Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, June 21, 2021 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. ADOPTION OF MINUTES 4-7 a. Regular Council Minutes 6.7.2021 Regular Council - Jun 07 2021 Page 1 of 15  IV. PUBLIC COMMENT V. UNFINISHED BUSINESS a. Park Lighting b. T-Mobile c. Water Shut-Offs VI. NEW BUSINESS 8 a. Resolution 2021-12 Fireworks 9 - 11 b. Bella & Adrian Training Office Training 12 - 13 c. Washington Rd. Repair Washington Rd. VII. ADMINISTRATIVE REPORT VIII. TREASURER REPORT 14 a. June 2021 Treasurer's Report 15 b. 05.2021 Bank and Fund Report c. Summer Taxes IX. COMMITTEE REPORT a. PARKS AND REC b. ZONING b.1. Complaint List c. DPW c.1. 6.17.2021 Meeting Page 2 of 15  d. PERSONNEL X. EXTENDED PUBLIC COMMENT XI. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON JULY 6, 2021 Page 3 of 15  MINUTES Regular Council Meeting 6:00 PM - Monday, June 7, 2021 Village Council Room The Regular Council of the Village of Farwell was called to order on Monday, June 7, 2021, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: Trustee Allen Brewer, Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, and Trustee Shawn Burger EXCUSED: President Tracey Jackson I. PUBLIC HEARING: (REZONING - MELLING) SECOND PUBLIC HEARING a. The public hearing was opened at 6:01pm. b. The public hearing was closed at 6:11pm. II. PUBLIC HEARING: (INDUSTRIAL DEVELOPMENT DISTRICT) a. The public hearing was opened at 6:11pm. b. The public hearing was closed at 6:12pm. III. APPROVAL OF THE AGENDA a. Trustee Gina Hamilton made a motion to approve the agenda Trustee Linda Williams seconded the motion. Motion Carried IV. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. Page Page41ofof15 4  a. Trustee Allen Brewer made a motion to approve the consent agenda Trustee Gina Hamilton seconded the motion. Motion Carried V. *ADOPTION OF MINUTES a. * Regular Council Meeting 5.17.2021 b. * Special Council Meeting 5.25.2021 VI. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR MAY 2021 IN THE AMOUNT OF $70,123.93 a. Trustee Allen Brewer made a motion to approve the payment of bills and payroll for May 2021 in the amount of $70,123.93 Trustee Linda Williams seconded the motion. Roll Call; Motion Carried VII. PUBLIC COMMENT VIII. NEW BUSINESS a. Rezoning Ordinance - Melling Trustee Allen Brewer made a motion to adopt Ordinance No. 2021-02, "AN ORDINANCE TO AMEND ARTICLE IV, SECTION 4.02 OF THE VILLAGE OF FARWELL ZONING ORDINANCE BY AMENDING THE ZONING MAP OF THE VILLAGE OF FARWELL" Trustee Gina Hamilton seconded the motion. Roll Call; Motion Carried b. Industrial Development District Trustee Allen Brewer made a motion to adopt Resolution No. 2021-10, "RESOLUTION ESTABLISHING AN INDUSTRIAL DEVELOPMENT DISTRICT FOR MELLING PROPERTIES LLC." Trustee Gina Hamilton seconded the motion. Roll Call; Motion Carried c. Special Use Permit - Little B's Daycare Trustee Allen Brewer made a motion to adopt Resolution No. 2021-11, "APPROVING A SPECIAL LAND USE FOR LIL B'S FAMILY DAYCARE FOR A DAYCARE GROUP HOME FACILITY, OVER SIX BUT NOT MORE THAN TWELVE" Trustee Linda Williams seconded the motion. Roll Call; Motion Carried d. Variance Request - Nottingham Apartments Trustee Allen Brewer made a motion to approve a variance request for the property located at 391 Mill St, to allow the installation of a carport with a setback of 55 feet Trustee Jeff Linton seconded the motion. Roll Call; Motion Carried e. The preliminary plans for the T-Mobile Hardening Project was reviewed. The Council came to the consensus that the plans which place a possible new generator in the front of the water tower are not ideal due to the location. We Page Page52ofof15 4  will send over some possible alternative locations for the possible new generator. Adrian will reach out with T-Mobile to see the urgency/need of this new generator. Further discussion will take place at the next meeting. IX. UNFINISHED BUSINESS a. There was discussion about lighting in the Park. We are still waiting on one more electrical quote, and all quotes will be presented at the next meeting. The bathrooms within the Park were also discussed. Due to the increase vandalism that is happening to the restrooms, they will be closed with the exception of working hours and for special events. A letter informing residents of this closure and the reasoning will be sent out in the July newsletter. b. Garbage rates and the garbage truck were discussed. Adrian will send out a survey in the July newsletter to gather the opinions and concerns of residents on the trash services. Once this survey is complete, it will be brought back to Council. c. Decals were discussed. Grafx Central came in at a lower price. Adrian is going to order a small amount of decals to see how they work and then order more if they are working well for what we need. d. Rehmann Trustee Allen Brewer made a motion to approve the quote from Rehmann in the amount of $1,480.00, for the engineering and project management costs for the new Office 365 setup Trustee Linda Williams seconded the motion. Roll Call; Motion Carried e. Covid Policy Trustee Gina Hamilton made a motion to adopt the new Covid-19 Policy dated June 7, 2021 Trustee Linda Williams seconded the motion. Motion Carried f. Adrian provided an update on the new equipment budget as of June 7, 2021. X. ADMINISTRATIVE REPORT a. Adrian provided an update on the audit. The auditors came in and complete some auditing in person, and are currently completing the audit. b. Adrian reminded the Council that she will have clerk training from June 13th to June 18th. XI. COMMITTEE REPORT a. PARKS AND REC a. Park & Recreation Chair, Linda Williams, gave an update on the June 3rd Parks & Recreation Meeting. b. Trustee Allen Brewer made a motion to approve adjusting the Parks and Recreation meetings to meet at 5:30pm instead of 5:00pm, for all meetings going forward, with the dates and location remaining Page Page63ofof15 4  unchanged Trustee Gina Hamilton seconded the motion. Motion Carried b. ZONING c. DPW d. PERSONNEL a. There will be a Personnel Committee meeting on Tuesday, June 22, 2021 at 5:30pm. e. a. Trustee Gina Hamilton made a motion to approve adjusting the Finance Committee meetings to meet at 8:00am the day of the Regular Council Meeting, with the location remaining unchanged Trustee Allen Brewer seconded the motion. Motion Carried XII. EXTENDED PUBLIC COMMENT XIII. ADJOURNMENT a. Trustee Allen Brewer made a motion to adjourn the meeting at 7:20pm Trustee Linda Williams seconded the motion. Motion Carried NEXT REGULAR COUNCIL MEETING ON JUNE 21, 2021 Clerk/Treasurer President Page Page74ofof15 4  VILLAGE OF FARWELL RESOLUTION 2021-12 VILLAGE FOURTH OF JULY FIREWORKS VILLAGE LABOR DAY FIREWORKS Be it resolved that the Village of Farwell supports the Fireworks, by the Farwell Labor Day Committee for Friday, July 2, 2021 for Fourth of July Fireworks and Saturday, September 4, 2021 for Labor Day Fireworks. The Resolution was introduced by ( ) and supported by ( ). The Resolution declared adopted by the following roll call vote: Ayes Nays: Absent: Resolution declared adopted by the Farwell Village Council at a regular council meeting on Monday, June 21, 2021. I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Village Council of the Village of Farwell, Township of Surrey, County of Clare, State of Michigan, at a regular meeting held on June 21, 2021, and that said meeting was conducted and public notice of said meeting was given pursuant to and in compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were recorded and will be or have been made available as required by said Act. ______________________________________________________________________ Adrian Krawczynski, Village Clerk/Treasurer Date Page 8 of 15  101-172-756.001 101-172-860.000 Deputy Clerk Training $ 1,500.00 Deputy Clerk Mileage NRPA Annual Conf. $ (795.00) FM NRPA Hotel $ (1,000.00) NRPA to Flight NRPA Flight $ (350.00) NRPA Meals $ (250.00) NRPA Misc. Transp. $ (105.00) TOTAL AVAIL. $ (1,000.00) TOTAL AVAIL. Page 9 of 15 101-172-860.000 101-215-756.001 $ 500.00 Clerk Training $ 2,500.00 $ (20.16) MERS Conf. $ (500.00) $ (150.00) MERS Hotel $ (500.00) MERS Meals $ (100.00) Clerk Training 2022 $ (700.00) $ 329.84 TOTAL AVAIL. $ 700.00 Page 10 of 15  101-215-860.000 Clerk Mileage $ 800.00 Clerk Yr.1 (paid in FY21) $ (150.00) MERS Mileage $ (110.00) TOTAL AVAIL. $ 540.00 Page 11 of 15 Page 12 of 15 Page 13 of 15  Village of Farwell Treasurer’s Report as of 06/01/2021 June 1, 2021  Update on Taxes Collected as of June 1, 2021  Original Tax Roll: $236,073.49  *Adjustments: $11,895.76  Adjusted Tax Roll: $247,969.25  Collected to date: $231, 865.13  Left to Collect: $17,562.00 *Adjusted Parcel due to a classification error on a parcel in the Industrial Park. The Village received a check from the Clare County Treasurer in the amount of $17,382.83 to pay for the 2020 taxes, less leased land and personal property in the amount of $179.17. Page 14 of 15  Village of Farwell Bank and Fund Ending 5/31/2021 101 202 203 250 551 590 591 803 General Major Local LDFA FM Sewer Water Drain Total Cash In Bank $ 286,996.65 Gen. Fund CD #978 $ 160,619.03 Gen. Fund CD #979 $ 160,619.03 Cash In Bank $ 24,685.17 Cash In Bank $ 16,260.16 Cash In Bank $ 49,396.75 FM Bank Acct $ 808.04 Cash In Bank $ (43,592.80) Sewer Fund CD $ 231,011.95 Sewer Reserve CD $ 160,307.28 Cash In Bank $ (29,557.57) Water Fund CD $ 163,430.95 Water Bond Reserve $ 221,183.85 Cash In Bank $ 160,170.19 $ 608,234.71 $ 24,685.17 $ 16,260.16 $ 49,396.75 $ 808.04 $ 347,726.43 $ 355,057.23 $ 160,170.19 $ 1,562,338.68 Beginning Fund Balance $ 730,218.85 $ 256,488.30 $ 31,241.94 $ 602,888.16 $ 67,963.09 $ 1,613,259.80 $ 1,647,960.62 $ 163,354.96 $ 5,113,375.72 Revenues/Expenditures $ (86,386.09) $ 13,757.21 $ 1,526.13 $ (982.13) $ (53.40) $ 2,131.98 $ 12,041.80 $ 297.59 $ (57,666.91) Ending Fund Balance $ 643,832.76 $ 270,245.51 $ 32,768.07 $ 601,906.03 $ 67,909.69 $ 1,615,391.78 $ 1,660,002.42 $ 163,652.55 $ 5,055,708.81 Liabilities $ 11,057.52 $ 256.70 $ 264.20 $ - $ - $ 641,125.06 $ 2,335,407.02 $ - $ 2,988,110.50 Total Liabilities & Fund Balance $ 654,890.28 $ 270,502.21 $ 33,032.27 $ 601,906.03 $ 67,909.69 $ 2,256,516.84 $ 3,995,409.44 $ 163,652.55 $ 8,043,819.31 Page 15 of 15