MPO Technical Committee

MPO TECHNICAL COMMITTEE AGENDA October 11, 2017 10:00 a.m. Commission Chambers Aztec City Hall 201 West Chaco Street Aztec, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING October 11, 2017 10:00 AM This meeting will be held in Commission Chambers at Aztec City Hall, 201 West Chaco, Aztec, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the September 13, 2017 Technical Committee 9-20 Meeting 3. TIP Project Updates from Technical Committee members 1 Presented by: Derrick Garcia 4. Reports from NMDOT a. Update from the Planning Bureau (Somie Chavez) b. Update from District 5 (Paul Brasher) 5. Update on MTP Amendment 1 3 Presented by: Derrick Garcia 6. Committee Member Discussion Item(s) 4 7. Information Items 5 a. MPO Quarterly b. TIP Amendments due to MPO Staff on 10/20/17 c. UPWP Amendment d. 2018 Committee Meeting Schedule Presented by: Mary Holton & Derrick Garcia 8. Business from Chairman, Members, and Staff 9. Public Comment on Any Issues Not on the Agenda 10. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Status of TIP Projects Prepared by: Derrick Garcia, MPO Associate Planner Date: October 2, 2017 BACKGROUND  The STIP Protocols, finalized in early 2014, indicate that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc.  On September 29, 2017 NMDOT received conditional approval from the FHWA and FTA to implement the new FFY2018-2023 Statewide Transportation Improvement Program. o In the attached letter, the FHWA notes that F100100, F100101, and F100021 have not sufficiently demonstrated that they are meeting the fiscal constraint requirement per 23 CFR 450.218. o As a result, these projects cannot be included in the FMPO TIP until the conditions of fiscal constraint have been met. TRACKING INFORMATION (2018-2023 TIP)  Local Agreement Status (ARF)  ITS/Sys ENG Certification  ROW Certification  Public Involvement Certification  Design Completion 30 – 60 – 90%  Environmental Certification  Utilities Certification  Railroad Certification  Archeology Certification EXISTING PROJECTS IN FFY2018-2023 TIP  East Arterial Route, Ph II (F100091)  US 64 Phase V (F100112)  US 64 Phase VI (F100113)  Kirtland Schools Walk Path System (F100270)  20th Street Phase III (F100132)  Foothills Drive Enhancements Phase II (F10099)  Downtown Complete Streets Project (F10040)  Anesi Trail (F100221)  Glade Run Recreation Area Trails (F100240)  NM 173 (F100170)  Red Apple Transit Capital/Operating (TF00001)  Glade Run Recreation Area Trails (F100240)  East Blanco Bridge  Bridge Improvement CR 5500 Bridge #8130  Among the Waters Extension  Gateway Museum Trail Extension  Gwynhaven Trail Extension 1  ILLUSTRATIVE PROJECTS  23 CFR 450.104 – “means an additional transportation project that may be included in a financial plan for a metropolitan transportation plan, TIP, or STIP if reasonable additional resources were to become available.”  23 CFR 450.330 (e) –“If an illustrative project is included in the TIP, no Federal action may be taken on that project by the FHWA and the FTA until it is formally included in the financially constrained and conforming metropolitan transportation plan and TIP.”  The Mid-Region Council of Governments utilizes an Illustrative List of Projects and be reviewed as an example at this website: http://mrcogshare.org/MPO/Section5b.pdf DISCUSSION ITEM  This is a discussion item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. 2  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: Update on MTP Amendment #1 Prepared by: Derrick Garcia, Associate Planner Date: October 2, 2017 BACKGROUND  The FMPO Metropolitan Transportation Plan (MTP) serves as the MPO’s Long- Range planning document and was adopted by the Policy Committee on September 24, 2015.  Beginning with the Call for Projects during the development of the FFY2018- 2023 TIP, some scoring committee members expressed concerns with Chapter Four (Project Prioritization Method) .  There are some projects in Chapters Five (Roadway Plan) and Nine (Bicycle & Pedestrian Plan) that need to be added, amended, or removed from the lists of Tier 1 ,2, and 3 projects.  Staff met with all the member entities to discuss their input and recommendations to Chapters 4, 5, and 9. CURRENT ISSUES  Review the recommendations provided by the committee members for needed changes/updates to Chapters 4, 5, and 9 and discuss the need for an amendment to the MTP. o Chapter 4, Section 5 – Prioritized Projects o Chapter 5 – Tables 5-3, 5-4, and 5-5 o Chapter 9 – Tables 9-1, 9-2, and 9-3 FUTURE WORK  Present amendment to Technical Committee on November 1st for recommended approval to Policy Committee on November 16th. ATTACHMENTS  Updated/revised selections from MTP (Chapter 4.5, Tables from Chapter 5 and 9) will be provided at the meeting.  Complete copy of Chapters 4, 5, and 9 provided separately. INFORMATION ITEM  This is an information item only. Committee member input is being sought at this time. 3  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Committee Member Discussion Items Date: October 1, 2017 DISCUSSION ITEMS No discussion items were brought forward. 4  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: Information Items Prepared by: Mary Holton, AICP, MPO Officer and Derrick Garcia, Associate Planner Date: October 3, 2017 INFORMATION ITEMS a. MPO Quarterly. Mr. Garcia attended the MPO Quarterly in Santa Fe on October 3 and 4, 2017. b. FFY2018-2023 Q1 TIP Amendment. The deadline for entities to submit their TIP amendment request form to the MPO is Friday, October 20. Please complete the online form located at: http://www.fmtn.org/DocumentCenter/View/11056. Save the form as a file and email it to Derrick, June, or Mary. c. UPWP Amendment. Because the FFY2017 federal funds are rolling over for use in FFY2018, NMDOT has directed the MPO to amend its UPWP. The proposed amendment is scheduled for consideration by the committees in November as the amendment is due to NMDOT by December 15. d. 2018 Committee Meeting Schedule. Attached is the proposed Committee Meeting Schedule for next year. Staff plans to bring forward the Open Meetings Resolutions to their respective committee in November. 5  * PROPOSED * FARMINGTON METROPOLITAN PLANNING ORGANIZATION 2018 Regular Meeting Schedule TECHNICAL COMMITTEE All meetings will be held at 10:00 a.m. at the locations listed below. MPO will seek final approval to TIP Amendments in the months highlighted below. Date Location and City January 10, 2018 Council Chambers Farmington Farmington City Hall 800 Municipal Drive 1 February 14, 2018 Commission Chambers Aztec Aztec City Hall 201 W. Chaco Street March 14, 2018 Council Chambers Bloomfield Bloomfield City Hall 915 N. First Street April 11, 2018 Commission Chambers San Juan County San Juan County Admin. Bldg. 100 S. Oliver Street May 9, 2018 2 Council Chambers Farmington Farmington City Hall 800 Municipal Drive June 13, 2018 Commission Chambers Aztec Aztec City Hall 201 W. Chaco Street July 11, 2018 Council Chambers Bloomfield Bloomfield City Hall 915 N. First Street 3 August 8, 2018 Commission Chambers San Juan County San Juan County Admin. Bldg. 100 S. Oliver Street September 12, 2018 Council Chambers Room Farmington Farmington City Hall 800 Municipal Drive October 10, 2018 Commission Chambers Aztec Aztec City Hall 201 W. Chaco Street st November 7, 2018 (1 Council Chambers Bloomfield 4 Tuesday) Bloomfield City Hall 915 N. First Street December 12, 2018 Commission Chambers San Juan County San Juan County Admin. Bldg. 100 S. Oliver Street 6 TIP Amendments Due to MPO Staff 1 January 31, 2018 2 May 2, 2018 3 August 1, 2018 4 October 24, 2018 7  Minutes from the September 13, 2017 Technical Committee meeting are on the following pages 8  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING September 13, 2017 Technical Members Present: Bill Watson, City of Aztec Cindy Lopez, City of Farmington David Sypher, City of Farmington Paul Brasher, NMDOT District 5 Fran Fillerup, San Juan County Technical Members Absent: Jason Thomas, City of Bloomfield Andrew Montoya, Red Apple Transit Manager Staff Present: Mary Holton, MPO Officer Derrick Garcia, MPO Associate Planner June Markle, MPO Administrative Assistant Staff Absent: None Others Present: Taylor Clem, City of Farmington Somie Chavez, FMPO Planning Liaison, NMDOT Terri Kennedy, Citizen Larry Hathaway, San Juan County 1. CALL TO ORDER Mr. Fillerup called the meeting to order at 10:06 a.m. 2. APPROVE THE MINUTES FROM THE AUGUST 9, 2017 TECHNICAL COMMITTEE MEETING Ms. C. Lopez moved to approve the minutes from the August 9, 2017 Technical Committee meeting. Mr. Sypher seconded the motion. The motion was passed unanimously. 3. PROPOSED TITLE VI PLAN Subject: Proposed Title VI Plan Prepared by: Mary L Holton, AICP, MPO Officer Date: September 13, 2017 BACKGROUND  The current Title VI was adopted on June 20, 2013. CURRENT WORK  The update is due by October 1, 2017, in accordance with the NMDOT Policy & Procedures Manual (PPM). 9  ACTION ITEM  The Technical Committee is asked to consider their recommendation to the Policy Committee. DISCUSSION: Ms. Holton reported that the current draft of the FMPO Title VI Plan. Pages 2-3 of the Agenda show the comments from Mr. Tom Swenk. Mr. Swenk is the City of Farmington’s Human Resource Director as well as the Title VI Director for the City and the MPO. One comment from Mr. Swenk was to consider inserting the word “relevant” in a section of the Public Participation Plan section, but adding this word then requires that it be defined. The addition of this word was determined to be unneeded and the draft was not changed. Ms. Holton said there have been no recent changes since the document was distributed to the Committee last month, but the update should be considered a new document from the previous document from 2013. Ms. Holton stated that several models were used to develop this current FMPO document, such as the City of Farmington’s current Title VI Plan and the model in the NMDOT’s Policy & Procedures Manual (PPM). The section in the Plan on reporting a complaint will need to be updated should the NWNMCOG take over as the fiscal agent for the MPO as they would then also become the agency to which any complaint would be reported. Mr. Fillerup opened the public hearing on the Title VI Plan Update. There were no comments received from those attending the meeting. Mr. Fillerup closed the public hearing. Ms. C. Lopez moved to recommend approval of the Title VI Plan Update. Mr. Sypher seconded the motion. AYE: Chair Fillerup, Committee Members Sypher, C. Lopez, Brasher. NAY: None Abstained: Committee Member Watson Absent: Committee Members Thomas and Montoya 4. STATUS OF TIP PROJECTS Subject: Status of TIP Projects Prepared by: Derrick Garcia, MPO Associate Planner Date: September 5, 2017 BACKGROUND  The STIP Protocols, finalized in early 2014, indicate that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. 10  TRACKING INFORMATION (2016-2021 TIP)  Local Agreement Status (ARF)  ITS/Sys ENG Certification  ROW Certification  Public Involvement Certification  Design Completion 30 – 60 – 90%  Environmental Certification  Utilities Certification  Railroad Certification  Archeology Certification EXISTING PROJECTS IN FFY2016-2021 TIP  East Arterial Route, Phase II (F100091)  East Pinon Hills Boulevard Extension Phase I (F100100)  East Pinon Hills Boulevard Extension Phase II (F100101)  East Pinon Hills Boulevard Extension Phase III (F100021)  US 64 Phase V (F100112)  US 64 Phase VI (F100113)  CR 350/390 Intersection (F100210)  Kirtland Schools Walk Path System (F100270)  20th Street Phase III (F100132)  Foothills Drive Enhancements Phase II (F10099)  Downtown Complete Streets Project (F10040)  Anesi Trail (F100221)  Glade Run Recreation Area Trails (F100240)  NM 173 (F100170)  Red Apple Transit Capital/Operating (TF00001) DISCUSSION ITEM  This is a discussion item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. DISCUSSION: Mr. Garcia asked the Technical Committee members for their project updates: East Arterial Route Mr. Watson stated that progress on the Aztec Arterial is moving forward. There have been some funding issues and risk with about 40% of the project that is to be coming from the state legislature in severance tax funds. All the BLM land has been cleared and the 10-acre parcel that was previously the landfill has been captured and now belongs to the City of Aztec. One parcel from the state land office is being worked through. There is an issue with the private land acquisition as the owner does not have clear title to three parcels. The City of Aztec is working through an attorney on this issue and pursuing both donations and the appraisal process to obtain the needed right-of-way. Mr. Watson said an agreement had been reached with Armando Armendariz to move the federal funding to FY2018; however, without the severance tax money, the project is in jeopardy. Mr. Watson added that the private land owner has obtained counsel from a development engineer which has now complicated the acquisition process. The City of 11 Aztec is working with the NMDOT’s right-of-way division and they are looking at donation vs. appraisal and payment for the property vs. condemnation. Mr. Watson reported that the City of Aztec is still working toward a December/January bid date. East Pinon Hills Boulevard – Phases I and II There were no updates on these projects. East Pinon Hills Boulevard – Phase III There was no update on this project. US 64 – Phases V and VI Mr. Brasher reported that Phases V and VI of US 64 are in design. NMDOT expects to go to production and final plans in November. There have been some difficulties with rights-of-way and a technical issue with drainage. NMDOT plans to go out to bid in the spring of 2018. Following completion of these two phases, NMDOT plans to continue work on US 64 from the Arizona state line to Shiprock. CR 350/390 Intersection Mr. Fillerup reported that this project is in construction. Kirtland Schools Walk Path Mr. Fillerup reported that the Kirtland Schools Walk Path has had the 90% review and the agreement has been submitted to NMDOT. 20th Street Phase III Mr. Sypher stated that is project is in design. Foothills Drive Enhancements Mr. Sypher reported that this project is waiting for driveway waiver and then it will proceed to PS&E. Mr. Brasher said the waiver would be addressed at a meeting on Friday. Downtown Complete Streets Ms. C. Lopez reported that the consultant is working on the design. Additionally, the City of Farmington is looking at potential funding sources that would allow completion of the entire project. The project is moving forward with the 30% for Phases II and III and the full design for Phase I. Mr. Garcia mentioned the possibility of applying for a TIGER Grant for this project. Glade Run Recreation Area Mr. Fillerup stated that San Juan County would apply for the design and construction cooperative agreement in October. NM 173 Mr. Brasher stated that this project is currently in the outer years of the STIP due to funding issues as well as the relocation of gas and water lines. The contractor is working on finishing up the plans so the project is shelf ready when funding does become available. 12 Mr. Watson said the City of Aztec was recently contacted by NMDOT’s utility section and there is an inter-agency agreement for the relocation of the water line. Mr. Watson responded to NMDOT indicating the City of Aztec’s position. 5. MPO OVERVIEW – MPO 101 Subject: MPO Overview – MPO 101 Prepared by: Derrick Garcia, MPO Associate Planner Date: August 30, 2017 BACKGROUND  The MPO Overview is part of the new Committee Member Information/Training Manual.  The MPO 101 PowerPoint will be used as part of new Committee Member Training as well as for engaging and informing the public about the FMPO. DISCUSSION ITEM  This is a discussion item only. Committee members will have an opportunity to provide feedback. DISCUSSION: Mr. Garcia stated that the MPO 101 is a quick overview and introduction to the MPO for newly appointed committee members as well as for the public. Mr. Garcia gave the presentation to the Technical Committee. They asked questions during the presentation and provided their recommendations and feedback (shown below): What is an MPO? • Required in Urbanized Areas with 50,000+ people • Regulated by Federal Legislation that regulates the US Department of Transportation (DOT). • Federally funded by US DOT. • A regional transportation policy-making and planning body. • Responsible for regional transportation planning and coordination. • Federal Regulations mandate that Federal spending on transportation occurs through the “3 C’s” Process. – Comprehensive – Cooperative – Continuing It was explained that, although regulated by Federal legislation, the actual direction to the MPO comes through NMDOT and not Federal Highway Administration (FHWA). Why an MPO? • Transportation investment means allocating scarce transportation funding resources appropriately. • Planning needs to reflect the region’s shared vision for its future. • Requires a comprehensive examination of the region’s future investment alternatives. • As a regional forum, the MPO facilitates collaboration of governments, interested parties, and residents. 13 Farmington MPO • MPO was founded in 2004. • 2015 population of approximately 104,000 people. • City of Farmington is the MPO’s “fiscal agent” a.k.a. the host. • Member Entities – Joint Powers Agreement (JPA) between: – Aztec – Bloomfield – Farmington – San Juan County • Vision Statement: The FMPO vision is for a safe, efficient, and reliable multi-modal transportation system that meets the needs of residents and visitors in the region. • Mission Statement: Provide a forum to develop an effective transportation system to move people and goods safely, economically, and effectively while maintaining a high quality of life. It was explained that NMDOT is not a member or a signatory of the JPA. The JPA is approved through NMDOT’s Department of Finance and Administration (DFA) and, once signed by the DFA, NMDOT is to respect the document. The contract for the grant funding is between the MPO and NMDOT. Mr. Brasher asked how the boundary map might change if any of the entities were to annex additional land. Ms. Holton replied that the map shows the MPO’s current Metropolitan Planning Area (MPA). Any update to the MPA would be addressed in the 2020 Census. The Technical Committee made several recommendations for updates/changes to the MPO boundary map shown on this slide. FMPO Partners • Farmington MPO (Government bodies and the public) – City of Aztec – City of Bloomfield – City of Farmington – San Juan County – New Mexico Department of Transportation • Federal Highway Administration (FHWA) • Federal Transit Administration (FTA) • Local Transit Providers – Red Apple Transit Mr. Fillerup asked about the inclusion of Navajo Transit as one of the local transit providers since they do come into the area or make connections in the area. FMPO Structure Policy Committee • 6 member body of elected & appointed officials. • Final decision maker for all MPO issues. • “The MPO” Technical Committee • 7 member body with professional expertise in transportation. • Represent MPO Member Entities • Serves as an advisory body to the MPO Policy Committee for transportation issues, primarily technical in nature. • Assists/provides direction in the development of all MPO deliverables. 14  • Usually comprised of staff-level officials of local, state, and federal agencies. Staff (4 Staff Members) MPO Officer, MPO Planner, MPO Associate Planner, Administrative Assistant. Required Planning Documents • Metropolitan Transportation Plan (MTP) – Outlines Region’s transportation system investment priorities and long-range plans. – Mechanism for conveying all transportation related goals and projects in a twenty-year horizon. • Transportation Improvement Program (TIP) – Short-term funding document that lists programmed (obligated) projects. – Any funded transportation project that involves Federal funding or is deemed “Regionally Significant” is required to be in TIP/MTP. • Unified Planning Work Program (UPWP) – Lists studies & tasks to be performed by MPO Staff – operates on a two-year (Federal Fiscal Year) basis. • Public Participation Plan (PPP) – Lays out processes, strategies, and responsibilities for ensuring public input and education. – Lists public comment periods for MPO activities that require Policy Committee action. The Technical Committee discussed the use of the word “or” in the second item under the TIP bullet shown above. They thought the word “or” should be changed to “and”. The term “regionally significant” shown in this bullet is defined by FHWA and that definition is in the CFRs. MTP • Must have a Planning Horizon of at least 20 years • Updated Every 5-Years – Current MTP: 2040. Update to 2045 will begin late 2018/early 2019. • Plans for all modes of transportation within the region • Provides a Prioritized Listing of Projects • All projects funded with federal highway funds MUST be consistent with MTP • Developed with extensive public involvement TIP • Includes all federally funded projects and regionally significant projects regardless of funding source • All projects must be consistent with the MTP • Covers four fiscally constrained years and two informational years • Updated every two years in coordination with NMDOT • Projects recommended by Technical Committee; final approval by Policy Committee It was noted that NMDOT is working on providing a better and more consistent definition for the words “planning” and/or “informational” years. Mr. Sypher said he thought there was a caveat that approval by the Policy Committee did not necessarily mean that the state would adopt the TIP. The state could require that funding proof be provided by an entity and, although the entity should be notified of this requirement to provide proof, in the last cycle this did not happen with a City of Farmington project. He thought that “regional significance” and requiring a verification of funding be clarified in the explanation of the TIP process. 15 Mr. Brasher thought it important to add a reference on the presentation slides to encourage the reader to view the appropriate CFRs in order to gain further clarification on definitions and federal and state requirements. Mr. Watson stated that he was confused by the phrase “regardless of funding source” shown in the first bullet under the TIP section. He asked if a project is totally funded by the local entity must it still be listed in the TIP. Mr. Garcia explained that having it listed in the TIP was an incentive for receiving potential future matching federal funding. Mr. Watson expressed concern about a project that is totally funded by the local entity theoretically being rejected by the Technical Committee for inclusion in the TIP. It was explained that the first bullet under the TIP section could be clarified to read, “…if a future funding source is desired”. Mr. Garcia said he would re-write the statements on this slide to better clarify the meaning of “regionally significant”, “regardless of funding source”, and add a footnote to encourage a review of the appropriate CFRs. TIP Roles & Process – 23 CFR • (§450.324) – In developing the TIP, the MPO, State(s), and public transportation operator(s) shall cooperatively develop estimates of funds that are reasonably expected to be available to support TIP implementation • (§450.326) – After approval by the MPO and Governor, the TIP shall be included without change, directly or by reference, in the STIP • (§450.330) Project selection from the TIP: – Once a TIP has been approved, the first year of the TIP shall constitute an “agreed to” list for project selection, unless appropriated Federal funds are significantly less than the authorized amounts or where there is significant shifting of projects between years – In non-TMAs, projects using Title 23 USC funds or funds from Title 49 USC Chapter 53, shall be selected by the State and/or public transportation operator in cooperation with the MPO from the approved TIP The members discussed projects identified by the MPO being included on the TIP and, perhaps, those same projects then not being approved by NMDOT for inclusion in the STIP. The reverse of this was also discussed where NMDOT wants a project listed on the TIP that the MPO is not in agreement with. The CFR states that the TIP shall be included without change. Mr. Watson reiterated his concern regarding a locally funded project being rejected by the MPO for inclusion on the TIP based on the TIP definition above says that the TIP, “Includes all federally funded projects and regionally significant projects regardless of funding source”. Mr. Fillerup stated all the questions and concerns were of interest, but asked if the members could agree that since there is no pending issue as Mr. Watson described, could this be clarified with further discussion of CFR450.326 at a future meeting. Mr. Sypher asked that the wording in the statement below be clarified because he did not believe that it was actually the Governor who approved the TIP, rather that this was the function of the Transportation Commission: • (§450.326) – After approval by the MPO and Governor, the TIP shall be included without change, directly or by reference, in the STIP UPWP • Listing of tasks to be completed by MPO; includes costs and funding sources • New UPWP approved every two federal fiscal years 16  • Follows the approved Planning Procedures Manual • Used to evaluate MPO performance • MPO Staff provides quarterly progress reports and Annual Performance and Expenditure Report to NMDOT and FHWA There was discussion on whether there was any reporting to or direct response from FHWA to the MPO. All MPO reporting is provided to NMDOT who, in turn, provides all necessary documentation to FHWA. MPO Product Comparison Task Time Horizon Update Required UPWP 2 years 2 years TIP 4 years 2 years MTP 20 years 5 years There was a recommendation made by Mr. Sypher that the “Update Required” section for the TIP be clarified as it is actually discussed by the committees frequently and is amended at least quarterly. He thought this information was important especially for a new technical committee member to understand. PPP • Guides Public Participation Activities • Encourages active public participation in identifying and commenting on transportation issues, plans, programs, and projects at every stage of the MPO planning process FMPO Activities This final slide highlights some of the past and current MPO activities and is focused more toward public information. 6. REPORTS FROM NMDOT Planning Bureau – Somie Chavez Ms. Chavez reported on an amendment to rules governing highway and bridge construction. Several workshops on the changes were held in August and a hearing on the changes will be scheduled soon. FHWA has released a call for applications for 2017 TIGER grants. Webinars regarding the application process are planned for today and 9/19/17 with grant applications due on 10/16/17. The MPO Quarterly is being hosted by Santa Fe on October 3-4. District 5 – Paul Brasher Mr. Brasher reported that NMDOT has a project to design and replace a wood frame bridge on NM 574 located just east of 170. The bridge spans a 100-year flood hazard zone and the project was postponed for a year as NMDOT planned how to accommodate a potential flood under the bridge. This work has been completed and the design drawings are expected by the end of February 2018. Construction on the bridge is planned to begin next summer. 17 Mr. Fillerup asked if the environmental phase had been initiated. Mr. Brasher stated that it was being done now. Mr. Fillerup said he would be interested in attending the public hearing once that has been scheduled and asked for the environmental review to be a part of the meeting. Mr. Brasher said they are looking into this and how best to accommodate all the residents who live in the area. Mr. Fillerup asked if the bridge would remain open during construction. Mr. Brasher replied that it did not look like it would be able to remain open during construction as the bridge is too narrow and weak to allow traffic to cross during construction. NMDOT is aware that closing the bridge will create a serious detour, but due to right-of-way width issues, providing a parallel crossing is not feasible. 7. COMMITTEE MEMBER DISCUSSION ITEMS Subject: Committee Member Discussion Items Date: September 5, 2017 DISCUSSION ITEMS 1. David Sypher: Discussion of maintenance agreements between NMDOT and local entities. Mr. Sypher shared some of the draft agreements proposed by the City of Farmington for maintenance and signal work throughout the city. One of the drafts was a combined agreement for both signals and maintenance. Unfortunately, NMDOT’s attorneys required that these be individual agreements and would not consider a combined agreement. The City of Farmington as well as the other Technical Committee members present stated they were desirous of having maintenance agreements with NMDOT for work performed by the entities on state roads through the region. Mr. Sypher recommended holding a meeting or workshop with NMDOT and the entities to work out a preliminary basic agreement that could be used by all and then refined for each individual entity and the roads in that area. Mr. Brasher said he was willing to arrange for individual meetings to begin some initial discussions. He stated that there would likely be others within NMDOT that would need and want to be included in these discussions. Mr. Fillerup agreed that a joint meeting of all the entities and NMDOT was preferred rather than holding four separate meetings. A joint meeting would allow for broader, more inclusive discussions among all the entities interested in developing a maintenance agreement with NMDOT. Mr. Sypher said he would revise the combined draft agreement and pull out the signal data and only reflect maintenance issues. He would then share it with Mr. Brasher and the other member entities. This document could provide a good starting point for this discussion. Mr. Brasher said he would arrange a meeting in the next several weeks to get these discussions kicked off. 18  2. Bill Watson: Discussion of East Arterial project. Mr. Watson said he wanted the record to reflect that the City of Aztec had not requested that NMDOT funding for the East Arterial Route be moved to FY2019. This error (typo) in the current and new TIPs led to some issues with NMDOT, but he believes they have now been resolved. Mr. Garcia reported that Rebecca Maes informed Mr. Watson as well as the MPO that correcting the date back to FY2018 could be processed by the MPO with an administrative modification once the new FFY2018-2023 is approved. Based on e-mail correspondence between Ms. Maes, Mr. Watson, and the MPO, as well as today’s discussion, Mr. Garcia will make the administrative modification today to correct the date to FY2018 on the current TIP and, then once the new STIP has been approved by FHWA, he will also correct the date to FY2018 in the FFY2018-2023 TIP. 8. INFORMATION ITEMS Subject: Information Items Prepared by: Mary Holton, AICP, MPO Officer and Derrick Garcia, Associate Planner Date: August 30, 2017 INFORMATION ITEMS a. Title VI / ADA Transition Plan Compliance. Each entity needs to ensure they have submitted an approved (by local governing body) a Title VI Plan to NMDOT for review. In addition, each entity must also submit an ADA Policy and/or ADA Transition Plan to NMDOT by December 22, 2017. b. 2018 New Mexico State Rail Plan Presentation. Mr. David Nelson, Rail Planner with NMDOT provided a presentation on the 2018 New Mexico State Rail Plan at the Policy Committee meeting on August 24. Comments and questions are encouraged and can be sent to: rail.plan@state.nm.us c. Policy Committee Meeting of August 24, 2017. Attached are the draft minutes from the Policy Committee Meeting held on 8/24/17 and attended by Anthony Lujan, Armando Armendariz, Lawrence Lopez, and Rebecca Maes with NMDOT. d. Update on JPA and Committee Bylaws. The Policy Committee is continuing their review of the draft JPA and Committee Bylaws. These are expected to be ready for consideration of approval by both committees in October. DISCUSSION: a. This informational item is a reminder from NMDOT to ensure each MPO entity has submitted an approved Title VI Plan to NMDOT as well as providing their ADA Policy and/or ADA Transition Plans to NMDOT by December 22. 19 b. At the Policy Committee meeting on August 24, Mr. David Nelson, Rail Planner with NMDOT presented an overview of the state’s proposed rail plan. A summary of that presentation is in the draft Policy Committee minutes from that meeting which are included as part of today’s agenda (pages 27-43). Comments and questions are encouraged and can be sent to rail.plan@state.nm.us c. The Policy Committee on August 24 was attended by Anthony Lujan, Armando Armendariz, Lawrence Lopez, and Rebecca Maes with NMDOT. There was a discussion on the recent letter to NMDOT on the need for transparency sent by the Policy Committee but requested by the Technical Committee. d. The Policy Committee agreed to continue discussions with the NWNMCOG on the fiscal agency transition. They also are continuing their review of the JPA and Committee Bylaws which will hopefully be ready for final consideration in October. e. TIGER Grant Application information (e-mail sent to Technical Committee members last week): - Funded through USDOT - $500 M discretionary grant funded through 2020 - Projects may not be less than $5M and not greater than $25M (rural areas can request a $1M grant) - Webinars on 9/13 and 9/19/17 - Application deadline is 10/16/17 9. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF There was no business from the Chairman, Members and Staff. 10. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda. 11. ADJOURNMENT Ms. C. Lopez moved to adjourn the meeting. Mr. Watson seconded the motion. The motion was passed unanimously. Mr. Fillerup adjourned the meeting at 12:02 p.m. ___________________________ ___________________________ Fran Fillerup, Chair June Markle, Administrative Assistant 20