Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, September 18, 2023 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. ADOPTION OF MINUTES 4-7 a. Tuesday, September 5th, 2023 Regular Council Meeting Minutes 09.05.2023 Regular Council Meeting Minutes - UA Page 1 of 29  IV. MMDC UPDATE V. PUBLIC COMMENT VI. UNFINISHED BUSINESS a. Sidewalk Project(s) b. Garbage Truck Discussion 8 c. Water Tower Repairs Water Tower Repairs - Tank in Service d. Culvert at Lagoon e. UTV on Trunkline 9 f. Speed Limits / Traffic Study on Main Street (M-115) Village of Farwell Speed Zones g. Grant Updates *Sewer/USDA Grant *Mill Pond/MEDC Grant h. Electrical in Park VII. NEW BUSINESS a. DDA Appointments b. Master Plan Updates 10 - 22 c. AT&T Metro Act Right of Way Permit Extension Metro Act Right of Way Permit Extension 23 - 26 d. Work Orders / Documentation & Great Lakes Community Action Partnership: GIS Co-Op Great Lakes Community Action Partnership - GIS Co-Op Work Documentation VIII. ADMINISTRATIVE REPORT IX. TREASURER REPORT Page 2 of 29 27 a. August 2023 Bank & Fund Report 08.31.2023 Bank & Fund Report 28 b. Tax Report as of September 15th, 2023 09.2023 Treasurer's Report (09.15.2023) X. ZONING REPORT XI. COMMITTEE REPORT a. Finance b. Parks & Rec 29 c. DPW 09.14.2023 Minutes d. Personnel XII. PRESIDENT DISCUSSION XIII. ADDITIONAL REMARKS XIV. EXTENDED PUBLIC COMMENT XV. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON MONDAY, OCTOBER 2ND, 2023 AT 6:00PM Page 3 of 29  MINUTES Regular Council Meeting 6:00 PM - Tuesday, September 5, 2023 Village Council Room The Regular Council of the Village of Farwell was called to order on Tuesday, September 5, 2023, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, Trustee Victoria Williams, Trustee Shawn Burger, and Tonya Roe EXCUSED: I. APPROVAL OF THE AGENDA a. Trustee Amanda Pfruender made a motion to approve the agenda with the following addition: Under New Business, item d. "Weighmaster/ORV discussion" Trustee Victoria Williams seconded the motion. Motion Carried. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. Trustee Gina Hamilton made a motion to approve the consent agenda Trustee Amanda Pfruender seconded the motion. Motion Carried. III. *ADOPTION OF MINUTES a. *Monday, August 21st, 2023 Regular Council Meeting Minutes IV. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR AUGUST IN THE AMOUNT OF $147,001.14 a. Trustee Gina Hamilton made a motion to approve the payment of bills and payroll for August 2023 in the amount of $147,001.14 Trustee Victoria Williams seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Victoria Williams, Trustee Shawn Burger, Trustee Jeff Linton, Trustee Tonya Roe, Trustee Amanda Pfruender, and President Tracey Jackson. Nays: None. Motion Carried Page Page41ofof29 4 V. PUBLIC COMMENT a. No public comment received. VI. FISCAL YEAR 2023 AUDIT REVIEW WITH H&S COMPANIES a. Corinna Hervey from H&S Companies Inc. presented and reviewed with Council, the Audit for Fiscal Year Ending 02/28/2023. VII. UNFINISHED BUSINESS a. Resident Utility Bill Discussion Trustee Gina Hamilton made a motion to provide a one-time utility bill credit for 61,600 gallons of sewer usage for the service month of July 2023, at a rate of $4.04 per 1,000 gallons, for a total of $248.86, and to reverse a late fee in the amount of $44.00, for account number 414 located at 310 Floyd St. Trustee Jeff Linton seconded the motion. Motion Carried. (6 yeas) (1 nay - Trustee Victoria Williams). VIII. NEW BUSINESS a. There was discussion on adding additional light poles within the park with electrical outlets at the base. Jason will work on getting multiple quotes. This will placed on additional agendas (DPW, Parks & Rec, and Council). b. The MDOT Resolution for Designation of Street Administrator was reviewed. Trustee Gina Hamilton made a motion to adopt the Michigan Department of Transportation Resolution for Designation of Street Administrator, with Adrian Krawczynski being designated as the Street Administrator Trustee Amanda Pfruender seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Amanda Pfruender, Trustee Victoria Williams, Trustee Tonya Roe, Trustee Shawn Burger, Trustee Jeff Linton, and President Tracey Jackson. Nays: None. Motion Carried. n Carried c. The MDOT Performance Resolution was reviewed. Trustee Amanda Pfruender made a motion to adopt the Michigan Department of Transportation Performance Resolution for Municipalities authorizing Adrian Krawczynski to apply to the department for the necessary permit to work within State Highway Right of Way on behalf of the Village of Farwell Trustee Gina Hamilton seconded the motion. Yeas: Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Victoria Williams, Trustee Tonya Roe, Trustee Shawn Burger, Trustee Jeff Linton, and President Tracey Jackson. Nays: None. Motion Carried. d. There was discussion about the Village's UTV riding on the State Trunkline (M- 115). It was brought to some of the Trustee's knowledge by a Weighmaster Page Page52ofof29 4  that this is not allowed. The UTV may cross the Trunkline but cannot ride on it. Jason will be informed and he will let the rest of the DPW know to only cross. IX. ADMINISTRATIVE REPORT a. The following items were discussed: *Updates on the dredging. *Sidewalk project - Lapham's is done surveying and it has been sent over for design. *Garbage truck - Do we want to keep it in storage for a little bit more or list it? Right now it was the consensus not to list. This will be put on the DPW agenda for further discussion. *Halloween hours: Consensus to keep them from 5:30pm - 7:30pm on October 31st. X. ZONING REPORT a. Adrian informed Council that a Site Plan has been submitted and is working on getting the Planning Commission to meet to review. XI. COMMITTEE REPORT a. Finance - Some questions were raised about the electrical bills at a couple of Lift Stations. Adrian will ask Jason about possible reasons for the increased electrical use. Some other questions were raised about certain purchases. b. Parks & Rec - Upcoming meeting on Thursday, September 14th at 6:00pm. c. DPW - Upcoming meeting on Thursday, September 14th at 5:30pm. There was discussion about implementing work orders. This will be placed on the next DPW meeting agenda. d. Personnel XII. PRESIDENT DISCUSSION a. The following topics were discussed: *The Labor Day Parade went well and looked great. *Speed limits on the Trunkline. Adrian will reach out to MDOT to discuss what the process would be to have the limits become more uniform. *President Jackson discussed having Jason come in on September 25th for a 6 month check in from his return to work. Adrian will coordinate this with Jason. XIII. ADDITIONAL REMARKS a. The following topics were discussed: *The culvert at the Lagoon. *Site prep for the dredge spoils. Page Page63ofof29 4 XIV. EXTENDED PUBLIC COMMENT a. No public comment received. XV. ADJOURNMENT a. Trustee Amanda Pfruender made a motion to adjourn the meeting at 7:47pm Trustee Victoria Williams seconded the motion. Motion Carried. NEXT REGULAR COUNCIL MEETING ON MONDAY, SEPTEMBER 18TH AT 6:00PM Clerk/Treasurer President Page Page74ofof29 4  Good morning Jason, The highlighted items could be completed while the tank remains in service. There is one active mixer that can be installed while the tank remains in service but most require the tank to be removed to place the mixers in the bottom of the tank. The other scope of work requires the tank to be removed from service. If the highlighted repairs and upgrades are separated from the larger project, the budget costs will likely increase. Also, if there is interest in completing a small project ahead of the larger one in the future, I would recommend using a RFQ approach. There are only a few welding contractors that bid on these types of smaller projects and 1 or 2 painting contractors that have their own welders on staff. We have worked on many projects using a RFQif you are interested in pursuing this approach to complete the safety and operational upgrades. COSTSUMMARY: Wet interior repaint $110,000 Caulk roof lap seams 3,000 Dry interior partial repaint 25,000 ‘ T , , ,_x = , my i ljlz: . 3l“‘:;“"7-73 1; 5 :1: {}z§D‘§''''.}j;'/5]§lf‘f{ if "f£3‘?-‘7’ll3 2 ', J j * Z *‘<"— j Expansion joint 15,000 .4< 1 Sub Total $202,000 Engineering and Contingencies $51,000 Total $253,000 Let me know if you have any questions, need additional information or if you were looking for something different in my response, Thanks‘ Eric Page 8 of 29  55MPH 45MPH 35MPH Page 9 of 29  AT&T Michigan Angela Wesson 53, METRO Act Administrator \_4 54 N. Mill Street Mailbox #30 Pontiac, MI 48342 September 1“, 2023 Farwell Village 109-1/2 South Hall St —P.O. Box 374 Farwell, MI 48622 METRO ACT RIGHT OF WAY PERMIT EXTENSION Dear Farwell Village, This is a letter agreement which extends the existing METRO Act Permit issued by the Farwell Village/Clare County to Michigan Bell Telephone Company d/b/a AT&T Michigan (“AT&T”) which expires on February 28, 2024. The extension is for a term to end on February 28, 2029 If this is agreeable, please sign both copies of the extension letter agreement in the place provided below and return to AT&T Michigan at the address on this letterhead. Upon receipt AT&T will acknowledge and return one copy for your files. Additional information regarding this renewal request may be found at http://www.michigan.gov/mpsc. Please click on Regulatory Information, Telecommunications, and METRO Act/Right of Way. We would appreciate return of the signed copies within 30 days of receiving this request. Your cooperation is appreciated. If you have any questions feel free to Contact Ms. Angela Wesson via e—mail,AD3245@att.com or 248-877-9518. Agreed to by and on behalf of the Page 10 of 29 Farwell Village Michigan Bell Telephone Company d/b/a  METROPOLITAN EXTENSION TELECOMMUNICATIONS RIGHTS-OF-WAY OVERSIGHT ACT Act 48 of 2002 AN ACT to create a telecommunication rights-of-way oversight authority; to provide for fees; to prescribe the powers and duties of municipalities and certain state agencies and officials; to provide for penalties; and to repeal acts and parts of acts. History: 2002, Act 48, Eff. Nov. 1, 2002. The People oftheState ofMic/iigan enact.‘ 484.3101 Short title; purpose of act. Sec. 1. (1) This act shall be known and may be cited as the "metropolitan extension telecommunications rights—of—way oversight act". (2) The purpose of this act is to do all of the following: (a) Encourage competition in the availability, prices, terms, and other conditions of providing telecommunication services. (b) Encourage the introduction of new services, the entry of new providers, the development of new technologies, and increase investment in the telecommunication infrastructure in this state. (c) Improve the opportunities for economic development and the delivery of telecommunication services. (d) Streamline the process for authorizing access to and use of public rights—of—way by telecommunication providers. (e) Ensure the reasonable control and management of public rights-of-way by municipalities within this state. (f) Provide for a common public rights-of-way maintenance fee applicable to telecommunication providers. (g) Ensure effective review and disposition of disputes under this act. (h) Allow for a tax credit as the sole means by which providers can recover the costs under this act and to insure that the providers do not pass these costs on to the end—usersof this state through rates and charges for telecommunication services. (i) Promote the public health, safety, welfare, convenience, and prosperity of this state. (i) Create an authority to coordinate public right-of-way matters with municipalities. History: 2002, Act 48, Eff. Nov. 1, 2002. Compiler's note: For transfer of powers and duties of the director of the metropolitan extension telecommunicationrights-of-way oversight authority to the director of the department of labor and economic growth, see E.R.O. No. 2003-1, compiled at MCL 445.2011. 484.3102 Definitions. Sec. 2. As used in this act: (a) "Authority" means the metropolitan authority created under the local community stabilization authority act. (b) "Broadband intemet access transport services" means the broadband transmission of data between an end-user and the end—user'sinternet service provider's point of interconnection at a speed of 200 or more kilobits per second to the end-user's premises. (c) "Commission" means the Michigan public service commission in the department of licensing and regulatory affairs. (d) "Exchange" means that term as defined under section 102 of the Michigan telecommunications act, 1991 PA 179, MCL 484.2102. Page 11 of 29 (e) "Incumbent local exchange carrier" means that term as de?ned under section 25l(h) of title II of the  and ?ber cables, lines, wires, switches, conduits, pipes, and sheaths, which are used to or can generate, receive, transmit, carry, amplify, or provide telecommunication services or signals. Telecommunication facilities or facilities do not include antennas, supporting structures for antennas, equipment shelters or houses, and any ancillary equipment and miscellaneous hardware used to provide federally licensed commercial mobile service as defined in section 332(d) of part I of title III of the communications act of 1934, chapter 652, 48 Stat. 1064, 47 USC 332 and further de?ned as commercial mobile radio service in 47 CFR 20.3, and service provided by any wireless, 2-way communications device. (k) "Telecommunication provider", "provider", and "telecommunication services" mean those terms as defined in section 102 of the Michigan telecommunications act, 1991 PA 179, MCL 484.2102. Telecommunication provider does not include a person or an af?liate of that person when providing a federally licensed commercial mobile radio service as de?ned in section 332(d) of part I of the communications act of 1934, chapter 652, 48 Stat. 1064, 47 USC 332 and further de?ned as commercial mobile radio service in 47 CFR 20.3, or service provided by any wireless, 2-way communication device. For the purposes of this act only, a provider also includes all of the following: (i) A cable television operator that provides a telecommunication service. (ii) Except as otherwise provided by this act, a person who owns telecommunication facilities located within a public right-of-way. (iii) A person providing broadband intemet transport access service. (iv) An intemet service provider that provides a telecommunication service. History: 2002, Act 48, Eff. Nov. 1, 2002;—Am. 2014, Act 88, Eff. Oct. 1, 2014. Compiler's note: Enacting section 2 of Act 88 of 2014 provides: "Enacting section 2. This amendatory act does not take effect unless Senate Bill No. 822 of the 97th Legislature is approved by a majority of the quali?ed electors of this state voting on the question at an election to be held on the August regular election date in 20l4.“ Request no. 0361 1'13 ofthe 97th Legislature, referred to in enacting section 2 of Act 88 of 2014, was ?led with the Secretary of State on March 28, 2014, and became 2014 PA 80, Eff. Jan. 1, 2015. Compiler's note: Act 80 of 2014 was approved by a majority of the voters at the August 5, 2014 primary election. The election results were certi?ed by the Michigan Board of State Canvassers on August 22, 2014. Compiler's note: The conditions in enacting section 1 of Act 404 of 2012 were not met. Act 404 of 2012 did not go into effect. 484.3103 Local community stabilization authority; powers, duties, functions, and responsibilities; annual report; rules; transfer of certain powers, duties, records, and funds from metropolitan extension telecommunications rights-of-way oversight authority to the authority; abolishment; duties of director of department of licensing and regulatory affairs and state budget director; suit, action, or other proceeding; effect of rules, regulations, orders, contracts, and agreements adopted before October 1, 2014. See. 3. (1) The local community stabilization authority shall exercise the powers, duties, functions, and responsibilities vested in the authority under this act and may contract with the department of licensing and regulatory affairs for 1 or more employees of the department to assist in exercising the powers, duties, functions, and responsibilities. The authority shall coordinate public right—of-waymatters with municipalities, assess the fees required under this act, and have the exclusive power to assess fees on telecommunication providers owning telecommunication facilities in public rights-of-way within a municipality in a metropolitan area to recover the costs of using the rights-of-way by the provider. (2) The authority shall ?le an annual report of its activities for the preceding year with the governor and the members of the legislative committees dealing with energy, technology, and telecommunications issues on or before March 1 of each year. Page 12 of 29 (3) The authority may promulgate rules for the implementation and administration of this act in a manner that complies with the requirements of the administrative procedures act of 1969, 1969 PA 306, MCL 24.201 to 24.328.  (6) The director of the department of licensing and regulatory affairs shall coordinate with the executive director of the metropolitan extension telecommunications rights-of—wayoversight authority to facilitate the transfers to the authority under subsection (4) and shall develop and issue a memorandum of record identifying any pending settlements, issues of compliance with applicable federal and state laws and regulations, or other obligations resolved by the metropolitan extension telecommunications rights-of—way oversight authority before the transfers under subsection (4). (7) State departments, agencies, officers, and employees shall fully and actively cooperate with and assist the director of the department of licensing and regulatory affairs in the implementation of transfers under subsection (4). (8) The state budget director shall determine and authorize an ef?cient process for handling ?nancial transactions and records in this state's ?nancial management system necessary to implement the transfers under subsection (4). (9) Any suit, action, or other proceeding lawfully commenced by, against, or before any entity affected by the transfers under subsection (4) shall not abate by reason of the taking effect of the transfers under subsection (4). Any suit, action, or other proceeding may be maintained by, against, or before the appropriate successor of any entity affected by the transfers under subsection (4). (10) All rules, regulations, orders, contracts, and agreements relating to the former metropolitan extension telecommunications rights-of-way oversight authority or the powers, duties, functions, and responsibilities transferred under subsection (4) lawfully adopted before October 1, 2014 shall continue in effect until revised, amended, repealed, or rescinded by the authority unless prohibited by law. History: 2002, Act 48, Eff. Nov. 1, 2002;—Am. 2014, Act 88, Eff. Oct. 1, 2014. Compiler's note: Enacting section 2 ofAct 88 of 2014 provides: “Enacting section 2. This amendatory act does not take effect unless Senate Bill No. 822 of the 97th Legislature is approved by a majority of the quali?ed electors of this state voting on the question at an election to be held on the August regular election date in 2014.“ Request no. 0361 1'13 ofthe 97th Legislature, referred to in enacting section 2 of Act 88 of 2014, was ?led with the Secretary of State on March 28,2014, and became 2014 PA 80, Eff. Jan. 1, 2014. Compiler's note: Act 80 of 2014 was approved by a majority of the voters at the August 5, 2014 primary election. The election results were certi?ed by the Michigan Board of State Canvassers on August 22, 2014. Compiler's note: The conditions in enacting section 1 of Act 404 of 2012 were not met. Act 404 of 2012 did not go into effect. 484.3104 Enactment of local laws; limitation; existing rights. Sec. 4. (1) Except as otherwise provided by this act, after the effective date of this act, a municipality in a metropolitan area shall not enact, maintain, or enforce an ordinance, local law, or other legal requirement applicable to telecommunication providers that is inconsistent with this act or that assesses fees or requires other consideration for access to or use of the public rights-of—waythat are in addition to the fees required under this act. (2) This act shall not affect any existing rights that a provider or municipality may have under a permit issued by a municipality or contract between the municipality and the provider related to the use of the public rights-of—way. (3) Obtaining a permit or paying the fees required under this act does not give a provider a right to use conduit or utility poles. History: 2002, Act 48, Eff. Nov. 1, 2002. 484.3105 Use of public rights-of-way; providers subject to permit and fee requirements; facilities located in public right-of-way at effective date of act; permit application. Sec. 5. (1) A provider using or seeking to use public rights-of-way in a metropolitan area for its telecommunication facilities shall obtain a permit under section 15 from the municipality and pay all fees Page 13 of 29 required under this act. Authorizations or permits previously obtained from a municipality under section 251 of the Michigan telecommunications act, 1991 PA 179, MCL 484.2251, satisfy the permit requirement of this  application required under subsection (3). History: 2002, Act 48, Eff. Nov. 1, 2002. 484.3106 Applications and permits issued after effective date of act; form and process; disagreement on terms; appointment of mediator; determination by commissioner; extension; request for emergency relief; filing permit application with municipality; route maps; maintenance of website by commission. Sec. 6. (1) For applications and permits issued after the effective date of this act, the commission shall prescribe the form and application process to be used in applying to a municipality for a permit under section 15 and the provisions of a permit issued under section 15. The initial application forms and, unless otherwise agreed to by the parties, permit provisions shall be those approved by the commission as of August 16, 2001. (2) If the parties cannot agree on the requirement of additional information requested by the municipality or the use of additional or different permit terms, either the municipality or the provider shall notify the commission, which shall appoint a mediator within 7 days from the date of the notice to make recommendations within 30 days from the date of the appointment for a resolution of the dispute. The commission may order that the permit be temporarily granted pending resolution of the dispute. If any of the parties are unwilling to comply with the 1nediator‘s recommendations, any party to the dispute may within 30 days of receipt of the recommendation request the commission for a review and determination of a resolution of the dispute. Except as provided in subsection (3), the determination by the commission under this subsection shall be issued within 60 days from the date of the request to the commission. The interested parties to the dispute may agree to an extension for up to 30 days of the 60-day requirement under this subsection. (3) A request for emergency relief under section 18(1) shall have the same time requirements and procedures as under section 203 of the Michigan telecommunications act, 1991 PA 179, MCL 484.2203. (4) Except as otherwise provided by this act, a provider shall ?le an application for a permit and pay a 1-tiine $500.00 application fee to each municipality whose boundaries include public rights-of-way for which access or use is sought by the provider. (5) An application for a permit under this section shall include route maps showing the location of the provider's existing and proposed facilities in the format as required by the authority under subsection (8). Except as otherwise provided by a mandatory protective order issued by the commission, information included in the route maps of a provider's existing and proposed facilities that is a trade secret, proprietary, or con?dential information is exempt from the freedom of information act, 1976 PA 442, MCL 15.231 to 15.246. (6) A municipality shall notify the commission when it grants or denies a permit, including information regarding the date on which the application was ?led and the date on which the permit was granted or denied. The commission shall maintain on its website a listing showing the length of time required by each municipality to grant an application during the immediately preceding 3 years. (7) Within 90 days after the substantial completion of construction of new facilities in a municipality, a provider shall submit route maps showing the location of the telecommunication facilities to both the commission and the affected municipalities. (8) The commission shall, after input from providers and municipalities, require that the route maps required under this section be in a paper or electronic format as the commission may prescribe. History: 2002, Act 48, Eff. Nov. 1, 2002. 484.3107 Inability of provider and municipality to agree; appointment of mediator by commission; determination by commission; issuance; extension. Page 14 of 29 Sec. 7. If a provider and 1 or more municipalities are unable to agree on arrangements for coordinating and minimizing the disruption of public rights—of—way, ensuring the efficient construction of facilities, restoring  requirement under this section. History: 2002, Act 48, Eff. Nov. 1, 2002. 484.3108 Maintenance fee. Sec. 8. (1) Except as otherwise provided by this act, a provider shall pay to the authority an annual maintenance fee as required under this act. (2) The authority shall determine for each provider the amount of fees required under this section. April 1 to March 31 shall be the annual period covered by each assessment and April 29 the date due for payment. The authority shall prescribe the schedule for the allocation and disbursement of the fees under this act. The authority shall disburse the annual maintenance fee to each municipality as provided under sections 10, 11, and 12 on or before the last day of the month following the month of receipt of the fees by the authority. The authority may authorize the department of treasury to collect and make the allocations and disbursements of fees required under this act. Any interest accrued on the revenue collected under this act shall be used only as provided by this act. (3) Except as otherwise provided under subsection (6), for the period of November 1, 2002 to March 31, 2003, a provider shall pay an initial annual maintenance fee to the authority on April 29, 2003 of 2 cents per each linear foot of public right-of-way occupied by the provider's facilities within a metropolitan area, prorated for the period speci?ed in this subsection. (4) Except as otherwise provided under subsection (6), for each year after the initial period provided for under subsection (3), a provider shall pay the authority an annual maintenance fee of 5 cents per each linear foot of public right—of-wayoccupied by the provider's facilities within a metropolitan area. (5) The fee required under this section is based on the linear feet occupied by the provider regardless of the quantity or type of the provider's facilities utilizing the public right-of-way or whether the facilities are leased to another provider. (6) In recognition of the need to provide nondiscriminatory compensation to municipalities for management of their rights—of—way, the fees required under this section shall be the lesser of the amounts prescribed under subsections (3) and (4) or 1 of the following: (a) For a provider that was an incumbent local exchange carrier in this state on January 1, 2002, the fees within the exchange in which that provider was providing basic local exchange service on January 1, 2002, when restated by the authority on a per access line per year basis, shall not exceed the statewide per access line per year fee of the provider with the highest number of access lines in this state. The authority shall annually determine the statewide per access line per year fee by dividing the amount of the total annual fees the provider is required to pay under subsections (3) and (4) by the provider's total number of access lines in this state. (b) For all other providers in an exchange, the fee per linear foot for the provider's facilities located in the public rights—of—way in that exchange shall be the same as that of the incumbent local exchange carrier. (7) If the provider with the highest number of access lines in this state is unable to provide the exact number of linear feet for a determination under subsection (6), the provider shall no later than February 1, 2003 make a good faith estimate, in consultation with the staff of the authority, of the number of linear feet of rights-of-way in which facilities owned by the provider are located in a metropolitan area and pay an annual maintenance fee to the authority based upon the estimate. (8) If an estimate of the linear feet is made under subsection (7), the statewide per access line per year cost shall be determined by the authority based on that provider's good faith estimate. Upon the true up of the estimated linear feet under subsection (9), the authority shall adjust the fees of all providers affected by subsection (6). Page 15 of 29 (9) Within 360 days of the effective date of this act, a provider making an estimate under subsection (8) shall true up the estimated amount of linear feet of the provider's facilities in rights-of-way in a metropolitan area to the actual amount of linear feet of rights—of—way in a metropolitan area owned by the provider. If the  the consent of a municipality to provide and that is providing cable services within a metropolitan area is subject to an annual maintenance fee of 1 cent per linear foot of public right—of—way occupied by the provider's facilities within the metropolitan area. An affiliate of such a provider shall not pay any additional fees to occupy or use the same facilities in public rights-of-way as initially constructed for and used by a cable provider. The fee required under this subsection is in lieu of any other maintenance fee or other fee except for fees paid by the provider under a cable franchise or consent agreement. A cable franchise or consent agreement from a municipality that allows the municipality to seek right-of-way related information comparable to that required by a permit under this act and that provides insurance for right-of-way related activities shall satisfy any requirement for the holder of the cable franchise or consent agreement or its affiliates to obtain a permit to provide information services or telecommunications services in the municipality. (12) The cable provider may satisfy the fee requirement under subsection (1 1) by certifying to the authority that the provider's aggregate investment in this state, since January 1, 1996, in facilities capable of providing broadband intemet transport access service exceeds the aggregate amount of the maintenance fees assessed under subsection (11). (13) The fees collected under this act shall be used only as provided by this act and shall be subject to an audit by the state auditor general. (14) A provider may apply to the commission for a determination of the maximum amount of credit available under section 13b(5) of 1905 PA 282, MCL 207.13b. Each application shall include suf?cient documentation to permit the commission to accurately determine the allowable credit. Except as otherwise provided under subsection (15), the commission shall issue its determination within 45 days from the date of the application. Upon certification by the commission of the documentation provided in subdivisions (a) and (b), a provider shall qualify for a credit equal to the costs paid under this act, less the amount of any credit determined under section l3b(1) of 1905 PA 282, MCL 207. 13b, and shall not be subject to subsection (16) if the provider ?les the following documentation under this subsection: (a) Veri?cation of the costs paid by the provider under this act. (b) Veri?cation that the provider's rates and charges for basic local exchange service, including revenues from intrastate subscriber line or end-user line charges, do not exceed the commission's approved rates and charges for those services. (15) If the commission ?nds that it cannot make a determination based on the documentation required under subsection (14), it may require the provider to ?le its application under section 203 of the Michigan telecommunications act, 1991 PA 179, MCL 484.2203. ( 16) The maximum credit allowed under subsection (14) or (15) shall be the lesser of the following: (a) The costs paid under this act, less the amount of any credit determined under section 13b(l) of 1905 PA 282, MCL 207.13b. (b) The amount that the costs paid under this act, together with the provider's total service long run incremental cost of basic local exchange service, exceeds the provider's rates for basic local exchange service plus any additional charges of the provider used to recover its total service long run incremental cost for basic local exchange service. "Total service long run incremental cost“ means that term as defined in section 102 of the Michigan telecommunications act, 1991 PA 179, MCL 484.2102. (17) The tax credit allowed under subsections (14) and (15) shall be the sole method of recovery for the costs required under this act. A provider shall not recover the costs required under this act through rates and charges to the end-users for telecommunication services. (18) An educational institution is not required to pay the fees and charges or ful?ll the mapping requirements required under this act for facilities that are constructed and used as provided under applicable provisions of section 307 of the Michigan telecommunications act, 1991 PA 179, MCL 484.2307. To the Page 16 of 29 extent that an educational institution provides services beyond that allowed by section 307 of the Michigan telecommunications act, 1991 PA 179, MCL 484.2307, the educational institution shall obtain a permit, pay  and charges, and ful?ll the mapping requirements required under this act for each linear foot of public right-of-way containing facilities leased or otherwise provided to an unaffiliated telecommunication provider or used in providing telecommunication services to a person other than the utility, or its af?liate, for compensation. An electric or gas utility, or an affiliate of a utility, or an electric transmission provider shall notify the commission if the electric or gas utility, or an af?liate of a utility, or an electric transmission provider provides or leases telecommunication services to a person other than the utility or its affiliate for compensation. For the purposes of this subsection, electric and gas utility services include billing and metering services performed for an alternative electric supplier, an alternative gas supplier, electric utility, electric transmission provider, natural gas utility, or a water utility. (20) A state, county, municipality, municipally owned utility, or an affiliate is not required to obtain a permit, pay the fees and charges, or fulfill the mapping requirements required under this act for facilities located in the public rights—of—way that are used solely for state, county, municipality, or governmental entity, or utility services including internal state, county, municipality, governmental entity, or utility communications and customer services such as billing or load management. The state, county, municipality, municipally owned utility, or an affiliate shall only obtain a permit, pay the fees and charges, and ful?ll the mapping requirements required under this act for each linear foot of public right-of-way containing facilities leased or otherwise provided to an unaf?liated telecommunication provider or used in providing telecommunication services to a person other than the state, county, another governmental entity, municipality, municipally owned utility, or its affiliate for compensation. A state, county, municipality, municipally owned utility, or an affiliate shall notify the commission if the state, county, municipality, municipally owned utility, or an affiliate provides or leases telecommunication services to a person other than the state, county, another governmental entity, municipality, municipally owned utility, or its affiliate for compensation. For the purposes of this subsection, utility services include billing and metering services performed for an alternative electric supplier, an alternative gas supplier, electric utility, electric transmission provider, natural gas utility, or a water utility. (21) The authority may grant to a provider a waiver of the fee requirement of this section for telecorrnnunication facilities located ir1underserved areas as identi?ed by the authority if 2/3 of the affected municipalities approve the granting of a waiver. If a waiver is granted under this subsection, the amount of the waived fees shall be deducted from the fee revenue the affected municipalities would otherwise be entitled under sections 1 l and 12. A waiver granted under this subsection shall not be for more than 10 years. As used in this subsection, "underserved area" means that term as de?ned under section 7 of the Michigan broadband development authority act. History: 2002, Act 48, Eff. Nov. l, 2002. 484.3109 Fee discount. Sec. 9. (1) If 2 or more providers implement a shared use arrangement and meet the requirements of this section, each provider participating in the arrangement is entitled to a discount of the fees required under section 8 as provided under this section. (2) To qualify for the shared use discount, each participating provider shall do all of the following: (a) To the extent permitted by the safety provisions of the applicable electrical code, occupy and use the same poles, trenches, conduits, ducts, or other common spaces or physical facilities jointly with another provider. (b) Coordinate the construction or installation of its own facilities with the construction schedules of another provider so that any pavement cuts, excavation, construction, or other activities undertaken to construct or install the facilities occur contemporaneously and do not impair the physical condition, or interrupt the normal uses, of the public rights—of—way on more than 1 occasion. Page 17 of 29 (c) Enter the shared use arrangement after the effective date of this act. (3) This section does not apply to the utilization or attachment to poles, trenches, conduits, ducts, or other  this act, the authority shall allocate that amount to fund the fee-sharing mechanism under section 12. (3) To be eligible to receive fee-sharing payments under this act, a municipality shall comply with this act. For the purpose of the distribution under sections 11 and 12, a municipality is considered to be in compliance with this act unless the authority finds to the contrary in a proceeding against the municipality affording due process initiated by a provider, the commission, or the attorney general. If a municipality is found not to be in compliance, fee-sharing payments shall be held by the authority in escrow until the municipality returns to compliance. A municipality is not ineligible to receive fee-sharing payments for any matter found to be a good faith dispute or matters of first impression under this act or other applicable law. (4) The amount received under sections 11 and 12 shall be used by the municipality solely for rights-of-way related purposes. Rights-of—way purposes does not include constructing or utilizing telecommunication facilities to serve residential or commercial customers. (5) A municipality receiving funds under sections 11 and 12 with a population of less than 10,000 may ?le and a municipality receiving funds under sections 11 and 12 with a population of 10,000 or more shall file an annual report with the authority on the use and disposition of the funds. The authority shall prescribe the form of the report to be filed under this subsection, which report shall be in a simplified format. History: 2002, Act 48, Eff. Nov. 1, 2002. 484.3111 Fee sharing; allocation of fund under section 10(1); excluded municipalities. Sec. 11. (1) The authority shall allocate the funding provided for fee sharing under section 10(1) as follows: (a) 75% to be disbursed to cities and villages in a metropolitan area on the basis of the distribution to each city or village under section 13 of 1951 PA 51, MCL 247663, for the most recent year as a proportion of the total distribution to all cities and villages located in metropolitan areas under section 13 of 1951 PA 51, MCL 247.663, for the most recent year. (b) 25% to be disbursed to townships in a metropolitan area on the basis of each township's proportionate share of the total linear feet of public rights—of—way occupied by providers within all townships located in metropolitan areas. (2) Except as otherwise provided under sections 13 and 14, municipalities that are ineligible under section 13 or 14 shall be excluded from the computation, allocation, and distribution of funding under this section. History: 2002, Act 48, Eff. Nov. 1, 2002. 484.3112 Fee sharing; allocation of fund under section 10(2); weighted linear feet; excluded municipalities. Sec. 12. (1) The authority shall allocate the funding provided for fee sharing under section 10(2) as follows: (a) The amount available under this section multiplied by the percentage of weighted linear feet attributable to cities and villages, as compared to the total weighted linear feet attributable to cities, villages, and townships, shall be disbursed to cities and villages in a metropolitan area on the basis of the distribution to each city or village under section 13 of 1951 PA 51, MCL 247.663, for the most recent year as a proportion of the total distribution to all cities and villages located in metropolitan areas under section 13 of 1951 PA 51, MCL 247.663, for the most recent year. (b) The amount available under this section multiplied by the percentage of weighted linear feet attributable to townships, as compared to the total weighted linear feet attributable to cities, villages, and townships, shall be disbursed to townships on the basis of each township's proportionate share of the total unweighted linear feet of public rights-of-way in or on which providers’ facilities are located within all Page 18 of 29 townships located in metropolitan areas. (2) The following shall be used under this section in determining the weighted linear feet in which telecommunications facilities are first placed by any telecommunications provider after the effective date of  Sec. 13. (1) A municipality is not eligible to receive funds under sections 11 and 12 unless by December 31, 2007 the municipality has modi?ed to the extent necessary any fees charged to providers after the effective date of this act relating to access to and usage of the public rights-of-way to an amount not exceeding the amounts of fees and charges required under this act. (2) To the extent a telecommunications provider pays fees to a municipality that have not been modified as required by this section, both of the following apply: (a) The provider may deduct the fees paid from the fee required to be paid under section 8 for those rights-of-way. (b) The amounts received shall be deducted from the amounts the municipality is eligible to receive under sections 11 and 12. (3) The authority may allow a municipality in violation of this section to become eligible to receive funds under sections 11 and 12 if the authority determines that the violation occurred despite good faith efforts and the municipality rebates to the authority any fees received in excess of those required under section 8, including any interest as determined by the authority. (4) A municipality is considered to have modified the fees under subsection (1) if it has adopted a resolution or ordinance, effective no later than January 1, 2008, approving the modi?cation so that providers with telecommunication facilities in public rights—of-waywithin the municipality's boundaries pay only those fees required under section 8. The municipality shall provide each provider affected by the fee a copy of the resolution or ordinance passed under this subsection. (5) Except as otherwise provided by a municipality, if section 8 is found to be invalid or unconstitutional, a modification of fees under this section is void from the date the modification was made. (6) To be eligible to receive fee-sharing payments under this act, a municipality shall not hold a cable television operator in default or seek any remedy for failure to satisfy an obligation, if any, to pay after the effective date of this act a franchise fee or other similar fee on that portion of gross revenues from charges the cable operator received for cable modem services provided through broadband intemet transport access services. (7) If a municipality adopts a resolution as required under this section but adopts it after the distribution of funds under sections 11 and 12 for 2007, the municipality shall be eligible to receive funds for 2007 from funds available after the 2007 distribution date. History: 2002, Act 48, Eff. Nov. 1, 2002;—A1n. 2008, Act 130, lmd. Eff. May 9, 2008. 484.3114 Telecommunication or cable modem service through broadband internet access transport service; requirements; exceptions; violation; complaint. Sec. 14. (1) Except as otherwise provided by subsection (2), a county, municipality, or an affiliate, shall comply with all of the following requirements: (a) Before the passage of any ordinance or resolution authorizing a county or municipality to either construct telecommunication facilities or provide a telecommunication or cable modem service provided through a broadband intemet access transport service, a county or municipality shall conduct at least 1 public hearing. A notice of the public hearing shall be provided as required by law. (b) Not less than 30 days before the hearing required under subdivision (a), the county or municipality shall prepare reasonable projections of at least a 3-year cost-bene?t analysis. This analysis shall identify and disclose the total projected direct costs of and the revenues to be derived from constructing the telecommunication facilities and providing the telecommunication or cable modem service through a broadband internet access transport service. The costs shall be determined by using accounting standards developed under the uniform budgeting and accounting act, 1968 PA 2, MCL 141.421 to l4l.440a. (c) A county or municipality shall prepare and maintain accounting records in accordance with accounting Page 19 of 29 standards developed under the uniform budgeting and accounting act, 1968 PA 2, MCL 141.421 to l4l.440a. The accounting records required under this subdivision are subject to the freedom of information act, 1976 PA  discriminates against another person providing the same service. Subject to other requirements of this section, this subsection shall not be construed as precluding a county or municipality from establishing rates different from those of another person providing the same service. (f) In providing a telecommunication or cable modem service provided through a broadband internet access transport service, a municipality shall not employ terms more favorable or less burdensome than those imposed by the municipality upon other providers of the same service within its jurisdiction concerning access to public rights-of-ways. (g) A municipality shall not impose or enforce against a provider any local regulation with respect to public rights-of—waythat is not also applicable to the municipality in its provision of a telecommunication or cable modem service provided through a broadband internet access transport service. (h) In providing a telecommunication or a cable modem service provided through a broadband internet access transport service, a municipality shall not employ terms more favorable or less burdensome than those imposed by the municipality upon other providers of the same service within its jurisdiction concerning access to and rates for pole attachments. (2) Subsection (1) does not apply to either of the following: (a) Telecommunication facilities constructed and operated by a county, municipality, or an af?liate, to provide telecommunication service or a cable modem service provided through a broadband internet access transport service that is not provided to any residential or commercial premises. (b) Telecommunication facilities that are owned or operated by a county, municipality, or an affiliate for compensation, and that are located within the territory served by the county, municipality or its affiliate that provided a telecommunications service or a cable modem service provided through broadband internet access transport service before December 31, 2001 or that allowed any third party to use the county's or municipality's telecommunication facilities for compensation before December 31, 2001, to provide such a service. (3) If a complaint is ?led under section 18 alleging a violation of this section, the commission shall allow a county or municipality to take reasonable steps to correct a violation found by the commission before the commission imposes any penalties. (4) The commission, in reviewing a complaint under subsection (3), shall consider, in determining whether charges imposed by a county or municipality are in compliance with subsection ( 1), the applicable federal, state, county, and local taxes and fees paid by the complainant or providers serving that county or municipality. History: 2002, Act 48, Eff. Nov. 1, 2002. 484.3115 Provider access to and use of public rights-of-way. Sec. 15. (1) Except as otherwise provided in this section, a municipality shall, upon application, grant to providers a permit for access to and the ongoing use of all public rights-of—waylocated within its municipal boundaries. A municipality shall act reasonably and promptly on all applications filed for a permit involving an easement or public place. (2) This section shall not limit a municipality's right to review and approve a provider's access to and ongoing use of a public right-of-way or limit the municipality's authority to ensure and protect the health, safety, and welfare of the public. (3) A municipality shall approve or deny access under this section within 45 days from the date a provider ?les an application for a permit for access to a public right-of-way. A provider's right to access and use of a public right-of-way shall not be unreasonably denied by a municipality. A municipality may require as a condition of the permit that a bond be posted by the provider, which shall not exceed the reasonable cost to ensure that the public right-of-way is returned to its original condition during and after the provider's access Page 20 of 29 and use. (4) Any conditions of a permit granted under this section shall be limited to the provider's access and usage  Sec. 16. This act does not affect the requirement of a cable operator to obtain a cable franchise from a municipality. History: 2002, Act 48, Eff. Nov. 1, 2002. 484.3117 Review of decision or review. Sec. 17. A decision or assessment of the authority is subject to a de novo review by the commission upon the request of an interested person. A decision or order of the commission issued under this act is subject to review as provided under section 26 of 1909 PA 300, MCL 462.26. History: 2002, Act 48, Eff. Nov. 1, 2002. 484.3118 Complaint; proceeding; remedies and penalties. Sec. 18. (1) Except as otherwise provided by this act, the time requirements and procedures governing a complaint proceeding under this act shall be the same as those under section 203 of the Michigan telecommunications act, 1991 PA 179, MCL 484.2203. (2) If after notice and hearing the commission ?nds that a person has violated this act, the commission shall order remedies and penalties to protect and make whole persons who have suffered an economic loss as a result of the violation, including, but not limited to, 1 or more of the following: (a) For failure to pay an undisputed fee assessed by the authority under this act, order the provider to pay a fine of not more than 1% of the amount of the unpaid assessment for each day that the assessment remains unpaid. For each subsequent offense under this subdivision, a fine of not more than 2% for each day the assessment remains unpaid. (b) For a violation under section 14, order the suspension or termination of all or a portion of the fee-sharing payments to the municipality provided for under section 11 or 12. (c) Order the person who violated this act to pay a fine of not less than $200.00 or more than $20,000.00 per day that the person is in violation. For each subsequent offense, a fine of not less than $500.00 or more than $40,000.00 per day that the person is in violation of this act. (d) If the person is a provider, order that the provider's permit allowing access to and use of a municipality's public right—of—way be conditioned or amended. (e) Issue cease and desist orders. (t) Order the person who violates this act to pay attorney fees and actual costs of a person that is not a provider of telecommunication services to 250,000 or more end—users. History: 2002, Act 48, Eff. Nov. 1, 2002. 484.3119 Provisions found invalid or unconstitutional; effect. Sec. 19. (1) If the application of any provision of section 8 to a certain person is found to be invalid or unconstitutional, that provision and sections 3 and 15 shall not apply to any person. (2) If section 15 does not apply under subsection (1), the permit process for access to and use of public rights—of-wayshall be as follows: (a) Except as provided in subdivisions (b) and (c), a local unit of government shall grant a permit for access to and the ongoing use of all rights-of—way, easements, and public places under its control and jurisdiction to providers of telecommunication services. (b) This section shall not limit a local unit of government's right to review and approve a provider's access to and ongoing use of a right-of-way, easement, or public place or limit the unit's authority to ensure and protect the health, safety, and welfare of the public. (c) A local unit of government shall approve or deny access under this section within 90 days from the date a provider ?les an application for a permit for access to a right-of-way, easement, or public place. A provider's right to access and use of a right-of-way, easement, or public place shall not be unreasonably Page 21 of 29 denied by a local unit of government. A local unit of government may require as a condition of the permit that a bond be posted by the provider, which shall not exceed the reasonable cost, to ensure that the right-of-way,  (2) to return to the status quo prior to the effective date of this act for the granting of permits for access to and the use of all rights—of—way. Subsection (2) shall have the same construction and interpretation as sections 251 to 254 of the Michigan telecommunications act, 1991 PA 179, MCL 484.2251 to 484.2254, had prior to the repeal of these sections by this act. (4) Except as provided under subsection (1), if any other provision or the application of any provision of this act to a certain person is found to be invalid or unconstitutional, the remaining provisions or application of a provision to other persons shall not be affected and will remain in full force and effect. History: 2002, Act 48, Eff. Nov. 1,2002. 484.3120 Supreme court opinion; request by legislature or governor. Sec. 20. Pursuant to section 8 of article III of the state constitution of 1963, either house of the legislature or the governor may request the opinion of the supreme court on important questions of law as to the constitutionality of this act. History: 2002, Act 48, Eff. Nov. 1, 2002. Page 22 of 29  . Farwell, Michigan Great Lakes . . . . GIS Cooperative Project Estimate and Services COMMUMTY ACTION P A R T M E R S H i P 9/11/2023 This cost estimate assumes that the Farvvellhas existing GIS data (shapefile or file geodatabase format) that they would like hosted and to be developed into RCAP custom apps for digital inspection and preventative maintenance. The services listed below reflect what most utilities and communities require to support their GIS, but this list is not exhaustive. The GIS Team, with our collective experience and individual expertise, function as a GIS department for your community. We strive to provide services that reflect the needs of your utilities and will work with your staffto ensure that the applications are designed to support your preventive maintenance interests and needs. We can also adapt our services to extend to other departments in your community, if desired. 1. Services to be performed by Contractor: A. Service Start 1) Initial meeting 2) Data review, if needed B. GIS Database Development 1) Provide database recommendations, if needed 2) Incorporate database changes recommended by local utility staff 3) Create related table inspection reports in database for field use 4) Created related tables for photos or document attachments 5) GIS data model set—up, base map preparation 6) Obtain any available reference GIS files C. Data Cleanup, if necessary 1) Field check areas of concern 2) Find missing points, if needed - D. Staff Training ongoing, as needed Page 23 of 29 1) Data collection and inspection best practices with mobile GIS applications  3) Develop, configure and deploy customized mobile applications for field staff use 4) Develop dashboards and other applications to support utility inspection and preventive maintenance 5) Print large format wall maps of system(s) upon request 6) Create map—booksof system(s) for field use upon request 7) Use of GLCAPdrone for infrastructure visualization 8) RCAP GIS Cooperative services with password protected ArcG|S Online account and applications during contract period. 9) Assistance with maps needed to support regulatory compliance or reporting 10) Facilitation of data sharing with third parties, at the written request of the utility 1. Project Estimate (includes all labor, equipment, IT and travel expenses): count ":::'::;:’," .‘;':';t.:L:;:.*:. Fee Census or Person Water 334 I $1.80 $150.30 Sanitary Sewer 358 $1.36 $121.72 l Storm Water 0 $0.20 $0.00 Electric 0 $1.80 $0.00 Other Assets $0.00 Other Assets $0.00 Other Assets $0.00 Base Fee L $50.00 ’ * Services Subtotal $322.02 Multi Utility Discount 5% J $16.10 Services Total with Discount $305.92 T Additional Work needed _) $o.oo Services Total $305.92 Field Worker license ) $96.25 Viewer license ) $0.00 TOTAL $402.17 Page 24 of 29 Contract length a year period. Payments are quarterly. are  3. Disclaimers and Comments: The recipient of this document agrees that this is an estimate and for referencepurposes only. This is not a contract or project proposal. Prices or ranges above are not guaranteed. Contact RCAPGIS Manager, David Ga rretson, at dkgarretson@g|cap.org to request a contract. After60 days, this cost quote will need to be re—evaIuated. The labor estimate calculated for this proposal cost uses benchmarks from other similar villages, cities, and counties and is based on approximate 334 water and 358 sewer customer counts. Client will own all data and maps created as part of Cooperative membership. This does not include any software, Internet or mobile applications used to view, collect and edit data and maps during the contract period. City or Village will obtain and transfer existing GIS data (in Shapefile or Geodatabase format only) to GLCAP GIS Team. GLCAPis not responsible for obtaining existing data from any entity. Contractor cannot be held responsible for finding assets that are hidden. Assets that are known to exist but cannot be found will be denoted on maps where they are believed to exist using special symbols. Contractor cannot be responsible for the accuracy of any data added to the GIS its employees did not collect. Client acknowledges that Contractor is not a professional licensed surveying company and does not employ licensed professional surveyors. Client agrees that the finished GIS files and map products will be considered ’mapping—grade’, intended for asset management, planning, record keeping and utility locating; and that they are not intended for and will not substitute for land surveying work necessary for design engineering or construction activities. Information and data contained or accessed within this GIS may contain errors and omissions. GLCAPGIS team is not responsible for project data after contract period. All ?les will be given to the client as part of the ?nal deliverables. Client agrees to paint or flag assets as needed and provide traffic control if it is necessary to collect any points in roadways. The Rural Community Assistance Program is a program of the Great Lakes Community Assistance Page 25 of 29 Partnership, a 501(c)(3) non—profit organization dedicated to creating partnerships and opportunities to help individuals, families and communities thrive.  Village of Farwell DPW PROJECT DOCUMENTATION/WORK LOG For non-routine work and maintenance Department: Water Sewer Public Local Major Storm Other Works Streets Streets Drain ___________ Date Started: Date Completed: Description of Work Completed: __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ __________________________________________________________________________________________ Approx. Labor & Equipment Emp: Emp: Emp: Emp: DAY 1 Hours: . DAY 1 Hours: . DAY 1 Hours: . DAY 1 Hours: . Equipment: Equipment: Equipment: Equipment: _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ DAY 2 Hours: . DAY 2 Hours: . DAY 2 Hours: . DAY 2 Hours: . Equipment: Equipment: Equipment: Equipment: _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ DAY 3 Hours: . DAY 3 Hours: . DAY 3 Hours: . DAY 3 Hours: . Equipment: Equipment: Equipment: Equipment: _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ _________________________ Approx. Cost Material/Supply Used Cost 1. $ 2. $ 3. $ 4. $ 5. $ TOTAL $ ____________________________________________________________________________________________ Supervisor’s Signature Date Page 26 of 29  Village of Farwell Bank and Fund Report Endmg os/an/2023 101 201 2415 M5 150 551 so 551 503 Am a Genera! Mamr mu ma mra rm Sewer Wamr Dram ram om mam 1mmm1m s 1,9:a,52nsa Gzn mm cn ma nnmmsnm s 1ss,amn3 Gzn mm cn ms 1mmm3m1 s 1ss,amn3 Hunurmnnlis-165 1mmnn3nn7 s zazxsm ammmmma nnmmsnnx s 13,€Iam wcum nnmmsnm s mam casmn?ank zmmmm s 111,n9539 casmn?ank znsmmm s 14,n1315 casmn?ank 1as4nwn1m1 5 3,146.49 casmn?ank 7_<.amm1m1 s sanssn rm aanxnm 551mm3m1 5 5,351 11 cm mam ssnmmm s msyssyan c.mma.m—cr.m ssummms 5 1mm Rnmnsl km mm ssumnmsm 5 1455mm Rmrxztm sum mm ssumnmm s aamm seuu:rFumcDMFcu ssummams s 1sa,n1x1x om mam smmmim 5 (5654711) Rmrxztm am mm smmnmsan s 196,433m Rmrxztm sum mm smmnmsnn s sasmm Wamr rum cn wcu smmmsnm s smssas om mam msmmmm $111,nxn33 um um mBank’ 5 1,376,1s17n s 111,n95 39 5 14m: 15 5 3,146 as s sans 51 5 5,351 11 5 164,753 as s zsgsmsa $111,nxn33 5 3,371,597: swam mm Bahanm s nsaassz s 114,ss57n s nsssss s (3 nu) $57n,1ssas $ss,137na s 1,s1s,s7xss s 1,ao6,sa534 $115,349 a2 5 asss 35 Rzuzrm?/Exverlmmrs s 3,377n3 s 4,&16n7 s s,131an 5 3,149 as s amsu 5 1,625.95 5 (1,43n51) s (um 73) s (1,s1sn3) s 15,1313: mm mm Bahanm 5 77x,7s1m s ussam s zansans 5 3,146 as ssvaaans $7n,7a 73 s 1,517,5a7a7 s 1,3ss,43156 $211,773 39 s a,ns,sznss mnmm s 1,sas,sss 31 s 1n,513 41 s 1,95n2n 5 — 5 — s — 5 65151191 5 1,7a3,1313n s nan s s,sss,7asaa Page 27 of 29 nu-awuanmmwum saw: 5 1,77.s,ssn31 5 144135513 5 maszs s 314649 ssvaaans smms 5 119911573 5 a,1a7,s1136 smnsss s m,n7a,7n7ns '$1,5s3,4an71meer:era\mmxsnamna\n1 Eranzmms Village of Farwell Treasurer’s Report as of 09/15/2023 ▪ Update on taxes collected as of September 14, 2023 ▪ Original Tax Roll: $286,749.77 ▪ Adjustments JBOR: ($1,618.88) ▪ Adjusted Original: $285,130.89 ▪ Interest added: $ 646.44 ▪ Total w/all adj.: $285,777.33 ▪ Collected to date: $219,777.82 ▪ Left to collect: $65,999.51 ▪ Percentage collected to Date: 77% Village Tax Roll 350,000.00 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 Adjusted Tax Roll Collected to Date Left to Collect Page 28 of 29  DPW Committee Meeting Minutes September 14, 2023 5:30pm – Village Hall Council Meeting Room Call meeting to Order: The meeting was called to order at 5:30pm. Pledge of Allegiance. A roll call was conducted. The following were present: Trustee Jeff Linton, Trustee Amanda Pfruender, and Trustee Shawn Burger. Also present: Clerk/Treasurer Adrian Krawczynski and DPW Supervisor Jason Walters. I. Old Business a. Sidewalk Project & Village Sidewalks: Jason said that the CAD file was sent over for design, which is still taking place. There is concern about one location of the sidewalk, but we won’t know anything until the design comes back for review. Jason is going to create a map of the sidewalks within the Village and mark which ones are in most disrepair. b. Garbage Truck Discussion: The garbage truck was discussed and it was the consensus of the Committee to sell the garbage truck. Jason is going to obtain a professional quote of the estimated value and bring it to Council for further review. c. Work Orders: Work documentation was reviewed. This will be brought to Council for further review. d. Water Tower/Dixon Engineering: Jason talked with Dixon Engineering and obtained a list of items that can be completed while the tower is in service. The total costs of these items is approximately $49,000.00. Jason is going to see of a possible timeline of when these items can be done to determine possible costs for the upcoming budget year. This will be brought to Council for further review. II. New Business a. Culvert/Driveway & Lagoon Prep: Cadillac Culvert will take back the culvert. Jason talked with them and they will waive the restock fee, so the return will be at 100%. Jason explained the issue with placing a culvert there, which is because it is considered a trout stream that runs underneath. The Committee asked going forward to just communicate more on issues like this. b. UTV on Trunkline: The Committee discussed the issue of having the UTV run directly on the trunkline. This will be brought to Council for further review. c. Excavator Rental: There was discussion about renting an excavator for the hydrant repairs. Jason informed the Committee that they tried to repair the leaking valves with just the backhoe but it wasn’t working so a mini excavator was rented and the City of Clare came in with their vac truck, the backhoe was also utilized to make the required repairs. d. Upcoming Projects: Upcoming projects were discussed including the Mill Pond, Sidewalks, and Sewer. Jason informed the Committee that dredging is expected to be done by October 4th. e. GIS Co-Op: The Committee and Jason reviewed having this technology. It is an annual cost of $1608.08 but billed quarterly. This would help with documenting work. This will be brought to Council for further review. f. Bucket Truck Inspection: Jason informed the Council that the bucket truck was inspected, as required annually. There were just a couple minor fixes. III. DPW Updates: a. Jason provided an update on the truck that is being refurbished. It is almost ready for paint. IV. Complaints: There was discussion about residents that are placing their brush, yard clippings, etc. in the road or sidewalk. Adrian will relay this information to Julie. V. Adjournment: 6:07pm. VI. Next Meeting: Wednesday, October 11, 2023 at 5:30pm. Page 29 of 29