Regular Council

AGENDA Regular Council Meeting 6:00 PM - Tuesday, January 2, 2024 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. ADOPTION OF MINUTES 4-6 a. Monday, December 18, 2023 Regular Council Meeting Minutes 12.18.2023 Regular Council Meeting Minutes - UA Page 1 of 8  IV. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR DECEMBER 2023 IN THE AMOUNT OF $104,907.46 7 a. 12.2023 AP&Payroll V. PUBLIC COMMENT VI. UNFINISHED BUSINESS 8 a. Resolution 2024-01 2024-01 General Service Agreements b. Residential Water Account Review VII. NEW BUSINESS VIII. ADMINISTRATIVE REPORT IX. COMMITTEE REPORT a. Finance b. Parks & Rec c. DPW d. Personnel X. PRESIDENT DISCUSSION XI. ADDITIONAL REMARKS XII. EXTENDED PUBLIC COMMENT XIII. ADJOURNMENT Page 2 of 8 NEXT REGULAR COUNCIL MEETING ON MONDAY, JANUARY 15, 2024 AT 6:00PM Page 3 of 8  MINUTES Regular Council Meeting 6:00 PM - Monday, December 18, 2023 Village Council Room The Regular Council of the Village of Farwell was called to order on Monday, December 18, 2023, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, Trustee Victoria Williams, Trustee Shawn Burger, and Trustee Tonya Roe EXCUSED: I. APPROVAL OF THE AGENDA a. Trustee Amanda Pfruender made a motion to approve the agenda Trustee Gina Hamilton seconded the motion. Motion Carried II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. Trustee Gina Hamilton made a motion to approve the consent agenda Trustee Amanda Pfruender seconded the motion. Motion Carried III. *ADOPTION OF MINUTES a. *Monday, December 4th, 2023 Regular Council Meeting Minutes IV. PUBLIC COMMENT a. None received at this time. V. UNFINISHED BUSINESS a. Adrian provided an update on a residential water account. Jason went out and read the meter on 12/14/23 and it was a normal reading. The actual reading will be brought back to Council on January 2nd for review. b. The Sidewalk Project was discussed. Jason has reached out to multiple Page 1 4 of 3 8  surveying companies, but has only received one quote. Council would like Jason to make sure that the survey will satisfy the design requirements and that SSI can place pins in the ground. Trustee Jeff Linton made a motion to approve the construction survey quote from Surveying Solutions Inc., in an amount not to exceed $2,500.00, with the stipulation that pins be placed Trustee Shawn Burger seconded the motion. Motion Carried c. General service agreements were discussed. Adrian will draft a blanket resolution and present it to Council at the next meeting. VI. NEW BUSINESS a. There was discussion on a Village owned parcel that the Council would like Clare County Habitat for Humanity build a residence on. There is a drain that runs through the parcel and before there is any type of property transfer, a drain easement needs to be created. Brian Rowley from Fleis & Vandenbrink was present and said that because it is an act of goodwill, to send over the information and they would quote the easement creation for a very low cost. b. Brian Rowley from Fleis & Vandenbrink was present and discussed some updates on the USDA Sewer Grant & DWSRF. c. Possible schedule conflicts were not needed to be discussed as they were all worked out. VII. ADMINISTRATIVE REPORT a. Adrian provided some updates to Council about the Master Plan. Additionally, Adrian reminded the Council that trash rates will increase to $13.54 per unit on January 1st. VIII. TREASURER REPORT a. The Treasurer's Report dated 12.14.2023 was presented to Council. b. The Bank and Fund Report dated 11.30.2023 was presented to Council. IX. ZONING REPORT a. Julie Albright presented an updating zoning list to Council. X. COMMITTEE REPORT a. Finance - Trustee Gina Hamilton provided some updates from Finance Committee. b. Parks & Rec c. DPW - Trustee Jeff Linton provided some DPW updates. Jason informed the Council that he did receive a phone call from an auction house to possibly sell the garbage truck if it is still not selling. Page 2 5 of 3 8  d. Personnel XI. EMPLOYEE DISCUSSION a. It was the consensus of Council to agree to the accommodations for Jason Walters, as described in the memo dated October 10, 2023, with the accommodations lasting through October 10, 2024 at which time it will be revisited. XII. PRESIDENT DISCUSSION XIII. ADDITIONAL REMARKS XIV. EXTENDED PUBLIC COMMENT a. None received at this time. XV. ADJOURNMENT a. Trustee Amanda Pfruender made a motion to adjourn the meeting at 6:33pm Trustee Victoria Williams seconded the motion. Motion Carried NEXT REGULAR COUNCIL MEETING ON TUESDAY, JANUARY 2, 2024 AT 6:00PM Clerk/Treasurer President Page 3 6 of 3 8  VILLAGE OF FARWELL CHECK REGISTER & PAYROLL 12/1/2023 -12/31/2023 Check Date Check Vendor Name Amount 12/01/2023 105406 ADRIAN KRAWCZYNSKI $ 115.28 12/01/2023 105409 MOORE AUTOMOTIVE $ 17.20 12/01/2023 105410 MUNICIPAL SUPPLY CO. $ 120.00 12/01/2023 105411 STAPLES $ 59.99 12/01/2023 105412 TRI LAKES PETROLEUM LLC $ 1,062.77 12/01/2023 105413 WALLACE REPAIR $ 204.05 12/01/2023 105414 ETNA SUPPLY COMPANY $ 195.00 12/01/2023 79(E) PITNEY BOWES GLOBAL FINANCIAL SERV $ 187.95 12/01/2023 801E CONSUMERS ENERGY $ 917.66 12/08/2023 105418 BOB'S TIRE STORE $ 58.00 12/08/2023 105419 CITY OF CLARE $ 150.00 12/08/2023 105420 CONSUMERS ENERGY $ 1,659.63 12/08/2023 105421 FAMILY FARM AND HOME $ 26.99 12/08/2023 105422 FLEIS & VANDENBRINK $ 28,372.02 12/08/2023 105423 JULIE ALBRIGHT $ 65.50 12/08/2023 105424 MICHAEL HENRY TREE SERVICES LLC $ 500.00 12/08/2023 105425 STAPLES $ 122.99 12/08/2023 105426 SURREY TOWNSHIP TREASURER $ 158.85 12/08/2023 105427 TOWNS END CLYDESDALES & CARRIAGE $ 700.00 12/08/2023 105428 TRACE ANALYTICAL LABORATORIES, INC. $ 208.80 12/08/2023 105429 TRUCK & TRAILER SPECIALTIES INC $ 31,348.00 12/08/2023 105430 VERIZON WIRELESS $ 237.91 12/08/2023 105431 VISUAL EDGE IT $ 706.32 12/08/2023 105432 WALLACE REPAIR $ 686.13 12/14/2023 105433 AT&T $ 77.07 12/14/2023 105434 BOUCHEY & SONS $ 310.32 12/14/2023 105435 CONSUMERS ENERGY $ 895.27 12/14/2023 105436 DRUG SCREENS PLUS $ 159.00 12/14/2023 105437 GFL ENVIRONMENTAL $ 3,511.05 12/14/2023 105438 STAPLES $ 230.39 12/14/2023 105439 TRACE ANALYTICAL LABORATORIES, INC. $ 42.00 12/14/2023 105440 VISUAL EDGE IT $ 38.70 12/14/2023 105441 WEX BANK $ 1,078.35 12/14/2023 80(E) ISABELLA BANK $ 3,753.83 12/15/2023 105442 ADRIAN KRAWCZYNSKI $ 20.96 12/15/2023 105443 CLARE COUNTY ANIMAL SHELTER $ 315.65 12/21/2023 105444 AT&T $ 1,121.75 12/21/2023 105445 HERSHBERGERS HARDWARE $ 1,700.00 12/21/2023 105446 MICHIGAN MUNICIPAL RISK MANAGEMENT $ 4,670.75 12/21/2023 105447 MICHIGAN PIPE & VALVE $ 410.00 12/21/2023 105448 ROBINSON ELECTRICAL & MECHANICAL $ 130.00 12/21/2023 105449 STAPLES $ 71.98 12/21/2023 105450 TRACE ANALYTICAL LABORATORIES, INC. $ 208.80 12/21/2023 105451 VICKI HAMILTON $ 386.75 Total of 43 Checks $ 87,013.66 December 2023 Payroll 12-7-2023 Regular Pay w/opt-out $ 9,851.79 12-21-2023 Regular Pay $ 8,042.01 Total of 2 Payrolls $ 17,893.80 TOTAL AP & PAYROLL - DECEMBER 2023 $ 104,907.46 Page 7 of 8  VILLAGE OF FARWELL RESOLUTION 2024-01 RESOLUTION OF THE FARWELL VILLAGE COUNCIL GENERAL SERVICE AGREEMENTS WHEREAS, the Village of Farwell, Clare County, Michigan is presently engaged in multiple general service agreements with businesses and/or organizations within the Village of Farwell; and WHEREAS, the Village of Farwell deems it to be in the best interest of the Village to terminate all said general service agreements; and FURTHER, going forward, the Village of Farwell will review each general service agreement on an individual basis, and any said agreement will be approved or denied based on the majority vote of the Farwell Village Council; and THEREFORE, BE IT RESOLVED THAT: The Village of Farwell authorizes the cancellation of all general service agreements; and THEREFORE, BE IT ALSO RESOLVED THAT: The changes pursuant to this resolution will be made effective upon the passing of this resolution. MOVED BY: SUPPORTED BY: AYES: NAYES: EXCUSED: Resolution declared adopted by the Farwell Village Council at a regular council meeting on Tuesday, January 2, 2024. I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Village Council of the Village of Farwell, Township of Surrey, County of Clare, State of Michigan, at a regular meeting held on Tuesday, January 2, 2024 and that said meeting was conducted and public notice of said meeting was given pursuant to and in compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were recorded and will be or have been made available as required by said Act. _____________________________________________________________________________________________ Adrian Krawczynski, Village Clerk/Treasurer Date Page 8 of 8