MPO Technical Committee

Aztec ¤ Bloomfield ¤ Kirtland ¤ Farmington ¤ San Juan County ¤ NEW MEXICO MPO TECHNICAL COMMITTEE AGENDA November 7, 2018 10:00 a.m. Council Chambers Bloomfield City Hall 915 North First Street Bloomfield, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING November 7, 2018 10:00 AM This regular meeting will be held in Council Chambers at Bloomfield City Hall, 915 North First Street, Bloomfield, New Mexico. ITEM PAGE 1. Call meeting to order 2. Approve the minutes from the October 10, 2018 Technical Committee Meeting. 28-39 3. Report on the FMPO Bicycle & Pedestrian Plan 1 Presented by: Nancy Dosdall Lauro, AICP, Russell Planning & Engineering 4. Review and consider recommending approval of proposed Policy Committee 2-9 (PC) Resolution 2018-5 regarding adopting FMPO targets for Performance Measures (PM 2) (Pavement and Bridge Condition) Targets for the FMPO: a. Review proposed PC Resolution 2018-5 b. Hold a public hearing on proposed PC Resolution 2018-5 c. Consider recommending approval of proposed PC Resolution 2018-5 (PM 2 Targets) Action Item Presented by: Jeff Kiely 5. Review and consider recommending approval of proposed Policy Committee 10-21 (PC) Resolution 2018-6 regarding adopting the state’s targets for Performance Measures (PM 3) (System Performance) Targets for the FMPO: a. Review proposed PC Resolution 2018-6 b. Hold a public hearing on proposed PC Resolution 2018-6 c. Consider recommending approval of proposed PC Resolution 2018-6 (PM 3 Targets) Action Item Presented by: Jeff Kiely 6. TIP Project Updates from Technical Committee members 22-23 Presented by: Jeff Kiely 7. Reports from NMDOT a. Update from District 5 (David Quintana) b. Update from the Planning Bureau (Joseph Moriarty) 8. Committee Member Discussion Item(s) 24 No additional discussion items were presented for inclusion on the Agenda 9. Information Items 25-26 a. Report on FFY2020 Plus CMAQ Non-Mandatory Program - Next steps. b. Report on FFY2020-21 Transportation Alternatives Program (TAP) & Recreation Trails Program (RTP) – Next steps. c. Review the 2019 Committee Meeting Schedule (attached). d. TIP Amendment #5 – No project change request forms submitted e. Update on MPO Officer Presented by: Jeff Kiely 10. Business from Chairman, Members, and Staff 11. Public Comment on Any Issues Not on the Agenda 12. Adjournment  The public body may only take action on an item if it is listed for action on the publicly noticed agenda. ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Report on the FMPO Bicycle & Pedestrian Plan Update Date: November 7, 2018 MONTHLY REPORT Ms. Nancy Dosdall Lauro, AICP and Senior Planner with Russell Planning & Engineering will call-in monthly with a report on the FMPO Bicycle & Pedestrian Plan Update. Ms. Lauro provide some preliminary draft chapters that were shared with the Technical Committee members on October 26, 2018:  FMPO Masterplan  Grant Chapter  Evaluation Checklist  Infrastructure Priority List  Policies & Facilities Chapter  Background History Chapter Technical Committee members were asked to review these chapter drafts and provide comments to Ms. Lauro before November 1. 1  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #4 Subject: National Performance Management Measures for Assessing Pavement Condition and Bridge Condition (PM 2) Prepared by: MPO Staff Date: November 7, 2018 BACKGROUND  23 CFR §490 Subpart C – National Performance Management Measures for Assessing Pavement Condition and 23 CFR §490 Subpart D – National Performance Management measures for Assessing Bridge Condition (see attached).  The FHWA requires that MPOs establish four-year targets for six (6) performance measures. Those six performance measures to be considered are: 1) Percentage of interstate pavements on the NHS in good condition; 2) Percentage of interstate pavements on the NHS in poor condition; 3) Percentage of non-interstate pavements on the NHS in good condition; 4) Percentage of non-interstate pavements on the NHS in poor condition; 5) Percentage of bridges on the NHS in good condition; and 6) Percentage of bridges on the NHS in poor condition.  MPOs may: Agree to support State target OR establish their own targets. The FMPO needed to develop some of its own targets for PM 2 (see attached). After a work session with NMDOT staff and careful review of NMDOT’s statistics, Technical Committee recommends: o BRIDGES on National Highway System (NHS) – Adopt a different target for FMPO:  10% target for Bridges in Good condition [vs. the State at 36.0% (2019) and 30.0% (2021)]  2.5% target for Bridges in Poor condition [vs. State at 3.3% (2019) and 2.5% (2021)] o PAVEMENT on Non-Interstate/NHS – Adopt a slightly different target for FMPO:  set 34.2% target for Pavement in Good condition [vs. the State at 35.6% (2019) and 34.2% (2021)]  set 12.0% target for Pavement in Poor condition [vs. State at 9.0% (2019) and 12.0% (2021)]  Reporting is for a four-year period although revisions to the targets can be made after two years. CURRENT ISSUES  FMPO Policy Committee action is due no later than November 20, 2018 ATTACHMENTS  FMPO four-year (2021) Performance Management (PM 2) Targets.  NMDOT’s PM 2 Targets Memo dated 5/18/18.  Proposed Policy Committee Resolution 2018-5 regarding PM 2 Targets. 2  ACTION ITEM  Hold a public hearing on the PM 2 Performance Measure Targets and the proposed PC Resolution 2018-5.  Consider recommending approval of the proposed FMPO PM 2 Performance Measure Targets and proposed Policy Committee Resolution 2018-5 to the Policy Committee. APPLICABLE CITATIONS Requirement for MPOs to establish performance targets for Federal-aid highway measures and public transportation established by USDOT.  23 USC 134(h)(2)  49 USC 5303(h)(2)  49 USC 5304(d)(2) Requirements to include discussion in the metropolitan and statewide improvement program as to how the planned program will achieve State/MPO targets:  23 USC 134(j)(2)(D)  23 USC 135(g)(4)  49 USC 5303(j)(2)(D)  49 USC 5304(g)(4) 3 4 5 6  Tom Church Cabinet Secretary G e n e r a l O f f i c e P. O. B o x 1 1 4 9 S a n t a F e, N M 8 7 5 0 4 – 1 1 4 9 23 CFR 490 Sub Part C and D Target Setting National Highway System Pavements and Bridges This document outlines the NMDOT procedures for establishing performance targets for New Mexico, as required by 23 CFR 490, Subpart C - National Performance Management Measures for Assessing Pavement Condition and Subpart D – National Performance Management Measures for Assessing Bridge Condition. The State DOT is required to establish targets, regardless of ownership, for the full extent of the Interstate and non-Interstate NHS for pavements and for Bridges on the NHS. By May 21, 2018, 2- and 4-year targets must be established and report targets by October 1, 2018, in the Baseline Performance Period Report. The following are the six (6) Performance Measures: 1. Percentage of Interstate pavements on the NHS in Good Condition 2. Percentage of Interstate pavements on the NHS in Poor Condition 3. Percentage of non-Interstate pavements on the NHS in Good Condition 4. Percentage of non-Interstate pavements on the NHS in Poor Condition 5. Percentage of bridges on the NHS in Good condition 6. Percentage of bridges on the NHS in Poor Condition The NMDOT used a coordinated effort with the Metropolitan Planning Organizations (MPOs) and other stakeholders to set the targets. The bulleted sections below provide an explanation of events leading to the development of the performance measures and this document: 1. In 2013, NMDOT began collecting the pavement condition data for all NMDOT maintained roadways, non-DOT maintained NHS and HPMS sample segments based on the four condition metrics (IRI, rutting, faulting and cracking) and three inventory data elements (through lanes, surface type, and structure type) included in 23 CFR 490.309. Pavement condition data is collected based on one-tenth mile. 23 CFR 490.313 requires DOTs to be in compliance with the reporting cycle beginning January 1, 2019 for the Interstate. 2. Numerous internal meetings took place with representatives from the Districts and Pavement Management and Design Bureau staff to review and analyze pavement condition data and performance trends. NMDOT maintains the pavement condition data in a Pavement Management System database (PMS db) on the Agile Assets platform. The PMS db is used to predict future performance based on criteria identified for various funding scenarios. It can also forecast funding required to attain a desired condition. 3. Funding allocations for Interstate, non-Interstate NHS and non-NHS pavements, NHS and non- NHS Bridges were determined based on reviewing historical information based on obligated amounts for federally funded projects contained in the Statewide Transportation Improvement Program (STIP) database. In addition, historical funding amounts for pavements and bridges was obtained from data in the Maintenance Management System and Contract Maintenance Databases. 4. In preparation for developing the Transportation Asset Management Plan (the TAMP), a Financial Planning and Investment Analysis Workshop was held on June 15, 2015 to review the process for developing Transportation Asset Management (TAM) eligible revenue forecasts and reviewing bridge and pavement performance at funding levels in order to develop allocation recommendations for baseline revenues. 7  5. On February 27, 2018, FHWA presented the Asset Management Workshop on Life Cycle Planning, Risk Management and Financial Plans to support the implementation of Asset Management Plans. Representatives from the Mesilla Valley MPO, Mid-Region MPO and Santa Fe MPO participated in the workshop with NMDOT staff. There was a representative from five of the six NMDOT Districts in attendance. 6. On March 15, 2018, the New Mexico Transportation Commission was briefed on the Initial TAMP and proposed Federal 2 and 4 year targets. 7. On March 16, 2018, the NMDOT TAM Technical Working Committee met to review the final draft of the initial TAMP and to review the performance targets proposed for inclusion in the document. 8. On March 28, 2018, the NMDOT provided a presentation on all Performance Measures to the MPO’s attending the quarterly MPO meeting. NMDOT collected Pavement Condition data was presented by MPO area for the Interstate and non-Interstate NHS pavements within each MPO boundary in order to show how pavements are performing within each MPO area. In addition, 10-year pavement condition projections were presented. 9. Documentation on the Pavement and Bridge condition performance measures was presented to NMDOT Executive Staff on May 16, 2018, in preparation for transmitting the 2- and 4-year performance targets for the six measures listed above to FHWA-NM Division. Predicting future condition of pavements and bridges is dependent on funding. The period determined for predicting future condition is ten years. In order to prepare predictions of future conditions, funding allocations needed to be established. The funding allocations for Interstate, non-Interstate NHS and non-NHS pavements and NHS and non-NHS bridges were based on a review of information contained in historical STIP’s and MMS data. A combination of federal and state funding is used to determine the total amount of funding available for TAM activities. In addition to STIP and MMS financial information, a review of NMDOT historical budget, state road fund revenue projections and future debt service payments were reviewed to determine the TAM-eligible revenues. This analysis also included review of pavement and bridge allocations. In setting the 2- and 4-year performance targets for the pavement measures, NMDOT analyzed historical pavement condition data based on the FHWA measures to prepare a trend analysis. The PMS db is used to predict future condition; however, it is unable to predict future condition based on the FHWA metrics. As a result, the PMS db uses a Pavement Condition Rating (PCR) to determine condition. The PMS db was configured based on a multi-year collaborative effort to develop the decision trees that combine the various pavement distresses collected for each tenth mile section to determine an Overall Condition Index (OCI) for each 2-mile managed segment. The PCR is 80 percent OCI and 20 percent smoothness index, which is IRI and rutting metric converted to a 100 scale. The annual funding allocation below is entered into the PMS db in order to predict an annual PCR for each system. The PCR is then mapped to the Federal Good, Fair and Poor to predict a future pavement condition each year for the ten-year analysis period. The annual funding allocations used in the PMS to predict future pavement condition are: 1. Interstate Pavements, $62 million/year 2. Non-Interstate NHS Pavements, $68 million/year 3. Non-NHS Pavements, $50 million/year NMDOT maintains bridge condition data in a Bridge Management System (BrM); however, BMS does not have the capability of predicting future condition. NMDOT uses a spreadsheet based tool to predict 8 performance of each bridge given predicted deterioration. The model components include measures, deterioration, treatments and prioritization. The model uses the National Bridge Inventory (NBI) data weighted by deck area. A Markov modeling approach, similar to Pontis models is used but applied to the NBI data. The approach predicts a percent chance a rating will drop to the next value in a year. NCHRP Report 713 was used to determine median years to reach ratings of 3, 4 and 5. NMDOT Bridge Management evaluated the spreadsheet tool for predicting future condition prior to adopting for use. The annual funding allocations used in the spreadsheet tool to predict future condition are: 1. NHS Bridges, $40 million/year 2. Non-NHS Bridges, $20 million/year The future condition is based on data collected during calendar year 2016 and predicting condition for calendar years 2016 through 2026. The 2-year target is based on the condition data collected during calendar year 2019 and the 4-year target is based on data collected in calendar year 2021. The first Mid Performance Period Progress Report is due to FHWA on October 1, 2020 which will be based on pavement and bridge condition data collected during calendar year 2019. The table below indicates NMDOT performance measure targets. Performance Measure 2 Year (2019) 4 Year (2021) Percentage of bridges on the NHS in Good condition 36.0% 30.0% Percentage of bridges on the NHS in Poor condition 3.3% 2.5% Percentage of Interstate pavements on the NHS in Good condition 57.3% 59.1% Percentage of Interstate pavements on the NHS in Poor condition 4.5% 5.0% Percentage of Non-Interstate pavements on the NHS in Good 35.6% 34.2% condition Percentage of Non-Interstate pavements on the NHS in Poor 9.0% 12.0% condition 9  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #5 Subject: FFY2019 Targets for System Performance/Freight/CMAQ (PM 3) Prepared by: MPO Staff Date: November 7, 2018 BACKGROUND  23 CFR §490 – 2019 Targets for System Performance/Freight/CMAQ (PM 3) (see attached).  The FHWA requires that MPOs establish PM 3 Measures as follows: 1) Two measures to assess system performance: a. Percentage of person-miles traveled on the interstate system that are reliable; b. Percentage of person- miles traveled on the non-interstate National Highway System (NHS) that are reliable; 2) One measure to assess freight movement: a. Truck Travel Trime Reliability (TTTR) index; 3) Three measures to assess the CMAQ Program: a. Annual hours of peak-hour excessive delay per capita – NM is not required to set a target for this measure; b. Percent on non-single occupancy vehicle (SOV) travel – NM is not required to set a target for this measure; c. On-road mobile source emissions reductions – NM is in non-attainment for Particulate Matter (PM) 10 in one area covered by the El Paso Metropolitan Planning Organization (EPMPO).  MPOs may agree to support State target OR establish their own targets. The FMPO proposes to adopt the NMDOT targets for PM 3. CURRENT ISSUES  FMPO Policy Committee action is due no later than November 20, 2018 ATTACHMENTS  NMDOT’s Performance Measure (PM) Target Report for PM 3 for FFY2019  Proposed Policy Committee Resolution 2018-6 regarding PM 3 Targets. ACTION ITEM  Hold a public hearing on the PM 3 Performance Measure Targets and the proposed PC Resolution 2018-6.  Consider recommending approval of the PM 3 Performance Measure Targets and proposed Policy Committee Resolution 2018-6 to the Policy Committee. APPLICABLE CITATIONS Requirement for MPOs to establish performance targets for Federal-aid highway measures and public transportation established by USDOT.  23 USC 134(h)(2)  49 USC 5303(h)(2) 10   49 USC 5304(d)(2) Requirements to include discussion in the metropolitan and statewide improvement program as to how the planned program will achieve State/MPO targets:  23 USC 134(j)(2)(D)  23 USC 135(g)(4)  49 USC 5303(j)(2)(D)  49 USC 5304(g)(4) 11 12 13 14 15 16 17 18 19 20 21  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Status of TIP Projects Prepared by: MPO Staff Date: November 7, 2018 BACKGROUND  The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. TRACKING INFORMATION (2018-2023 TIP) Local Agreement Status (ARF) ITS/Sys ENG Certification ROW Certification Public Involvement Certification Design Completion 30 – 60 – 90% Environmental Certification Utilities Certification Railroad Certification Archeology Certification PROJECTS CURRENTLY ON FMPO TIP  Aztec F100091 – East Aztec Arterial Phase II  Bloomfield F100300 – East Blanco Bridge  Farmington F100099 – Foothills Drive Enhancement Phase II F100100 – East Pinon Hills Blvd Extension Phase I F100101 – East Pinon Hills Blvd Extension Phase II F100132 – 20th Street Phase III F100221 – Anesi Trail and Pedestrian Bridge TF00001 – Red Apple Transit  San Juan County F100021 – East Pinon Hills Blvd Extension Phase III F100240 – Glade Run Recreation Area Trails F100270 – Kirtland Schools Walk Path System F100290 – CR 5500 Bridge Replacement  NMDOT F100112 – US64 Phase V F100113 – US64 Phase VI CURRENT WORK  Top Regional Priority Projects o East Arterial Route Phase II- o Pinon Hills Boulevard Bridge Phases I & II o Kirtland School Walk Path System 22  Surface Transportation Program Funds (STP) - funds can be used to repair structurally deficient bridges.  Integration of all FMPO TIP projects on to new eSTIP website.  Public eSTIP website can be viewed at https://estip.dot.state.nm.us/ INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. 23  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #8 Subject: Committee Member Discussion Items Date: November 7, 2018 DISCUSSION ITEMS There were no additional discussion items presented for inclusion in the Agenda provided by Technical Committee members. 24  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #9 Subject: Information Items Prepared by: MPO Staff Date: November 7, 2018 INFORMATION ITEMS a. Report on FFY2020 PLUS CMAQ Non-Mandatory Program - Next Steps PFFs for two projects were discussed at a CMAQ Feasibility Review Meeting held at the MPO Office on October 18. San Juan County’s Diesel Replacement project was deemed feasible. The next steps for this projects are: - Monday, December 3, 2018 (by 5:00 p.m.) is the deadline for the completed application form and required materials (including Resolution of Sponsorship) as one PDF to MPO Staff; - Thursday, December 27, 2018 is the deadline for the FMPO Staff to submit the completed CMAQ project applications to NMDOT. b. Report on FFY2020-21 Transportation Alternatives Program (TAP) & Recreation Trails Program (RTP). Five TAP and RTP projects provided their project application forms and required materials (including the Resolution of Sponsorship) to MPO Staff by the October 26, 2018 deadline:  City of Farmington Foothills Drive Enhancement Phase II Foothills Drive Pedestrian and Traffic Calming Improvements  San Juan County Kirtland Schools Path Extension Glade Run Recreation Area (GRRA) Extension  Farmington Municipal School District Safe Routes to Schools Program These projects will be submitted to the NMDOT TAP/RTP Coordinator by the November 30, 2018 (5:00 p.m.) deadline. c. 2019 Committee Meeting Schedule. Review and consider the 2019 committee meeting schedule (see attached). A vote and approval of Technical Committee Resolution 2018-1 approving the 2019 meeting schedule will be sought at the December 12 meeting. d. TIP Amendment #5. No project change requests were submitted for the Amendment #5 cycle. e. MPO Officer. Five potential applications are being reviewed. 25  * PROPOSED * FARMINGTON METROPOLITAN PLANNING ORGANIZATION 2019 Regular Meeting Schedule TECHNICAL COMMITTEE All meetings will be held at 10:00 a.m. at the locations listed below. MPO will seek final approval to TIP Amendments in the months highlighted below. Date Location and City January 9, 2019 Council Chambers Farmington Farmington City Hall 800 Municipal Drive February 13, 2019 Commission Chambers San Juan County, San Juan County Administrative Bldg. Aztec 100 S. Oliver Street March 13, 2019 Council Chambers Bloomfield Bloomfield City Hall 915 N. First Street April 10, 2019 Council Chambers Kirtland Kirtland Town Hall 47 Road 6500 May 8, 2019 Commission Chambers Aztec Aztec City Hall 201 W. Chaco Street June 12, 2019 Council Chambers Farmington Farmington City Hall 800 Municipal Drive July 10, 2019 Commission Chambers San Juan County, San Juan County Administrative Bldg. Aztec 100 S. Oliver Street August 14, 2019 Council Chambers Bloomfield Bloomfield City Hall 915 N. First Street September 11, 2019 Council Chambers Kirtland Kirtland Town Hall 47 Road 6500 October 9, 2019 Commission Chambers Aztec Aztec City Hall 201 W. Chaco Street November 6, 2019 Council Chambers Farmington (1st Wednesday) Farmington City Hall 800 Municipal Drive December 11, 2019 Commission Chambers San Juan County, San Juan County Administrative Bldg. Aztec 100 S. Oliver Street 26  The minutes from the October 10, 2018 Technical Committee meeting are on the following pages. 27  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING October 10, 2018 Technical Members Present: Steve Morse (Alt), City of Aztec Jason Thomas, City of Bloomfield Virginia King, City of Farmington Helen Landaverde (Alt), City of Farmington Dan Flack, Town of Kirtland Andrew Montoya, Red Apple Transit David Quintana, NMDOT District 5 Nick Porell, San Juan County Technical Members Absent: Fran Fillerup, San Juan County Staff Present: Jeff Kiely, Interim MPO Officer June Markle, MPO Administrative Assistant Staff Absent: None hers Present: Tammy Haas, Planning Division, NMDOT Larry Hathaway, San Juan County 1. CALL TO ORDER Chair Nick Porell called the meeting to order at 10:02 a.m. 2. APPROVE THE MINUTES FROM THE SEPTEMPBER 12, 2018 TECHNICAL COMMITTEE MEETING Mr. Thomas moved to approve the minutes from the September 12, 2018 Technical Committee meeting. Mr. Flack seconded the motion. The motion to approve the minutes passed unanimously. 3. REPORT ON THE FMPO BICYCLE & PEDESTRIAN PLAN UPDATE Subject: Report on the FMPO Bicycle & Pedestrian Plan Update Date: October 10, 2018 28  MONTHLY REPORT Ms. Nancy Lauro, AICP and Senior Planner with Russell Planning & Engineering will call- in monthly with a report on the FMPO Bicycle & Pedestrian Plan Update. DISCUSSION: Ms. Lauro was unavailable to participate in the meeting. 4. DIRECTION TO MPO STAFF REGARDING THE PREPARATION OF THE PM2 TARGETS FOR THE MPO’S RESOLUTION Subject: Direction to MPO Staff regarding the Preparation of the PM2 Targets for the MPO’s Resolution to be presented to both Committees for Adoption in November Date: October 10, 2018 BACKGROUND As the Committee is aware, NMDOT recommends that the FMPO consider setting our own targets, as opposed to what the NMDOT has set for the state, so that the MPO’s targets will be relevant, realistic and attainable. The MPO is required to set these targets before November 20, 2018. Tammy Haas, Director of Asset Management & Planning Division for NMDOT worked closely with other NMDOT staff and their consultants to establish the State Targets for PM 2. She presented to members of the Tech Committee and MPO Staff on September 13 regarding the FMPO’s need to develop some of its own targets. The PM 2 targets report adopted the state is attached. The following indicates the targets the MPO must consider and Tammy’s recommendations that were provided at the meeting: 4 Year (2021) Targets Required/NMDOT Performance Measure Recommendations  Percentage of NHS bridges classified as in good condition – Recommendation: Do not adopt the state’s target of 30.0%/Adopt the MPO’s current status of 10.0%. PM 2 - Bridge  Percentage of NHS bridges classified as in poor condition – Recommendation: Adopt the state’s target of 2.5% as the MPO’s current status stands at 0%.  Not Applicable as FMPO MPA has no Interstate: Percentage of pavement on the Interstate System in good condition PM 2 - Pavement  Percentage of pavement on the non-Interstate NHS in good condition – Recommendation: Adopt the state’s target of 34.2% as the MPO’s projection for 2021 is 41%. 29   Not-Applicable as FMPO MPA has no Interstate: Percentage of pavement on the Interstate System in poor condition  Percentage of pavement on the non-Interstate NHS in poor condition – Recommendation: Adopt the state’s target of 12.0% as the MPO’s projection for 2021 is 10%. Note: Direction for the above targets will be placed on the Tech Committee’s Agenda in October. Both Committees will consider the resolution adopting the MPO’s targets in November. Performance CFR FHWA/ Final Rule Final Rule Effective Target- State DOT MPO Target- Area FTA Publication Date Setting Target-Setting Setting Deadline Date Frequency Deadline PM2 - 23 CFR FHWA January 18, May 20, 2017 Every four May 20, 2018 November 20, Pavement & 490 2017 years 2018 Bridge Perf. Measures RECOMMENDATION MPO Staff is asking that the Technical Committee to review and discuss this item and provide staff with the direction that is needed to prepare the resolution for adoption for the Committees at their November Meetings. Once adopted, MPO Staff will submit the signed resolution digitally via email to NMDOT, retaining the original for placement in the new MTP. DISCUSSION: Mr. Kiely stated that Staff is seeking direction from the Technical Committee on the recommendations for Performance Measure (PM) 2 Pavement & Bridge targets versus the targets adopted by NMDOT. He recognized Tammy Haas, Division Director for NMDOT’s Asset Management & Planning Division, who was present for the meeting and who presented to members of the Technical Committee and MPO Staff on September 13 regarding the FMPO’s need to develop some of its own targets. Mr. Kiely noted that many of the MPOs in the state are able to simply adopt the state’s standards, but in the FMPO’s case the following recommendations were provided: 4 Year (2021) Targets Required/NMDOT Performance Measure Recommendations  Percentage of NHS bridges classified as in good condition – Recommendation: Do not adopt the state’s target of 30.0% - Adopt the MPO’s current status of 10.0%. PM 2 - Bridge  Percentage of NHS bridges classified as in poor condition – Recommendation: Adopt the state’s target of 2.5% as the MPO’s current status stands at 0%. 30   Not Applicable as FMPO MPA has no Interstate: Percentage of pavement on the Interstate System in good condition  Percentage of pavement on the non-Interstate NHS in good condition – Recommendation: Adopt the state’s target of 34.2% as the MPO’s projection for 2021 is 41%. PM 2 - Pavement  Not-Applicable as FMPO MPA has no Interstate: Percentage of pavement on the Interstate System in poor condition  Percentage of pavement on the non-Interstate NHS in poor condition – Recommendation: Adopt the state’s target of 12.0% as the MPO’s projection for 2021 is 10%. Chair Porell said he had attended the PM 2 meeting on September 13 and commented on how rapidly bridges deteriorated from good to fair condition. He noted that a new bridge is rated “good”, but once it is three years old, it is listed in “fair” condition. Chair Porell also stated that no one in attendance at the September 13th meeting expressed any concerns over adopting the 10% of NHS bridges classified as in good condition (note first bullet above under PM 2 - Bridge). Mr. Kiely moved the discusson to the PM 2-Pavement recommendations (see above). These targets are only for state roads unless a locally maintained road is on the NHS. Examples of this are Murray Drive are the eastern portion of Main Street in Farmington. Mr. Quintana moved to recommend MPO Staff to prepare the resolution to adopt the PM 2 Bridge and Pavement targets as noted above for considered adoption by the Committees in November. Mr. Thomas seconded the motion. The motion to provide this direction to Staff was approved unanimously. 5. CALL FOR FFY2018-2023 TIP AMENDMENT #5 Subject: Call for FFY2018-2023 TIP Amendment #5 Date: October 10, 2018 BACKGROUND  The deadline to submit TIP Amendments for TIP Amendment #5 to MPO Staff is October 24, 2018. Please use the fillable Changes Request Form downloaded from the MPO’s website - http://www.fmtn.org/DocumentCenter/View/11056/TIP-Change-Request- Form-2017?bidId=  On November 1, 2018, the 15-day public comment period for Amendment #5 to the FFY2018-2023 Transportation Improvement Program (TIP) will begin. 31   The proposed amendment will be published on the MPO’s website and advertised with the Daily Times prior to November 1, 2018. INFORMATION ITEM  No action will be sought for Amendment #5 until November. APPLICABLE CITATIONS  § 450.328 TIP revisions and relationship to the STIP.  (a) An MPO(s) may revise the TIP at any time under procedures agreed to by the cooperating parties consistent with the procedures established in this part for its development and approval. In nonattainment or maintenance areas for transportation-related pollutants, if a TIP amendment involves non- exempt projects (per 40 CFR part 93), or is replaced with an updated TIP, the MPO(s) and the FHWA and the FTA must make a new conformity determination. In all areas, changes that affect fiscal constraint must take place by amendment of the TIP. The MPO(s) shall use public participation procedures consistent with § 450.316(a) in revising the TIP, except that these procedures are not required for administrative modifications.) After approval by the MPO(s) and the Governor, the State shall include the TIP without change, directly or by reference, in the STIP required under 23 U.S.C. 135. In nonattainment and maintenance areas, the FHWA and the FTA must make a conformity finding on the TIP before it is included in the STIP. A copy of the approved TIP shall be provided to the FHWA and the FTA.  (c) The State shall notify the MPO(s) and Federal land management agencies when it has included a TIP including projects under the jurisdiction of these agencies in the STIP. DISCUSSION: Mr. Kiely reported that the deadline to submit TIP amendments for TIP Amendment #5 to Staff is October 24, 2018. The 15-day comment period will be advertised on the MPO website and the Daily Times prior to November 1, 2018. Policy Committee approval will be sought on November 15. San Juan County is expected to submit a TIP amendment for their Glade Run Trails Area. Chair Porell also asked about the use of control numbers. The County has a capital outlay project (the bridge on CR 5500) with one control number, and this same project also has a control number as a locally funded project. It was recommended that with all communications and for reimbursement he reference both control numbers. 6. STATUS OF TIP PROJECTS Subject: Status of TIP Projects Date: October 10, 2018 32  BACKGROUND  The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. TRACKING INFORMATION (2018-2023 TIP) Local Agreement Status (ARF) ITS/Sys ENG Certification ROW Certification Public Involvement Certification Design Completion 30 – 60 – 90% Environmental Certification Utilities Certification Railroad Certification Archeology Certification PROJECTS CURRENTLY ON FMPO TIP  Aztec F100091 – East Aztec Arterial Phase II  Bloomfield F100300 – East Blanco Bridge  Farmington F100099 – Foothills Drive Enhancement Phase II F100100 – East Pinon Hills Blvd Extension Phase I F100101 – East Pinon Hills Blvd Extension Phase II F100132 – 20th Street Phase III F100221 – Anesi Trail and Pedestrian Bridge TF00001 – Red Apple Transit  San Juan County F100021 – East Pinon Hills Blvd Extension Phase III F100240 – Glade Run Recreation Area Trails F100270 – Kirtland Schools Walk Path System F100290 – CR 5500 Bridge Replacement  NMDOT F100112 – US64 Phase V F100113 – US64 Phase VI CURRENT WORK  Top Regional Priority Projects o East Arterial Route Phase II- o Pinon Hills Boulevard Bridge Phases I & II o Kirtland School Walk Path System  Surface Transportation Program Funds (STP) - funds can be used to repair structurally deficient bridges.  Integration of all FMPO TIP projects on to new eSTIP website.  Public eSTIP website can be viewed at https://estip.dot.state.nm.us/ INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide feedback regarding TIP project status and details. 33 DISCUSSION: Mr. Kiely asked the Technical Committee members to provide their project updates: City of Aztec The second appraisal on the only outstanding property delaying construction of the Aztec East Arterial was completed. This second appraisal came in lower than the first appraisal. Mr. Morse said the City of Aztec expects the project to move forward with no further delays. City of Bloomfield Mr. Thomas reported that the City of Bloomfield has completed the third review of the right-of-way maps for the East Blanco Bridge. It is hoped this will get the appraiser on board and begin the actual appraisal process this month. City of Farmington Ms. King said that for the Foothills Drive Enhancement project, the City of Farmington is still waiting on the appraisal re-approval. They are hoping to have that by the end of the month and begin the acquisition phase. The 20th Street-Phase III project had the 30% design review last week and it is moving forward. San Juan County Glade Run Recreation Area Trails is in agreement and is currently being reviewed by the contractor. Chair Porell said the County hopes to have this in place soon. The Notice to Proceed on the Kirtland Schools Walk Path is coming on October 15. One remaining subcontractor packet is still due to NMDOT which may push this back. The bridge on CR 5500 is due to 30% design submittal in mid-October and they will be scheduling the meeting with NMDOT soon. NMDOT Mr. Quintana said that the remaining two phases of US 64 were let recently. He will have more information next month on the planned construction schedule. 7. QUARTERLY EDUCATIONAL PRESENTATION – FHWA’S SAFE TRANSPORTATION FOR EVERY PEDESTRIAN (STEP) Subject: Quarterly Educational Presentation – FHWA’s Safe Transportation for Every Pedestrian (STEP) Date: October 10, 2018 34  PRESENTATION Attached are additional references, including the Field Guide for Selecting Countermeasures at Uncontrolled Pedestrian Crossing Locations and a Selection Process Guide, and additional information published by FHWA. MPO Staff will provide the Committee a brief presentation on the STEP Program at your meeting. DISCUSSION: The three-minute FHWA video “Innovation Spotlight: Safe Transportation for Every Pedestrian (STEP)” was shown. Pedestrians account for over 17.5 percent of all fatalities nationally in motor vehicle traffic crashes, and the majority of these deaths occur at uncontrolled crossing locations such as mid-block or un-signalized intersections. These are among the most common locations for pedestrian fatalities generally because of inadequate pedestrian crossing facilities and insufficient or inconvenient crossing opportunities, all of which create barriers to safe, convenient, and complete pedestrian networks. Expecting pedestrians to travel significantly out of their way to cross a roadway to reach their destination can be unrealistic and counterproductive to encouraging healthier transportation options. By focusing on uncontrolled locations, agencies can address a significant national safety problem and improve quality of life for pedestrians of all ages and abilities. FHWA is currently promoting the following five (5) cost-effective pedestrian safety countermeasures and the video highlighted these:  Road Diets can reduce vehicle speeds and the number of lanes pedestrians cross, and they can create space to add new pedestrian facilities.  Pedestrian hybrid beacons (PHBs) are a beneficial intermediate option between enhanced pedestrian signage and a full pedestrian signal. They provide positive stop control at locations with high pedestrian traffic volumes.  Pedestrian refuge islands allow pedestrians a safe place to stop at the midpoint of the roadway before crossing the remaining distance. This is particularly helpful for older pedestrians or others with limited mobility.  Raised crosswalks can reduce vehicle speeds.  Crosswalk visibility enhancements, such as crosswalk lighting and enhanced signing and marking, help drivers detect pedestrians - particularly at night. Additional information can be found at: www.FHWA.DOT.gov/everydaycounts 8. REPORTS FROM NMDOT District 5 – David Quintana Mr. Quintana has rejoined NMDOT-District 5 as the Assistant Engineer after several years with the City of Santa Fe. He will take over from Paul Brasher as the NMDOT representative to the Technical Committee. There was discussion at the MPO Quarterly in Santa Fe on October 2 and 3 about the new T/LPA handbook draft which is expected to be coming out soon to MPO staff. They 35 will review and then share with committee members with the final handbook expected to be published in January. There are some new testing standards for local project and Mr. Quintana encouraged the entities to keep District 5 aware of project changes as soon as possible. Planning Division – Tammy Haas Ms. Haas asked if the FMPO had adopted their safety targets. She noted that these targets have to be adopted annually. The FMPO FY2018 targets were adopted in January 2018; the new FY2019 targets need to be adopted by February 27, 2019. Ms. Haas also reported that the PM 3 targets also need to be considered and adopted by the FMPO Committees at their November meetings. 9. COMMITTEE MEMBER DISCUSSION ITEMS Subject: Committee Member Discussion Items Date: October 10, 2018 DISCUSSION ITEMS There were no additional discussion items presented for inclusion in the Agenda provided by Technical Committee members. 10. INFORMATION ITEMS Subject: Information Items Prepared by: June Markle, Administrative Assistant Date: October 10, 2018 INFORMATION ITEMS a. Report on FFY2020 PLUS CMAQ Non-Mandatory Program - Next Steps PFFs for projects must be submitted to the MPO by the October 3, 2018 deadline. An update on project PFFs received will be provided at the meeting. b. Report on FFY2020-21 Transportation Alternatives Program (TAP) & Recreation Trails Program (RTP) – Next steps The following projects were deemed feasible at the PFF Meetings on August 14: City of Aztec Aztec’s Downtown Road Diet City of Farmington Foothills Drive Enhancement Phase II 36  Foothills Drive Pedestrian and Traffic Calming Improvements San Juan County Kirtland Schools Path Extension Glade Run Recreation Area (GRRA) Extension Farmington Municipal School District Safe Routes to Schools Program The next steps for these projects are:  Friday October 26, 2018 – Deadline for Agencies to Submit TAP/RTP Project Application Electronically to MPO Staff (5:00PM) – Including the completed application form & required materials (including Resolution of Sponsorship) as one (1) PDF file  Friday November 30, 2018 – Deadline for the Farmington MPO to Submit TAP/RTP Project Applications to the NMDOT TAP/RTP Coordinator (5:00PM) c. MPO’s Transition Status between the City of Farmington and NWNMCOG. d. Status of Updates to the MPO’s Title VI Plan. e. MPO Quarterly in Santa Fe on October 2-3. f. 2019 Committee Meeting Schedule. Mr. Kiely reported that Staff is working to set up the CMAQ review meeting for October 18, 2018 beginning at 1:00 p.m. at the MPO Office, 100 W. Broadway, 2nd Floor, Farmington. The deadline for submittal of the TAP/RTP project applications is October 26, 2018. The projects that were deemed feasible were: - City of Aztec – Downtown Road Diet – City Commission approved the resolution to support the project on October 9. The project is planned for US 550 from the south edge of town to the intersection with NM 516. Mr. Morse stated that this project is being tied to the East Aztec Arterial, so the City is pleased that the Arterial project is moving forward. - City of Farmington – Foothills Drive Enhancement-Phase II and Foothills Drive Pedestrian and Traffic Calming. Work is continuing on this application. - San Juan County – Glade Run Recreation Area – the application for this project is in final draft. Mr. Porell said the County was awaiting a letter of support from the Kirtland Mayor for the Kirtland Schools Walk Path. Mr. Flack said that letter had been written and he would see that it was sent to San Juan County. - Farmington Municipal School District – Safe Routes to School (SRTS) Program – no information was available on this application. Mr. Quintana offered his assistance and guidance with the Safe Routes to School (SRTS) Program application. Since school districts are not familiar with applying for federal funding, they can run into obstacles when trying to meet all the application 37 requirements. Ms. Markle will pass along this information to Patience Williams, San Juan Coordinator for Healthy Kids Healthy Communities and the School District contact. The TAP/RTP applications and all required back-up must be submitted to Staff by October 26. The deadline for the MPO to submit the applications to NMDOT is November 30. Mr. Kiely stated that as of October 1, the City of Farmington activated the agreement with the NWNMCOG to serve as the administrative and staffing agency for the FMPO. Both FMPO Committees were supportive of this transition and the City of Farmington will also provide some administrative reimbursements to the COG outside of the FMPO grant funding. Mr. Kiely reported that staffing the FMPO is a priority. The job posting for the MPO Officer was extended to October 17 after the initial round produced no qualified applicants. There are now three qualified potential applicants who have indicated an interest in the position, but have not yet submitted applications. Staff will keep the Technical Committee apprised of progress. Ms. Markle explained that some minor changes to the Title VI (Tom Swenk must actually be named as the Title VI Coordinator for the City of Farmington) along with the organizational changes can be done after October 1. Mr. Kiely attended the MPO Quarterly in Santa Fe on October 2 and 3. He noted that along with FMPO, Santa Fe, and Mesilla Valley will also be getting new MPO Officers soon. There was discussion on the proposed 2019 Meeting Schedule for the Technical Committee and continues the current schedule of meeting on the second Wednesday at 10:00 a.m. Mr. Kiely said that the Rural Transportation Planning Organization (RTPO) meetings are also held on the second Wednesday of the month which does not allow him to support both committees. He offered possibly considering having the Technical Committee meeting on the first Wednesday of the month. The members thought that keeping the meeting on Wednesdays was important, but were willing to consider moving the meeting to another week of the month. This item will be brought back to the Technical Committee in November for further consideration after Staff does some research and looks at possible alternatives. 11. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF There was no business from the Chairman, Members and Staff. 12. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda. 38 13. ADJOURNMENT Mr. Quintana moved to adjourn the meeting. Mr. Thomas seconded the motion. The motion passed unanimously and Mr. Thomas adjourned the meeting at 10:45 a.m. ___________________________ ______________________________ Nick Porell, Technical Committee June Markle, Administrative Assistant Chair 39