MPO Technical Committee

MPO TECHNICAL COMMITTEE AGENDA July 10, 2024 10:00 a.m. MPO Office 2nd Floor 100 W. Broadway Ave. Farmington, New Mexico 1  AGENDA FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING July 10, 2024 10:00 AM This regular meeting will be held at the MPO Office, 2nd Floor, 100 W. Broadway Ave., Farmington, NM with virtual participation provided via a Google Meet link. ****Please note: we are trying out Google Meet rather than the regular GoToMeeting.*** ITEM PAGE 1. Call to Order: Call meeting to order 2. Minutes: Approve the minutes from the June 12, 2024 Technical Committee 10-14 Meeting. 3. Entity Project Updates from Technical Committee Members: Members will 3-4 provide updates on their entity’s projects. 4. Reports from NMDOT a. Update from the Planning Bureau (Shannon Glendenning) b. Update from District 5 (Javier Martinez) 5. Business from Chairman, Members, and Staff 6. Information Items: 5-9 a. MPO Quarterly b. Information regarding the NMDOT Multimodal Planning and Programs Bureau support for transportation planning services c. Updated Agreement Request Form d. Safety Summit – August 27-28, 2024 in Albuquerque 7. Public Comment on Any Issues Not on the Agenda 8. Adjournment The public body may only take action on an item if it is listed for action on the publicly noticed agenda. Please join my meeting from your computer, tablet or smartphone. Meeting ID meet.google.com/dxy-iari-wgy Phone Numbers (US)+1 650-667-2989 PIN: 372 793 259# More phone numbers ATTENTION PERSONS WITH DISABILITIES: If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the MPO Administrative Assistant at the Downtown Center, 100 W Broadway, Farmington, New Mexico or at 505-599-1466 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the MPO Administrative Assistant if a summary or other type of accessible format is needed. 2  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Status of Entity Projects Prepared by: MPO Staff & Technical Committee Members Date: July 10, 2024 BACKGROUND ▪ The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. and provide for discussion among the members and NMDOT representatives. ▪ Listed below are current entity projects some of which are part of the FFY2022-2027 TIP. ▪ The Policy Committee approved the new FFY2024-2029 TIP on June 22,2023, which will become effective on October 1, 2023. ATTACHMENT ▪ The Status Report Table of project updates received from Technical Committee members. Subsequent project updates will be presented by members during the committee meeting. INFORMATION ITEM ▪ This is an information item only. Committee members will have an opportunity to provide any needed feedback/updates/details regarding the status of current projects. 3  Status Reports – Entity Projects – July 10, 2024 Aztec F100091 East Aztec Arterial Phase II F100410 McWilliams Rd. Bloomfield F100300 East Blanco Bridge Farmington F100440 Sunset Ave. Sidewalk & ADA Improvements F100450 E. Main St. Sidewalk & ADA Improvements F100100 East Pinion Hills Blvd Extension F100101 Phase I F100102 F100390 Foothills Drive Phase III TF00001 Red Apple Transit Kirtland San Juan County F100021 East Pinon Hills Blvd Extension Phase III F100360 CR 3000 Bridge Replacement F100370 CR 3500 Bridge Replacement F100400 Lower Animas Valley River Trail F100470 Glade Run Trails Phase III NMDOT F100350 NM 371/Navajo 36 F100351 NM 371/Navajo 36 F100340 US 550 pavement rehab F100341 F100342 4  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #6 Subject: Information Items Prepared by: MPO Staff Date: July 10, 2024 INFORMATION ITEMS a. MPO Quarterly b. Please see attached information regarding the NMDOT Multimodal Planning and Programs Bureau support for transportation planning services for entities in NM. Please direct any questions to Samuel Jensen at Samuel.Jensen@dot.nm.gov. c. Updated Agreement Request Form The NMDOT Project Oversight Division has updated the Agreement Request Form (ARF). The ARF is utilized by all Local Entities that are requesting an Agreement be drafted for the project they are working on. This Form was designed to help streamline the process and avoid all the back-and-forth exchanges that tie up projects and delay the start date. The ARF has been updated on the NMDOT T/LPA Documents and Information page d. Safety Summit – August 27-28, 2024 in Albuquerque 5 New Mexico Department of Transportation Transportation Planning Services Tribal/Local Public Agencies or Other Agencies Overview In June 2024, the New Mexico Department of Transportation (NMDOT) Multimodal Planning & Programs Bureau (MPPB) hired consultant services to provide various transportation planning services in New Mexico, on an on-call basis, to interested Tribal/Local Public Agencies (T/LPAs) or other public entities. NMDOT is using federal funds and state match to pay for these services, so there is no cost to the recipient of the transportation planning services. Eligible entities: • Tribes • Local Public Agencies • Metropolitan or Regional Transportation Planning Organizations (MPOs/RTPOs) • Other agencies Eligible transportation planning services: • General multimodal transportation plan • Multimodal transportation safety plan o Including Comprehensive Safety Action Plans consistent with the content and planning requirements of the federal Safe Streets and Roads for All infrastructure grants for safety projects (see USDOT’s Comprehensive Safety Action Plans webpage for additional information) • Pedestrian plan • Bicycle plan • Other transportation planning services as agreed upon by entity/agency and MPPB Transportation plans may be for entire jurisdictions or specific regions, neighborhoods, intersections or corridors as determined by the entity/agency and MPPB. Planning services will be provided by Bohannan Huston and their subconsultants. MPPB will provide a project manager to help coordinate the effort, and the specific details will be provided in a Scope of Work approved by both MPPB and the recipient agency or entity. The recipient agency must actively participate in the planning process, including appointing a primary point of contact, identifying stakeholders, attending meetings, and coordinating with the governing body for their consideration of adoption. Interested entities or those with questions should contact their MPPB Planning Liaison for their MPO/RTPO and/or Samuel Jensen, Urban and Regional Planner-Supervisor, NMDOT MPPB at samuel.jensen@dot.nm.gov or 505-469-0823. 6 Form No. A-1343 Rev. 5/24 POD New Mexico Department of Transportation Agreement Request Form(ARF) Control No.: T/LPA Contact Information: Procurement Vehicle: <Select from Below> T/LPA Name: Address: Unique Entity Identifier(UEI): Person in Responsible Charge: -Person in Responsible Charge- A full-time, public employee of the T/LPA qualified to ensure that the work delivered is complete, accurate, and consistent with the terms, conditions, and specifications of the Cooperative Agreement. The Person in Responsible Charge should be a high-level staff Person rather than an elected official. Title: Phone: Email: Signature Page Titles: 1 2 3 Project Data: Phase/ Phases of Work: <Select Phase of Work> <Select Phase of Work> <Select Phase of Work> Termination Date: Ex. 01/01/2024 -Termination Date is the period of time which the T/LPA is expected to complete all activities described in the ARF, by phase, and to expend all funds. The closeout process and associated tasks(invoicing and supporting docs) should be included in the timeline and be based off of the total time needed start to finish. To support your temination date above please include a graphical project timeline with the submittal of this ARF. For POD use only: Period of Performance Date: Start Date: End Date: - Period of Performance Date means the time during which a recipient or sub recipient may incur new obligations to carry out the work authorized under an award or sub award, respectively. Project Funding: Attach your Current STIP Detail Page as verification of funding. Please make sure all funding needed for the project phase has been identified and that there are no funds that still need to be added. Comments: Approvals: By signing this ARF, signee is validating that the funding, and period of performance dates are both Accurate an Feasible. Ensure that the peroid of performance + applicable close out time will be entered into FHWAs Financial System(FMIS) as mandated per 2 CFR 2100.309. T/LPA Authorized Signature Date Region T/LPA Authorized Signature Date District T/LPA Authorized Signature Date CLE T/LPA Authorized Signature Date POD T/LPA Manager Signature Date 7 Form No. A-1343 Rev. 3/24 POD Agreement Request Form Procedures: Step 1: Control Number Fill out the Control Number that you are requesting the agreement for. Step 2: Procurement Vehicle Select which procurement vehicle is being requested. * Please note: if agreement has expired, a new agreement will need to be selected and drafted. If amending please indicate what amendment # you need. Step 3: T/LPA Contact Information: The T/LPA will enter the name, address and also identify the UEI number that has been registered for the local entity. Person in Responsible Charge will also need to be identified for the project. Step 4: Signature Page Titles: In order to prepare for the T/LPAs signature process we have included up to 3 lines so you can add the titles of the signee(s) based on your internal signature process. For Ex. Mayor, City Clerk and City Attorney. Supplemental pages no longer accepted Step 5: Phase of Work Selection Select from drop down menu what phase of work 'you are currently requesting. Please note: Three phases can be selected at a time. Step 6: Termination Date Please fill in the date of when the work will be completed on the project Please also include close out time on the project which includes gathering and submitting all supporting documents as well as sending Step 7: Project Funding Please login to E-STIP which can be found on the following website: https://estip.dot.state.nm.us/ and print the most current STIP detail page. Please ensure that all funding has been programmed in E-STIP and that it matches(to include Capital Outlay, LGRF, Local bond funds, and any other funding allocated during a legislative session. Please Note: in the comments section all local or state funding sources will need to be listed. Supporting agreements, allocations, and governing body resolutions will need to be submitted. If funding is not programmed correctly the ARF will be rejected until corrections can be made. Step 8: Signature approvals All signatures are needed from all parties for both new agreement requests and all amendments. 8  NEW MEXICO TRANSPORTATION SAVE THE SAFETY SUMMIT August 27th and 28th UNM Continuing Education Center Albuquerque, NM DATE Bringing together NMDOT, Tribal, Local, and Regional Public Agencies, and other transportation safety stakeholders in developing strategies to eliminate traffic- related fatalities and serious injuries on all public roadways and for all roadway users in New Mexico 9  The minutes from the June 12, 2024 Technical Committee meeting are on the following pages. 10  MINUTES FARMINGTON METROPOLITAN PLANNING ORGANIZATION TECHNICAL COMMITTEE MEETING June 12, 2024 Technical Members Present: Lisa Hale-BlueEyes, San Juan County Nick Porell, San Juan County Alan Black, Red Apple Transit Javier Martinez, NMDOT District 5 Ruben Salcido, City of Aztec Colby Gibson, CDBG Planner FMTN Virginia King, City of Farmington Dan Flack, Town of Kirtland Technical Members Absent: Lee Evans, City of Bloomfield Andrew DiCamillo, City of Aztec Staff Present: Peter Koeppel, MPO Officer Olivia Groeber, MPO Associate Planner Staff Absent: Others Present: Shannon Glendenning, Planning Liaison, NMDOT Joaquin Gonzalez, City of Farmington Prudence Brady, City of Bloomfield Steven Saavedra, San Juan County Catherine Galvan, City of Bloomfield Alwyna Sandovol, City of Bloomfield Intern Others Absent: 1. CALL TO ORDER Nick Porell called the meeting to order at 10:01 am. 2. APPROVE THE MINUTES FROM THE MAY 8, 2024 TECHNICAL COMMITTEE MEETING MOTION – Colby Gibson SECOND – Virginia King Colby Gibson moved to approve the minutes from the May 8, 2024 Technical Committee meeting. Virginia King seconded the motion. The motion to approve the minutes passed unopposed. 3. STATUS OF ENTITY PROJECTS 11  FARMINGTON METROPOLITAN PLANNING ORGANIZATION Agenda Item #3 Subject: Status of Entity Projects Prepared by: MPO Staff & Technical Committee Members Date: June 12, 2024 BACKGROUND ▪ The STIP Protocols, finalized in early 2014, require that each MPO shall develop a process to monitor the progress and status of each project in the first two years of the TIP. These monthly reviews help correct inconsistencies in the TIP, STIP, the MPO’s MTP, Agreement Request Forms (ARFs), etc. and provide for discussion among the members and NMDOT representatives. ▪ Listed below are current entity projects some of which are part of the FFY2024-2029 TIP. ▪ The Policy Committee approved the new FFY2024-2029 TIP on May 27, 2021, which became effective on October 1, 2023. ATTACHMENT ▪ The Status Report Table of project updates received from Technical Committee members. Subsequent project updates will be presented by members during the committee meeting. INFORMATION ITEM ▪ This is an information item only. Committee members will have an opportunity to provide any needed feedback/updates/details regarding the status of current projects. Status Reports – Entity Projects – June 12, 2024 Aztec F100091 East Aztec Arterial Phase II Mandatory pre-bid last week, went well, promising, all needs to be issued by July 1, also opening of bid day F100410 McWilliams Rd. Earthwork nearing completion, adding conduit for fiber optics, contractor is on schedule Bloomfield F100300 East Blanco Bridge Bid opening, came over budget, grant expired in April (bought materials for the project), will try to bring project within cost Farmington F100440 Sunset Ave. Sidewalk & ADA Public meeting end of May (the 29th), design Improvements continuing, start ROW F100450 E. Main St. Sidewalk & ADA Setting up public meeting for first or second Improvements week of July, continuing with design, ROW issues will address later F100100 East Pinion Hills Blvd Extension In construction F100101 Phase I F100102 F100390 Foothills Drive Phase III Bidding process, pre-bid meeting yesterday (quite the turn out, hope for a good bid) TF00001 Red Apple Transit Focus has been on tri-annual review (27th and 28th site visit federal highway), (required documentation to go over in person,), new requirements, updated the safety plan waiting for signatures will need, potential for on- demand service will come to focus more in July after site visit Kirtland San Juan County F100021 East Pinon Hills Blvd Extension ROW activities ongoing, design is done Phase III F100360 CR 3000 Bridge Replacement TIP amendment, fully funded through construction for FY25 F100370 CR 3500 Bridge Replacement Same as 360 F100400 Lower Animas Valley River Trail Public comments received, public meeting was 12  well attended (those who live along corridor mainly showed up, believed that the trail would be a disruption of tranquility), late July commission meeting will present findings from that meeting F100470 Glade Run Trails Phase III Requisition from BLM, submitted to DOT for obligation of funds, will need construction bid since contractor is closing up shop NMDOT F100350 NM 371/Navajo 36 No new update, funding identified, draft agreement between DOT and Navajo Nation F100351 NM 371/Navajo 36 F100340 US 550 pavement rehab Almost complete (first phase), 340 almost fully F100341 designed then wait for funding to come up, 342 F100342 consultants will begin designing once the other is complete, may be a few years between funding hoped to go straight through but there will be a gap in time DISCUSSION: Aztec – Ruben Salcido Bloomfield – Lee Evans Farmington – Virginia King Kirtland – Dan Flack San Juan County – Nick Porell NMDOT – Javier Martinez 8 mi maintenance on 550 south of Bloomfield (will take another 2-3 weeks to complete) 4. REPORTS FROM NMDOT Planning Bureau – Shannon Glendenning NMDOT started requiring for TLP training for federally funded projects 17th/18th in Albuquerque Recently hired target 0 and beautification coordinator – plan in strategic highway safety plan – find ways to reach 0, 2050 is the year (safety summit hosted soon) Active Transportation Planner – looking at hiring soon – Angelica Trujillo is the contact right now (position in Santa Fe) Safe Routes to School – summit recently (informal), want any planning, monthly call around the state – rewarding meetings – events around the state – if anyone wants to develop a plan in relation to this the Planning Bureau can help with the contract to provide planning support If you need assistance please contact S. Glendenning City interested in Safe Routes to School? Interest perhaps (City of Farmington) (Nick Porell and Colby Gibson discussed) Steven Saavedra – when need communication back? 4-year contract ($500k), whatever time frame (first come first serve, a bit, depends on mechanism) will share a one pager on the details Nick: TY Shannon for notice of reward – Rec Trails Funding 13 District 5 – Javier Martinez District Engineer Paul Brasher at D3 and D5 is vacant (acting as DE for D5 until hire new D5) – please forward those questions/ projects to Javier Martinez DISCUSSION: There was no further discussion form the committee. 5. BUSINESS FROM THE CHAIRMAN, MEMBERS AND STAFF Bloomfield heard about MAP There was no additional business from the Chairman, Members and Staff. 6. INFORMATION ITEM a. Title VI Update Out of compliance on 2020 plan, we sent in the 2023 plan with some minor changes b. Quarterly meeting is hosted next week –Peter Koeppel can share invite with Nick Porell c. FMPO has established contact again with Navajo DOT – will see how to work with them in the future – bring the FMPO boundary issue up again By Peter Koeppel 7. PUBLIC COMMENT ON ANY ISSUES NOT ON THE AGENDA There was no public comment on any issues not on the agenda. 8. ADJOURNMENT MOTION – Colby Gibson SECOND – Alan Black TIME –10:25 am Colby Gibson moved to adjourn the meeting. Alan Black seconded the motion. The motion passed with no opposition. The meeting at 10:25 am. ___________________________ ___________________________ Nick Porell, Technical Committee Chair MPO Staff 14