MPO Technical Committee

MPO TECHNICAL COMMITTEE AGENDA April 11, 2018 10:00 a.m. Commission Chambers San Juan County’s Administrative Building 100 South Oliver Aztec, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING April 11, 2018 10:00 AM This regular meeting will be held in Commission Chambers in San Juan County’s Administrative Building, 100 South Oliver, Aztec, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the March 14, 2018 Technical Committee Meeting. 23-31 3. FMPO Bicycle & Pedestrian Plan Update Kick-Off 1 Presented by: Nancy Lauro, AICP, Senior Planner with Russell Planning & Engineering 4. Presentation on the services provided by NMLTAP Program 2 Presented by: Josh Johnson, NMLTAP Program Manager 5. Call for TIP Amendment #3 to the FFY2018-2023 TIP 3 Presented by: Derrick Garcia 6. TIP Project Updates from Technical Committee members 4-5 a. Overview of eSTIP website Presented by: Derrick Garcia 7. Update on the subcommittee meeting held to discuss Project Prioritization 6 Methodology (Chapter 4) in the 2040 MTP Presented by: Derrick Garcia 8. Reports from NMDOT a. Update from District 5 (Paul Brasher) b. Update from the Planning Bureau (Shannon Glendenning) 9. Committee Member Discussion Item(s) 7 No discussion items were received from Committee members. 10. Information Items 8-21 a. MPO and RTPO Joint Meeting b. Quality Assurance Review c. Report on the continued preparation of the FFY2019-2020 UPWP d. Update on the Corrective Action Plan (CAP) e. Update on the Red Apple Transit Operational Analysis Study Presented by: Mary Holton and Derrick Garcia 11. Business from Chairman, Members, and Staff 12. Public Comment on Any Issues Not on the Agenda 13. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Presentation – FMPO Bicycle & Pedestrian Plan Update by Russell Planning & Engineering Date: April 11, 2018 PRESENTATION Ms. Nancy Lauro, AICP and Senior Planner with Russell Planning & Engineering will present on the FMPO Bicycle & Pedestrian Plan Update. The City of Farmington’s City Council approved awarding the Update contract to Russell Planning & Engineering of Durango, Colorado. The kickoff for this project will be in April. Staff has contacted the member entities for mapping information regarding their current and planned bike and pedestrian facilities and this information will then be provided to Russell Engineering. 1  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: Presentation – NMLTAP Training by Josh Johnson, NMLTAP Program Manager Date: April 11, 2018 PRESENTATION Mr. Josh Johnson, NMLTAP Program Manager will present on the services provided by the NMLTAP program. During the Spring of 2017 the New Mexico Department of Transportation began a partnership with the University of New Mexico’s Civil Engineering Department to provide local governments and municipalities in New Mexico with technical assistance, trainings and information as part of the Federal Highway Administration’s Local Technical Assistance Program (LTAP). Mr. Johnson can be contacted at: (505) 277-0767 or by email: jsjohns@unm.edu Available trainings and other information regarding NMLTAP can be found on their website: http://ltap.unm.edu/ 2  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: FFY2018-2023 TIP Amendment #3 Prepared by: Derrick Garcia, MPO Associate Planner Date: April 11, 2018 BACKGROUND  On May 9, 2018 the 15-day public comment period for Amendment #3 to the FFY2018-2023 Transportation Improvement Program (TIP) will begin.  The Technical Committee will consider recommending approval of the amendment to Policy Committee at their meeting on May 9, 2018.  The proposed amendment will be published on the MPO’s website and advertised with the Daily Times on 5/9/2018. ANTICIPATED WORK  Hold a public hearing on TIP Amendment #3 during May 9, 2018 Technical Committee meeting.  Seek approval of the amendment at the May 24, 2018 Policy Committee meeting. INFORMATION ITEM  This is an information item only, no action will be sought for Amendment #3 until May. APPLICABLE CITATIONS  § 450.328 TIP revisions and relationship to the STIP.  (a) An MPO(s) may revise the TIP at any time under procedures agreed to by the cooperating parties consistent with the procedures established in this part for its development and approval. In nonattainment or maintenance areas for transportation-related pollutants, if a TIP amendment involves non- exempt projects (per 40 CFR part 93), or is replaced with an updated TIP, the MPO(s) and the FHWA and the FTA must make a new conformity determination. In all areas, changes that affect fiscal constraint must take place by amendment of the TIP. The MPO(s) shall use public participation procedures consistent with § 450.316(a) in revising the TIP, except that these procedures are not required for administrative modifications.) After approval by the MPO(s) and the Governor, the State shall include the TIP without change, directly or by reference, in the STIP required under 23 U.S.C. 135. In nonattainment and maintenance areas, the FHWA and the FTA must make a conformity finding on the TIP before it is included in the STIP. A copy of the approved TIP shall be provided to the FHWA and the FTA.  (c) The State shall notify the MPO(s) and Federal land management agencies when it has included a TIP including projects under the jurisdiction of these agencies in the STIP. 3  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Status of TIP Projects Prepared by: Derrick Garcia, MPO Associate Planner Date: April 11, 2018 BACKGROUND  The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc.  The next scheduled TIP Amendment cycle begins next month.  FFY2018-Q3 TIP amendment requests will be due to Staff no later than May 1, 2018. The amendments will be considered by Technical Committee on May 9th and by Policy Committee on May 24th.  Presentation on NMDOT’s eSTIP website. TRACKING INFORMATION (2018-2023 TIP) Local Agreement Status (ARF) ITS/Sys ENG Certification ROW Certification Public Involvement Certification Design Completion 30 – 60 – 90% Environmental Certification Utilities Certification Railroad Certification Archeology Certification PROJECTS CURRENTLY ON FMPO TIP  Aztec F100091 – East Aztec Arterial Phase II  Bloomfield F100300 – East Blanco Bridge  Farmington F100099 – Foothills Drive Enhancement Phase II F100100 – East Pinon Hills Blvd Extension Phase I F100101 – East Pinon Hills Blvd Extension Phase II F100132 – 20th Street Phase III F100221 – Anesi Trail and Pedestrian Bridge TF00001 – Red Apple Transit  San Juan County F100021 – East Pinon Hills Blvd Extension Phase III F100240 – Glade Run Recreation Area Trails F100270 – Kirtland Schools Walk Path System F100290 – CR 5500 Bridge Replacement  NMDOT 4 F100112 – US64 Phase V F100113 – US64 Phase VI CURRENT WORK  Top Regional Priority Projects o East Arterial Route Phase II- o Pinon Hills Boulevard Bridge Phases I & II o Kirtland School Walk Path System  Surface Transportation Program Funds (STP) - funds can be used to repair structurally deficient bridges.  Integration of all FMPO TIP projects on to new eSTIP website.  Public eSTIP website can be viewed at https://estip.dot.state.nm.us/ INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. 5  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: Project Prioritization Methodology-Chapter 4 of the Current 2040 MTP Prepared by: Derrick Garcia, Associate Planner Date: April 11, 2018 BACKGROUND  Direction was given during the February 14, 2018 Technical Committee meeting to organize a subcommittee to review the FMPO’s Project Prioritization Methodology in Chapter 4 of the MTP.  Fran Fillerup, Steven Saavedra, and Paul Brasher volunteered to be part of the subcommittee along with Derrick Garcia.  The subcommittee’s first meeting was held on March 19, 2018 with Fran Fillerup, Steven Saavedra, and Derrick Garcia participating.  The next scheduled meeting is on April 16, 2018. HIGHLIGHTS OF DISCUSSION FROM 3/19/18 MEETING  It was discussed and confirmed that the purpose and goal of the subcommittee was to make recommendation the Technical Committee on a replacement (rather than a minor amendment) to the FMPO’s Project Prioritization Method.  With this goal in mind some of the following questions and observations were posed: o How do we get away from basing the prioritization on the quality of the application from the local agency and judgment of the staff, TC, and PC? o If the goal is to make the PPM more quantitative, which qualitative aspects are important and how do they get incorporated? o A new PPM should be incorporated prior to the 2019 Call for Projects/TIP Update and the 2045 MTP Update. INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback to the discussion points presented. 6  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #9 Subject: Committee Member Discussion Items Date: April 11, 2018 DISCUSSION ITEMS No items were presented for discussion by Technical Committee members. 7  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #10 Subject: Information Items Prepared by: Mary L Holton, AICP, MPO Officer and Derrick Garcia, MPO Associate Planner Date: April 11, 2018 INFORMATION ITEMS a. Update from the MPO/RTPO Joint Meeting. This joint meeting was held in Albuquerque on March 28 and 29. The next MPO Quarterly is scheduled for June 4-5, 2018 in Farmington. a. TAP/RTP/CMAQ Flex Application guides and applications will soon be available. Application process will be similar to the 2016 application period. b. Quality Assurance Review. The Quality Assurance Review (QAR) was held with Planning Liaison Shannon Glendenning and staff on April 10. A copy of the review form is attached. c. Report on the continued preparation of the FFY2019-2020 UPWP. Staff continues preparing the draft UPWP that begins October 2018 and is due to NMDOT by the end of this month. The new UPWP is to be considered for adoption by the Committees in May. The draft will be provided to the Committees for input as soon as it is available. d. Update on the Corrective Action Plan (CAP). NMDOT has advised that “for a number of the findings on FMPO’s Corrective Action Plan (CAP), FMPO has been in compliance for a full year and therefore, we can close those findings.” Please see the attached update for a summary of closed findings and other notes on implementation. e. Update on the Red Apple Transit Operational Analysis Study. Andrew Montoya will provide an update on the Operational Analysis Study currently underway. 8  NMDOT Asset Management and Planning Division Statewide Planning Bureau – Government to Government Unit Annual Quality Assurance Review of MPOs Checklist and Report Initial QAR Meeting: Entity (MPO): Reviewer: Review date: Personnel interviewed (list names and positions): QAR Follow‐Up Meeting (if applicable): Entity (MPO): Reviewer: Review date: Personnel interviewed (list names and positions): 1. Summarize results of agency audit, including any findings for the year ending June 30, 2017, including any findings: [Pull quote(s) of importance from the annual audit, which can be found on the Office of the State Auditor’s website: http://www.saonm.org if it hasn’t been sent directly to you already; note that the PPM currently states that audits are due to GTG liaisons “30 days following approval by fiscal entity,” but it may be better to go off of the date that the audit is “released” to the public via saonm.org] Additionally, the audit is: Current □ On file □ Posted to the website □ General summary: Concerns/Issues: Best Practices: Follow‐Up Needed On: Notes from Follow‐Up QAR: 2. Planning Products – are the following current, on file and posted to the website? Current On file Posted to the website □ □ □ Metropolitan Transportation Plan (MTP) □ □ □ Transportation Improvement Program (TIP) □ □ □ Unified Planning Work Program (UPWP) □ □ □ Public Participation Plan (PPP) □ □ □ Title VI Plan with contact person identified □ □ □ Annual Performance and Expenditure Report (APER) □ □ □ Annual Listing of Obligated Projects □ □ □ Air Quality Conformity letter (for EPMPO and MRMPO) □ □ □ Congestion Management Plans (for applicable MPOs) □ □ □ Other plans (list below) NMDOT GTG QAR Report – MPO 2018 Page 1 of 6 9  General summary: Concerns/Issues: Best Practices: Follow‐Up Needed On: Notes from Follow‐Up QAR: 3. Boards/Committees ‐ are the following current, on file and posted to the website for all boards and committees? Current On File Posted to the website □ □ □ Bylaws □ □ □ Members, including Chair and Vice Chair □ □ □ Schedule of meetings □ □ □ Agendas □ □ □ Meeting minutes (for the past 2 years) □ □ □ Approved documents (i.e. signed resolutions) General summary: Concerns/Issues: Best Practices: Follow‐Up Needed On: Notes from Follow‐Up QAR: 4. Financials ‐ Reporting and Documentation □ Consistently submitted in a timely, complete, and accurate fashion? □ Reimbursement Packets include cover letters, Quarterly Reports, Budget Reports, Expenditure Summary, Invoices and supporting documentation? Are these provided with the Reimbursement Packets and maintained on file?  Budget Report: track expenditures by line‐item as defined by task in the UPWP budget  Expenditure Summary: provide a summary of federal funds expended plus local match paid, by quarter. □ Is the documentation on file, well‐organized, and accessible? General summary: Concerns/Issues: Best Practices: Follow‐Up Needed On: Notes from Follow‐Up QAR: A. Timesheets and Timesheet Summary ‐ All MPO staff who charge time to a federally funded task are required to maintain internal, accurate, and current time records using database and spreadsheets comparable to the MPO Time Tracking workbook provided in the Planning Procedures Manual. NMDOT GTG QAR Report – MPO 2018 Page 2 of 6 10  □ Is the MPO able to provide access to timesheets? □ Is supporting documentation available to track activities? □ Is the amount of time spent on MPO duties and billed to FHWA or FTA funds clearly indicated? □ In the event that work hours involve multi‐tasking among several federally‐funded tasks, does the MPO have a Cost Allocation Plan or Indirect Cost Agreement in place to address the specifics of each situation? General summary: Concerns/Issues: Best Practices: Follow‐Up Needed On: Notes from Follow‐Up QAR: B. Contract Awards □ Not applicable □ Newspaper Bid (advertisement) □ Bidder’s list at bid opening: Company(s) and quotation sheet(s) □ Award Letter, “NOTICE OF AWARD”/NOTICE TO PROCEED Forms □ All subsequent notices: starts, suspends, resumes, and completions □ Copy of Contract with Contractor if contracted out □ All invoicing (copies) for contractors, vendors, suppliers General summary: Concerns/Issues: Best Practices: Follow‐Up Needed On: Notes from Follow‐Up QAR: C. Inventory of capital assets acquired with federal funds valued at $5,000 and greater □ Not applicable □ Are there property records that include a description of the property, serial or other identification number, source of property, who holds title, acquisition date, cost of property, percentage of Federal participation, location, use and condition of property and ultimate disposition data including date of disposal and sale price? □ Is there a physical inventory of the property with results reconciled with property records (at least once every 2 years)? □ Is there a control system developed to ensure adequate safeguards to prevent loss, damage or theft of property? If there was an occurrence did NMDOT investigate and what were the results of that investigation? NMDOT GTG QAR Report – MPO 2018 Page 3 of 6 11  □ Are there adequate maintenance procedures developed to keep property in good condition? Note: Disposition of items of equipment at current, per‐unit, fair market value in excess of $5,000 may be retained or sold and the awarding agency (FHWA) has the right to an amount calculated by multiplying the current market value or proceeds from sale by awarding agency’s share of the equipment. General summary: Concerns/Issues: Best Practices: Follow‐Up Needed On: Notes from Follow‐Up QAR: 5. Structure/Intergovernmental & Other Agreements Current On file □ □ Is the Cooperative Agreement with NMDOT current and on file? □ □ Is the JPA establishing the MPO current and on file? □ □ Other (list) General summary: Concerns/Issues: Best Practices: Follow‐Up Needed On: Notes from Follow‐Up QAR: 6. MPOs: Traffic Counts and Other Roadway Data □ Is the MPO’s traffic count program aligned with NMDOT? □ Are traffic flow maps available and posted on the MPO’s website? □ Are Functional System maps available and posted on the MPO’s website? □ Has the MPO worked with NMDOT to maintain Functional and NHS designations? General summary: Concerns/Issues: Best Practices: Follow‐Up Needed On: Notes from Follow‐Up QAR: 7. Staff & Board/Committee Member Training and Professional Development □ Is there a training/professional development plan for MPO staff and how is it being implemented? NMDOT GTG QAR Report – MPO 2018 Page 4 of 6 12  □ Have all MPO staff attended the basic NHI courses? □ Is the MPO following the UPWP training plan for Board/Committee Members? Are additional resources needed to implement the training plan?  What is the outreach to non‐participating members? (Detail below) General summary: Concerns/Issues: Best Practices: Follow‐Up Needed On: Notes from Follow‐up QAR: 8. Public Involvement & Outreach/Environmental Justice/Title VI □ Is public attendance at meetings encouraged and tracked? □ Is public input received, addressed, and documented? □ Is there outreach to Environmental Justice/minority communities? □ Do meetings comply with the NM Open Meetings Act? □ Are Environmental Justice and Title VI complaints documented, addressed and tracked? □ Is NMDOT GTG Liaison informed of all complaints and resolution in a timely manner? General summary: Concerns/Issues: Best Practices: Follow‐Up Needed On: Notes from Follow‐up QAR: 9. Tracking all TIP projects – how is the MPO Planner doing this? General summary: Concerns/Issues: Best Practices: Follow‐Up Needed On: Notes from Follow‐up QAR: 10. Nonconformance issues over the past FFY □ Have there been nonconformance issues over the past FFY, per PPM? □ If so, is there a Corrective Action Plan underway? NMDOT GTG QAR Report – MPO 2018 Page 5 of 6 13  11. Overall organization: □ Are files organized, easy to find, and backed up? □ Does MPO have a shared drive everyone uses or are files stored on separate PCs? (Multiple employees need to have access to all files reviewed in this QAR.)  How are files/documents archived? (Detail below) General summary: Concerns/Issues: Best Practices: Follow‐Up Needed On: Notes from Follow‐Up QAR: 12. Additional notes and comments: 13. GTG Liaison: Please provide a summary of the review, including issues/findings and follow up needed, along with a timeline for MPO to address any findings. Follow‐up Recommendations for next QAR: Review and Sign‐off Final Submitted to GTG Supervisor on: (DATE) Reviewed and Approved by (NAME) on (DATE) Final Report (pdf) emailed to MPO on: (DATE) NMDOT GTG QAR Report – MPO 2018 Page 6 of 6 14 15 16 17 18 19 20 21  The minutes from the March 14, 2018 Technical Committee meeting are on the following pages 22  DRAFT MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING March 14, 2018 Technical Members Present: Steven Saavedra, City of Aztec Jason Thomas, City of Bloomfield Virginia King, City of Farmington Cindy Lopez, City of Farmington Paul Brasher, District 5, NMDOT Andrew Montoya, Red Apple Transit Manager Nick Porell (Alt.), San Juan County Technical Members Absent: Fran Fillerup, San Juan County Staff Present: Mary Holton, MPO Officer June Markle, MPO Administrative Assistant Staff Absent: Derrick Garcia, Associate MPO Planner Others Present: Rosalyn Fry, Commissioner, City of Aztec Julie Baird, Assistant City Manager, City of Farmington Taylor Clem, City of Farmington Larry Hathaway, San Juan County Dan Flack, Representative from Town of Kirtland Rosa Kozub, NMDOT Larry Hathaway, San Juan County 1. CALL TO ORDER Cindy Lopez called the meeting to order at 10:00 a.m. 2. APPROVE THE MINUTES FROM THE FEBRUARY 14, 2018 TECHNICAL COMMITTEE MEETING Mr. Thomas moved to approve the minutes from the February 14, 2018 Technical Committee meeting. Mr. Saavedra seconded the motion. The motion to approve the minutes passed unanimously. 3. PRESENTATION – RED APPLE TRANSIT OPERATIONAL ANALYSIS STUDY Subject: Presentation – Red Apple Transit Operational Analysis Study Date: March 14, 2018 23  PRESENTATION Mr. Andrew Montoya, Transit Manager will present on the Operational Analysis study for the Red Apple Transit hub relocation. This study is expected to begin soon. In 2017, the FMPO approved the allocation of up to $30,000 of its FTA 5303 funds for this project. Depending on timing, some FHWA PL funds may need to be utilized as well. The project was approved for funding under Section 4.4 of the MPO’s current UPWP. Mr. Montoya will manage the project and provide monthly reports to the Technical Committee. __________________________________________________________________________ DISCUSSION: Mr. Montoya gave a presentation on the Red Apple Transit operational analysis study. Below is a summary of that presentation:  An operational study is one of the requirements to build a transit hub o Will determine what changes are required to the existing bus system to move it to a new location;  Feasibility study completed in 2017; two locations in the downtown area identified that were feasible for a transit hub; o Sites not approved by City Council until it is determined that they can house a new hub;  Three firms submitted proposals to the RFP put out this January; o KFH Group is the most experienced in working with cities of similar size to Farmington; o Twenty-two years of experience; o Have completed hundreds of plans for systems the size of the Red Apple Transit;  KFH Consultant Staff o Ken Hosen – will lead study (contact information: khosen@KFHGroup.com, (512) 372-8807); o Bennett Powell – will review existing services and needed changes, and identify new bus stops; o Chris Cordova – will lead the outreach effort and public meetings.  Project Goals o Analyze the proposed sites, determine the facility size and layout of interior and exterior; o Assess the need to revise routes to properly access the new hub; o Identify possible new stops; o Gather public input; o Present findings to City Council.  Key Elements of the Study o Bring together the five city routes and three regional routes into one location; o Bring in connecting service to transfer (i.e.: North Central Regional Transit District “Blue Bus” (NCRTD) and Navajo Transit.  Outreach Efforts 24  o Two initial planned group meetings with targeted stakeholders and riders:  Held on March 22, 2018 at 11:30 a.m. and 6:30 p.m. at the Downtown Center (MPO Office location), 100 West Broadway, Farmington; o Stakeholder interviews o Ride the bus routes.  Scope of Work o Project has already begun and will take four months to complete (estimated to be completed at the end of May); o Project kick off o Outreach efforts o Evaluation of Hub/Transfer Center (site plan and building review) o Operational recommendations (routing and bus stops) o Draft and Final Reports (final presentation to City Council). Mr. Saavedra asked what the public outreach efforts would include. Mr. Montoya explained that KFH Group is bringing together a group of individuals to ask them, in a working group setting, what changes should be considered and what they would like to see in the future transit system. Although the format will be more of a focus group meeting, any interested party is invited to attend. 4. STATUS OF TIP PROJECTS Subject: Status of TIP Projects Prepared by: Mary Holton, AICP, MPO Officer Date: March 14, 2018 BACKGROUND  The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc.  The next scheduled TIP Amendment cycle begins next month.  FFY2018-Q3 TIP amendment requests will be due to Staff no later than May 4, 2018. The amendments will be considered by Technical Committee on May 9th and by Policy Committee on May 24th. TRACKING INFORMATION (2018-2023 TIP) Local Agreement Status (ARF) ITS/Sys ENG Certification ROW Certification Public Involvement Certification Design Completion 30 – 60 – 90% Environmental Certification Utilities Certification Railroad Certification Archeology Certification 25  CURRENT WORK  Top Regional Priority Projects o East Arterial Route Phase II- o Pinon Hills Boulevard Bridge Phases I & II o Kirtland School Walk Path System  Surface Transportation Program Funds (STP) - funds can be used to repair structurally deficient bridges.  Integration of all FMPO TIP projects on to new eSTIP website.  Public eSTIP website can be viewed at https://estip.dot.state.nm.us/ INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. DISCUSSION: Ms. Holton asked the Technical Committee members to provide their project updates: Bridge on CR 5500 Mr. Porell stated that San Juan County had received $2.5M in state capital outlay money for the bridge on CR 5500. He asked Mr. Brasher to explain who the review authority for this project would be. Mr. Brasher stated that San Juan County would be working with Stephen Lopez, the Technical Support Engineer and Jeff Johnson, the Bridge Support Engineer. The project is currently in the preliminary design phase and a consultant has been hired. With the addition of the state funds, the scope of work will change somewhat in terms of required certifications. San Juan County hopes to have the project design completed by year end and to begin construction next year. Kirtland Walk Path This project is awaiting the construction cooperative agreement from NMDOT. The project is currently tied up with the construction civil rights bureau and three special provisions in the contract documents need to be signed off on. Brad Fisher with the North Region Design Center is working with Lawrence Lopez to leverage release of this agreement. San Juan County is still hopeful to be able to complete this project this summer, but the recent delays are affecting that timeline. CR 350/390 The work is physically complete, but the contractor is in default of the contract as Desert Utility Paving has gone out of business. San Juan County is working with surety for claims against the payment bond. Glade Run Recreational Trails This project is held up at NMDOT due to federal funding issues. Lack of a federal budget has delayed issuance of this agreement. This two-phase agreement was programmed for this year, but being able to execute the required clearances by June 15 will be extremely difficult to complete. San Juan County is working with the Planning Bureau on these issues. 26 CR 3900 The remainder of the project design has been funded with local bond funds. San Juan County plans to complete the design, secure rights-of-way, and await possible future funding for construction. NM 64 Widening Mr. Brasher reported that drawings for the last four-mile segment of US 64 are expected to be completed in April and NMDOT will go out to bid in July. He stated there have been some last minute drainage and right-of-way issues, but NMDOT is optimistic that they will be ironed out. East Blanco Bridge Mr. Thomas stated that the City of Bloomfield received MAP funding for relocation of the utilities and right-of-way acquisition. They are still waiting to hear back from NMDOT on clarification on the use of some temporary construction easements or simple acquisitions. The City of Bloomfield decided to proceed with the simple acquisitions and they are working with a local firm to begin scoping out the appraisal work. 20th Street (Phase III) Ms. King reported that project design for Phase III went out to bid on February 25, 2018. The City of Farmington is still in the paperwork process for Phases I and II of the 20th Street project and extensions of contract have been requested in order to close out these two projects. Foothills Drive Enhancements (Phase II) The contract on this project was received back on March 9. East Pinon Hills Boulevard (Phase I) The reimbursement request has been submitted, but there has been no response yet from NMDOT. San Juan Boulevard & Scott Avenue Intersection The reimbursement request has been submitted and the City of Farmington is waiting to hear back from NMDOT. Red Apple Transit Mr. Montoya will be providing monthly updates on the progress of the operational analysis study. 5. REPORTS FROM NMDOT District 5 – Paul Brasher Mr. Brasher reported that NMDOT has a STIP project to reconstruct twenty-two miles of US 64 from the Arizona border to Shiprock. 27 District 5 is also planning to replace a bridge, rehabilitate the pavement and increase shoulder widths on NM 170 across the La Plata river. Planning Bureau – Rosa Kozub Ms. Kozub stated that Somie Chavez had resigned from NMDOT and Shannon Glendenning, the Recreational Trails Program Coordinator, will be the interim FMPO liaison. Draft UPWPs from the MPOs are due to NMDOT by the end of April. The preliminary FFY2019 budget numbers have already been provided to the MPOs. Upcoming in the next couple of months will be the Quality Assurance Reviews with all the statewide MPOs and RTPOs. Another call for TAP and Recreational Trails projects will be coming out this spring. The State’s bike plan is still in the works with a draft for public review available in April or May. Additional public meetings will be held following release of the draft plan. The T/LPA handbook update is in process. NMDOT is working to make this manual more user friendly going forward. Once the handbook is released, NMDOT will provide training to the MPOs. NMDOT has begun updating their public involvement process. This process outlines how projects are presented for public comment and allow for review if desired. A survey will be published to help capture effective engagement and outreach tools for the different parts of the state. The Cooperative Agreement between NMDOT and the MPOs expires at the end of FFY2018. An update will be provided to staffs at the MPO quarterly meeting being held at the end of the month. 6. COMMITTEE MEMBER DISCUSSION ITEMS Subject: Committee Member Discussion Items Date: March 14, 2018 DISCUSSION ITEMS No items were presented for discussion by Technical Committee members. 28 7. INFORMATION ITEMS Subject: Information Items Prepared by: Mary Holton, AICP, MPO Officer and Derrick Garcia, MPO Associate Planner Date: March 14, 2018 INFORMATION ITEMS f. Update on the Technical Committee’s subcommittee’s work on reviewing the Project Prioritization Methodology (PPM). Direction was given to Staff during the February 14th Technical Committee meeting to organize a subcommittee to review the FMPO’s Project Prioritization Method. The subcommittee’s first meeting is currently planned for March 19, 2018. g. NMLTAP Training at Technical Committee meeting on April 11, 2018. During the Spring of 2017 the New Mexico Department of Transportation began a partnership with the University of New Mexico’s Civil Engineering Department to provide local governments and municipalities in New Mexico with technical assistance, trainings and information as part of the Federal Highway Administration’s Local Technical Assistance Program (LTAP). Previously, LTAP services had been coordinated by NMDOT’s Planning Bureau. NMLTAP Program Manager Josh Johnson will be here next month to present on the services provided by the NMLTAP Program. Contact information for Josh - Phone: (505) 277-0767, E-mail: jsjohns@unm.edu h. Upcoming Training: FHWA’s ADA Compliance Program at FMPO Offices on the Second Floor at 100 W Broadway on May 31, 2018. This full-day course (8a-4p) sponsored by NMLTAP provides attendees with an understanding of the authorities, regulations, and coverage of the ADA Compliance Program; an overview of the FHWA's ADA compliance program; and clarifies ADA compliance standards. Registration will be $20 per person. i. Report on the Update on the MPO’s Bike and Pedestrian Plan. A verbal report is planned. j. Report on the next scheduled TIP Amendment. FFY2018-Q3 TIP amendment requests will be due to Staff no later than May 4, 2018. The amendments will be considered by Technical Committee on May 9th and by Policy Committee on May 24th. k. Report on the preliminary preparation of the FFY2019-2020 UPWP. A verbal report is planned. 29 DISCUSSION: The first meeting of the sub-committee decided upon by the Technical Committee in February to discuss and review the project prioritization methodology in the current MTP is scheduled for Monday, March 19. The sub-committee is expected to include Fran Filler, Steven Saavedra, Paul Brasher, and Derrick Garcia. Training for Technical Committee members in April will be presented by Josh Johnson the NMLTAP Program Manager. He will present on the technical assistance, trainings, and information available as part of the FHWA’s Local Technical Assistance Program (LTAP). On May 31, 2018, Mr. Johnson will be in Farmington to conduct a full-day course on FHWA’s ADA Compliance Program. The course will provide an overview of the Program along with an understanding of the authorities, regulations, and coverage of the Program, and help to clarify ADA compliance standards. The course will be held at the FMPO Office and registration is $20 per person. The City of Farmington’s City Council approved awarding the MPO bike/ped plan update contract to Russell Planning & Engineering. The kickoff for this project will be April. Derrick Garcia will be contacting all the member entities for mapping information regarding their current and planned bike and pedestrian facilities. This information will then be provided to the consultant. The FFY2018 Quarter 3 TIP amendment requests will be due to Staff no later than May 4, 2018. The amendments will be considered by the Technical Committee on May 9th and by the Policy Committee on May 24th. Ms. Holton has begun the preliminary development of the FFY2019-2020 UPWP which will be effective on October 1, 2018. Different projects that will be coming up during this time period will be: completion and adoption of the bike/ped plan update; additional MPO staffing; update to the public participation plan (following completion of the new JPA) to add the FAST Act and recent freight issues; the 2045 MTP update and adoption that will be due in September 2020 with work beginning in 2019. The draft FFY2019-2020 UPWP is due to NMDOT by the end of April and will be brought to the Technical Committee for review shortly. Mr. Porell asked about the significant change in price in the bike/ped plan update. Ms. Holton said the MPO had identified $60,000 in funding, but this was not included in the RFP so the evaluation committee would focus only on the consultant they believed would do the best job. Mr. Porell asked what changes might have occurred in the scope of the project. Ms. Holton said she was waiting to receive the final document and reminded the Technical Committee that they would be the steering committee for this project. Russell Engineering will make an in-person kickoff presentation to both MPO committees and then present monthly via GoToMeeting. 10. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF Mr. Saavedra noted that Leadership San Juan has approached municipalities in the area to encourage participation in declaring the first week of April as “safety week” in terms of distracted driving and to piggyback on Farmington’s “Slow Down” campaign. 30 Commissioner Rosalynn Fry was introduced by Mr. Saavedra. She has expressed interest in possibly serving as an alternate to the MPO Policy Committee. Mr. Montoya reported that the contract for Ride Right, the current operator of the Red Apple Transit system has expired, but they are on a three-month extension until June 1. The new Red Apple Transit contract has been awarded to Capacity Builders (LouGo’s Taxi). There was no additional business from the Chairman, Members and Staff. 11. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA Mr. Hathaway commented that on NM 516 between Aztec and Farmington at the turnoff to Farmington Lake there is are two flashing 45 mph speed limit sign that are posted in between the 55 mph signs. He thought there was approximately 20 feet between the 45 and the 55 mph signs. Mr. Brasher said District 5 has hired a new traffic engineer and he will make him aware of this issue. There was no additional public comment on any issues not on the agenda. 12. ADJOURNMENT Mr. Thomas moved to adjourn the meeting. Mr. Montoya seconded the motion. The motion was passed unanimously and Ms. Lopez adjourned the meeting at 10:43 a.m. ___________________________ ___________________________ Cynthia Lopez, Chair June Markle, Administrative Assistant 31