MPO Technical Committee

MPO TECHNICAL COMMITTEE AGENDA July 11, 2018 10:00 a.m. Council Chambers Bloomfield City Hall 915 North First Street Bloomfield, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING July 11, 2018 10:00 AM This regular meeting will be held in Council Chambers in Bloomfield City Hall, 915 North First Street, Bloomfield, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the June 13, 2018 Technical Committee Meeting. 38-55 3. Report on the FMPO Bicycle & Pedestrian Plan 1 Presented by: Nancy Lauro, AICP, Russell Planning & Engineering 4. Presentation on the completion of the Red Apple Transit Operational Analysis 2 Study Presented by: Andrew Montoya, Red Apple Transit Manager 5. TIP Project Updates from Technical Committee members 3-4 Presented by: Mary Holton 6. Call for TIP Amendment #4 to the FFY2018-2023 TIP 5-10 Presented by: Mary Holton 7. Training Presentation – The 2017 Transportation Planning Process Briefing 11-15 Book Presented by: Mary Holton 8. Reports from NMDOT a. Update from District 5 (Paul Brasher) b. Update from the Planning Bureau (Shannon Glendenning) 9. Committee Member Discussion Item(s) 16 No additional discussion items were presented for inclusion on the Agenda 10. Information Items 17-36 a. FFY2020-21 Transportation Alternatives Program (TAP) & Recreation Trails Program (RTP) Call for Applications. b. Upcoming Performance Measures. Presented by: Mary Holton 11. Business from Chairman, Members, and Staff 12. Public Comment on Any Issues Not on the Agenda 13. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Report on the FMPO Bicycle & Pedestrian Plan Update Date: July 11, 2018 MONTHLY REPORT Ms. Nancy Lauro, AICP and Senior Planner with Russell Planning & Engineering will call- in monthly with a report on the FMPO Bicycle & Pedestrian Plan Update. 1  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #4 Subject: Update - Red Apple Transit Operational Analysis Study Date: July 11, 2018 PRESENTATION - UPDATE Mr. Andrew Montoya, Transit Manager will present on the Operational Analysis study for the Red Apple Transit hub relocation. This study is complete and has been presented to the Farmington City Council. In 2017, the FMPO approved the allocation of up to $30,000 of its FTA 5303 funds for this project. The project was approved for funding under Section 4.4 of the MPO’s current UPWP. Mr. Montoya has managed the project and has provided monthly reports to the Technical Committee. The consultant presented this report to the Policy Committee on June 28, 2018. This will be the project’s final presentation to the MPO. 2  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: Status of TIP Projects Prepared by: Mary L Holton, AICP Date: July 11, 2018 BACKGROUND  The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc.  The next call for amendments (TIP Amendment #4) is due to MPO Staff by August 1. They are scheduled to be considered by the Technical Committee on August 8 and the Policy Committee on August 23. TRACKING INFORMATION (2018-2023 TIP) Local Agreement Status (ARF) ITS/Sys ENG Certification ROW Certification Public Involvement Certification Design Completion 30 – 60 – 90% Environmental Certification Utilities Certification Railroad Certification Archeology Certification PROJECTS CURRENTLY ON FMPO TIP  Aztec F100091 – East Aztec Arterial Phase II  Bloomfield F100300 – East Blanco Bridge  Farmington F100099 – Foothills Drive Enhancement Phase II F100100 – East Pinon Hills Blvd Extension Phase I F100101 – East Pinon Hills Blvd Extension Phase II F100132 – 20th Street Phase III F100221 – Anesi Trail and Pedestrian Bridge TF00001 – Red Apple Transit  San Juan County F100021 – East Pinon Hills Blvd Extension Phase III F100240 – Glade Run Recreation Area Trails F100270 – Kirtland Schools Walk Path System F100290 – CR 5500 Bridge Replacement  NMDOT F100112 – US64 Phase V F100113 – US64 Phase VI 3  CURRENT WORK  Top Regional Priority Projects o East Arterial Route Phase II- o Pinon Hills Boulevard Bridge Phases I & II o Kirtland School Walk Path System  Surface Transportation Program Funds (STP) - funds can be used to repair structurally deficient bridges.  Integration of all FMPO TIP projects on to new eSTIP website.  Public eSTIP website can be viewed at https://estip.dot.state.nm.us/ INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. 4  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Call for FFY2018-2023 TIP Amendment #4 Prepared by: Mary L Holton, AICP Date: July 11, 2018 BACKGROUND  The deadline to submit TIP Amendments for TIP Amendment #4 to MPO Staff is August 1, 2018. Please see the attached procedures and use the fillable Changes Request Form downloaded from the MPO’s website - http://www.fmtn.org/DocumentCenter/View/11056/TIP-Change-Request- Form-2017?bidId=  On August 8, 2018, the 15-day public comment period for Amendment #4 to the FFY2018-2023 Transportation Improvement Program (TIP) will begin.  The proposed amendment will be published on the MPO’s website and advertised with the Daily Times on August 8, 2018. ANTICIPATED WORK  Hold a public hearing on TIP Amendment #4 during the August 8, 2018 Technical Committee meeting.  Seek approval of the amendment at the August 23, 2018, Policy Committee meeting. INFORMATION ITEM  No action will be sought for Amendment #4 until August. APPLICABLE CITATIONS  § 450.328 TIP revisions and relationship to the STIP.  (a) An MPO(s) may revise the TIP at any time under procedures agreed to by the cooperating parties consistent with the procedures established in this part for its development and approval. In nonattainment or maintenance areas for transportation-related pollutants, if a TIP amendment involves non- exempt projects (per 40 CFR part 93), or is replaced with an updated TIP, the MPO(s) and the FHWA and the FTA must make a new conformity determination. In all areas, changes that affect fiscal constraint must take place by amendment of the TIP. The MPO(s) shall use public participation procedures consistent with § 450.316(a) in revising the TIP, except that these procedures are not required for administrative modifications.) After approval by the MPO(s) and the Governor, the State shall include the TIP without change, directly or by reference, in the STIP required under 23 U.S.C. 135. In nonattainment and maintenance areas, the FHWA and the FTA must make a conformity finding on the TIP before it is included in the STIP. A copy of the approved TIP shall be provided to the FHWA and the FTA. 5  (c) The State shall notify the MPO(s) and Federal land management agencies when it has included a TIP including projects under the jurisdiction of these agencies in the STIP. 6 7  Farmington MPO TIP Amendment Procedures This document serves to help FMPO Member Entities in submitting an amendment or requesting an administrative modification to a project in the Transportation Improvement Program (TIP). The goal of this document is to synthesize information, requirements, and procedure from multiple sources and consolidate it in one easy to read form. Amendments & Administrative Modifications TIP Amendments are major revisions which require public review and comments, re-demonstration of fiscal constraint, or a conformity determination, as well as official approval by the FMPO Policy Committee. After approval, these amendments are submitted to the NMDOT Secretary for approval and subsequently submitted for approval by the FHWA and FTA. TIP Administrative Modifications are minor revisions which can be made by the STIP Coordinator and MPO staff after proper notification and verification that the change(s) falls into this category. Amendments:  Addition or deletion of any project (except as noted in the Administrative Modifications section below).  Substantial changes to the scope of the project (e.g. changing the number of through traffic lanes, changing the type of project such as from rehabilitation to reconstruction).  Changes to any project that would affect air quality conformity.  Moving a project into or out of the first four federal fiscal years of the TIP (fiscally constrained years).  Changes in a project’s total programmed amount greater than 20% or an amount greater than $2,000,000 and projects with adjustments less than 20% or less than $2,000,000 that are not scheduled for production before the next quarterly amendment.  Changes in a project’s fund source(s) from non-federal to federal.  Changes in the termini of a capacity project beyond its limits presented to the public during the public involvement process.  Secondary routes being added. Administrative Modifications: Administrative Modifications/Adjustments are required for any revisions that do not meet the amendment criteria listed above. All Administrative Modifications/Adjustments need to be approved by the STIP Staff at the NMDOT General Office prior to being processed.  Changes in a federally funded project amount less than 20% (up to $2,000,000) only ONE adjustment per project in an active TIP (the adjustment should only be used as part of the federal authorization process to increase the programmed amount if the final estimate exceeds the current programmed amount).  Minor changes to the scope of a project (e.g. change to a project that does not require any certification).  Minor changes to the termini (up to a half-mile on each side) of a non-capacity or capacity project which falls within the termini approved on the environmental document and does not extend beyond the limits of what was presented to the public during the public involvement process. 1 8  Administrative Modifications (Continued):  Adding or deleting a project development phase of a project (Env., Doc, PE, Design, ROW, Constr., or Other) without major changes to the scope of the project and the total cost of the project does not change.  Moving projects within any of the first four years of the TIP due to close-out or a project is taking the place of a project going to production may be advanced in place of another project in the first four years of the TIP and to include the movement of those funds to another federal fiscal year provided they are not being moved into or out of the first four years of the TIP and show fiscal constraint. .  Minor changes to funding sources of a project in the TIP (including switching federal funding categories).  Changes in a project’s fund source(s) from federal to non-federal with no changes to the project’s scope and only if the funds have not been obligated.  Changing in a project’s lead agency when agreed upon by the two agencies affected.  Changes made to an existing project’s amount of non-federal funded projects, as long as the project is not regionally significant.  Changes made to an existing project’s programed FTA funds, Federal Lands Highway Program funds, Federal Land Access Program, Tribal Transportation, Emergency Relief, and Federal Recreational Trail funds in order to reflect the actual amount awarded by the federal agency and the corresponding required amount of matching funds.  adding a project to the TIP which utilizes ONLY the following type of funds and no other Federal FHWA funds are programmed on the project and if the project is programmed in the current year of the TIP, otherwise it must follow the amendment procedures: FTA funds, Federal Lands Highway Program funds (FLAP or FL), Tribal Transportation (TTP), Emergency Relief (ER), Federal Recreational Trail funds (RTP), TIGER Grant funds (TGER), or 100% state and/or local funds, provided the total project amount is $2,000,000 or less, and the project is consistent with the MTP having minor impact on the overall metropolitan transportation system and it will not add or reduce through-travel lanes on any roadway functionally classified as an urban collector or rural major collector or higher.  Adding, combining, removing, or revising an existing project to the TIP which is split from a “parent project” provided the cumulative, total amount of federal funding in each funding category in the parent and split projects remains intact and the overall scope of work intended to be accomplished does not change or affect NEPA. Steps for Requesting an Amendment or Modification/Adjustment First, it is important to distinguish if an Amendment or Modification is required. FMPO Staff can assist in making that determination. Once the determination has been made, the attached ‘TIP Change Request Form” will need to be filled out and submitted via email to the FMPO Planner. 2 9  FFY 2018 – 2023 Transportation Improvement Program Change Request Form Date: Entity: Contact Name & Email: Amendment #: (FFY/Quarter) Control #: Amendment Type (Administrative/Formal) Explanation Item Being Federal Current Current Revised Changed Revised Fiscal Year Budgeted Local/State Local/State (Funding Type, Amount (If (If (If Match (If Match (If Scope, Work Applicable) Applicable) Applicable) Applicable) Applicable) Brief Description of Change Type, etc.) Review Committee Date Approved Technical Committee Policy Committee 3 10  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: Presentation: The 2017 Transportation Planning Process Briefing Book Prepared by: Mary L Holton, AICP Date: July 11, 2018 PRESENTATION Mary Holton will present on the 2017 Transportation Planning Process Briefing Book. Copies of the book will be distributed at the meeting. 11  5/16/2018 Part I discusses transportation planning and its relationship to decisionmaking. This section is general and provides a broad introduction to the planning process. 12 1  5/16/2018 Transportation planning typically follows these steps: • Engaging the public & stakeholders to establish shared goals and visions • Monitoring existing conditions • Forecasting future growth, including assessing land uses • Identifying transportation needs • Analyzing strategies • Developing plans, programs • Estimating impacts • Developing a financial plan What is a Metropolitan Planning Organization? (pages 4-6) What is a State Department of Transportation? (pages 7-8) What are the Key Products of the Transportation Planning Process? (pages 9-12) Federal Funding (pages 12-14) Part II presents short descriptions of the key products that are prepared as part of the transportation planning process. 13 2  5/16/2018 Major Policy and Planning Considerations/Issues (Statutory Requirements) Air Quality Congestion Management Process Transportation Equity Financial Planning & Programming Performance-Based Planning Planning Data & Tools (Models, GIS, Visualization, Forecasting) Public Involvement Safety Security Transportation Asset Management Transportation System Management & Operations Other Policy and Planning Considerations/Issues Climate Change Freight Movement Land Use and Transportation Planning and Environmental Linkages – Sustainability Scenario Planning Travel Model Improvement Program Performance-Based Planning and Programming (PBPP) Performance Measures, Performance Targets To address Major Policy and Planning Considerations/Issues Initiated with MAP-21 and continued with the FAST Act. The intent is to guide decisionmaking so that transportation agency goals and public expectations are ensured. State DOTs and MPOs are required by FHWA/FTA to set measures/targets on an ongoing basis. 14 3  5/16/2018 Performance-Based Planning and Programming (PBPP) Other Kinds of Performance Measures, Performance Targets: • Accessibility, including population proximity to employment sites, as well as ADA compliance • Mobility, including travel time, travel length, time lost to congestion, percent of on-time performance • Economic Development, including jobs created, new housing starts, new businesses • Quality of Life, including environmental issues, fuel consumption per vehicle mile traveled • Safety, including the number of traffic fatalities, serious injuries 15 4  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #9 Subject: Committee Member Discussion Items Date: July 11, 2018 DISCUSSION ITEMS Technical Committee members provided no additional discussion items to be included in the Agenda. 16  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #10 Subject: Information Items Prepared by: Mary L Holton, AICP Date: July 11, 2018 INFORMATION ITEMS a. FFY2020-21 Transportation Alternatives Program (TAP) & Recreation Trails Program (RTP) Call for Applications. Monday June 11, 2018 – Release of Call for Projects/Applications Wednesday August 01, 2018 – Deadline to Submit Project Feasibility Form Electronically to MPO Staff (5:00PM) Monday August 13, - Friday August 17, 2018 – Technical Review & Support of submitted PFFs with MPO & NMDOT staff – Meeting(s) will be set up and scheduled by the MPO Friday October 26, 2018 – Deadline for Agencies to Submit TAP/RTP Project Application Electronically to MPO Staff (5:00PM) Friday November 30, 2018 – Deadline for the Farmington MPO to Submit TAP/RTP Project Applications to the NMDOT TAP/RTP Coordinator (5:00PM) b. Upcoming Performance Measures. DRAFT from NMDOT: The USDOT establishes national performance measures via final rules and State DOTs, MPOs, and Providers of Public Transportation establish performance targets based on those rules. The final rules outline the performance requirements for States and MPOs under the Transportation Performance Management (TPM) program. The NMDOT, MPOs and public transportation providers must jointly agree upon and develop specific written provisions for cooperatively developing and sharing information related to transportation performance data, including:  Gathering data for national performance measures;  Performance target setting at state and MPO level;  Coordination between States and MPOs;  Reporting on performance at regular intervals; and  Collecting data for the State asset management plan for the National Highway System (NHS). State DOTs have one year from the effective date of each final rule to set two-and four-year performance targets (450.206[c][2]), for 2020 and 2022. 17  The deadline for MPOs to set performance targets is no later than 180 days after the State DOT or Public Transportation Provider establishes performance targets (450.306[d][3]). Performance Area CFR FHWA/ Final Rule Final Rule State DOT MPO Target- FTA Publication Effective Date Target-Setting Setting Date Deadline Deadline* Transit Asset 49 CFR FTA July 26, 2016 October 1,2016 Transit Providers: June 30, 2017 Management – TAM 625 and January 1, 2017 Plan 630 PM1 - Safety 23 CFR FHWA March 15, 2016 April 14, 2016 August 31, 2017 February 27, 2018 Performance Measures 490 Statewide & Metropolitan 23 CFR FHWA & May 27, 2016 June 27, 2016 June 27, 2017 December 27, 2017 Planning; Non- 450 FTA Metropolitan Planning Highway Asset 23 CFR FHWA October 24, 2016 October 2, 2016; April 30, 2018 N/A Management Plan 515 and Part 667 effective (draft); June 30, 667 November 23, 2016 2019 (final) PM2 - Pavement & 23 CFR FHWA January 18, 2017 May 20, 2017 May 20, 2018 November 20, 2018 Bridge Perf. Measures 490 PM3 - NHS, Freight, & 23 CFR FHWA January 18, 2017 May 20, 2017 May 20, 2018 November 20, 2018 CMAQ Performance 490 Measures *MPO must set targets within 180 days of NMDOT setting its targets; these dates represent the latest possible date for establishment. Additional information related to the performance measures final rule can be found at https://www.fhwa.dot.gov/tpm/rule.cfm. 18 Transportation Performance Management: A New Era of Accountability and Reporting 19 Keith Hoernschemeyer Performance Management Team Leader FHWA - Indiana 2 Transportation Performance Management Transportation Performance Management is... 20  Transportation Performance Management Manage 21 Expand Performance Management Program Oversight Build Oversight & Eligibility Project Oversight & Eligibility 3  Pre MAP-21 (Program Oversight & Eligibility) • HBRRP • Goal: Reduce ft^2 deficient bridges (On/Off) • Rehab/Replacement 22 • Eligibility criteria • Funding only for bridges Post MAP-21 (PM Oversight) • Goal: Maintain bridges in state of good repair • Focus on the NHS • Measures: % Good; % Poor; minimum condition level • New/Rehab/Replacement/PM – BMS • NHPP: Funding is flexible between all asset classes 4 5 Transportation Performance Management The MAP-21 Charge (23 USC 150(a) - Declaration of Policy) Performance Management Will: • transform the Federal-aid highway program • provide a means to the most efficient investment of funds 23 By: • refocusing on national transportation goals, • increasing accountability & transparency, and • improving project decision making  6 24  • Safety • Infrastructure condition • Congestion reduction 25 • System reliability • Freight movement and economic vitality • Environmental sustainability • Reduced project delivery delays 7  TPM-Related Rulemakings Rule Effective Date Regulatory Chapter Safety Performance Measures 23 CFR 490 April 14, 2016 (PM1) (Subpart B) Highway Safety Improvement April 14, 2016 23 CFR 924 Program (HSIP) 26 Statewide and Non-Metropolitan June 27, 2016 23 CFR 450 Planning; Metropolitan Planning Highway Asset Management Plans October 2, 2017 23 CFR 515 & 667 for NHS Pavement and Bridge Condition 23 CFR 490 May 20, 2017 Measures (PM2) (Subpart C & D) Performance of the NHS, Freight, 23 CFR 490 May 20, 2017 and CMAQ Measures (PM3) (Subpart E, F, G, H) 8  Measure Area Performance Measures Safety • Number of fatalities • Fatalities per million vehicle miles traveled 27 • Number of serious injuries • Serious injuries per million vehicle miles traveled • Number of non-motorized fatalities and non-motorized serious injuries The Office of Safety has a website dedicated to this rule: https://safety.fhwa.dot.gov/hsip/spm/ 9  Measure Area Performance Measures National Performance • Percentage of pavements of the Interstate System Management Measures to in Good condition Assess Pavement Condition • Percentage of pavements of the Interstate System in Poor condition 28 • Percentage of pavements of the non-Interstate NHS in Good condition • Percentage of pavements of the non-Interstate NHS in Poor condition National Performance • Percentage of NHS bridges classified as in Good Management Measures to condition Assess Bridge Condition • Percentage of NHS bridges classified as in Poor condition 10 Measure Area Performance Measures Performance of the • Interstate Travel Time Reliability Measure: National Highway System Percent of person-miles traveled on the (NHS) Interstate that are reliable 29 (System Performance) • Non-Interstate Travel Time Reliability Measure: Percent of person-miles traveled on the non-Interstate NHS that are reliable Freight Movement on • Freight Reliability Measure: Truck Travel Time the Interstate System Reliability (TTTR) Index 11  Measure Area Performance Measures Measures to Assess the • Peak Hour Excessive Delay(PHED) Measure: CMAQ Program: Traffic Annual Hours of Peak Hour Excessive Delay Congestion (PHED) Per Capita 30 • Non-Single Occupancy Vehicle Travel (SOV) Measure: Percent of Non-Single Occupancy Vehicle (SOV) Travel Measure to Assess the CMAQ Program: On- Road Mobile Source • Emissions Measure: Total Emission Reductions Emissions 12  Performance Reporting Performance System Storytelling Performance 31 13  • PM1 via Annual HSIP Report • PM2 & PM3 via Biennial Reports o Baseline/2-year/4-year (Performance Period Report) 32 • State and MPO reports on performance targets through planning process 14  15 33 • Initial plan due April 30, 2018 • 10-year period • Bridge and Pavement assets on 34 the NHS • Relies on Pavement and Bridge Management Systems o Meet minimum requirements and o Must be used to develop the asset management plan 16  • USDOT: Establish Target Setting Rules o Establish measures; identify data sources; define metrics o Report to Congress/others o Stewardship and oversight 35 • States and MPOs: Implement Target Setting Rules o Establish and report on targets o Support national goals in the planning process and consider measures and targets in long range plans and programs 17 Your Go-To Resource for TPM Visit http://www.fhwa.dot.gov/tpm/ 36 18  The minutes from the June 13, 2018 Technical Committee meeting are on the following pages. 37  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING June 13, 2018 Technical Members Present: Steven Saavedra, City of Aztec Jason Thomas, City of Bloomfield Virginia King, City of Farmington Cindy Lopez, City of Farmington Andrew Montoya, City of Farmington, Red Apple Paul Brasher, District 5, NMDOT Fran Fillerup, San Juan County Technical Members Absent: None Staff Present: Mary Holton, MPO Officer Derrick Garcia, MPO Associate Planner June Markle, MPO Administrative Assistant Staff Absent: None Others Present: Nancy Lauro, Russell Planning & Engineering (via phone) Dan Flack, Town of Kirtland Larry Hathaway, San Juan County Rosa Kozub, Planning Bureau NMDOT 1. CALL TO ORDER Cindy Lopez called the meeting to order at 10:02 a.m. 2. APPROVE THE MINUTES FROM THE MAY 9, 2018 TECHNICAL COMMITTEE MEETING Mr. Fillerup moved to approve the minutes from the May 9, 2018 Technical Committee meeting. Mr. Saavedra seconded the motion. The motion to approve the minutes ws passed unanimously. 3. REPORT ON THE FMPO BICYCLE & PEDESTRIAN PLAN UPDATE Subject: Report on the FMPO Bicycle & Pedestrian Plan Update Date: June 13, 2018 38  MONTHLY REPORT Ms. Nancy Lauro, AICP and Senior Planner with Russell Planning & Engineering will call- in monthly with a report on the FMPO Bicycle & Pedestrian Plan Update. This report was tabled until Ms. Lauro was available by phone. Following discussion of Agenda Item #5 when Ms. Lauro provided her update to the Technical Committee on the Bike/Ped Plan progress and work done to date. Ms. Lauro stated that the Bike/Ped Plan Update website was on line along with the survey and interactive map. She hoped there would be more public involvement and participation with the survey and encouraged everyone to participate and to spread the word about the survey and the website. Andrew Arnold, Planning Intern with Russell Planning & Engineering, met with and toured the area with Mr. Garcia yesterday. This was a great introduction to the MPO for someone unfamiliar with this part of the country. Ms. Lauro said she would like to set up some individual meetings with entity staffs next week. Additionally, she wanted to get some feedback on when to set up the July kick off. This could possibly be in conjunction with the National Night Out (July 17) or we could establish our own event. Ms. Holton recommended to begin with the stakeholder meetings and to arrange those initially with each of the Technical Committee members in order to provide as much regional coverage as possible. They would also be able to assist Ms. Lauro with any additional invitations. Ms. Holton noted that the National Night Out and other events throughout the summer were identified as potential public outreach events. She thought it was important to get the word out now and to begin holding the community meetings. Ms. Holton asked the Technical Committee members to help promote the Plan with the flyers and the website. The Facebook connections are providing good exposure and Ms. Holton is planning some advertising in the newspaper as well. There have only been a few surveys completed to date, so the Technical Committee members were also encouraged to take the survey if they had not already done so. Ms. Lauro has been trying to work with local trails and open space groups as well as local bike shops. They e-mailed information to the bike shops, but have not had any responses. She thought if Technical Committee members could get contact names for her she could reach out directly to an individual rather than cold calling. Mr. Fillerup noted that Nick Porell with San Juan County had taken flyers to several of the area’s bike shops. Ms. Holton reported that RiverFest and the Art Walk on Friday went well using only the flyer as the outreach. Ms. C. Lopez commented that Complete Streets used a postcard for their survey with just three questions on it, which made it fast and easy for people to fill out. Ms. Holton said more ideas from Technical Committee members or entity staffs would be great. 39 Mr. Garcia toured the bike/ped website and highlighted the interactive map and the survey. Everyone was again encouraged to provide their feedback and offer any recommendations. 4. FTA REQUIREMENT FOR THE MPO TO ANNUALLY ADOPT TRANSIT PERFORMANCE TARGETS FOR RED APPLE AND POLICY COMMITTEE RESOLTUION 2018-2 TO ADOPT THOSE PERFORMANCE TARGETS Subject: FTA Requirement for the MPO to Annually Adopt Transit Performance Targets for Red Apple and Policy Committee Resolution 2018-2 to Adopt those Performance Targets Prepared by: Mary L Holton, AICP, MPO Officer Date: June 13, 2018 BACKGROUND  In January 2017, the Federal Transit Administration and David Harris/NMDOT informed FMPO of requirements of the Transit Asset Management (TAM) Final Rule and the Metropolitan and Statewide and Nonmetropolitan Transportation Planning Final Rule published in 2016.  The TAM Final Rule required transit providers to set performance targets for state of good repair by January 1, 2017. The Planning Rule required each MPO to establish targets no later than 180 days (June 30, 2017) after the date on which the relevant state or provider of public transportation established its performance targets. The FTA requires MPOs to adopt Performance Targets annually.  The FMPO Policy Committee adopted the original TAM Performance Measures on June 14, 2017.  The Technical Committee will consider recommending approval of proposed PC Resolution 2018-2 on June 13, 2018.  Andrew Montoya/Red Apple advises that there were no changes to the targets from last year. You are referred to him regarding Red Apple’s current Transit Asset Management (TAM) Plan. ACTION ITEM  Hold a public hearing on proposed PC Resolution 2018-2.  MPO Staff recommends that the Technical Committee forward a recommendation of approval to the Policy Committee for Policy Committee Resolution 2018-2.  The adoption of the Transit Performance Targets is due to NMDOT on June 30, 2018. APPLICABLE CITATIONS  49 CFR Parts 625 and 630. 40 DISCUSSION: Ms. Holton reported that this target is required to be adopted annually by the MPO. Last year, Mr. Montoya and the Red Apple Transit developed their transit targets with the Federal Transit Administration (FTA). Staff has conferred with Mr. Montoya who advised that the targets remained the same as last year. The Technical Committee is being asked to review PC Resolution 2018-2, hold a public hearing, and consider recommending approval of the resolution to the Policy Committee. Per requirements, this resolution has been noticed in the Daily Times and on the MPO website. In addition, Staff recommends approval of the Technical Committee recommendation. Ms. Holton provided her copy of the resolution to Mr. Fillerup for review. Mr. Saavedra said he has noticed that on resolutions presented for consideration, the City of Farmington legal team reviewed them. He asked if any other entities’ legal departments reviewed the resolutions. Ms. Holton stated that the City of Farmington legal department is the MPO’s legal counsel of record and no other legal review is done. Ms. C. Lopez concurred that the only legal review required was that of the MPO legal counsel which is the City of Farmington. Mr. Montoya replied that the Transit Asset Management (TAM) Plan itself was reviewed by NMDOT and they have found it satisfactory. Ms. C. Lopez opened the public hearing. No comments were received. The public hearing was closed. Mr. Fillerup asked if the targets in the TAM from the previous year had been met. Mr. Montoya replied that the TAM Plan has been followed and, per the Plan, the required buses have been replaced. ACTION: Mr. Fillerup moved to recommend approval of Policy Committee Resolution 2018-2 and adoption of the proposed TAM Plan as outlined. Mr. Montoya seconded the motion. The motion was approved unanimously. 5. FFY2019-2020 PROPOSED UNIFIED PLANNING WORK PROGRAM (UPWP) Subject: FFY2019-2020 Proposed Unified Planning Work Program (UPWP) Prepared by: Mary Holton, AICP, MPO Officer Date: June 13, 2018 BACKGROUND  The Unified Planning Work Program (UPWP) is the MPO’s work plan for two federal fiscal years. The UPWP pairs the MPO’s required work tasks/products with the MPO’s available funding.  The FFY2019-2020 UPWP will cover planning activities and work products to be completed from October 1, 2018 to September 30, 2020. 41   Based on the Planning Procedures Manual (PPM), the MPO needs to provide a draft UPWP to NMDOT in late April, receive input/corrections from NMDOT by June 1 (NMDOT had no comments), and obtain the approvals by the Committees in June, before submitting the final version to NMDOT before July 1.  Both the Committees reviewed the proposed FFY2019-2020 UPWP during their May 2018 meetings.  A 30-day public comment period was noticed from April 22, 2018 to May 21, 2018, which was extended to June 26, 2018.  On page 9 of the document, there are five (5) major work program tasks listed as headings. These headings are pretty much standardized amongst MPOs. Subtasks are listed below. You should be aware that the same numbering system is utilized in the MPO’s invoicing system and in our financial reports, including the Annual Performance & Expenditure Report (APER), which we submit at the end of the FFY. CURRENT WORK  Annual activities will include administering the MPO’s programs, TIP development and management, development of performance measures, GIS activities, Safe Routes to School activities, transit data collection and mapping.  Major activities will include the preparation and completion of the 2045 MTP Update, completion of the Bike & Ped Update, land-use and transportation scenario planning activities, and travel demand modeling updates.  Per NMDOT direction, staff projects that PL funds of $228,637 and FTA 5303 funds of $72,856 (both including local matches) for each of the two (2) federal fiscal years will be available.  The proposed UPWP anticipates the transition from the City of Farmington to the NWNMCOG for the management of the MPO, expected changes in personnel, as well as changes currently proposed in the JPA to the local matches. ACTION ITEM  It is recommended that the Technical Committee forward a recommendation of approval of the FFY2019-2020 UPWP to the Policy Committee. DISCUSSION: Ms. Holton reported that the proposed FFY2029-2020 Unified Planning Work Program (UPWP) in the meeting agenda was the same proposal as that presented at the May meeting. NMDOT reviewed the document and provided no additional comments. The MPO’s counsel of record reviewed the resolution and Staff is recommending approval of proposed PC Resolution 2018-3 and the FFY2019-2020 UPWP. Ms. Holton noted that the budgeted dollars are simply placeholders using the same amounts as last year without any carryover shown. Once NMDOT can provide the exact funding amount, an amendment to the UPWP will be likely. Ms. C. Lopez opened the public hearing. No comments were received. The public hearing was closed. 42 Mr. Fillerup said he had concerns about the work being done by the sub-committee on the project prioritization methodology and its potential impact on the work shown in UPWP. Unfortunately, the work on the project prioritization process is not developed enough yet to slow down approval of the new UPWP. ACTION: Mr. Fillerup moved to recommend approval of PC Resolution 2018-3 and the FFY2019-2020 UPWP. Mr. Brasher seconded the motion. The motion was approved unanimously. Ms. C. Lopez went back to Agenda Item #3 and the Bike/Ped Plan Update from Ms. Nancy Lauro with Russell Planning & Engineering. 6. REVIEW AND CONSIDER A RECOMMENDATION TO THE POLICY COMMITTEE REGARDING APPROVAL OF THE JOINT POWERS AGREEMENT (JPA) AND COMMITTEE BYLAWS & PROCEDURES PROPOSALS, WHICH HAVE BEEN REVISED TO ADD THE TOWN OF KIRTLAND TO THE FMPO Subject: Review and consider a recommendation to the Policy Committee regarding approval of the Joint Powers Agreement (JPA) and Committee Bylaws and Operating Procedures proposals, which have been revised to add the Town of Kirtland to the FMPO Prepared by: Mary L Holton, AICP, MPO Officer Date: June 13, 2018 BACKGROUND  The cities of Aztec, Bloomfield, and Farmington, and San Juan County formed and have participated in the Metropolitan Planning Organization through the Joint Powers Agreement (JPA) since 2003.  As discussed previously, MPO Staff have been coordinating to add the Town of Kirtland to the MPO beginning last year.  The Kirtland Board of Trustees voted on December 12, 2017, to join the MPO.  Proposed revisions to the JPA and Committee Bylaws documents to include Kirtland were prepared starting in July 2017.  The proposed documents were finalized by the Policy Committee in May 2018 after considering them at the following meetings: In 2017: Aug; Sept; and, Oct. In 2018: Feb and May.  Note that many of the proposed revisions in both documents, including changes to the local match funding formula and the increase in representation on the MPO committees, were included in the proposals reviewed by the Policy Committee since August 2017. 43   NMDOT Staff have continually reviewed the proposed documents and have provided MPO Staff with input. CURRENT WORK  The Town of Kirtland is being invited to attend all MPO Meetings, and is included in all MPO emails.  However, a Designated Kirtland representative cannot be seated on the MPO committees until the adoption/approval process is complete, which is currently anticipated in late July or early August.  The 30-day public review period has been noticed. ACTION ITEM  Review the proposed JPA and Committee Bylaws documents, which were finalized by the Policy Committee last month.  Members of the Tech Committee are encouraged to discuss the proposals with their managers and Policy Committee members.  MPO Staff recommends approval of the documents.  It is anticipated that the final JPA and Committee Bylaws will be considered for approval by the MPO Policy Committee on June 28, 2018. If approved then, consideration of the proposed JPA by the boards, councils, or commissions of the individual member entities will be scheduled in July. Upon completion of the adoption process, the JPA will be sent to the NM Department of Finance and Administration for State Review/Approval. APPLICABLE CITATIONS  23 U.S. Code § 134 - Metropolitan transportation planning  23 CFR 450.310 - Metropolitan planning organization designation and re- designation  23 CFR 450.314 - Metropolitan planning agreements  23 U.S. Code § 134 - Metropolitan transportation planning  Joint Powers Agreement Act, being Sections 11-1-1 et. Seq., NMSA 1978, as amended.  NMDOT Planning Procedures Manual, Metropolitan Planning Organizations, Internal Structure, pages 46-48 DISCUSSION: The Technical Committee discussed the proposed JPA and Committee Bylaws. Below is a summary of the discussion, recommendations, and questions:  Page 1 of the JPA (Page 9 of the Agenda) – a typo in the first paragraph under WITNESSETH, the fifth sentence: the word “though” should be “through”;  Page 7 of the JPA (Page 15 of the Agenda) – the MPA is the Metropolitan Planning Area;  An “appointed” Policy Committee member would typically be a department head within the entity they are represented; 44   The additional proposed members for the Technical and Policy Committees is based on per capita. See Page 9 of the JPA (Page 17 of the Agenda) for the budgeting and cost allocation based on estimated population for each entity;  Changes to the membership numbers as well as the re-distribution of required local matches has been in discussion with and ongoing review by the Policy Committee since July of 2017. The current JPA proposal was finalized to bring forward by the Policy Committee at their meeting in May;  Some changes made following discussion at the MPO Quarterly held on June 4-5 and with the NMDOT: o Page 2 (Page 10 of the Agenda) – addition in Section Three-Fiscal Agent: …necessary to operate the MPO, “including co-signing the MPO’s cooperative agreements with the NMDOT”. The financial responsibility will be with the fiscal agent, so along with the MPO Officer, the fiscal agent will sign the cooperative agreement. o Page 8 (Page 16 of the Agenda) – addition under E1: “e. Co-signing the MPO’s cooperative agreements with the NMDOT”. The MPO Officer will also be responsible for signing the cooperative agreement. Ms. Holton stated that once the proposed JPA is approved, it would be taken before each of the entities’ councils/commissions for review and approval. Following the completion of this process, the JPA will be sent to the Department of Finance and Administration (DFA) for the State of New Mexico for their review and approval. Once the final approval is received, it is hoped that a Kirtland representative can be seated in August. Ms. Holton also reviewed an addition to the Committee Bylaws to give authority to the Policy Committee to consider issuing a proclamation:  Page 7 (Page 32 of the Agenda): “The Policy Committee reserves the right to issue a proclamation upon a majority vote of the committee and after the proposal has been place on the agenda as an action item in accordance with the New Mexico Open Meetings Act.” This would allow anyone to propose a proclamation to be considered by the Policy Committee as long as the proposal meets the Open Meetings Act (i.e.: National Bike Month). Ms. C. Lopez opened the public hearing. There were no comments received. The public hearing was closed. ACTION: Mr. Brasher moved to recommend approval of the proposed JPA and Committee Bylaws with the changes as noted. Mr. Fillerup seconded the motion. The motion was approved unanimously. 45 7. STATUS OF TIP PROJECTS Subject: Status of TIP Projects Prepared by: Derrick Garcia, MPO Associate Planner Date: June 13, 2018 BACKGROUND  The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc.  The next call for amendments (TIP Amendment #4) will go out in Mid-July for Technical Committee review on August 8th and Policy Committee Adoption on August 23rd. TRACKING INFORMATION (2018-2023 TIP) Local Agreement Status (ARF) ITS/Sys ENG Certification ROW Certification Public Involvement Certification Design Completion 30 – 60 – 90% Environmental Certification Utilities Certification Railroad Certification Archeology Certification PROJECTS CURRENTLY ON FMPO TIP  Aztec F100091 – East Aztec Arterial Phase II  Bloomfield F100300 – East Blanco Bridge  Farmington F100099 – Foothills Drive Enhancement Phase II F100100 – East Pinon Hills Blvd Extension Phase I F100101 – East Pinon Hills Blvd Extension Phase II F100132 – 20th Street Phase III F100221 – Anesi Trail and Pedestrian Bridge TF00001 – Red Apple Transit  San Juan County F100021 – East Pinon Hills Blvd Extension Phase III F100240 – Glade Run Recreation Area Trails F100270 – Kirtland Schools Walk Path System F100290 – CR 5500 Bridge Replacement  NMDOT F100112 – US64 Phase V F100113 – US64 Phase VI 46  CURRENT WORK  Top Regional Priority Projects o East Arterial Route Phase II- o Pinon Hills Boulevard Bridge Phases I & II o Kirtland School Walk Path System  Surface Transportation Program Funds (STP) - funds can be used to repair structurally deficient bridges.  Integration of all FMPO TIP projects on to new eSTIP website.  Public eSTIP website can be viewed at https://estip.dot.state.nm.us/ INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. DISCUSSION: Mr. Garcia reported that the next call for amendments is expected to go out for call in mid-July. Recommended action will be sought by the Technical Committee on August 8 and approval sought by the Policy Committee on August 23. Mr. Garcia referred to Page 44 of the Agenda to explain how to read and understand the project titles: F100091 (Ver 3) 18-00: F100091 is the project control number 18-00 – this number will either be 4 or 5 digits based on when the last action was taken on the project; for this project the last action taken was when the FFY2018- 2023 TIP was adopted; there have been no administrative modifications or amendments made on this project. On Page 45 of the Agenda, the project is the East Blanco Bridge, F100300 (Ver 3) 18- 02: F100300 is the project control number 18-02 – this number denotes an amendment to this project during the TIP Amendment #2 process. An example of an administrative modification is shown on Page 47 of the Agenda. This is the 20th Street sidewalk project, F100132 (Ver 3) 18-05.2: F1001323 is the project control number 18-05.2 – any project with a decimal indicates an administrative modification has been made and the number preceding the decimal indicates the month in which the modification was made. Mr. Garcia asked for project updates from the Technical Committee members: East Aztec Arterial Mr. Saavedra stated the City of Aztec continues to work with the North Regional Design Center. He thanked the NMDOT representatives for working hard to get this 47 project through the process. The City of Aztec is working on finalizing the right-of-way appraisals and then it will go to PS&E. East Blanco Bridge Mr. Thomas reported that the right-of-way mapping is in process by the consultant. The next step will be to get title commitments on the four rights-of-way parcels. Foothills Drive Enhancement Ms. King stated that the City of Farmington is working on updating the appraisal in order to continue with the acquisition. 20th Street-Phase III This project is coming along. The kick-off meeting was held on June 1. Pinon Hills Boulevard The City of Farmington and San Juan County are planning to submit a joint application for a BUILD grant for this project. Mr. Fillerup added that the right-of-way mapping for Phase III of the Pinon Hills Boulevard project is being revised due to design changes. Anesi Trail No update available Glade Run Recreation Area The advertising for design and construction on this project closes on June 18. Kirtland Schools Walk Path Mr. Fillerup reported that advertising for the construction of this project would begin on June 17. CR 5500 Bridge Replacement This project is still early in the design phase with elevations being gathered. US 64 – Phases V and VI Mr. Brasher reported that the last two phases of this project were set to be let in August, but that has been delayed due to a signal/lighting agreement on two intersections. FHWA will not authorize a project until these types of agreements are signed. The project is expected to get back on schedule soon with construction in 2019 and completion in 2020. 8. PROJECT PRIORITIZATION METHODOLOGY-CHAPTER 4 OF THE CURRENT 2040 MTP Subject: Project Prioritization Methodology-Chapter 4 of the Current 2040 MTP Prepared by: Derrick Garcia, Associate Planner Date: June 13, 2018 48  BACKGROUND  Direction was given during the February 14, 2018 Technical Committee meeting to organize a subcommittee to review the FMPO’s Project Prioritization Methodology in Chapter 4 of the MTP.  Fran Fillerup, Steven Saavedra, and Paul Brasher volunteered to be part of the subcommittee along with Derrick Garcia.  The subcommittee’s first meeting was on March 19, 2018 with Fran Fillerup, Steven Saavedra, and Derrick Garcia participating.  The second meeting of the subcommittee was on April 16, 2018 with all volunteer members in attendance – an additional meeting was held on May 1, 2018 with Fran Fillerup, Steven Saavedra, and Derrick Garcia participating.  An additional meeting was held on 5/7/2018 in Aztec and all members of the subcommittee were present. HIGHLIGHTS OF DISCUSSION FROM April 16th and May 1st Meetings  The April 16 meeting focused largely on NMDOT District 5’s prioritization process and how the FMPO could best coordinate its TIP and MTP development with NMDOT’s STIP project planning process. o How can the FMPO and its member entities best convey the need for funding assistance on a local facility? A: Articulate the need with statistics and a remedy.  The May 1 meeting focused on the recently adopted NMDOT Transportation Asset Management Plan (TAMP) and how it relies heavily on data to set priorities. o It was discussed that in order to make data-driven decisions similar to NMDOT’s TAMP that the MPO will have to produce more data-driven reports and plans (Safety corridor mapping, travel demand model updates, and routine traffic count data collection). o Due to time constraints, the subcommittee agreed to meet again on Monday, May 7.  May 7 meeting focused on the project application screening process and how th the PPM should interact with the MPO’s transportation planning work. o One issue with project screening process is turnover: every two years when there is a call for projects there are usually new TC/PC board members that have not scored projects. o Following SFMPO and MRMPO models, one way to improve the process and make it more efficient is to allow Staff to conduct a preliminary review of all projects and report their suggestions to TC for approval/recommendation to PC. MPO Staff should be regarded as unbiased subject matter experts in regards to the MPO’s MTP and project ranking process. o MPO Planning work and the project prioritization process: Another concept discussed was using the MPO’s planning work (Bike/Ped Plan, Travel Demand Model, Safety Plan, etc.) to set regional priorities. During each MTP update every 5 years, priorities would be reevaluated and updated based on top recommendations from each plan. 49  NMDOT’s Project Prioritization Process Update  NMDOT is also in the process of updating their project prioritization process. On May 31, Staff attended a presentation in Albuquerque given by consultants working for NMDOT.  Multi-Objective Decision Analysis (MODA) is a method that Jacobs Group is working on establishing for NMDOT.  MODA Approach: o Select projects that provide the most value for the monies spent by:  Establishing goals  Develop project concepts based on goals  Establish criteria  Develop performance measures to screen projects against established criteria.  Weigh, normalize, calculate value of scores, and prioritize using value/cost ratio.  Optimize list based on funding. INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback to the discussion points presented. DISCUSSION: Mr. Garcia reported that direction was given during the February 14 Technical Committee meeting to organize a subcommittee to review the FMPO’s Project Prioritization Methodology in Chapter 4 of the MTP. The subcommittee made up of Mr. Brasher, Mr. Fillerup, Mr. Saavedra, and Mr. Garcia have met several times and shown below is a brief update on discussion from each meeting:  The April 16 meeting focused largely on NMDOT District 5’s prioritization process and how the FMPO could best coordinate its TIP and MTP development with NMDOT’s STIP project planning process. o How can the FMPO and its member entities best convey the need for funding assistance on a local facility? A: Articulate the need with statistics and a remedy.  The May 1 meeting focused on the recently adopted NMDOT Transportation Asset Management Plan (TAMP) and how it relies heavily on data to set priorities. o It was discussed that in order to make data-driven decisions similar to NMDOT’s TAMP that the MPO will have to produce more data-driven reports and plans (Safety corridor mapping, travel demand model updates, and routine traffic count data collection). o Due to time constraints, the subcommittee agreed to meet again on Monday, May 7.  May 7th meeting focused on the project application screening process and how the PPM should interact with the MPO’s transportation planning work. o One issue with project screening process is turnover: every two years when there is a call for projects there are usually new TC/PC board members that have not scored projects. 50  o Following SFMPO and MRMPO models, one way to improve the process and make it more efficient is to allow Staff to conduct a preliminary review of all projects and report their suggestions to TC for approval/recommendation to PC. MPO Staff should be regarded as unbiased subject matter experts in regards to the MPO’s MTP and project ranking process. o MPO Planning work and the project prioritization process: Another concept discussed was using the MPO’s planning work (Bike/Ped Plan, Travel Demand Model, Safety Plan, etc.) to set regional priorities. During each MTP update every 5 years, priorities would be reevaluated and updated based on top recommendations from each plan. The Technical Committee discussion is highlighted below:  Planning process is ongoing; always some planning functions ongoing;  Planning contributes to the MTP and they come together;  Use annual budget for planning work in support of the MPO and to give lead agencies better information about their portion of the transportation network; help them make choices and understand the regional priorities;  Do not leave plans sitting on the shelf;  Communicate MPO needs to the NMDOT to provide a clear picture of the regional priorities and;  Similar to a community comprehensive plan with the setting of objectives, goals, and priorities; how does a project then meet these criteria. Ms. Lopez would like to see the work of the subcommittee continue to provide a clearer vision for this chapter in the MTP. Mr. Garcia stated that he and Ms. Holton had attended a meeting on May 31 presented by NMDOT’s consultant working on updating the state’s project prioritization process. The consultant is working on establishing a method known as Multi-Objective Decision Analysis (MODA). This approach looks at selecting projects that provide the most value for the monies spent by:  Establishing goals  Develop project concepts based on goals  Establish criteria  Develop performance measures to screen projects against established criteria.  Weigh, normalize, calculate value of scores, and prioritize using value/cost ratio.  Optimize list based on funding. Mr. Garcia said this scoring is very thorough, but also very sophisticated. The consultants presented an Excel chart with different weights based on any qualitative and quantitative data available. They recommend not leaving the scoring up to the policy makers, but go to the subject matter experts and have them weigh in on the scoring factors. Ms. Holton stated that in establishing goals and basic scoring, the approach wants to involve as many stakeholders as possible. Mr. Garcia added that MODA may not be the solution for the MPO, but other similar models could provide some desired framework. This is still under development, but Staff will share the information as more becomes available. Ms. Holton said she thought there was value in 51 this approach but wanted to wait until it has been thoroughly vetted by NMDOT before having the consultant or others present this to the Technical Committee. Ms. Holton stated that with Mr. Garcia’s resignation, Staff would not be available to continue with the subcommittee until the NWNMCOG takes over the management of the MPO later this year. 9. REPORTS FROM NMDOT District 5 – Paul Brasher Mr. Brasher reported that the pavement project on NM 170 (from MP 2.1 to approximately MP 8.2) is to be let this year. This is a mill and overlay project with the addition of shoulders. Another project expected to be let in July is the replacement of the wood-framed La Plata Bridge on NM 574. Mr. Brasher said there would be no detour while this construction is underway as there is no parallel road available for use. NMDOT will see if half the bridge can be built at a time, which would allow one-way traffic across the bridge during construction. Mr. Fillerup asked if emergency responders have been notified of the possibility that this road will be closed entirely during construction. Mr. Brasher said this is part of the design process and options on keeping part of the road open during construction should be known in approximately two to three weeks. Planning Bureau – Rosa Kozub Ms. Kozub reported on the following:  Performance measures – NMDOT has set their performance targets and now the MPOs have 180 days in which to set theirs. Transit Asset Management and Safety performance targets are annual targets and will be coming back for Committee review and recommended adoption. There are also the asset management targets for all NMDOT assets. The pavement management system shows all the data for all the roads in the state and NMDOT will now set performance measures to determine where they want to go with these. Performance Measure 3 relates to air quality, congestion, and travel time reliability. New Mexico typically performs well in this area.  The setting of performance measures relates directly to MODA. NMDOT is mandated to establish performance measures and federal funding received has to go to meet those measures. MODA will help to spend the money in a way necessary to achieve the required performance measures. Ms. Kozub noted that this MODA is a long-term discussion for NMDOT to determine how to change their entire structure. Performance based planning and programming, setting, and meeting targets is new to NMDOT. They are grappling on how to get there. Updates will be 52  provided as available to assist the MPOs with establishing their targets. Ms. Kozub stated that there is currently little guidance from FHWA and all states are struggling with how to meet these requirements.  Public Involvement Plan – how to improve public involvement with NMDOT projects. They are working to create a user-friendly document to outline specific strategies to give insight on how to best gather input.  The State Bike Plan is in its final stages. Some documents remain on NMDOT’s website for public comment until June 22.  Ms. Kozub is working on drafting an update on the Cooperative Agreements for the MPOs for the next four years.  The call for projects for TAP/RTP funds is currently open. 10. COMMITTEE MEMBER DISCUSSION ITEMS Subject: Committee Member Discussion Items Date: June 13, 2018 DISCUSSION ITEMS Technical Committee members provided no additional discussion items for inclusion on the Agenda. 11. INFORMATION ITEMS Subject: Information Items Prepared by: Mary L Holton, AICP, MPO Officer and Derrick Garcia, MPO Associate Planner Date: June 13, 2018 INFORMATION ITEMS a. Update on the Red Apple Transit Operational Analysis Study. Mr. Andrew Montoya will provide an update on the Red Apple Transit operation analysis study. b. MPO Quarterly Meeting. The Farmington MPO hosted the MPO Quarterly on June 4 and 5, 2018. A copy of the agenda is attached. c. Upcoming Performance Measures. d. Committee Input on Future Technical Committee Trainings. 53  e. New MPO Banner for Outdoor Public Events. MPO Staff purchased a new banner for use during public outreach events. It will be displayed in the MPO office when not being used for events. f. FFY2020-21 Transportation Alternatives Program (TAP) & Recreation Trails Program (RTP) Call for Applications. DISCUSSION: a. Andrew Montoya reported that KFH has completed the Red Apple Transit operational analysis study. The findings will be presented to the Policy Committee on June 28 and to the Technical Committee in July. All five of the objectives requested of the study have been answered. b. MPO Quarterly. The agenda for the MPO Quarterly is on Page 57 of the Agenda. The meeting was held the afternoon on June 4 and the morning of June 5. There was a lot of discussion on performance measures. c. Performance Measures. Over the next 180 days, the MPO will need to update and adopt new performance measures. The first two will need to be considered for adoption in October. d. Future Trainings. Upcoming in July, Ms. Holton will be presenting on ECFRs. Please submit any training suggestions to Staff. Once NMDOT has updated their Planning & Procedures Manual (PPM), this will be a good training resource. The section on the MPOs and RTPOs is being enlarged to better describe the interaction between NMDOT and the MPOs. e. Banner. A new 6’ wide banner with an updated logo and all member entities identified has been purchased. The banner will be used primarily for outreach events, but will hang in the MPO Office the rest of the time. f.Call for RTP/TAP Applications was sent out on June 11. There are links to the TAP/RTP Guide and additional material in the e-mail. The timeline for the applications will be: o August 1 – entity deadline to submit their project feasibility forms (PFF); o Week of August 13-17 the technical review of the PFFs needs to be held with MPO and NMDOT staff (traditionally held at the District 5 office); o October 26 is the deadline for agencies to submit their Project Application; o November 30 is the deadline for the MPO to submit the project applications to NMDOT. Mr. Garcia added that entities must provide an adopted resolution from each council/commission along with the project application by the October 26, 2018 deadline. 12. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF Ms. C. Lopez announced that she would be retiring from the City of Farmington on August 17. She said she has learned a lot from being on the Technical Committee even though transportation planning is not something she deals with on a daily basis. 54 Mr. Thomas thanked Mr. Stephen Lopez with District 5 for his work in getting some old LGRF agreements closed out and new ones opened. Ms. Holton announced that this was Mr. Garcia’s last Technical Committee meeting. She wanted to recognize his hard work and diligence and he will be missed. A going- away get-together will be on June 20 at 3:00 p.m. at the Community Development Office. Mr. Garcia said he accepted a position with the Santa Fe MPO and will be starting work there on June 25. He thanked everyone for his time with the MPO. All the Technical Committee members wished the best for Ms. C. Lopez and Mr. Garcia and thanked them for their work with the MPO over the years. There was no additional business from the Chairman, Members and Staff. 13. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA Mr. Hathaway added his thanks to Mr. Garcia for all the work he had done for the MPO. He said he would see Ms. C. Lopez at a future meeting. There was no additional public comment on any issues not on the agenda. 14. ADJOURNMENT Mr. Fillerup moved to adjourn the meeting. Mr. Saavedra seconded the motion. The motion passed unanimously and Ms. Lopez adjourned the meeting at 11:45 a.m. ___________________________ ___________________________ Cynthia Lopez, Technical Committee June Markle, Administrative Assistant Chair 55