Regular Council

AGENDA Regular Council Meeting 6:00 PM - Tuesday, October 20, 2020 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. ADOPTION OF MINUTES 4-7 a. Regular Council Minutes 10.5.2020 Unadopted IV. PUBLIC COMMENT a. Pat Collins Page 1 of 34  V. UNFINISHED BUSINESS 8 - 13 a. Village Logo Logo Updates 10.15.2020 b. Equipment Operation- New and Current Operation 14 c. SAW Grant Discussion Recommendation Letter FV d. Late Fees/Suspension of Services e. Halloween activities/updates VI. NEW BUSINESS a. Budget dates b. LDFA (Discussion on Industrial Development District) c. Covid-19 Policy/Procedure 15 - 22 d. Rules of Procedure Council Rules of Procedure 23 e. Resolution 2020-8 Resolution 2020-8 24 - 25 f. Resolution 2020-9 Resolution 2020-9 g. Oath of Office VII. ADMINISTRATIVE REPORT 26 - 27 a. Water Assistance Update Assistance Letter b. Audit Update and Fund Balance Discussion VIII. TREASURER REPORT 28 a. Bank & Fund Report Bank and Fund Report 09.30.2020 29 b. Monthly Treasurer's Report Page 2 of 34  10.20 Treasurer's Report IX. COMMITTEE REPORT a. PARKS AND REC b. ZONING 30 b.1. Ordinance/Zoning Violations as of October 15, 2020 Zoning List 10.20.2020 c. DPW 31 - 32 c.1. DPW Minutes 10-14-20 33 - 34 c.2. Purchase of Water Testing Kits/Supplies Water Testing Kits c.3. Purchase of drain pipe/materials d. PERSONNEL X. EXTENDED PUBLIC COMMENT XI. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON MONDAY, NOVEMBER 2, 2020 Page 3 of 34 Page 4 of 34 Page 5 of 34 Page 6 of 34 Page 7 of 34 4.3.1 V I L L AG E O F RPORATED 1870 INCO Page 8 of 34 4.3.2 V I L L AG E O F RPORATED 1870 INCO Page 9 of 34  4.3.3 V I L L AG E O F RPORATED 1870 INCO Page 10 of 34  4.3.4 V I L L AG E O F RPORATED 1870 INCO Page 11 of 34 4.3.5 V I L L AG E O F RPORATED 1870 INCO Page 12 of 34 4.3.6 V I L L AG E O F RPORATED 1870 INCO Page 13 of 34  CITY 2105 Sullivan Drive Harrison, MI 48625 989-539-7145 fax 989-539-2292 MI www.cityofharrisonmi.org ”The City of Harrison /5 an Equal Opportunity Employer and Provider“ October 19, 2020 Village of Farwell 109 S Hall St. Farwell, MI 48622 Dear Councilmembers, It is with much enthusiasm that I am writing to recommend the services of Fleis & Vandenbrink Engineering. The City of Harrison have been using this engineering firm (formally Gove & Associates) since the 1970's to help with the Installation of our water and sewer infrastructure. We have been very satisfied with their performance over the years. Brian Rowley and his coworkers are great to work with. They have helped us inventory all of our water meter locations, fire hydrants and underground infrastructure. They also assisted with the rating of the condition of all of our underground infrastructure. They helped us to take that inventory information plus all our as-builts, placement cards, easements, etc. and digitize and link it to the property parcels, so that this information that can be easily assessed from the field by GIS. They have also been great partners in the grant process. The City of Harrison has been able to accomplish the above projects with the help of grants which Fleis & Vandenbrink helped us write and obtain. They recently helped in the refinancing of our old bonds at a lower interest rate, saving the City nearly $800,000 in interest. Currently, Fleis and Vandenbrink is helping the City to apply for new USDA financing for a water and sewer project for a new development. We qualified for 75% grant and 25% low interest loan for the water portion. We are working on the sewer portion as we speak. This was due to the great work Fleis & Vandenbrink put together for the application done by Brian and his crew. They really have a good working relationship with USDA and understand what they are looking for. I highly recommend you consider Fleis & Vandenbrink Engineering. I think you will be very happy with their work. Sincerely, Tracey Con ly City Manager and Clerk Page 14 of 34  VILLAGE OF FARWELL COUNCIL RULES OF PROCEDURE I. Regular and special meetings All meetings of the village council will be held in compliance with state statutes, including the Open Meetings act, 1976 PA 267 as amended, and with these rules. A. Decisions i. All decisions of a public body shall be made at a meeting open to the public. For purposes of any meeting subject to this subsection, except a meeting of any state legislative body, the public body shall establish the following procedures to accommodate the absence of any member of the public body due to military duty: a) Procedures by which the absent member may participate in, and vote on, business before the public body, including, if feasible, procedures that ensure 2- way communications. b) Procedures by which the public is provided notice of the absence of the member and information about how to contact that member sufficiently in advance of a meeting of the public body to provide input on any business that will come before the public body. B. Regular meetings Regular meetings of the village council will be held on the first Monday and third Tuesday of each month beginning at 6:00 p.m. at the village hall unless otherwise rescheduled by resolution of the council. Council meetings shall conclude no later than 10:00 P.M., subject to extension by the council. C. Special Meetings A special meeting shall be called by the clerk upon the request of the president or any three members of the council on at least 18 hours’ notice to each member of the council served personally or left at the council member’s usual place of residence. Special meeting notices shall state the purpose of the meeting. No official action shall be transacted at any special meeting of the council unless the item has been stated in the notice of such meeting. D. Posting requirements for regular and special meetings i. Within 10 days after the first meeting of the council following an election, a public notice stating the dates, times and places of the regular monthly council meetings will be posted at the village offices. If there is a change in the general schedule of regular meetings, the change will be posted within three (3) days after the change has been made, showing the new dates, times, and places for regular meetings. ii. For a rescheduled regular or a special meeting of the council, a public notice stating the date, time and place of the meeting shall be posted at the village hall at least 18 hours before the meeting. This also applies to a recessed meeting which occurs more than 36 hours after the time of recess. iii. The notice described above is not required for a meeting of the council in emergency session in the event of a severe and imminent threat to the health, safety or welfare of the public when two-thirds of the members of the council 1 Page 15 of 34  determine that a delay would be detrimental to the village’s efforts in responding to the threat. E. Minutes of regular and special meetings The clerk shall attend the council meetings and record all the proceedings and resolutions of the council in accordance with (Section 64.5 of the General Law Village Act of 1895 as amended and) the Open Meetings Act. In the absence of the clerk, the council may appoint one of its own members or another person to temporarily perform the clerk’s duties. Within 8 business days of a council meeting a synopsis showing the substance of each separate decision of the council or the entirety of the council proceedings shall be prepared by the clerk and shall indicate the vote of the council members. After the president approves this document, within 5 days it shall be posted on the village hall announcement board. A copy of the minutes of each regular or special council meeting shall be available for public inspection at the village offices during regular business hours. F. Study sessions Upon the call of the president or the council and with appropriate notice to the council members and the public, the council may convene a work session devoted exclusively to the exchange of information relating to municipal affairs. No votes shall be taken on any matters under discussion nor shall any council member enter into a formal commitment with another member regarding a vote to be taken subsequently. II. Conduct of meetings A. Meetings to be public All regular and special meetings of the council shall be open to the public, and citizens shall have a reasonable opportunity to be heard in accordance with such rules and regulations as the council may determine (see Section V “Public Comment”), except that the meetings may be closed to the public and the media in accordance with the Open Meetings Act. All official meetings of the council and its committees shall be open to the media, freely subject to recording by radio, television and photographic services at any time, provided that such arrangements do not interfere with the orderly conduct of the meetings. B. Agenda preparation i. An agenda for each regular council meeting shall be prepared by the village clerk or appointee with the following suggested order of business: a) Call to order b) Pledge of Allegiance c) Roll call of council d) Approval of Agenda e) Consent Agenda - All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a Trustee or citizen 2 Page 16 of 34  requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. • Minutes of previous meeting(s) f) Payment of Bills g) Public Comment (old business & new business) h) Unfinished Business i) New Business j) Administrative Report k) Treasurer’s Report l) Committee Reports m) Public Hearing n) Introduction of Resolutions o) Introduction and Adoption of Ordinances p) Extended Public Comment q) Adjournment Any council member shall have the right to add items to the regular agenda before it is approved. C. Agenda distribution Council members will receive their packets and agendas a minimum of two days prior to the meeting date and shall be hand delivered. D. Quorum A majority of the entire elected or appointed and sworn members of the council shall constitute a quorum for the transaction of business at all council meetings. In the absence of a quorum, a lesser number may adjourn any meeting to a later time or date with appropriate public notice. E. Attendance at council meetings Election to the village council is a privilege freely sought by the nominee. It carries with it the responsibility to participate in council activities and represent the citizens of the village. Attendance at council meetings is critical to fulfilling this responsibility. A general law village council is empowered by Section 65.5 of the General Law Village Act as amended to adjourn a meeting if a quorum is not present and compel attendance in a manner prescribed by its ordinance. The council may excuse absences for cause. If a council member has more than three unexcused successive absences for regular or special council meetings, the council may enact a resolution of reprimand. In the event that the member’s absences continue for more than three additional successive regular or special meetings of the council, the council may enact a resolution of censure or request the council member’s resignation or both. F. Presiding Officer The presiding officer shall be responsible for enforcing these rules of procedure and for enforcing orderly conduct at meetings. The president is ordinarily the presiding officer. The president shall appoint one of its member’s president pro 3 Page 17 of 34  tempore, who shall preside in the absence of the president. In the absence of both the president and the president pro tempore, the member present who has the longest consecutive service on the council shall preside. G. Disorderly conduct The president may call to order any person who is being disorderly by speaking out of order or otherwise disrupting the proceedings, failing to be relevant, speaking longer than the allotted time or speaking vulgarities. Such person shall be seated until the chair determines whether the person is in order. If the person so engaged in presentation is called out of order, he or she shall not be permitted to continue to speak at the same meeting except by special leave of the president or chair person. If the person shall continue, to be disorderly and disrupt the meeting, the chair may request the person to leave the meeting. No person shall be removed from the meeting except for an actual breach of the peace committed at the meeting. III.Closed Meetings A. Purpose Closed meeting may be held only for the reasons authorized in the Open Meetings Act, which are the following: i. To consider the dismissal, suspension, or disciplining of, or to hear complaints or charges brought against a public officer, employee, staff member or individual agent when the named person requests a closed meeting. ii. For strategy and negotiation sessions connected with the negotiation of a collective bargaining agreement when either negotiating party requests a closed Hearing. iii. To consider the purchase or lease of real property up to the time an option to purchase or lease that real property is obtained. iv. To consult with the municipal attorney or another attorney regarding trial or settlement strategy in connection with specific pending litigation, but only when an open meeting would have a detrimental financial effect on the litigating or settlement position of the council. v. To review the specific contents of an application for employment or appointment to a public office when a candidate requests that the application remain confidential. However, all interviews by a public body for employment or appointment to a public office shall be held in an open meeting. vi. To consider material exempt from discussion or disclosure by state or federal statute. B. Calling closed meetings At a regular or special meeting, the council members elected or appointed and serving, by a two-thirds roll call vote may call a closed session under the conditions outlined in section C.I of the Open Meetings Act. The roll call vote and purpose for calling the closed meeting shall be entered into the minutes of the public part of the meeting at which the vote is taken. 4 Page 18 of 34  C. Minutes of closed meetings A separate set of minutes shall be taken by the clerk or the designated secretary of the council at the closed session. These minutes will be retained by the clerk, shall not be available to the public, and shall only be disclosed if required by a civil action, as authorized by the Michigan Open Meetings Act. These minutes may be destroyed one year and one day after approval of the minutes of the regular meeting at which the closed session was approved. IV. Discussion and voting A. Rules of parliamentary procedure The rules of parliamentary practice as contained in the latest edition of Robert’s Rule of Order shall guide the council in all cases to which they are applicable(Roberts Rule will be used as a guide not the rule), provided that they are not in conflict with these rules, village ordinances or applicable state statutes. The president may appoint a parliamentarian. The chair shall preserve order and decorum and may speak to points of order in preference to other council- members. The chair shall decide all questions arising under this parliamentary authority. B. Conduct of discussion During the council discussion and debate, no member shall speak until recognized for that purpose by the chair. After such recognition, the member shall confine discussion to the question at hand and to its merits and shall not be interrupted except by a point of order or privilege raised by another member. Speakers should address their remarks to the chair, maintain a courteous tone and avoid interjecting a personal note into debate. No member shall speak more than once on the same question unless every member desiring to speak to that question shall have had the opportunity to do so. Members should refrain from personal remarks that may or may not be intended to ridicule another person. Sarcasm, innuendoes, and any sort of name calling should be avoided while interacting with other trustees, staff, and the public. The chair, at his or her discretion, may permit any person to address the council during its deliberations. C. Ordinances and resolutions No ordinance, except an appropriation ordinance, an ordinance adopting or embodying an administrative or governmental code or an ordinance adopting a code of ordinances, shall relate to more than one subject, and that subject shall be clearly stated in its title. A vote on all ordinances and resolutions shall be taken by a roll call vote and entered in the minutes unless it is a unanimous vote. If the vote is unanimous, it shall be necessary only to so state in the minutes, unless a roll call vote is required by law or by council rules. 5 Page 19 of 34  D. Roll Call Vote In all roll call votes, the president is the last vote taken. E. Duty to vote Election to a deliberative body carries with it the obligation to vote. Council members present at a council meeting shall vote on every matter before the body, unless otherwise excused or prohibited from voting by law. A council member who is present and abstains or does not respond to a roll call vote shall be counted as voting with the prevailing side and shall be so recorded, unless otherwise excused or prohibited by law from voting. Conflict of interest, as defined by law, shall be the sole reason for a member to abstain from voting. The opinion of the village attorney shall be binding on the council with respect to the existence of a conflict of interest. A vote may be tabled, if necessary, to obtain the opinion of the village attorney. The right to vote is limited to the members of council present at the time the vote is taken. Voting by proxy or by telephone is not permitted. All votes must be held and determined in public; no secret ballots are permitted. F. Results of voting In all cases where a vote is taken, the chair shall declare the result. V. Public Comment A. General Each regular council meeting agenda shall provide for reserved time for citizen participation. If requested by a member of the council the presiding officer shall have discretion to allow a member of the audience to speak at times other than reserved time for citizen’s participation. B. Length of presentation Any person who addresses the council during a council meeting or public hearing may be limited to 3 minutes in length per individual presentation. The clerk will maintain the official time and notify the chair when the speaker’s time is up. This can be enforced at any time by the chair. The purpose is to give as many citizens as possible time to address the council. C. Addressing the council When a person addresses the council, he or she shall clearly state his or her name and home address. Remarks should be confined to the question at hand and addressed to the chair in a courteous tone. The Chair may respond, redirect the question to the appropriate staff person, if present or choose to take the question under advisement to be answered at a later specified time. No person shall have the right to speak more than once on any particular subject until all other persons wishing to be heard on that subject have had the opportunity to speak. 6 Page 20 of 34 VI. Miscellaneous A. Adoption and amendment of rules of procedure These rules of procedure of the council will be placed on the agenda of the first meeting of the council following the seating of a newly elected council member for review. A copy of the rules shall be distributed to each council member if requested. The council may alter or amend its rules at any time by a vote of a majority of its members after notice has been given of the proposed alteration or amendment. These rules should not supersede the Village of Farwell Charter or the General Law Village Act. B. Suspension of rules The rules of the council may be suspended for a specified portion of a meeting by an affirmative vote of two-thirds of the members present except that council actions shall conform to state statutes and to the Michigan and the United State Constitutions. C. Committees i. Standing and special committees The Village of Farwell shall have the following standing committees: a) Planning Commission b) Department of Public Works c) Parks & Recreation d) Finance e) Personnel Committee members will be appointed by the president. They shall be members of the council. The president shall fill any committee vacancies as needed. Committees and committee members may be changed at any time by the president to fit the needs of the village. Special committees may be established for a specific period of time by the president or by a resolution of the council which specifies the task of the special committee and the date of its dissolution. ii. Citizen task forces Citizen task forces may be established by a resolution of the council which specifies the task to be accomplished and the date of its dissolution. Members of such committees will be appointed by the president, subject to approval by a majority vote of the council and must be residents of the village. Vacancies will be appointed by the president. Citizen task force is a public body and must comply with the Open Meetings Act. D. Authorization for contacting the village attorney The following officials are authorized to contact the village attorney regarding municipal matters: A. Village President B. Village Clerk 7 Page 21 of 34  C. Or by majority vote of the council D. Or by approval of the Village President E. Training for new council Members It is required that all council members should as soon as available, attend a training class or training conference on the Open Meetings Act and FOIA (Freedom of Information Act) or provide proof of training. It should be encouraged to attend at least one additional class or conference per year. Adopted on 02/07/2017 Amended on 02/04/2019 ____________________________________________ _____________________________ Kayla Randle, Clerk Date 8 Page 22 of 34  VILLAGE OF FARWELL (Enacted October 20, 2020) RESOLUTION 2020 – 8 RESOLUTION TO APPROVE FLEIS AND VANDENBRINK ENGINEERING, INC. TO COMPLETE A USDA FUNDING APPLICATION FOR A WASTEWATER SYSTEM PROJECT AND ADDITIONAL SERVICES AS SPECIFICALLY AUTHORIZED, ON THE BEHALF OF THE VILLAGE OF FARWELL WHEREAS, the Village of Farwell finds it necessary for the health and welfare of all persons residing in the Village of Farwell, to repair and improve the Village’s wastewater collection and treatment system. WHEREAS, Fleis and Vandenbrink, Inc., has offered the Village of Farwell a proposal and public service agreement to apply for funding opportunities to assist in the improvement of the Village’s wastewater collection and treatment system. WHEREAS, The Village of Farwell Council has reviewed said proposal and public service agreement for the aforementioned purposes and has recommended that the approval of said proposal and public services agreement is in the best public interest of the Village of Farwell and all persons residing in the Village. WHEREAS, Fleis and Vandenbirnk Inc. will be known as the Engineer and The Village of Farwell will be known as the Owner in this agreement and The Village Present shall be the Owner’s representative throughout this agreement and project, who shall have complete actual authority on behalf of the Owner and its governing body to make all decisions in connection with the aforementioned public services agreement. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The President and Village Council of the Village of Farwell, hereby approves to enter into a contractual agreement with Fleis and Vandenbrink Inc., in the amount of $19,000.00, as outlined in the Proposal and the Professional Services Agreement. 2. This resolution shall be effective immediately upon adoption hereof. AYES: NAYES: RESOLUTION DECLARED ADOPTED (Date) _______________________________________ ______________________________________ (Name, Title, Date) (Name, Title, Date) I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Village Council of the Village of Farwell, Township of Surrey, County of Clare, State of Michigan, at a regular meeting held on October 20, 2020, and that said meeting was conducted and public notice of said meeting was given pursuant to and in compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were recorded and will be or have been made available as required by said Act. ______________________________________ (Name, Title, Date) Page 23 of 34  VILLAGE OF FARWELL (Enacted October 20, 2020) RESOLUTION 2020 – 9 RESOLUTION TO COMBINE THE APPOINTED OFFICES OF VILLAGE CLERK AND VILLAGE TREASURER, TO BE KNOWN AS VILLAGE CLERK/TREASURER WHEREAS, the Village of Farwell desires to combine the appointed offices of Village Clerk and Village Treasurer to be known as the Village Clerk/Treasurer. WHEREAS, the Village deems that it is in the best interest of the Village to combine the offices of Village Clerk and Village Treasurer, to be known as the office of Village Clerk/Treasurer. WHEREAS, the Office of Village Clerk/Treasurer shall be nominated by The President of the Village Council, at which a motion must be made and seconded to accept the nomination, whereas the nominated person is appointed following a roll call vote of The Village Council, at which two thirds of the Village Council votes aye. WHEREAS, the Village Council may by resolution, combine any administrative offices in any manner which is not inconsistent with the provisions of State Law, so long as the combination of these offices with one another shall not abolish or diminish the duties and responsibilities of these offices as set forth by law. WHEREAS, the Village Council nominates and appoints, according to the above provisions, a person to the office of Deputy Village Clerk/Treasurer to serve alongside the Village Clerk/Treasurer. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The Village of Farwell hereby combines the Office of Village Clerk and Village Treasurer, to be known as Village Clerk/Treasurer and all reports and accounts of the Clerk/Treasurer shall be made to the Village Council. 2. The Village of Farwell hereby combines the Office of Deputy Village Clerk and Deputy Village Treasurer, to be known as Deputy Village Clerk/Treasurer and all reports and accounts of the Deputy Clerk/Treasurer shall be made to the Village Clerk/Treasurer and to the Village Council. 3. The appointed Village Clerk/Treasurer shall hold office until his or her successor is appointed. 4. The Resignation of the Village Clerk/Treasurer shall be made in writing to the Village Council President, whom shall act upon the resignation. In the event that the office of Village Clerk/Treasurer becomes vacant, the Village Council President has the authority to appoint an interim to the office, so that the operations and functions of The Village shall continue as required, and subsequent official appointment of any persons, interim or not, shall proceed as set by this resolution 5. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same hereby are rescinded. 6. This resolution shall be effective immediately upon adoption hereof. Page 24 of 34  AYES: NAYES: RESOLUTION DECLARED ADOPTED (Date) ____________________________________ ____________________________________ (Name, Title, Date) (Name, Title, Date) I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Village Council of the Village of Farwell, Township of Surrey, County of Clare, State of Michigan, at a regular meeting held on October 20, 2020, and that said meeting was conducted and public notice of said meeting was given pursuant to and in compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were recorded and will be or have been made available as required by said Act. ______________________________________ (Name, Title, Date) Page 25 of 34  STATE OF MICHIGAN DEPARTMENT OF HEALTH AND HUMAN SERVICES LANSING October 8, 2020 State of Michigan Water Providers Participants of SB690 RE: Water Assistance Participant Update Letter Dear Water Provider Manager, Senate Bill 690 appropriated $25 million for municipal water system assistance. The program is a partnership between, the Michigan Department of Environment, Great Lakes, and Energy (EGLE) the Executive Office of the Governor, and the Michigan Department of Health and Human Services (MDHHS). The purpose of the program is to ensure vulnerable families have access to water during these difficult economic times while mitigating the spread of COVID‐19. You are receiving this letter because our records show you have opted‐in to the Water Assistance Program and you have participated in the data match process. We want to thank you for your efforts and your diligence in working within the constraints of the program. This resulted in a successful data match, where 85,000 Michigan households were identified to assist with arrearages over $20.1 million. Results of the Data Match: MDHHS received 315,584 records from 131 water providers. Next Steps: We are in the final stages of separating the records into files for each water provider. Payment coordination will begin locally upon the release of the files to the Community Action Agencies. Details on the total arrearage amounts for eligible customers by water providers is listed in the attached chart. We expect the Community Action Agencies to start processing payments and distributing the eligible customer arrearage lists to the water providers later this month. Water providers will use the returned file to update their systems to record the allowable payment amounts. The water providers will notify customers and the community action agencies of the payments made on behalf of SB690 Water Arrearage Assistance Program. Webinar: Please register for Water Assistance Program ‐ Data Match Webinar on Oct 12, 2020 3:00 PM EDT at: https://attendee.gotowebinar.com/register/585200079904931598 After registering, you will receive a confirmation email containing information about joining the webinar. Remaining Funds: The Water Arrearage Assistance Program has approximately $3,805,056 remaining funds to assist vulnerable families with arrearages until the State of Emergency expires. We believe that with some Page 26 of 34 outreach coordination by the local Community Action Agencies and the Water Providers, we will easily reach the remaining households not identified in the match or new households that have currently fallen behind in their water bills. Community Action Agencies can assist low‐income food assistance recipients with arrearages from the water providers opting into the program as long as funding is available or until the end of the grant period, whichever comes first. We are encouraging them to start immediately. If you have questions for your participating Community Action Agency, their contact information may be found in the opt‐in letter that you received on or around August 26, 2020. MDHHS will evaluate the outreach activities over the next 4 weeks to determine if another data match process is necessary to identify eligible households for assistance. Thank you for your participation and cooperation. If you have any questions, please contact me at MDHHS‐BCAEO@michigan.gov. Thank you, Kris Schoenow, Executive Director Bureau of Community Action and Economic Opportunity cc: Melanie Sanford, BCAEO Ben Gulker, BCAEO Page 27 of 34  Village of Farwell Bank and Fund Ending 9/30/2020 M1 202 20.7 250 551 590 591 57.7 Geneml Major I4)cal LDFA FM Sewer Water Dmin Total Cash In Bank 5 359,940 67 Gen ma CD #975 $ 155,695 03 Gen ma CD #979 $ 155,695 03 Cash In Bank 5 303,719 21 Cash In Bank $43,675 44 Cash In Bank $ 45,446 13 FM Bank Am $ 1,159 67 Cash In Bank $ (33,709 52) Sewex ma CD $ 227,015 95 Sewex Reserve CD $ 155,250 25 Cash In Bank $ (66,634 91) Water ma CD $ 159,433 95 Water Bond Reserve $ 215,635 55 Cash In Bank $ 153,536 55 $ 707,330 73 $303,719 21 $43,67544 $ 45,44613 $ 1,159 67 $ 351,556 41 5 311,434 59 $153,536 55 51,915,159 33 Beginning Fund Balance $ 691,365 61 $275,445 43 $64,006 33 $ 595,257 75 $ 57,356 05 5 1,345,165 55 5 1,794,113 53 5 147,509 37 5 5,006,252 95 Revenues/Expenditures 5 30,911 53 5 59,119 12 5 (3,345 95) 5 20,557 66 5 (14,352 21) 5 (7,067 64) 5 40,759 06 5 7,410 54 5 133,992 35 Ending Fund Balance $ 722,250 14 $ 337,564 55 $60,660 35 $615,575 41 $ 72,973 57 5 1,335,097 94 5 1,534,572 59 5 154,920 21 5 5,140,245 36 Liabiljtries $ 19,50306 $ 39470 $ 61420 $ $ $ 656,93991 $2,357,71157 $ $3,035,46374 Page 28 of 34 5 ' ' Total mum es :2 ma Balance 5 742,053 20 5 337,959 25 561,274 55 561557541 5 72,973 57 5 1,995,037 55 54,192,554 76 5 154,920 21 55,175,709 10 Monthly Treasurer’s Report OCTOBER 2020  Update on Taxes Collected as of October 15, 2020  Original Tax Roll: $236,073.49  *Adjustments: $12,784.94  Adjusted Tax Roll: $249,450.53  Collected to date: $220,305.51  Left to Collect: $29,140.93 *Adjusted Parcel due to a classification error on a parcel in the Industrial Park.  Late fees were applied September 15, 2020. *The Village of Farwell is an Equal Opportunity Provider and Employer* Page 29 of 34  Letter Sent Id Number Complaint Kind: Grass, Blight, Permit Date Date to be completed by: Outcome 116.00 Blight 1993-2 10/15/2019 Friday, November 15, 2019 Closed/Sold 117.00 Blight 1993-2 & living in a camper 10/17/2019 Monday, November 18, 2019 Closed/See 20.173 123.00 Blight 1993-2 unlicensed vehicle 12/3/2019 Friday, January 3, 2020 Closed 123.50 Blight 1993-2 unlicensed vehicle 12/3/2019 Friday, January 3, 2020 Closed Blight 1993-2 unlicensed vehicle (was 20-8 7.5 violation) 2/28/2020 Closed. Dismissed. 20-10 Blight 1993-2 3/9/2020 Thursday, April 9, 2020 Closed 20-13 Blight 1993-2 3/12/2020 Monday, April 13, 2020 Closed 20.109 Lack of Zoning Permit 7/14/2020 Friday, July 24, 2020 20.126 Weeds & Noxious Growth 1993-5 8/3/2020 Thursday, August 13, 2020 Mowed by Owner 20.126.5 Weeds & Noxious Growth 1993-5 8/3/2020 Thursday, August 13, 2020 Mowed by Owner 20.131 Weeds & Noxious Growth 1993-5 8/6/2020 Monday, August 17, 2020 Mowed by Owner 20.133 Weeds & Noxious Growth 1993-5 8/6/2020 Monday, August 17, 2020 Mowed by Owner 20.134 Weeds & Noxious Growth 1993-5 8/6/2020 Monday, August 17, 2020 Mowed by Owner 20.135 Weeds & Noxious Growth 1993-5 8/6/2020 Monday, August 17, 2020 Mowed by Village Mowed by Owner. No 1993-2 Blight, 1993-5 Weeds & movement on utilities. Meeting Noxious Growth, and Ordinance 59 Ordinance 59 effective with Bldg. Inspector. Proceeding 20.137 Sanitary Sewers 8/6/2020 immediately (owner copy) with condemnation. 1993-2 Blight, 1993-5 Weeds & Talked with owner in Texas Noxious Growth, and Ordinance 59 Ordinance 59 effective 9/8/2020. Proceeding with 20.137.5 Sanitary Sewers 8/6/2020 immediately (tenant copy) condemnation. 20.138 Weeds & Noxious Growth 1993-5 8/11/2020 Thursday, August 20, 2020 Mowed by Village 20.139 Weeds & Noxious Growth 1993-5 8/13/2020 Monday, August 24, 2020 Mowed by Owner 20.140 Lack of Zoning Permit 8/13/2020 Monday, August 24, 2020 Permit fee received 20.140.5 Lack of Zoning Permit 8/13/2020 Monday, August 24, 2020 Permit fee received 20.141 Blight 1993-2 8/13/2020 Tuesday, August 25, 2020 Closed/Cleaned up 20.142 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.142.5 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.143 Weeds & Noxious Growth 1993-5 8/18/2020 Monday, August 31, 2020 Mowed by Owner 20.144 Weeds & Noxious Growth 1993-5 8/18/2020 Monday, August 31, 2020 Mowed by Owner 20.145 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.145.5 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.146 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.146.5 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.147 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.148 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.148.5 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.149 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.149.5 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.150 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Village 20.151 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.151.5 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.152 Weeds & Noxious Growth 1993-5 8/20/2020 Wednesday, September 2, 2020 Mowed by Owner 20.153 Weeds & Noxious Growth 1993-5 8/25/2020 Wednesday, September 2, 2020 Mowed by Owner 20.154 Weeds & Noxious Growth 1993-5 8/25/2020 Wednesday, September 2, 2020 Mowed by Owner 20.155 Weeds & Noxious Growth 1993-5 8/25/2020 Wednesday, September 2, 2020 Mowed by Owner 20.156 Weeds & Noxious Growth 1993-5 8/25/2020 Wednesday, September 2, 2020 Mowed by Owner 20.157 Weeds & Noxious Growth 1993-5 8/25/2020 Wednesday, September 2, 2020 Mowed by Owner 20.158 Weeds & Noxious Growth 1993-5 8/25/2020 Wednesday, September 2, 2020 Mowed by Village 20.159 Weeds & Noxious Growth 1993-5 8/25/2020 Wednesday, September 2, 2020 Mowed by Owner 20.159.5 Weeds & Noxious Growth 1993-5 8/25/2020 Wednesday, September 2, 2020 Mowed by Owner 20.160 Weeds & Noxious Growth 1993-5 8/25/2020 Wednesday, September 2, 2020 Mowed by Village 20.161 Weeds & Noxious Growth 1993-5 8/27/2020 Monday, September 7, 2020 Mowed by Owner 20.161.5 Weeds & Noxious Growth 1993-5 8/27/2020 Monday, September 7, 2020 Mowed by Owner 20.162 Weeds & Noxious Growth 1993-5 9/3/2020 Monday, September 14, 2020 Mowed by Owner 20.163 Weeds & Noxious Growth 1993-5 9/3/2020 Monday, September 14, 2020 Mowed by Owner 20.164 Weeds & Noxious Growth 1993-5 9/3/2020 Monday, September 14, 2020 Mowed by Owner 20.164.5 Weeds & Noxious Growth 1993-5 9/3/2020 Monday, September 14, 2020 Mowed by Owner 20.165 Weeds & Noxious Growth 1993-5 9/3/2020 Monday, September 14, 2020 Mowed by Owner 20.166 Weeds & Noxious Growth 1993-5 9/3/2020 Monday, September 14, 2020 Mowed by Owner 20.167 Weeds & Noxious Growth 1993-5 9/8/2020 Thursday, September 17, 2020 Mowed by Owner 20.167.5 Weeds & Noxious Growth 1993-5 9/8/2020 Thursday, September 17, 2020 Mowed by Owner 20.168 Weeds & Noxious Growth 1993-5 9/15/2020 Tuesday, September 29, 2020 Mowed by Owner 20.169 Blight 1993-2 9/15/2020 Tuesday, September 22, 2020 Mowed by Owner P2020-6 Permit-Porch Construction 8/20/2020 Permit issued P2020-7 Permit-Signage 9/3/2020 Permit issued 20.170 Weeds & Noxious Growth 1993-5 9/17/2020 Tuesday, September 29, 2020 Mowed by Owner 20.1705 Weeds & Noxious Growth 1993-5 9/17/2020 Tuesday, September 29, 2020 Mowed by Owner 20.171 Weeds & Noxious Growth 1993-5 9/22/2020 Monday, October 5, 2020 Mowed by Owner 0034 Parking Ticket 9/24/2020 Tuesday, September 29, 2020 Paid Page 30 of 34 20.172 Parking Ordinance 1993-4 10/6/2020 Tuesday, October 13, 2020 2020-9 Permit-Fence 10/6/2020 Permit issued 20.173 Blight 1993-2 & living in a camper 10/7/2020 Wednesday, November 27, 2020 20.174 Blight 1993-2 unlicensed vehicle 10/13/2020 Tuesday, December 1, 2020 20.175 Blight 1993-2 unlicensed vehicle 10/31/2020 Tuesday, December 1, 2020  DPW Committee Meeting Minutes October 14, 2020 8:00 am The Regular DPW Committee meeting was called to order at 8:00 am in the Village of Farwell Hall. Pledge of Allegiance Adrian Krawczynski conducted a roll call. The following were present: Linda Williams, Allen Brewer, Jeff Linton, Jason Walters, and Adrian Krawczynski. I. Old Business: a. There was discussion in regard to all of the Village’s sidewalks being uniform in size, and if they are all ADA compliant. The option to hire out sidewalk repairs was also discussed, and Jason will look into this cost. b. Jason presented a list of items he would like to see budgeted for in the 2021/2022 fiscal year. c. Jason has received a quote for replacing the Kubota B3350. d. The need for an equipment replacement plan/schedule was discussed. There is an option to create specific accounts for specific items. A useful life chart will need to be created in order to properly fund these accounts. e. The need for grease traps to be properly installed in Village business was discussed. Jason will discuss with Ernie the best route to take and will review the Ordinance. II. New Business: a. Jason requested the need to purchase purge and needle valves, in the amount of $116.00, which was approved. b. Jason stated the need to purchase 2 field kits to properly test the water prior to mailing our samples to be tested, as was recommended by EGLE. This will be brought to Council for approval. c. Piping needs to be purchased for the storm drain, approximately around $1500.00. This will be brought to Council for approval. d. Adrian brought up possible funding for some purchases using our RRI funds, which was discussed with Kayla earlier in September. Adrian is looking further into this option. Page 31 of 34  e. Jones & Henry Engineering was present to discuss updates in regard to the SAW grant, and to determine if there needed to be any changes for them to move forward on creating a CIP Plan. III. DPW Updates: a. Noah is going to be scheduled in December to take his CDL test. b. Completing the Park Project was discussed, and a timeframe of when it might be completed. It was noted that raking the mulch in the park will have to take place regularly and replacement of mulch will have to take place as needed. IV. Complaints: V. Adjournment: 9:35am VI. Next Meeting: November 4, 2020 at 8:00 am Page 32 of 34 Page 33 of 34 Page 34 of 34