Planning & Zoning

A GENDA Planning & Zoning Commission City Council Chambers – 800 Municipal Drive April 30, 2015, at 3:00 p.m. Item Page 1 Call Meeting to Order 2 Approval of the Agenda 3 Approval of the Minutes of the April 16, 2015 P&Z Meeting 19 4 Petition No. PP 15-02 – a request from Sunrise SD # 12 Replat B, represented by 1 Sakura Engineering and Surveying for a proposed 5-lot subdivision located at 4423 Casa Bonita Dr. on 1.98 acres in the City of Farmington. (Steven Saavedra) 5 Petition No. PP 15-03 - a request from Elizabeth Kaime, represented by George 15 T. Walters of Cheney-Walters-Echols, Inc. for a street dedication and lot adjustment for property located on Lot 2A east of Alexander Court in the Van Belle Subdivision Replat A. (Cindy Lopez) 6 Business from: Floor: Chairman: Members: Staff: 7 Adjournment The recommendation of the Planning and Zoning Commission is scheduled to be considered at the City Council Meeting on Tuesday, May 12, 2015. ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are fully accessible to persons with mobility disabilities. If you plan to attend a meeting and need an auxiliary aid or service, please contact the City Clerk's office at 599-1101 or 599-1106, prior to the meeting so arrangements can be made. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18  MINUTES PLANNING & ZONING COMMISSION April 16, 2015 The Planning and Zoning Commission met in a regular session on April 16, 2015 at 3:00 p.m. in the City Council Chambers, 800 Municipal Drive, Farmington, New Mexico P&Z Members Present: Chair, Joyce Cardon Shay Davis Kristin Langenfeld Cheryl Ragsdale Paul Thompson Del Washburn P&Z Members Absent: Clint Freeman Rory Jacques Cody Waldroup Staff Present: Mary Holton Cynthia Lopez Sam Montoia Steven Saavedra Karen Walker Others Who Addressed the Commission: Joe Kozimor Walter Reynolds Call to Order Chair Cardon called the meeting to order at 3:00 p.m. There being a quorum present the following proceedings were duly had and taken. Presentation of the Agenda There were no changes to the agenda. Approval of the Minutes A motion was made by Commissioner Thompson and seconded by Commissioner Ragsdale to approve the minutes of the March 26, 2015 P&Z Meeting. This motion was approved unanimously by a 6-0 vote. 19 Approval of the Open Meetings Resolution Senior Planner Lopez explained that the Open Meeting Resolution is to approve the regular meeting date and time of the Planning and Zoning meeting. Planning and Zoning meets the 2nd and 4th Thursday after the first Tuesday of each month at 3 p.m. A motion was made by Commissioner Davis and seconded by Commissioner Langenfeld to approve the Open Meeting Resolution. This motion was approved unanimously by a 6-0 vote. Those wishing to speak on Petitions were sworn in by Karen Walker. COMMUNITY DEVELOPMENT PETITION REPORT Petition SUP 15-02 – Special Use Permit Request from Wal-Mart-1400 W. Main Street for additional area of outside sales and display Planning & Zoning Commission Discussion of Petition SUP 15-02 on April 16 2015 Associate Planner Saavedra presented the staff report, a request from Wal-Mart #3428, for a Special Use Permit for an additional area of outside storage located at 1400 W. Main Street. The site is the West Main Wal-Mart. It was previously granted a SUP for outside storage in 2005. The petitioner states that they will store garden products in the outdoor storage area, specifically plant soil and garden bricks. The petitioner proposes to remove four parking spaces (approximately 684 square feet) on the northeast corner of their parking lot for the temporary storage area. The petitioner indicated they would fence the temporary storage area with a ranch style fence (bricks and wood). Currently, an outdoor storage area exists on the northeast area attached to Walmart for which they have a special use permit (SUP 2135). However, the petitioner is requesting additional storage for garden products for the spring and summer seasons. Staff recommends approval of Petition SUP 15-02. Commissioner Thompson asked what season the storage would be for. Mr. Saavedra stated that it would be for seasonal use annually. Commissioner Cardon asked if Wal-Mart would use the area later for Christmas storage. Mr. Saavedra said the recommendation was to allow Wal-Mart the opportunity for seasonal use annually for excess inventory storage. Director Holton stated that the area would be used for seasonal sales annually such as pumpkins, fall products, Christmas trees, and spring and summer gardening products. 20 Walter Reynolds, a Wal-Mart representative who resides at 3504 Colgate Ave, Farmington, NM, stated that Wal-Mart needed the additional overflow area for lawn and garden supplies such as plants, bricks, and soil. Planning & Zoning Commission Action of Petition SUP 15-02 on April 16, 2015 A motion was made by Commissioner Davis and seconded by Commissioner Washburn to approve Petition SUP 15-02 as recommended by staff. AYE: Chair Cardon, Commissioners Davis, Langenfeld, Ragsdale, Thompson, and Washburn. NAY: None Abstained: None Absent: Commissioners Freeman, Jacques, and Waldroup. Motion passed 6-0 COMMUNITY DEVELOPMENT PETITION REPORT Petition PP 15-01-Preliminary Plat East end of E. 22nd Street Planning & Zoning Commission Discussion of Petition PP 15-01 on April 16, 2015 Associate Planner Montoia presented the staff report, a request from Joe Kozimor for a preliminary plan for a subdivision located south of Piedras Street and west of Little Creek Phase IV. The approximation of the subdivision extent is the mirror image of Little Creek Phase IV that was approved in March 2013. The subdivision is located on the west side of Starling Lane. Mr. Montoia provided additional comments to the commissioners from the traffic engineer, Charlie Trask. The subdivision is a 24 lot subdivision that completes Mockingbird Circle. Staff recommends approval of PP 15-01, Little Creek Subdivision, Phase V, subject to the following conditions: 1. Residential construction along the through lots with frontage on, but no access to, Piedras Street will be required to install sidewalks per City Standard. A plat note enumerating the same will be required. 2. Safe sight triangles must be addressed and anticipated at all intersections pursuant to Section 5.3.6 of the UDC, as also shown on the Little Creek Subdivision Phase IV plat. 21  3. Please address the treatment of rear and street side yards of lots along streets with a plat note. Identify areas where fences are planned along the street. Plat notes restricting access to Starling and Piedras are already shown. Mr. Montoia stated that the petitioner has closed Starling Lane south of the proposed subdivision and west on Primavera as the petitioner waits for the NMDOT review/approval of the Traffic Impact Analysis (TIA). Commissioner Langenfeld asked if the conditions listed would be worked out between the petitioner and city staff as this petition moves forward. Mr. Montoia said those conditions would be worked out in addition to other technical changes that have been already forwarded to the petitioner. Commissioner Thompson asked if the drainage issue will be addressed later. Mr. Montoia said it would be worked out with the petitioner prior to the approval of the final plan. Joe Kozimor, who resides at 503 French Drive, Aztec, stated that the drainage issue was taken care of last year before Phase IV was approved. The issue has been with the Traffic Impact Analysis (TIA). The streets were closed at the City’s request, and that was agreed upon until the TIA was done. The TIA has taken a long time and Mr. Kozimor was unsure as to how to get Santa Fe to finish reviewing the report. Mr. Kozimor stated that he was unclear on the issue of signage for the streets that were blocked off. Mr. Kozimor was under the impression that the agreement with the City was for Little Creek to block off the streets per the City’s design, which included chains so the fire department could come in and cut the chains if they needed to get into the subdivision and could not get in from the other side, and the City would provide signage. Signage was not provided and Little Creek put up their own signs. Commissioner Thompson asked if the traffic study was done by the City. Mr. Kozimor said Little Creek had to hire people to do the traffic study. The delay has been with the State in reviewing the study. The issue had to do with the approach to the highway. The Traffic Impact Analysis shows that Piedras can handle a full build-out in 20 years from now with not just the Little Creek Subdivision, but with all the other proposed subdivisions. Commissioner Davis said the comment summary indicates that Parks and Recreation Department would like to partner with Little Creek for a park in the future. Commissioner Davis asked if any of the subsequent phases of the subdivision allowed for a park. Mr. Kozimor said it is in their future plans and they were filling up a low area that could be used as a soccer field or whatever was needed. 22 Director Holton asked to speak on the issue of signage and closing the streets. Ms. Holton said she understood that the signage was approved by David Sypher, Director of Public Works, as well as Terry Page, the Fire Chief. If there is an issue, staff can discuss it to make sure it is taken care of before City Council. Ms. Holton said staff would be glad to take care of that issue. Ms. Holton said the issue with the Traffic Impact Analysis is something that has unfortunately happened frequently with the State and New Mexico Department of Transportation. The City is interested in assisting developers in doing what it can do to speed things up. Commissioner Thompson said there should be a fixed time for the State to review proposals. If a response was not returned in a reasonable amount of time, the review should be automatically approved. The issue should be addressed so that it could not sit on someone’s desk for six months. Commissioner Langenfeld asked if there was anything that needed to be done on the signage issue. Ms. Holton said she would like to handle that amongst staff and the developer. Planning & Zoning Commission Action of Petition PP 15-01 on April 16, 2015 A motion was made by Commissioner Langenfeld and seconded by Commissioner Ragsdale to approve PP 15-01 with conditions as recommended by staff. AYE: Chair Cardon, Commissioners Davis, Langenfeld, Ragsdale, Thompson, and Washburn. NAY: None Abstained: None Absent: Commissioners Freeman, Jacques, and Waldroup. Motion passed 6-0 Business from the Floor: There was no business from the Floor. Business from the Chair: There was no business from the Chair. Business from the Members: There was no business from the Members. Business from Staff: Senior Planner Lopez said Petition PD 15-02, a request from DropTine Investment and Crossroads Community Church, and Petition SP 15-07, a request by United Food Store for a waiver to the length of a flagpole, passed on consent at City Council as recommended by Planning and Zoning. 23 Ms. Lopez informed the Commissioners about the upcoming Blue Zones visit in May. She explained that they would be doing maps and looking at designs that would work for Main Street from Wall Street to Auburn. The Blue Zones crew was also bringing a traffic engineer who specializes in designing streets. The focus would be on Saturday morning, May 16 at the Civic Center. Monday evening, May 18, will be a presentation to show what the community input has been. Blue Zones will also be reporting to City Council on May 19th during their Work Session. Blue Zones will be encouraged to present their design in phases so that the City can find funding to make the changes incrementally. Commissioner Thompson asked if the City would have any control over the buildings on Main Street. Ms. Lopez said that those are private, but the trend is usually when the businesses see nice things happening to the downtown area, those businesses begin to make changes to help implement the nice design. It also encourages other businesses to come to the downtown area. Ms. Lopez informed the Commissioners about the NMLZO Board Training on May 6, 7, and 8, 2015, in Albuquerque. She encouraged the Commissioners to sign up for the May 7 training. Community Development will reimburse the Commissioners for their registration fee. On Monday, April 20, 2015, a webinar is planned in the 1st floor conference room at 805 Municipal on Planning Ethics for Commissioners from 5:15-6:45. Notes will be taken for those who are unable to attend. Policies and Procedures that were done a few years ago will be brought back to see if the Commissioners would like to add any quasi-judicial comments or additional information on policies and procedures. Adjournment: The Planning and Zoning Commission meeting of April 16, 2015 was adjourned at 3:33 p.m. ____________________________ _____________________________ Joyce Cardon Karen Walker Chair Administrative Assistant 24  COMMUNITY DEVELOPMENT PETITION REPORT Preliminary Plan for Sunrise No.12 Subdivision, Replat B Petition No. PP 15-02 A. REVISED STAFF REPORT, April 30, 2015 PROJECT INFORMATION Applicant Ron Bliss Representative Sakura Engineering & Surveying Date of Application March 26, 2015 Requested Action Preliminary Plan approval Location 1.98 acres east of Casa Bonita Dr. Existing Land Use Undeveloped Existing Zoning SF-7 Single Family District North: SF-7 Single-family Residential – Residential Surrounding Zoning & South: SF-7 Single-family Residential – Vacant Land Use East: SF-7 Single-family Residential – Residential West: SF-7 Single-family Residential – Residential Subdivision Class Class 1 Property owners within 100 feet were sent notice by mail on Notice Wednesday, April 01, 2015 and a sign was posted on Friday, April 23, 2015 Pursuant to Section 8.7.7A of the UDC Staff Planner Steven Saavedra, Associate Planner SUBDIVISION INFORMATION Number of Lots 5 lots. Acres of Land 1.98 acres. Minimum Lot Size 0.33 Acres (14375 Sq. Ft) Water: Per City standards. Utilities Sewer: Per City standards Electric: Per Electrical Engineering The developer is requesting that a shared driveway provide access to Access & Circulation the five (5) lots, instead of constructing a private road. The shared driveway would connect to Casa Bonita Drive to the east. Street Lights Per City standards Street Signs Per City standards Fire Hydrants Per City standards Drainage Per City standards Recreation Per City standards NBU Mail Box Coordinated with USPS  Revised Petition Report PP 15-02 Page 2 GENERAL INFORMATION The petitioner requests preliminary plan approval of a Class 1, 5-lot subdivision of approximately 1.98 acres located east of Casa Bonita Dr. This zoning requires a minimum 7,000 square-foot lot. The smallest proposed lot is approximately 14,375 square feet. Section 8.1.7C of the United Developemt Code states “Notification of replats or resubdivisions. For the purpose of required public notices pursuant to this section, a replat or resubdivision is a resubdivision of platted lots or tracts that result in an increase in the number of lots, but does not include the resubdivision of platted lots or tracts for the purpose of reducing the number of lots.” ISSUES Fire Department: David Doudy – 599-1316 • The road into the proposed subdivision will require a turn-around, hammerhead, or cul-de-sac, pursuant to the City’s fire code. Public Works: David Sypher, Director – 599-1063 • The developer has requested that the five (5) lots be accessed from a shared driveway as opposed to constructing a private road to Casa Bonita Drive. While shared driveways should provide access to no more than three (3) single-family residential lots, this request is approved in accordance with UDC 5.3.2.D. It is noted that an amendment to the UDC regarding the maximum number of lots is being considered. • It is also noted that no utility mains will be extended and located within the shared driveway as they will continue to be in Casa Bonita Drive. This means that service lines from each of the lots will need to extend into Casa Bonita Drive. Engineering: Toni McKnight – 599-1399 • Please check the legal description for the Sunrise Subdivision (curve data is recorded, not measured per the curve table) • Please provide a legal description of the Water Easement dedicated by this plat. • Please include a reference for the existing water line easement legal description or include description on plat. • Please tie the survey into the Farmington GIS Grid System. • Please show the setback distances on the plat and/or denote what is the dotted line on the plat. Community Development: Steven Saavedra – 599-1282 • Please replace the words “dedicated by this plat” with an indication that access shall be from a shared driveway. • The developer is required to install sidewalks along Casa Bonita Drive adjacent to Lots 5B and 1B.  Revised Petition Report PP 15-02 Page 3 • Please add a note on the plat that none of the five (5) lots shall have direct access to Casa Bonita Drive. • Ownership and maintenance of the shared driveway by the five (5) lot owners must be included in a plat note. STAFF CONCLUSION Staff concludes approval of Petition 15-02, Sunrise No.12 Subdivision, Replat B, is appropriate, subject to technical and corrective changes as enumerated in this report. STAFF RECOMMENDATION The Community Development Department recommends approval of Petition 15-02, a request from Ron Bliss represented by Sherry Bllackman of Sakura Engineering & Surveying, for the Preliminary Plan for Sunrise No.12 Subdivision, Replat B. A 5-lot subdivision on 1.98- acres located west of Casa Bonita Dr., subject to following conditions: A. The shared driveway into the proposed subdivision will require a turn-around, hammerhead, or cul-de-sac, in accordance with the City’s Fire Code. B. Ownership and maintenance of the shared driveway and utilities in the Access and Utility Easement by the five (5) lot owners must be included in a plat note. C. A plat note indicating that none of the five (5) lots shall have direct access to Casa Bonita Drive is required. D. The developer is required to install sidewalks along Casa Bonita Drive adjacent to Lots 5B and 1B.