Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, April 3, 2023 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. ADOPTION OF MINUTES 4-8 a. Regular Council Minutes 03.20.2023 Regular Council Meeting Minutes - UA Page 1 of 24  IV. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR MARCH 2023 V. PUBLIC COMMENT VI. UNFINISHED BUSINESS 9 - 11 a. Review of Village Pickup Truck MiDeal Truck Quote 03.21.2023 12 - 15 b. Review of Village Refuse Truck Garbage Truck Pricing c. Truck & Trailer Specialties Quote No. DQO003235 - Revision #2 16 d. Rental Deposit Rates Utility Rental Deposits e. Seasonal DPW Position 17 - 20 f. Fiscal Policies Fiscal Policies 2023 VII. NEW BUSINESS a. Village of Farwell Planning Commission Appointments 21 b. Fleis & Vandenbrink Invoice No. 65246 Invoice #65246 22 c. DPW Computer DPW Computer d. RAP Grant Review 23 e. Well No. 2 Inspection Northern Pump & Well Proposal 23-Q2810 24 f. Annual Well Inspections Northern Pump & Well Inspection Agreement g. Little League Bleachers VIII. ADMINISTRATIVE REPORT Page 2 of 24 IX. TREASURER REPORT X. COMMITTEE REPORT a. Finance b. Parks & Rec (Upcoming Meeting: Thursday, April 6th at 5:30pm) c. DPW (Upcoming Meeting: Wednesday, April 12th at 5:30pm) d. Personnel (Upcoming Meeting: Tuesday, April 18th at 5:30pm) XI. PRESIDENT DISCUSSION XII. ADDITIONAL REMARKS XIII. EXTENDED PUBLIC COMMENT XIV. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON MONDAY, APRIL 17TH, 2023 AT 6:00PM Page 3 of 24  MINUTES Regular Council Meeting 6:00 PM - Monday, March 20, 2023 Village Council Room The Regular Council of the Village of Farwell was called to order on Monday, March 20, 2023, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, and Trustee Victoria Williams EXCUSED: Trustee Shawn Burger I. APPROVAL OF THE AGENDA a. Trustee Amanda Pfruender made a motion to approve the agenda with the following additions/amendments: Employee Discussion added in between Extended Public Comment and Adjournment, and under Unfinished Business item h. "Market Master Wage" Trustee Victoria Williams seconded the motion. Motion Carried II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. Trustee Gina Hamilton made a motion to approve the consent agenda for the Monday, March 6, 2023 Regular Council Meeting Minutes Trustee Amanda Pfruender seconded the motion. Motion Carried b. Trustee Gina Hamilton made a motion to approve the consent agenda for the Wednesday, March 8, 2023 Special Council Meeting Minutes Trustee Jeff Linton seconded the motion. Motion Carried III. *ADOPTION OF MINUTES a. *Monday, March 6, 2023 Regular Council Meeting Minutes b. *Wednesday, March 8, 2023 Special Council Meeting Minutes IV. PUBLIC COMMENT Page Page41ofof24 5  a. No public comment received at this time. V. UNFINISHED BUSINESS a. Planning Commission appointments were discussed. On Monday, April 3rd, the Council will appoint to the Commission. b. Handbook Revisions to Section Three (3) were reviewed. Trustee Victoria Williams made a motion to amend Section Three (3) of the Employee Hanbook Trustee Linda Williams seconded the motion. Roll Call. Yeas: Trustee Victoria Williams, Trustee Linda Williams, Trustee Jeff Linton, Trustee Amanda Pfruender, Trustee Gina Hamilton, and President Tracey Jackson. Nays: None. Absent: Trustee Shawn Burger. Motion Carried c. The T-Mobile Water Tower Lease Agreement was reviewed. The lease agreement is for a monthly lease amount of $1,351.98 for a five-year lease period, with the option to extend for four more additional five-year terms, which then a ten percent increase would apply. Trustee Gina Hamilton made a motion to approve the Third Amendment to the Lease at Site MT04678B, between the Landlord (Village of Farwell) and the Tenant (T-Mobile Central LLC) as presented, with an effective date of May 1, 2023 Trustee Jeff Linton seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Jeff Linton, Trustee Linda Williams, Trustee Victoria Williams, Trustee Amanda Pfruender, and President Tracey Jackson. Nays: None. Absent: Trustee Shawn Burger. Motion Carried d. An updated Park Rental Policy was reviewed. Trustee Victoria Williams made a motion to approve the Park Rental Policy/Rental Application as presented, effective immediately Trustee Amanda Pfruender seconded the motion. Roll Call. Yeas: Trustee Victoria Williams, Trustee Amanda Pfruender, Trustee Jeff Linton, Trustee Linda Williams, and President Tracey Jackson. Nays: Trustee Gina Hamilton. Absent: Trustee Shawn Burger. Motion Carried 5-1 (opposed: Trustee Gina Hamilton). e. An updated Pavilion Rental Policy was reviewed. Trustee Victoria Williams made a motion to approve the Pavilion Rental Policy as presented, effective immediately, Trustee Linda Williams seconded the motion. Yeas: Trustee Victoria Williams, Trustee Linda Williams, Trustee Jeff Linton, Trustee Amanda Pfruender, Trustee Gina Hamilton, and President Tracey Jackson. Nays: None. Absent: Trustee Jeff Linton. Motion Carried f. The Fiscal Year 2023 Fee Schedule was reviewed. Trustee Amanda Pfruender made a motion to approve the Fiscal Year 2023 Fee Schedule as presented, effective immediately Trustee Gina Hamilton seconded the motion. Roll Call. Yeas: Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Linda Williams, Trustee Victoria Williams, Trustee Jeff Linton, and President Tracey Jackson. Nays: None. Absent: Trustee Shawn Burger. Motion Carried Page Page52ofof24 5  g. A quote from GFL for solid waste disposal was reviewed. This would allow the Village to dispose of solid waste at the Surrey Transfer location in lieu of using Norther Oaks located in Harrison. The price would be a flat $400.00 fee for each disposal with a 5% annual increase. Trustee Gina Hamilton made a motion to approve the solid waste disposal quote from GFL, in the amount of a flat rate of $400.00 per each disposal, with an annual 5% increase, for the Surrey Township Transfer location Trustee Victoria Williams seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Victoria Williams, Trustee Amanda Pfruender, Trustee Linda Williams, Trustee Jeff Linton, and President Tracey Jackson. Nays: None. Absent: Trustee Shawn Burger. Motion Carried h. The wage for the Farmer's Market Master Vicki Hamilton was discussed. Currently, the wage is too low per the minimum wage. Additionally, Vicki has worked at the Market since 2014 and has always done a great job and is always reliable when working the Market and additional events. Trustee Amanda Pfruender made a motion to approve an increase in wage to $13.00 per hour for the Farmer's Market Master Vicki Hamilton, effective immediately Trustee Jeff Linton seconded the motion. Roll Call. Yeas: Trustee Amanda Pfruender, Trustee Jeff Linton, Trustee Linda Williams, Trustee Victoria Williams, Trustee Gina Hamilton, and President Tracey Jackson. Nays: None. Absent: Trustee Jeff Linton. Motion Carried VI. NEW BUSINESS a. Opening of Sealed Bids for: MDOT Category B Grant - Contract 22-5567 President Tracey Jackson opened the following four sealed bids for the project. i. Rieth-Riley Construction Co. Inc., in the amount of $79,300.35 ii. Rite-Way Asphalt Paving Inc., in the amount of $82,064.00 iii. Central Asphalt Inc., in the amount of $63,300.00 iv. Pyramid Paving Co., in the amount of $61,430.00 The Council discussed the bids/quotes. The Village noted that Central Asphalt Inc. and Pyramid Paving are more in line with the originally budgeted amount for the grant and project and that Central Asphalt is more local to the area out of these two. Clerk/Treasurer Krawczynski will contact the Grant Coordinator with MDOT of the accepted bid. MDOT will then issue a notice to proceed, and DPW Supervisor Jason Walters will inform the approved company that their bid was awarded, and will start the scheduling process. Trustee Amanda Pfruender made a motion to approve the quote from Central Asphalt Inc., in the amount of $63,300.00, for the MDOT Category B Grant, Contract No. 22-5567 Trustee Victoria Williams seconded the motion. Roll Call. Yeas: Trustee Amanda Pfruender, Trustee Victoria Williams, Trustee Linda Williams, Trustee Jeff Linton, Trustee Gina Hamilton, and President Tracey Jackson. Nays: None. Absent: Trustee Shawn Burger. Motion Carried b. Fleis & Vandenbrink Invoice No. 64826 Page Page63ofof24 5  Trustee Gina Hamilton made a motion to approve the payment of Fleis & Vandenbrink Invoice No. 64826 in the amount of $15,188.06 Trustee Linda Williams seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Linda Williams, Trustee Amanda Pfruender, Trustee Victoria Williams, Trustee Jeff Linton, and President Tracey Jackson. Nays: None. Absent: Trustee Shawn Burger. Motion Carried c. Rental Deposits were discussed. There was a renter who left a balance on their account, but it was the consensus of the Council to not pursue the route of small claims, because the cost would outweigh the balance. It was recommended that the rental deposit be increased for future instances. Adrian will gather deposit amounts of other local municipalities and bring them to Council on April 3rd for review. d. The DNR Use Permit for the Mill Pond Project was reviewed. VII. ADMINISTRATIVE REPORT a. Adrian reminded the Council of the training on April 10th. She also provided some updates on training. DPW Supervisor Jason Walters also talked about recent training that he attended. VIII. TREASURER REPORT a. The Treasurer's Report dated 03/01/2023 was presented to Council. b. The Bank and Fund Report dated 02/28/2023 was presented to Council. IX. ZONING REPORT a. Zoning Administrator Julie Albright presented an updated Zoning list to Council. X. COMMITTEE REPORT a. Finance b. Parks & Rec c. DPW Committee Chair Jeff Linton provided an update to Council from the DPW Meeting on 3/16/23. DPW items that will be placed on the April 3rd agenda include discussion on a new pickup truck, new garbage truck, truck refurbishment, and spending limits. d. Personnel XI. PRESIDENT DISCUSSION XII. ADDITIONAL REMARKS Page Page74ofof24 5  a. Trustee Linda Williams expressed that she would like to see the Village do something for Autism Awareness month. Adrian will pass this information along to Rachael. XIII. EXTENDED PUBLIC COMMENT a. There was discussion about some old signs that were becoming dilapidated. XIV. EMPLOYEE DISCUSSION a. Council talked with DPW Supervisor Jason Walters about job duties. Adrian will compile a list of items that Council discussed with him. XV. ADJOURNMENT a. Trustee Amanda Pfruender made a motion to adjourn the meeting at 8:36pm Trustee Victoria Williams seconded the motion. Motion Carried NEXT REGULAR COUNCIL MEETING ON MONDAY, APRIL 2, 2023 AT 6:00PM Clerk/Treasurer President Page Page85ofof24 5  QUOTEPER ENCLOSEDSPECIFICATIONS MUNICIPALSALE MiDeal Village of Fanuell Tax Exempt CK20903 COLORWHITE 1GC3YLE75PF232326 Cost per vehicle $38,327.00 Vehicle Description State Title $15 Year 2023 $38,342.00 Make Chevrolet Model Silverado 2500HD Cab Regular Engine L8T6.6 V8 Gas Vendor: Drive Line 4X4 Berger Chevrolet Inc. Trim WT DEALEROPTIONS COSTTO BEADDED Address 2525 28th Street S.E. DELIVERYIncluded Progaming Extra Keys Included Grand Rapids, MI 49512 No Slip Work Step Included Rust Proof Inner $399 Phone (616) 949-5200 Rust Proof Under Body $399 Direct (616) 575-9627 Additional Key Fobs w programing $250 Each Fax (616) 988-9178 Signature 04/e /?/?aw Printed Signature DALE R. KRAMER Date 3 21 2023 Quote accepted to order Page 9 of 24  lW qVehicle Locator Dealer Information BERGER CHEVROLET, INC. 2525 28TH ST SE GRAND RAPIDS, Ml 49512 Phone: 616-949-5200 Fax: 616-949-3775 1GC3YLE75PF262326 Model Year: 2023 Event Code: 5000-Delivered to Dealer Make: Chevrolet Order #: BRFNFZ Model: 2500HD Silverado MSRP: $49,030.00 CK20903-LWB, 4WD, Reg Cab Pickup PEG: 1WT-Work Truck Preferred Equipment Group Order Type: FNR-Fleet Commercial Primary Color: GAZ-Summit White Stock #: DKPRO Trim: H1T-1WT/1FL-Cloth, Jet Black, Interior Trim Inventory Status: NIA Engine: L8T-Engine: 6.6L, V-8, SIDI Total Cash Allowance:* $500.00 (Expires on 04/03/2023) Transmission: MYD-6-Speed Automatic Total Cash Allowance:* $500.00 (Expires on 04/03/2023) Additional Vehicle Information GM Marketing Information Vehicle Options Chargeable Options MSRP 5H1-Key Equipment, 2 Additional Keys (SEO) $45.00 9L7-Up?tter I Accessory Electrical Switches $150.00 CGN-Chevytec Spray-on Liner $545.00 JL1-Integrated Trailer Brake Controller $275.00 K4B-Battery, Auxiliary, 730 CCA $1 35.00 KI4-120 Volt Electrical Receptacle, ln Cab $225.00 PCV-1WT Convenience 1 Package $1,825.00 QXT-Tires: LT265l70 R17 All Terrain, Blackwall $200.00 UY2-Wiring Provisions: Camper $35.00 V46-Bumper, Front, Chrome $200.00 VYU-Snow Plow Prep I Camper Package $300.00 No Cost Options FE9-Federal Emissions GT4-Rear Axle: 3.73 Ratio Page 10 of 24 JGB-GVW Rating 10,250 Lbs L8T-Engine: 6.6L, V-8, SlDl MYD-6-Speed Automatic  Other Options 1WT-Work Truck Preferred Equipment Group AE7-Seats: Front 40/20/40 Split-Bench, Uplevel AKO-Glass, Deep Tinted AQQ-Keyless Remote Entry AU3-Power Door Locks BG9-Floor Covering: Rubberized Vinyl, Black C49-Defogger, Rear Window, Electric DBG-Mirrors, O/S: Man. Ext & Folding, Heat, Turn Indicator E63-Durabed G80—AutoLocking Differential, Rear GAZ-Summit White H1T-1WT/1FL-Cloth, Jet Black, Interior Trim IOR-Chevrolet infotainment, 7" Color Screen K34-Cruise Control K47-Heavy Duty Air Filter KC4-Cooler, Engine Oil KNP-Transmission Cooling System KW5-Alternator, 220 AMP NQF-Transfer Case: wl Rotary Dial Control, NZZ-Skid Plate Electronic Shift QK1-Standard Tailgate QT5-Tailgate Function»-EZ Lift, Power Lock & Release SAF-Spare Tire Lock UVC-Rear Vision Camera V76-Recovery Hooks VJH-Bumper, Rear, Chrome Step YK6-SEO Processing Option Z82-Trailering Package ZXT-Tire, Spare: LT265l70 R17 Blackwall indicates vehicle belongs to Trading Partner's inventory Disclaimer: GM has tried to make the pricing information provided in this summary accurate. Please refer to actual vehicle invoice, however, for complete pricing infonnation. GM will not make any sales or policy adjustments in the case of inaccurate pricing information in this summary. Cash Allowance is calculated based on your dealers Zip Code. Customer must take delivery by 04/03/2023. Page 11 of 24  Home(http://wvvw.princemotorsusa.com/) / lnventory_(Lt_tp://www.princemotorsusacomlinventoryi), I Rear Lgaggg (nnp;Imm/Lpjgcgmotorsusacomlinvemory/3-Rear-Loadersn 2008 GMC T8500 WITH HEIL PT 1000 20 YARD REAR LOADER REFUSETRUCK ;:*_-.r.‘*»_ . : - E :3?! ges/inventory/big/PM|_Larg_|mage_13151.jpg) CALLFOR PRICE Page 12 of 24  Category: Rear Loaders Front Axle: 16,000 Body Make: Heil Rear Axle: 40.000 Body Model: PT 1000 Stock #: RL411039 Body Capacity: 20yd Price: Call for price 2008 GMC T8500 Rear Load Garbage Truck, lsuzu 7.8L Diesel (235HP), Allison 3500-RDS Auto Transmission, 39,420 Miles, A/C, Cruise Control, Heil PT 1000, 20 Yard Capacity, 3 Yard Hopper, 15 Second Pack Cycle '?me, 6 Second Reload Time, Compaction Rate up to 1,000 lbs per Cubic Yard, Dual Rear Cart Tippers, Camera System, Very Clean Ex—CityUnit OTHER VEHICLESIN THIS CATEGORY (http:/lwww.princemotorsusa.com/inventory/3—Rear-Loaders/215-2003- Autocar-Xpeditor-with-HeiI-DuraPack—5000-25-Yard-Rear-Loader-Refuse-Truck.html) REARLOADER Autocar Xpeditor 2003 Engine: Volvo VE-D7 275HP Trans: Allison MD3560P Body: Heil DuraPack 5000 Capacity: 25yd SOLD Page 13 of 24  - (http://www.princemotorsusa.com/inventory/3-Rear-Loaders/134-2009- I I ._u I5E>rd¥F45o:v*viOtOHl’r\_I -;e‘\ -Way—6—Yard-Diamondback-Rear—Loader-Refuse—Truck.html) REARLOADER Ford F-450 2009 Engine: Power Stroke 6.4L 350HP Trans: Automatic OD Body: New Way Diamondback Capacity: 6yd SOLD MORE INFO (HTI'P:l/WWW.PRINCEMOTORSUSA.COMI|NVENTORY/3-REAR-LOADERSI134-2009-FOR ‘4_ ., ___.i_: . 4..:,.;.i.-,.;._._ .9.-- *1. 4‘ A oca - edit0r—with-HeiI-5000-32-Yard-Rear-Loader-Refuse-Truck.html) REAR LOADER Autocar Xpeditor 2007 Engine: Cummins lSL 330HP Trans: Allison 4500RDS Page 14 of 24 Body: Heil DuraPack 5000  © PRINCE MOTORS, INC. 2014 Home (mp://www.princemotorsusa.coml) I ?gg_(mp:[[w_\AM.princemmgrsusa,com/blogl), I About Us .<mwm ) I lirs/_(hLtp:mrw_.princemotorsusacom/inventory!) _. I ma_ncmg _(http://www.princemotorsusa.com/?nancingl) I Tenns(http://wvvw.princemotorsusa.com/tou/), I Privacy_ .(muLmM; :Wicy1). I (?PJWJ_W ). OOOOO Page 15 of 24  Utility Rental Deposit Rates Village of Farwell $200.00 City of Clare $240.00 City of Harrison Does not require. City of Gladwin $150.00 Page 16 of 24 FISCAL POLICIES # 2023-01 April 3, 2023 Purchasing and Fiscal Procedures I. Purpose/Objective The purchasing and fiscal policies guidelines are to assure that the Village of Farwell maintains lawful, prudent, and ethical methods to procure or dispose of supplies, materials, equipment, contract services, and construction projects for the Village. II. Purchasing a. All purchases require that the appropriate funds are budgeted and sufficient funds are available at the time of purchase b. No employee or any person shall make purchases or commit Village funds without authorization. c. All purchases that require a check drawn on Village funds shall have an accompanying purchase order, bill, etc. presented prior to the processing of the check. d. Employees/designated persons are authorized to make emergency purchases of goods and services up to $500.00 with the Village Clerk/Treasurer verbal approval provided the funds are budgeted and available. e. Department heads (ex. Clerk, Treasurer, DPW Supervisor) are authorized to make purchase of goods and services up to $1,00.00 provided the funds are budgeted and available. f. The Village President is authorized to approve purchases of goods and services up to $2,000.00 provided the funds are budgeted and available. g. The Village President along with two other council members are authorized to approve emergency purchases of goods and services up to $2,500.00. h. The Village President is authorized in the course of his/her duties to make expenditures within the bounds established by the line items of the Village budget. i. Expenditures greater than those listed above within a specific cost center of a fund budget requires the Village President to seek the verbal approval of the Village Council. j. Expenditures greater than what the Village has budgeted within its various fund budgets requires the Village Council approval in advance of any purchase or commitment of funds. Page 17 of 24  k. In the event of emergency situations that threaten the health, safety, or would otherwise cause extreme detriment to the Village of Farwell residents or property, emergency purchases may be made with the approval of the Village President and Department Head. l. The Village President may impose a spending freeze on all discretionary purchasing if instructed by Council or determines it is in the best interest of the Village. III. Fiscal Policies a. All purchases must have an accompanying receipt or invoice prior to issuing a check. b. All receipts must have a signature from the employee making the purchases. c. All purchases must have an accompanying detailed receipt or invoice prior to issuing a check. d. When applicable all invoices must have a packing slip signed and dated by the employee. e. All planned expenditures above $1,000.00 must have three accompanying quotes prior to selecting a vendor. The quote selected is the one that provides the highest acceptable quality at the lowest price. f. The requirements of having three quotes may be waived if in the opinion of the Village President efforts to obtain three quotes were exhausted or are impractical to obtain. g. All expenditures above $2,500.00 must have an accompanying contract prior to any payments for purchases or services unless waived by the Village President when deemed impractical or otherwise inappropriate. All contracts above $2,500.00 require Village Council approval unless stipulated otherwise herein. h. All checks issued by the Village shall have two authorized signatures recorded on its front surfaces before the check is valid. IV. Bid Procedure a. A notice inviting bids shall be published in at least ten days preceding the date set for receipt of the bid. b. Bids shall be sealed and identified as a bid on the envelope and submitted to the Village Clerk. c. Late bids, at the Village’s discretion, may be returned unopened to the bidder. d. Purchases of supplies, equipment, and contractual services greater than $2,500.00 must be from bids/proposals. In any case where competitive bidding is not practical or it is to the Village’s advantage to contract without competitive bidding, the Village Council, may authorize the execution of a purchase without competitive bidding. Page 18 of 24 V. Award of Contract and Rejection of Bid a. The Village shall have the authority to reject any and all bids when the best interest of the public is served. b. The Village shall not accept the bid of a contractor who is in default on the payment of taxes, licenses, or other monies due to the Village. c. In determining the best responsible bidder, in addition to price, the Village shall consider the ability, capacity, and skill of the bidder to perform as contracted; whether the bidder can perform in a timely manner consistent with Village requirements; the character, integrity, reputation, judgment, experience, and efficiency demonstrated by the bidder; the performance experienced with previous contracts; and the predictable ability of the bidder to provide future maintenance and service. d. When the award is not given to the lowest bidder, a statement of the reasons for placing the order with the successful contractor shall be prepared and filed with other award documentation. e. After a bid is awarded, a contract will be executed with the successful bidder. A certificate of liability insurance or worker compensation maybe required if applicable and appropriate for the contracted service. VI. Co-operative Purchasing a. The Village shall have the authority to join with other units of government in a co- operative purchasing plan when the best interest of the Village would be served. VII. Legal and Professional Services a. Only the Village President or his/her delegates will be authorized to purchase legal or professional services that are not otherwise already contracted for execution. VIII. Conflict of Interest – Employees a. No employee will participate directly or indirectly in a procurement when the employee knows that the employee or any member of the employee’s immediate family has a financial interest to the procurement; when any other person, business or organization with whom the employee or any member of the employee’s immediate family is negotiating or has an arrangement concerning prospective employment is involved in the procurement. b. Upon discovery of an actual or potential conflict of interest, an employee shall promptly file a written statement of disqualification and shall withdraw from any further participation in the transaction involved. Failure to do so could result in immediate dismissal. Page 19 of 24  IX. Conflict of Interest – Councilpersons a. The Village of Farwell can enter into a contract with a vendor which a councilperson has a conflict of interest as defined in VIII above. In entering into a contract with this vendor the councilperson must not vote on the contract and must disclose any pecuniary interest. A vote of two thirds of the full Village Council must approve the contract. ____________________________ _________________ Village Clerk Date Page 20 of 24 Village of Farwell 109 South Hall Street March 13, 2023 PO Box 374 Project No: 846541 Farwell, MI 48622 Invoice No: 65246 Project 846541 Farwell - Sewer Improvements - Civil adrian@villageoffarwell.org For professional services rendered for the period January 29, 2023 to February 25, 2023 Amount Previous Current Billing Phase Fee Billing Billing Billing Basic Services 274,000.00 158,352.31 146,956.38 11,395.93 Construction RPR 87,000.00 0.00 0.00 0.00 Additional Services 55,000.00 14,424.38 5,546.88 8,877.50 Total Fee 416,000.00 172,776.69 152,503.26 20,273.43 Total Fee 20,273.43 Total this Invoice $20,273.43 Thank you for your business, it is sincerely appreciated. If there are any questions regarding this invoice or the services provided, please contact us at AR@fveng.com. Terms: Net 15 days Page 21 of 24 Page 22 of 24  6837 W. Grand River Ave. Lansing, MI 48906 Proposal Village of Farwell Attn: Jason Walters W Proposal # P. O. Box 374 Farwell, MI 48622-0374 I I Description Thank you for the opportunity to present you with this proposal for well 2. Labor, Mobilization, Demobilization, Run efficiency test, Pull Pump, Perform a video 5,150.00 5,150.00 on the well, casing and screen area, Disassemble Pump bowls and inspect, Give a report on our ?ndings. NOTE: Should conditions change and/or any additional work be required, beyond the original scope of this project, our standard hourly rates will apply. Northern Pump & Well will consult with you prior to the additional work being performed. Signature: Date: * Purchase Order No. (if required): If this proposal meets your approval, please sign / date and return to fax number:..1-517-322-0135 Page 23 of 24  6837 W Grand River Ave 0 Lansing, MI 48906 0 Ph (877) 477-1757 0 Fx (517) 322-0135 WELL AND PUMP INSPECTION AGREEMENT 0 Work to be performed Purchaser: The Villa e of Fanivell Michi an Attn. Jason Walters Address: P.O. Box 374 Farwell MI 48622-0374 desires to have the following water wells and / or pump installation annually inspected and serviced: Wells No. ‘I 2 3 4 Contractor agrees to perform the following services: Conduct an annual inspection of each of the above-listed items; assess the condition and efficiency status of each. Report to the purchaser the condition of: pumping equipment, static water level(s), specific well capacity and sufficiency of supply. Routine maintenance will be performed as part of the service; this will include changing or adding pump packing, grease and motor oil. 9 LiabilityInsurance The Contractor shall carry Workers’ Compensation, Public Liabilityand Property Damage Insurance. 0 Cancellation This agreement may be cancelled at any time by either party providing a minimum 30-day notification. 6 Prices Annual inspection and report, including routine maintenance: $250 per well / total $1000 Special provisions as noted: Page 24 of 24 Replacement of defective: Pressure gauges $ 35.00 ea. Air gauges $ 35.00 ea. Submitted March 23 , 2023 Accepted , 20