. Mr. Thomas asked if the project could then obtain a
right-of-way acquisition review. Mr. S. Lopez said this would need to pass through
District 5 and then they would make a request to the general office. Mr. S. Lopez
encouraged Mr. Thomas to make sure any consultant they hire is familiar with NMDOT
procedures.
Mr. Sypher recommended that Nica Westerling with the City of Farmington would be
able to provide Mr. Thomas with further information and clarification. There was also
a right-of-way issue with the Foothills project that caused a year’s delay.
Pinon Hills Boulevard Extension – Phases I and II
These projects are both going through a process as directed by Deputy Secretary
Anthony Lujan and Rebecca Maes which is expected to put these projects into the STIP
this fall. This should conclude the stipulations set forth by NMDOT to get the CFR
right-of-way waiver.
East Arterial Route
The land patent from BLM was received and the route is now in the appraisal process.
Mr. Saavedra said that due to the workload at NMDOT, this review is expected to be
weeks out.
33
6. REPORTS FROM NMDOT
District 5 - Steven Lopez
Mr. S. Lopez reported that Phases V and VI of US64 have a November production date.
The projects have been moved to FY2018 to make sure all the rights-of-way have been
completed.
Mr. Garcia asked for assistance from District 5 in completing an HSIP project
application for the intersection of English and Main Street with the City of Farmington.
The HSIP Coordinator, James Mexia, sent the application information to Staff
yesterday and suggested they coordinate with District 5 on completing the application.
Mr. S. Lopez said that crash histories will be needed in order to request the road
safety audit (RSA). The RSA for this project has already been completed. Mr. S. Lopez
said it should be sufficient to simply note on the application that the RSA report is
attached. Mr. S. Lopez said he would add this to the next District 5 meeting agenda.
Ms. Holton said with the tight deadline for submittal (due 7/21/17), any assistance
from District 5 would be appreciated. Mr. Garcia asked if Mr. S. Lopez could review
the application before it was submitted and Mr. S. Lopez said that he could.
Mr. Garcia also asked if District 5 had begun working on their outer year programming
and prioritizing projects. Mr. S. Lopez said they are in process of finalizing the
FFY2018-2023 STIP and he would need to speak with Paul Brasher on programming for
the outer years for San Juan County. He thought this prioritization might be completed
by the next MPO meeting date. Mr. Fillerup commented that this would not allow for a
coordinated review with the MPO and the following issues were discussed:
No input or involvement by FMPO in programming the priorities for FMPO;
In December 2016 asked for assistance on how to avoid District 5 setting
priority without gathering input from FMPO; now another year has passed with
no resolution and no partnership;
District 5 has many priorities/needs and limited funding;
District 5 is a part of the FMPO and became members on both the Technical
and Policy Committees in 2015;
Public process is integral in all federal and state procedures:
o Fundamental process
o Asking for a voice and to be heard in the process
o District 5 is making decisions for FMPO with no input from FMPO
o FMPO is being ignored
With the funding shortage, it is more critical for District 5 and FMPO to
communicate and cooperate;
Previous discussion and debate about the widening of US and the huge amount
of funding being spent on the project and FMPO asking for that funding to be
spent on other regional priorities;
Make recommendation to Policy Committee to ask NMDOT to open up the
prioritization process and make clear the need for cooperation with FMPO;
o Desire for due process, openness and transparency
o Priorities on state highways also valued by FMPO yet not included in
any discussions
US 64 project planned many years ago;
Once US 64 completed, other FMPO projects will be possible
34
o Can projects be put on the STIP when there has been no cooperation
and state and federal CFR procedures have not been followed?
FMPO participation has been recommended, but final funding not determined
by District 5
o Funding control rests with NMDOT management (Anthony Lujan and
Armando Armendariz)
Consensus of Technical Committee to ask Policy Committee to draft a letter
requesting that Deputy Secretary Anthony Lujan and Chief Engineer Armando
Armendariz allow for FMPO input, cooperation, and participation in the District
5 project prioritization process for FMPO;
o Send a formal letter and request ability to provide input and
participate in this process.
Mr. Saavedra said the City of Aztec has requested some information from NMDOT and
had not received a response, so he asked if Mr. S. Lopez could address the question if
it was, or should be, normal practice to dedicate right-of-way for public access on
public property. Mr. S. Lopez asked Mr. Saavedra to forward the e-mail to him and he
would follow-up with the right-of-way division since this was in their area of expertise.
Mr. Sypher said this answer would normally come from Brad Fisher, but when Mr.
Sypher last worked with Mr. Fisher, Mr. Fisher was not empowered to speak with the
right-of-way division to seek answers from them (Mr. S. Lopez nodded head “yes” with
this comment). Mr. Saavedra commented this was likely why the City of Aztec has yet
to receive an answer to their question.
Planning Division - Rosa Kozub –
Ms. Kozub reported on recent personnel changes:
- New Recreational Trails Program Coordinator, Shannon Glendenning;
- Wade Patterson is the new interim TAP Coordinator
7. COMMITTEE MEMBER DISCUSSION ITEMS
Subject: Committee Member Discussion Items
Date: July 3, 2017
DISCUSSION ITEMS
No discussion items were presented.
35
8. INFORMATION ITEMS
Subject: Information Items
Prepared by: Mary Holton, AICP, MPO Officer
Date: July 5, 2017
INFORMATION ITEMS
a. Staff Training. Mary Holton and Derrick Garcia attended a STIP Procedures
Update Meeting in Albuquerque on June 30, 2017. Copies of the Draft
Revised Procedures have been emailed to the Tech Committee with the
Agenda. Rebecca Maes advised that the final version will be available for
distribution soon.
DISCUSSION: Ms. Holton reported that the new committee member training manuals
were available and asked each member to pick one up at the end of today’s meeting.
Actual training for the new members is still to be scheduled and some of the
documents continue to be updated, such as the MPO Overview, JPA, and Bylaws.
Ms. Holton and Mr. Garcia attended a STIP Procedures Update meeting in Albuquerque
on June 30. A draft of the revised procedures was e-mailed to the Technical
Committee members with the meeting agenda and once the final version is available,
it will be provided and Staff will schedule training.
Mr. Sypher asked if the adoption of the FFY2018-2023 TIP and the new STIP procedures
would correlate and if they might be implemented at the same time. He also
questioned whether the new STIP procedures could adversely impact current TIP
projects that were in process. Mr. S. Lopez said this was not the intent of the new
procedures.
Mr. S. Lopez reported that one of the items changing with the new STIP procedures is
that the local non-match is going away. A local non-match will need to be identified
and state what the actual funding is. Ms. Holton added that the new STIP procedures
will require that all entities provide proof of their funding such as the City of
Bloomfield’s bond letter for the East Blanco Bridge.
9. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF
Mr. Fillerup asked if Mr. S. Lopez knew which projects in District 5 were being
prioritized. Mr. S. Lopez responded that with HSIP funding, District 5 is looking at I25
and I40 as the primary routes; also US 64 from Shiprock to Arizona; US 285, and going
north from Taos to Questa. The draft for the future outer years is evolving and will be
posted on the NMDOT website when it is completed. Mr. Fillerup expressed frustration
about the lack of information and STP funding for any critical local projects (East
Blanco Bridge and CR 5500 Bridge) being unavailable for eight years.
36
There was no additional business from the Chairman, Members and Staff.
10. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA
Mr. Fillerup welcomed Ms. Susan Aguirre, owner of the Lil Aztec Flower Shop at 101
North Main Street in Aztec. Ms. Aguirre spoke at the beginning of the meeting
regarding the concerns held by many about the heavy truck traffic on Main Street in
Aztec and Mr. Fillerup asked her to hold her comments until this public comment
section of the agenda. He introduced Mr. S. Lopez of NMDOT, with responsibility for US
550 through Aztec and Mr. Steven Saavedra, Community Development Director for the
City of Aztec to Ms. Aguirre.
Ms. Aguirre restated some of her concerns:
- Vibrations from the large semis and tankers traveling along Main Street have a
negative impact on historic buildings and their foundations;
- Gravel and road pebbles are kicked up onto the sidewalks and hurled into store
windows causing breakage;
- Remove all large truck traffic from Main Street;
- Slow traffic and enforce 25 mph speed limit.
Mr. Fillerup commented that the City of Aztec is working to address these issues with
the construction of the East Arterial Route. Mr. Saavedra thanked Ms. Aguirre for her
attendance. He agreed that these were all very real everyday concerns in Aztec. The
heavy truck traffic, noise and safety concerns all hurt commerce in the downtown area
and are some of the reasons for pursuing the East Arterial.
Mr. Fillerup stated that the City of Aztec is actively working on completing the East
Arterial in cooperation with NMDOT. He thanked Ms. Aguirre and encouraged her to
continue communicating with City of Aztec officials. Ms. Aguirre replied that they saw
her every day. Along with being a business owner, Ms. Aguirre is a member of the
Chamber of Commerce and asked if she and other groups in Aztec could do more to
raise awareness about the issue. Mr. Fillerup said that along with staying in contact
with city officials, she could consider sending a letter to the local member of the State
Transportation Commission, Mr. Butch Mathews who owns M&R Trucking.
There was no additional public comment on any issues not on the agenda.
11. ADJOURNMENT
Mr. Sypher moved to adjourn the meeting. Mr. S. Lopez seconded the motion. The
motion was passed unanimously and Mr. Fillerup adjourned the meeting at 11:35 a.m.
___________________________ ___________________________
Fran Fillerup, Chair June Markle, Administrative Assistant
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