MPO Technical Committee

MPO TECHNICAL COMMITTEE AGENDA February 12, 2020 10:00 a.m. Commission Chambers San Juan County’s Administrative Office Building 100 South Oliver Aztec, New Mexico  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING February 12, 2020 10:00 AM This regular meeting will be held in Commission Chambers at San Juan County’s Administrative Building, 100 S. Oliver, Aztec, New Mexico. ITEM PAGE 1. Call to Order: Call meeting to order 2. Minutes: Approve the minutes from the January 8, 2020 Technical Committee 21-29 Meeting. 3. MTP Update. Presentation on the development of the MTP 1 Presented by: Aaron Sussman, Planner, Bohannan Huston 4. Review and consider recommending approval of the proposed Memorandum 2-6 of Understanding (MOU) between the Red Apple Transit and FMPO. Action Item Presented by: Mary L. Holton and Andrew Montoya 5. TIP Project Updates from Technical Committee Members: Members will 7-8 provide updates on their TIP projects. 6. Reports from NMDOT a. Update from the Planning Bureau (Joseph Moriarty) b. Update from District 5 (Matt Grush) 7. Committee Member Discussion Item(s) 9 No additional discussion items were presented for inclusion on the Agenda 8. Information Items 10-19 a. TIP Amendment #2 b. TIP Administrative Modifications for January c. Local Government Transportation Project Fund (LGTPF) Presented by: Mary L Holton, AICP 9. Business from Chairman, Members, and Staff 10. Public Comment on Any Issues Not on the Agenda 11. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed.  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Report on the 2045 Metropolitan Transportation Plan (MTP) Update Date: February 12, 2020 MONTHLY REPORT Mr. Aaron Sussman, Planner with Bohannan Huston (BHI) will call-in monthly with a report on the Metropolitan Transportation Plan (MTP) Update. 1  FARMINGTON METROPOLITAN PLANNING ORGRANIZATION Agenda Item #4 Subject: Memorandum of Understanding (MOU) Between Red Apple Transit and FMPO Prepared by: Mary L. Holton, MPO Officer Date: February 12, 2020 BACKGROUND  This MOU is required of Red Apple Transit by the FTA per Gabrielle Chavez, Transit Planning & Service Coordination Manager/NMDOT. CURRENT ISSUES & RECOMMENDATIONS  This item is being presented to both committees in February 2020 for their consideration and approval.  Staff recommends that the MOU be approved.  FMPO Policy Committee action is scheduled for February 27, 2020. ATTACHMENTS  Proposed MOU between the Red Apple Transit and FMPO. ACTION ITEM  Staff recommends that the Technical Committee consider recommending approval to the Policy Committee. If approved, the PC Chair would sign the MOU on behalf of the MPO. APPLICABLE CITATIONS  23 USC Section 134 and 135 and 49 USC 5303, et seq. and 43-1 Part 11, C.R.S. 2 3 4 5 6  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #5 Subject: Status of TIP Projects Prepared by: MPO Staff Date: February 12, 2020 BACKGROUND  The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. and provide for discussion among the members and NMDOT representatives.  The Policy Committee approved the new FFY2020-2025 TIP during a Special meeting on July 25, 2019.  The projects currently on the FFY2020-2025 TIP are listed below. TRACKING INFORMATION (2018-2023 TIP) Local Agreement Status (ARF) ITS/Sys ENG Certification ROW Certification Public Involvement Certification Design Completion 30 – 60 – 90% Environmental Certification Utilities Certification Railroad Certification Archeology Certification PROJECTS ON FMPO FFY2020-2025 TIP  Aztec F100091 – East Aztec Arterial Phase II  Bloomfield F100300 – East Blanco Bridge  Farmington F100099 – Foothills Drive Enhancement Phase II F100100 – East Pinon Hills Blvd Extension Phase I F100101 – East Pinon Hills Blvd Extension Phase II F100132 – 20th Street Phase III TF00001 – Red Apple Transit  San Juan County F100021 – East Pinon Hills Blvd Extension Phase III F100240 – Glade Run Recreation Area Trails F100290 – CR 5500 Bridge Replacement F100320 – Kirtland Schools Walk Path Extension F100330 – Glade Run Recreation Area Trails Extension  NMDOT F100170 - NM 173 Safety Improvements F100340 – US 550 Pavement Rehab F100350 – NM 371/N36 (PE) F100351 – NM 371/N36 (Const) 7  INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide any needed feedback/updates regarding current TIP projects status and details. 8  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #7 Subject: Committee Member Discussion Items Date: February 12, 2020 DISCUSSION ITEMS There were no additional discussion items provided by Technical Committee members for inclusion in the Agenda. 9  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #8 Subject: Information Items Prepared by: Mary L. Holton, AICP, MPO Officer Date: February 12, 2020 INFORMATION ITEMS a. TIP Amendment #2. No formal amendment was submitted. TIP Amendment #3 is scheduled to begin with the first call for projects on March 24. b. TIP Administrative Modifications for January. An administrative modification was processed for F10009 (East Aztec Arterial) to update funding sources. See attached. c. Local Government Transportation Project Fund (LGTPF). NMDOT has notified the MPOs and the RTPOs of the presumed upcoming application process for the Local Government Transportation Project fund in anticipation of its funding in the State’s FY2021. An email providing additional information, a projected timeline, and a Project Feasibility Form (PFF) designed specifically for the program are attached. Additional information learned from the February 11 meeting between the NMDOT and the MPOs and RTPOs will be shared with you at your TC Meeting on February 12. 10 11 12  April ‐MPO/RTPO’s review and rank May January/February March applications per State criteria and ‐List of applicants compiled for ‐PFF Preparation ‐PFF Reviews ask for revisions if necessary. Secretary and submitted for ‐Applications due to NMDOT by Secretary’s recommendation. 4/30/2019. October August September ‐Submit Match Waiver Requests to ‐Submit recommended project list to STC June/July ‐Deadline for entities to submit Local Government Unit of DFA for for review by 8/1 ‐Receive recommended Match Waiver requests to POD is review. ‐Go to Commission for approval of the project list from Secretary 9/30. ‐Once back from DFA submit LGTPF Budget. and begin compiling data ‐MPO/RTPO will start the PFF recommended projects to Secretary ‐After Commission approval send out for STC 13 process for the following year’s for approval. Selected/Rejected letter. funding. ‐Deadline to have all New LGTPF ‐Project Oversight Division (POD) begins Agreements Executed is October 31. Drafting Agreements and sends them out to Districts for processing. November ‐Go to Commission for approval of the LGTPF Match Waiver budget. December Local Government ‐After Commission approval POD sends Approval letters and agreement templates to let the districts Draft and mail LGTPF Solicitation letters to know they can start preparing Match Waiver entities email a copy to District Coordinators. Transportation Project Amendments. (Due within 60 days of date on approval letter.) Fund ‐Deadline to have all New LGTPF Agreements Executed is November 30. 1/27/2020 fmtn.org Mail - [External] LGTPF Update Holton, Mary <mholton@fmtn.org> [External] LGTPF Update Kozub, Rosa, NMDOT <Rosa.Kozub@state.nm.us> Wed, Jan 22, 2020 at 11:08 AM To: "arael@sccog-nm.com" <arael@sccog-nm.com>, "Bob Kuipers (rkuipers@nwnmcog.org)" <rkuipers@nwnmcog.org>, Cerisse Grijalva <grijalvac1@swnmcog.org>, "Channing Hofman (Chofman@mrcog-nm.gov)" <Chofman@mrcog-nm.gov>, Dennis Salazar <denniss@ncnmedd.com>, "Evan Williams (ewilliams@nwnmcog.org)" <ewilliams@nwnmcog.org>, "Sedillo, Lesah R." <lsedillo@ncnmedd.com>, Mary Ann Burr <mbsnmedd@plateautel.net>, "Monica Abeita (monicaa@ncnmedd.com)" <monicaa@ncnmedd.com>, "Priscilla Lucero, SWCOG" <Priscillalucero@swnmcog.org>, Sandy Chancey <schancey@epcog.org>, "Gaiser, Sandra" <sgaiser@mrcog-nm.gov>, Vincent Soule <vsoule@epcog.org>, Andrew Wray <awray@las-cruces.org>, Bryan Miskimen <bmiskimen@elpasompo.org>, Dave Pennella <DPennella@mrcog- nm.gov>, "Eduardo Calvo (ecalvo@elpasompo.org)" <ecalvo@elpasompo.org>, "Erick Aune (ejaune@santafenm.gov)" <ejaune@santafenm.gov>, "Gabriela Lopez (glopez@elpasompo.org)" <glopez@elpasompo.org>, "Hannah Burnham (haburnham@santafenm.gov)" <haburnham@santafenm.gov>, Isela Hooper <ihooper@elpasompo.org>, "lxyngve@santafenm.gov" <lxyngve@santafenm.gov>, "Markle, June" <JMarkle@fmtn.org>, "Holton, Mary" <mholton@fmtn.org>, "Michael McAdams (mmcadams@las-cruces.org)" <mmcadams@las-cruces.org>, "Raquel Lopez (rlopez@elpasompo.org)" <rlopez@elpasompo.org>, "Roger Williams (rwilliams@ELPASOMPO.ORG)" <rwilliams@elpasompo.org>, Steven Montiel <SMontiel@mrcog-nm.gov>, "Valerie Sherman (vsherman@las-cruces.org)" <vsherman@las-cruces.org> Cc: "Griffin, Jessica, NMDOT" <Jessica.Griffin@state.nm.us>, "Hudson, Debra A, NMDOT" <DebraA.Hudson@state.nm.us>, "Moriarty, Joseph, NMDOT" <Joseph.Moriarty@state.nm.us>, "Krueger, Neala, NMDOT" <Neala.Krueger@state.nm.us>, "Glendenning, Shannon, NMDOT" <Shannon.Glendenning@state.nm.us>, "Martinez, Clarissa, NMDOT" <Clarissa.Martinez@state.nm.us>, "Sandoval, Sean, NMDOT" <Sean.Sandoval@state.nm.us>, "Quintana, David, NMDOT" <David.Quintana@state.nm.us> MPOs/RTPOs— Thank you all for your input and involvement with the Local Government Transportation Project Fund (LGTPF) rulemaking process. The final rule is pending an amendment that may be considered during the upcoming legislative session. The amendment includes extending program eligibility to tribal governments; it does not include expanding multimodal (pedestrian, bicycle, transit, etc.) eligibilities. The legislature will also consider whether or not to fund the LGTPF in SFY2021. In the meantime, we highly recommend that the RTPOs and MPOs work with their local entities on Project Feasibility Forms (PFF) meetings to prepare for the application process should the funding become available. An LGTPF-specific PFF is attached to this email for you to use, along with a schedule for the project application process (developed by Clarissa Martinez in the NMDOT Project Oversight Division). If the Legislature approves the funding, NMDOT is proposing an application due date of April 30. Also, regarding the LGTPF project selection criteria, per the comments received during the public hearings on the final rule, statewide criteria will be developed using a joint process between the RTPOs, MPOs and NMDOT. We are scheduling a joint meeting for 10am-noon on 2/11/2020 in Santa Fe. An Outlook invitation will be send out once we have confirmed the meeting location; we will provide a call-in option. The Districts will also be invited to the meeting. We will distribute draft criteria prior to the meeting. If you have any questions regarding this program, please send them to Clarissa Martinez in the NMDOT Project Oversight Division: Clarissa.Martinez@state.nm.us Thank you for your patience and assistance while we develop this new program (assuming the Legislature approves funding this session)! 14 https://mail.google.com/mail/u/0?ik=6d8bb44783&view=pt&search=all&permmsgid=msg-f%3A1656452861255109599&simpl=msg-f%3A16564528612… 1/2 1/27/2020 fmtn.org Mail - [External] LGTPF Update Rosa Kozub | AICP Gov’t to Gov’t Unit Supervisor Statewide Planning Bureau New Mexico Department of Transportation P.O. Box 1149 Santa Fe, NM 87504 Cell: (505) 231-9869 Email: Rosa.Kozub@state.nm.us 2 attachments 2020_0122_NMDOT_LGTPF_PFF.docx 37K LGTPF Timeline Flow Chart rev 1.16.20.pdf 216K 15 https://mail.google.com/mail/u/0?ik=6d8bb44783&view=pt&search=all&permmsgid=msg-f%3A1656452861255109599&simpl=msg-f%3A16564528612… 2/2 Form No. A‐xxxx LOCAL GOVERNMENT TRANSPORTATION PROJECT FUND New 01/22/2020 PROJECT FEASIBILITY FORM (PFF) Statewide Planning MPO/RTPO: ____________________ GENERAL INFORMATION Preparation Date:___________________________ Project Title: __________________________ Requesting T/LPA: __________________________ Is there an approved Governing Body resolution for (Applicant) this application: YES __ NO __ PENDING___ Responsible Charge Name:___________________________________ Phone: _____________________________ Title: _____________________________________ Email: _____________________________ PROJECT DESCRIPTION Project Type (Circle/boldface/underline all that apply): ROADWAY BRIDGE SAFETY PLANNING/DESIGN OTHER If you chose “OTHER” please clarify here:____________________________________________________ Project Scope:____________________________________________________________________ Is the request to address a bridge on the NMDOT’s Local Bridge Priority List for Replacement/Rehabilitation? NO __ YES __ If yes, please indicate bridge #: ________________________________ Is the request to continue or advance a phase of a previous project? NO ___ YES ____ If yes, please indicate funding sources and scope of previous phase below. Funding Source: ________________________________________________________________ Previous Phase Project Scope: ____________________________________________________ Completion Date of Previous Phase: ________________________________ Current Phase being requested: ____________________________________________________ Project Location Route Number and/or Street Name: ________ _________________________________________ Project Termini: Beginning Mile point and/or intersection: ______________________________________________ Ending Mile point and/or intersection: ________________________________________________ Total length of proposed project: ____________________________________________________ NOTE: A local government project that is located in full or in part within a department right-of-way or NHS route must be administered in accordance with the “Tribal/Local Public Agency Handbook”. A local government project that ties into, connects or crosses a department right-of-way or an NHS route, or when the project may have an effect on existing improvements within department rights-of- way, requires the approval of the department. LGTPF Project Feasibilty Form (PFF) ‐ January 2020 Page 1 of 4 16 Is the project located in full or in part within a department right-of-way or NHS route? NO __ YES __ If yes, the project must be administered in accordance with the Tribal/Local Agency Handbook and follow all requirements and procedures. Does the project tie into, connect or cross a department right-of-way or an NHS route, or will the project have an effect on existing improvements within a NMDOT right-of-way? “Letter of Approval” from the NMDOT District Engineer? NO __ YES __ If yes, a “Letter of Approval” is required from the NMDOT District Engineer. Will the project impact known environmental and/or cultural resources? YES _ NO __ If yes, please clarify _______________________________________________ Project Phases to be included in request (Circle/boldface/underline all that apply): PLANNING PRELIMINARY ENGINEERING/DESIGN CONSTRUCTION CONSTRUCTION MANAGEMENT& TESTING PROJECT COSTS: Column A Column B If project is not phased, complete column A only. Total Phases No. (1, 2, 3, I, II, III, etc.): If project is phased, list the amount of funding being The amount below represents the cost of the entire currently requested in Column A and complete Column B. project and will be greater than Column A. Requested Cost $ Total Project Cost: $ Percentage Estimates: Phased projects are usually large and divided into Total Local Match % $ parts or phases. Please clarify how the requested project funding relates to the total overall project. Total State Share % $ Identify future phases and estimated costs. 100% NMDOT DISTRICT REVIEW: By: Date: Recommended: Yes No NMDOT ENVIRONMENTAL BUREAU REVIEW: Environmental approvals By: Date: required: Yes No LGTPF Project Feasibilty Form (PFF) ‐ January 2020 Page 2 of 4 17  If yes, please specify the environmental approvals/certifications that are required of the applicant. ______________________________________________________________________________________ ______________________________________________________________________________________ ______________________________________________________________________________________ T/LPA REVIEW: By: Date: Recommended: Yes No NMDOT District comments. NMDOT Environmental Bureau comments. LGTPF Project Feasibilty Form (PFF) ‐ January 2020 Page 3 of 4 18 Topics to discuss during all PFF meetings:  Is this project included in any other planning documents? (Comprehensive Plan, ICIP, etc.)  Does the T/LPA have the minimum match required for the project? If not, does the T/LPA intend to apply for a match waiver?  Does the T/LPA have a good track record for responsible use/tracking of state funds? Have they met closeout deadlines? Have they successfully completed other state funded projects in a timely manner?  Has the T/LPA had any issues with design/construction in the past?  Does the T/LPA have major audit findings that would prevent them from being a responsible fiscal agent? Additional topics to discuss during PFF meetings ONLY if project is on or intersects with an NMDOT or NHS route:  Is the Tribal/Local Public Agency (T/LPA) familiar with the NMDOT T/LPA Handbook? Has the person in responsible charge attended one of the T/LPA Handbook trainings?  Is the project within NMDOT ROW? If so, does the district support the project? o Are agreements necessary for maintenance and operations? (Lighting agreements, landscaping, etc.)  The T/LPA must follow the NMDOT specifications as outlined in the “Specs for Highway and Bridge Construction” unless the appropriate NMDOT Design Center grants permission prior to design for the T/LPA to use other specs. LGTPF Project Feasibilty Form (PFF) ‐ January 2020 Page 4 of 4 19  The minutes from the January 8, 2020 Technical Committee meeting are on the following pages. 20  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING January 8, 2020 Technical Members Present: Jason Thomas, City of Bloomfield Beth Escobar, City of Farmington Virginia King, City of Farmington Dan Flack, Town of Kirtland Matt Grush, NMDOT District 5 Nick Porell, San Juan County Technical Members Absent: Steven Saavedra, City of Aztec Fran Fillerup, San Juan County Andrew Montoya, Red Apple Transit Staff Present: Mary Holton, MPO Officer June Markle, Administrative Assistant Staff Absent: None Others Present: Aaron Sussman, Bohannan Huston (phone) Nica Westerling, City of Farmington Scott Martin, Consultant, San Juan County Michael Wright, Sites Southwest Joseph Moriarty, Planning Liaison, NMDOT 1. CALL TO ORDER Chair Nick Porell called the meeting to order at 10:08 am. 2. APPROVE THE MINUTES FROM THE DECEMBER 11, 2019 TECHNICAL COMMITTEE MEETING Mr. Thomas moved to approve the minutes from the December 11, 2019 Technical Committee meeting. Ms. Escobar seconded the motion. The motion to approve the minutes passed unanimously. 3. REPORT ON THE 2045 METROPOLITAN Subject: Report on the 2045 Metropolitan Transportation Plan (MTP) Update Date: November 6, 2019 21  MONTHLY REPORT Mr. Aaron Sussman, Planner with Bohannan Huston (BHI) will call-in monthly with a report on the Metropolitan Transportation Plan (MTP) Update. DISCUSSION: Aaron Sussman stated that the public outreach efforts were being extended to February 15. BHI staff will be participating in the City of Farmington’s Comprehensive Plan update public meeting on January 30. They plan to staff a booth and distribute information on the 2045 MTP and hope to generate additional public comments. Mr. Sussman would also like to meet individually with each Technical Committee member while he is in Farmington on January 30 and 31. These meetings will be to personally update each member on the work BHI has been doing to date and their planned next steps in the MTP development. Mr. Sussman said that BHI has been working on updates to the travel demand model and population and employment estimates and projections and he is wanting to get individual feedback on this from the members. He is also wanting to discuss project priorities and updates to roadway and bicycle/pedestrian networks. Chair Porell asked how much public comment has been received to date. Mr. Sussman replied that there had been a flurry of comment after the stories in the newspaper and the public outreach events. Comments have been quieter in the last month to six weeks and this was another reason for extending the public comment period. Chair Porell commented that there has been a significant amount of momentum with the City of Farmington’s outdoor recreation initiative and wondered if Warren Unsicker, Director of Economic Development, might share information and possibly his list of contacts. Chair Porell added this group could be a good source of public input. Mr. Sussman agreed that linking long range transportation planning with other economic development initiatives helps put the puzzle together. 4. ANNUAL ELECTION OF OFFICERS Subject: Annual Election of Officers Prepared by: MPO Staff Date: January 8, 2020 BACKGROUND  As outlined in the MPO Committee Bylaws, the annual Election of Officers occurs every year.  Each January, the Technical Committee selects the Chair and Vice-Chair from their membership who will serve until the next annual election.  The Chair presides over the meetings and is responsible for the other duties outlined in the Committee Bylaws and Operating Procedures document.  The Vice-Chair presides over the meetings in the absence of the Chair. 22   Nick Porell has been serving as the current Technical Committee Chair; Jason Thomas has been serving as the current Vice Chair. ELECTION  Elections are to take place to select a Technical Committee Chair and Vice-Chair for 2020. RECOMMENDATION  It is recommended that the Technical Committee accept nominations and vote to elect the Chair and Vice Chair for 2020. DISCUSSION: Ms. Holton explained that the annual election of officers is outlined in the MPO Committee Bylaws and is scheduled to occur each year in January. Ms. Holton recommended that Chair Porell accept nominations for Technical Committee Chair and Vice Chair for 2020. Chair Porell opened nominations for Technical Committee Chair: ACTION: Mr. Flack nominated Nick Porell to remain as Chair of the Technical Committee and Jason Thomas to remain as Vice Chair of the Technical Committee for 2020. Ms. King seconded the nominations. No other members were nominated. The vote was unanimous to retain Nick Porell as Chair and Jason Thomas as Vice Chair of the Technical Committee. 5. NATIONAL PERFORMANCE MANAGEMENT MEASURES FOR HIGHWAY SAFETY IMPROVEMENT PROGRAM (PM 1) Subject: National Performance Management Measures for Highway Safety Improvement Program (PM 1) Prepared by: Mary L. Holton, MPO officer Date: January 8, 2020 BACKGROUND  23 CFR §490 Subpart B – National Performance Management Measures for Highway Safety Improvement Program (see attached).  The FHWA requires that MPOs establish targets for five (5) safety performance measures for all public roads in the MPO planning area within 180 days after the State establishes each target.  The five Performance Measures to be considered are: 1) Number of Fatalities, 2) Number of Serious Injuries, 3) Fatalities per 100 Million VMT (Vehicle Miles Traveled) or Fatality Rate, 4) Serious Injuries per 100 Million VMT (Vehicle Miles Traveled) or serious injury rate, and, 5) Number of Non-Motorized Fatalities and Non-Motorized Fatalities and Serious Injuries.  The first three targets are common measures and must be identical to the targets established for the Highway Safety Plan (HSP).  MPOs may either: Agree to support State targets OR Establish specific numeric targets for a safety performance measure (number or rate). 23   Reporting is done on an annual basis, leaving the choice to adopt State standards vs. establish MPO specific targets up to the MPO Policy Committee each year. CURRENT ISSUES & RECOMMENDATIONS  This item was presented to both committees in November 2019 for their information.  It is now being brought back to both the Technical and Policy Committees for their recommendation/approval.  Staff recommends that the state adopted targets be adopted for 2020.  FMPO Policy Committee action is scheduled for January 23, 2020.  The MPO Action Report must be submitted to NMDOT no later than February 27, 2020.  The 2045 MTP is to have a section devoted to the MPO’s adopted performance measures. ACTION ITEM  Hold a public hearing on proposed Policy Committee Resolution 2020-1 regarding adoption of NMDOT’s PM 1 Performance Measure Targets for 2020.  Staff recommends that the Technical Committee consider recommending approval to the Policy Committee of the state standards for PM 1 for 2020 and proposed Policy Committee Resolution 2020-1. APPLICABLE CITATIONS Requirement for MPOs to establish performance targets for Federal-aid highway measures and public transportation established by USDOT.  23 USC 134(h)(2)  49 USC 5303(h)(2)  49 USC 5304(d)(2) Requirements to include discussion in the metropolitan and statewide improvement program as to how the planned program will achieve State/MPO targets:  23 USC 134(j)(2)(D)  23 USC 135(g)(4)  49 USC 5303(j)(2)(D)  49 USC 5304(g)(4) DISCUSSION: Ms. Holton reported that the state’s targets for the National Performance Management Measures for Highway Safety Improvement Program (PM 1) had been presented as information to both committees in November 2019. It is now being presented to the Technical Committee for their recommended approval. Staff recommends the Technical Committee consider recommending approval of the state’s standards for PM 1 for 2020 and proposed Policy Committee Resolution 2020-1. Ms. Holton added that NMDOT does a lot of work to develop the targets and does so with a conservative approach. Chair Porell commented that he had noticed no glaring inconsistencies in the state’s document and did not think the MPO wanted to develop their own specific set of targets. Chair Porell opened the public hearing. No public comments were received. The public hearing was closed. 24 ACTION: Ms. Escobar moved to recommend approval to the Policy Committee of the state’s standards for PM 1 for 2020 and proposed Policy Committee Resolution 2020-1. Mr. Flack seconded the motion. The motion was passed unanimously. 6. STATUS OF TIP PROJECTS Subject: Status of TIP Projects Prepared by: MPO Staff Date: January 8, 2020 BACKGROUND  The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. and provide for discussion among the members and NMDOT representatives.  The Policy Committee approved the new FFY2020-2025 TIP during a Special meeting on July 25, 2019.  The projects currently on the FFY2020-2025 TIP are listed below. TRACKING INFORMATION (2018-2023 TIP) Local Agreement Status (ARF) ITS/Sys ENG Certification ROW Certification Public Involvement Certification Design Completion 30 – 60 – 90% Environmental Certification Utilities Certification Railroad Certification Archeology Certification PROJECTS ON FMPO FFY2020-2025 TIP  Aztec F100091 – East Aztec Arterial Phase II  Bloomfield F100300 – East Blanco Bridge  Farmington F100099 – Foothills Drive Enhancement Phase II F100100 – East Pinon Hills Blvd Extension Phase I F100101 – East Pinon Hills Blvd Extension Phase II F100132 – 20th Street Phase III TF00001 – Red Apple Transit  San Juan County F100021 – East Pinon Hills Blvd Extension Phase III F100240 – Glade Run Recreation Area Trails F100290 – CR 5500 Bridge Replacement F100320 – Kirtland Schools Walk Path Extension F100330 – Glade Run Recreation Area Trails Extension  NMDOT F100170 - NM 173 Safety Improvements 25 F100340 – US 550 Pavement Rehab F100350 – NM 371/N36 (PE) F100351 – NM 371/N36 (Const) INFORMATION ITEM  This is an information item only. Committee members will have an opportunity to provide any needed feedback/updates regarding current TIP projects’ status and details. UPDATES & DISCUSSION: City of Aztec Mr. Saavedra was unable to attend the meeting, but provided a written update on the East Aztec Arterial Phase III project: The City of Aztec is obtaining appraisal reports regarding the East Aztec Arterial. In 2019, the NM Capital Outlay allocated an additional $3.16 million dollars to complete the project. No further update. City of Bloomfield – Jason Thomas reported that all certifications for the East Blanco Bridge project-Phase I (CN500216) have been obtained. The City received another MAP agreement in 2019 as a supplement for the project (CNL500379). They are waiting for a utility certification for the newer CN. Once that is received the City will submit the certifications of the pre-construction phases for both CN’s to NMDOT. City of Farmington – Virginia King Foothills Drive Enhancement - The right-of-way audit was completed and the request for certification submitted. Copies of prior railroad, ITS, environmental, and utility certifications have been provided to Sharon Cruz to be updated. Souder Miller & Associates is updating the design and the ARF submitted. Waiting on an FTP site to allow for the transfer to Ms. Cruz of the 60/90% design. Pinon Hills Boulevard Extension – Phases I and II – The City of Farmington is still in negotiations with NMDOT. 20th Street – Phase III – Work continues to secure donations from property owners with expected closeout at the end of January. Appraisal and acquisition process will follow. The ADA variance request from the designer is being reviewed. San Juan County – Nick Porell Pinon Hills Boulevard Extension – Phase III – No update. Glade Run Recreation Area Trails – Held a recent project meeting with BLM and the designer and BLM has approved the environmental document. Now need the environmental certification from NMDOT. It is hoped that construction can begin in the spring. CR 5500 Bridge Replacement - The project engineer, Scott Martin, attended a 95% design review with NMDOT on December 16, 2019. The appraisal effort is ongoing on several remaining properties and is expected to be completed in February with offers being made to the landowners in late February or March. 26 Kirtland Schools Walk Path Extension – The agreement for signature was received on January 7 and will be presented to the County Commission at their next available meeting. The next step will be to submit the design phase out for procurement. Glade Run Recreation Area Trails Extension – Waiting on an agreement from the Planning Bureau. NMDOT – Matt Grush US 64 – This project was in suspension until January 6. The current schedule shows completion by the end of August 2020. No changes are expected to the schedule. NM 173 – The plans are completed, but will require a PS&E review because the project will be delayed four to six months. Letting is expected to be in mid-October 2020 using FY2021 funding for this $4.3 million project. Construction and repaving will likely begin in February or March 2021, but will be contingent on having decent weather. US 550 – This project is in the preliminary planning phase. It is expected to be a three- year construction phased project, extending from milepost 161 (near Aztec) to the Colorado border. Current funding is $4 million, but is projected to cost $7 million. A portion of the project will be a full reconstruction while the rest will be a 3-5” mil and fill. Chair Porell questioned how this project could have $4 million since it is currently listed in the outer years of the TIP. Mr. Grush said he could not answer that question. N371/N 36-Intersection Improvement – This project is at approximately 60% design. Some additional funding is needed for this project and NMDOT plans to come up with the additional monies. 7. QUARTERLY EDUCATION: MAKING OUR ROADS SAFER-ONE COUNTERMEASURE AT A TIME Subject: Quarterly Education: Making Our Roads Safer - - One Countermeasure At A Time Prepared by: Mary L Holton, AICP, MPO Officer Date: January 8, 2020 PRESENTATION The Federal Highway Administration (FHWA) has identified and is promoting widespread use of a set of 20 Proven Safety Countermeasures that can offer significant, measurable impacts as part of any agency’s data-driven, systematic approach to improving safety. These strategies are designed to enhance safety on all kinds of roads—from rural to urban, from high-volume freeways to less-traveled two- lane State and county roads, from signalized crossings to horizontal curves, and everything in between. Each countermeasure addresses intersections, roadway 27 departures, or pedestrian/bicyclist facilities—along with crosscutting strategies that address all three “Safety Focus Areas”. DISCUSSION: Ms. Holton thought this training material published by FHWA (included in the Agenda) was consistent and timely with the Committee’s consideration of the PM 1 safety targets for 2020. A majority of the MPO’s current funding is geared toward the development of the 2045 MTP that is scheduled to be completed by September 30. Future funding could support a safety plan for the MPO, if desired. This does not, however preclude any entity from taking care of their own safety assessments or doing a safety plan themselves. This information is mainly to introduce the concept of countermeasures to the Committee and although it is directed more toward vehicular traffic, there are some pedestrian measures outlined. Ms. Holton added that safety issues are being addressed within the MTP and noted that public comment has mentioned poor lighting as a concern. 8. REPORTS FROM NMDOT Planning Bureau – Joseph Moriarty Mr. Moriarty reported on two upcoming workshops sponsored by NM LTAP in partnership with the American Traffic Safety Services Association and which are being held at San Juan College. The first is: Developing & Implementing a Successful Transportation Management Plan on February 11 & 12; the second workshop is Designing Temporary Traffic Control Zones for Pedestrian Safety on February 13. More information can be found on the LTAP webpage. The New Mexico State University Climate Center is hosting another climate action boot camp on April 22. The boot camp will present climate change basics and include discussions on mitigation and resiliency. The State’s Long Range Transportation Plan Update will still be presented at four planned stakeholder meetings throughout the state in March and April. The exact dates have not yet been scheduled. Mr. Moriarty did let Jessica Griffin know of San Juan County’s offer to host a meeting in the Farmington area. District 5 – Matt Grush No additional project information to report. 9. COMMITTEE MEMBER DISCUSSION ITEMS Subject: Committee Member Discussion Items Date: January 8, 2020 DISCUSSION ITEMS DISCUSSION: Mr. Thomas asked whom he would need to contact at North Region Design regarding the need to possibly update the PS&E for the Blanco Bridge project. Chair Porell replied that Sharon Cruz has replaced Brad Fisher and is now the contact. 28 Chair Porell mentioned a recent call for local government projects with applications due on March 15. Each application must provide the project description, map, cost estimate and a resolution from the governing body. Chair Porell thought this might work for the Kirtland signage project 10. INFORMATION ITEMS Subject: Information Items Prepared by: Mary L. Holton, AICP, MPO Officer Date: January 8, 2020 INFORMATION ITEMS a. TIP Amendment #2. As a reminder, the call for projects for this formal amendment was made December 17. The deadline to submit any new projects (and their associated forms) is January 6. If needed, the PPM Review will be during the week of January 13. Any changes to existing projects will be needed by February 1 to ensure sufficient noticing. The Committees are scheduled to consider the Amendment at their February meetings. Staff must submit the Amendment before March via e-STIP. DISCUSSION: Ms. Holton reported that the call for new projects for TIP Amendment #2 had been issued in December 2019 with the deadline for submittal being January 6. No new projects were submitted, but any changes to any established TIP project will still be accepted through January. The next TIP amendment will be in March. 11. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF Mr. Thomas asked about the plan for operation of the MPO going forward with Ms. Holton’s upcoming retirement. Chair Porell said there have been discussions, but there was no news to share publicly at this time. There was no additional business from the Chairman, Members and Staff. 12. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda. 13. ADJOURNMENT Mr. Flack moved to adjourn the meeting. Ms. King seconded the motion. The motion passed unanimously and Chair Porell adjourned the meeting at 10:41 a.m. ___________________________ ___________________________ Nick Porell, Technical Committee Chair June Markle, Administrative Assistant 29