Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, May 20, 2024 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. ADOPTION OF MINUTES 4-7 a. Monday, May 6, 2024 Regular Council Meeting Minutes 05.06.2024 Regular Council Meeting Minutes - UA Page 1 of 24  IV. PUBLIC COMMENT V. UNFINISHED BUSINESS 8-9 a. Council Pay Ordinance ORDINANCE.compensation.REVISED.5-8-24 b. Building/Architect Quotes 10 c. MSHDA Grant - Letter of Support from the Village Council Letter of Support - Village of Farwell 11 - 14 d. Bertha Drive/Siegle Street Paving & Alleyway Paving Bouchey & Sons Inc. Estimate 2217 MI Pipe & Valve Quote QM00686 CCRC Estimate 04.23.2024 Rieth-Riley Quote 750041-24 VI. NEW BUSINESS a. Seiter and Dozer b. Major to Local Transfer c. Seasonal DPW 15 - 17 d. Jett Pump & Valve - Proposal 24-17967 - LS Pumps 2 & 4 18 - 21 e. Jett Pump & Valve - Proposal 24-17968 - Sensaphone f. Record Retention VII. ADMINISTRATIVE REPORT a. Council Pay/Timesheets b. Audit Update 22 c. Monday, May 20th LDFA Meeting Minutes (Unapproved) 05.13.2024 Minutes VIII. TREASURER REPORT 23 a. 05.2024 Bank & Fund Report Page 2 of 24  IX. ZONING REPORT X. COMMITTEE REPORT a. Finance b. Parks & Rec 24 c. DPW 05.16.2024 DPW Minutes d. Personnel XI. PRESIDENT DISCUSSION XII. EMPLOYEE DISCUSSION XIII. ADDITIONAL REMARKS XIV. EXTENDED PUBLIC COMMENT XV. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON MONDAY, JUNE 3, 2024 Page 3 of 24  MINUTES Regular Council Meeting 6:00 PM - Monday, May 6, 2024 Village Council Room The Regular Council of the Village of Farwell was called to order on Monday, May 6, 2024, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, Trustee Victoria Williams, Trustee Shawn Burger, and Trustee Tonya Roe EXCUSED: I. APPROVAL OF THE AGENDA a. Trustee Amanda Pfruender made a motion to approve the agenda with the following addition: under New Business, item b. "MSHDA Grant / Little League Dugouts" Trustee Gina Hamilton seconded the motion. Motion Carried. II. PUBLIC HEARING - DWSRF PROJECT a. Brian Rowley from Fleis and Vandenbrink presented and discussed the Drinking Water State Revolving Fund (DWSRF) Project Plan and to answer any questions or concerns with the Council or public. Trustee Amanda Pfruender made a motion to open the public hearing at 6:03pm Trustee Victoria Williams seconded the motion. Motion Carried. Trustee Amanda Pfruender made a motion to close the public hearing at 6:28pm Trustee Tonya Roe seconded the motion. Motion Carried. Trustee Amanda Pfruender made a motion to adopt Resolution 2024-10 "A Resolution Adopting a Final Project Planning Document for Water System Improvements and Designating an Authorized Project Representative" Trustee Tonya Roe seconded the motion. Roll Call. Yeas: Trustee Amanda Pfruender, Trustee Tonya Roe, Trustee Jeff Linton, Trustee Shawn Burger, Trustee Victoria Williams, Trustee Gina Hamilton, and President Tracey Jackson. Nays: None. Motion Carried. III. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these Page Page41ofof24  items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. Trustee Victoria Williams made a motion to approve the consent agenda Trustee Gina Hamilton seconded the motion. Motion Carried. IV. *ADOPTION OF MINUTES a. *Monday, April 15, 2024 Regular Council Meeting Minutes V. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR APRIL IN THE AMOUNT OF $254,870.01 a. Trustee Gina Hamilton made a motion to approve the payment of bills and payroll for April 2024 in the amount of $254,870.01 Trustee Amanda Pfruender seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Amanda Pfruender, Trustee Tonya Roe, Trustee Victoria Williams, Trustee Jeff Linton, Trustee Shawn Burger, and President Tracey Jackson. Nays: None. Motion Carried. VI. PUBLIC COMMENT a. None received. VII. UNFINISHED BUSINESS a. Council pay was discussed. Adrian will draft up the ordinance revisions and present them to Council at the next meeting. b. Building improvements were discussed. A quote from Intelligent Design LLC was reviewed for the assistance with the project. Adrian is going to reach out to more architect companies to obtain more quotes. c. Blight removal was discussed. Council approved for Julie to reach out to the courts and request a hearing and Adrian will assist with contacting our attorney to be present. d. Park restrooms were discussed. So far there has not been anything major like vandalism that has happened. They will remain open as they are now. e. Updates on the Mill Pond project were discussed. VIII. NEW BUSINESS a. The Small Group Renewal Package for the Village of Farwell from Blue Cross Blue Shield was reviewed. Trustee Gina Hamilton made a motion to keep the current plan and renew the small group health insurance through Blue Cross Blue Shield of Michigan, as presented in the renewal package, with an effective date of July 2024 Trustee Jeff Linton seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Jeff Linton, Trustee Shawn Burger, Trustee Tonya Roe, Trustee Page Page52ofof24  Victoria Williams, Trustee Amanda Pfruender, and President Tracey Jackson. Nays: None. Motion Carried. b. The remaining dugouts at the baseball and softball fields are in need of replacement. The Farwell Area Little League has raised $20,000.00 in funds to replace half of them, but they do not have the remaining funds to replace all of them. The little league inquired whether the Village would be willing to cost match so that there would be a total of $40,000.00 for full replacement. Adrian informed the Council that she can include the $20,000.00 for these replacements in the MSHDA grant she is working on, she would just replace the monument repair with this line item within the grant. IX. ADMINISTRATIVE REPORT a. Adrian provided some updates to the Council. The process of Summer taxes has started. KCI will print and mail the bills for .68 cents per bill. Adrian informed Council that auditors are here this week. X. ZONING REPORT a. Zoning Administrator Julie was present to discuss some zoning/ordinance updates and issues. XI. COMMITTEE REPORT a. Finance - Trustees Williams and Hamilton provided updates. b. Parks & Rec - Committee Chair Hamilton discussed the recent Parks and Recreation meeting and other updates. c. DPW - Upcoming meeting on May 16th. d. Personnel XII. PRESIDENT DISCUSSION a. President Tracey Jackson provided some updates on the Mill Pond Grant. XIII. ADDITIONAL REMARKS a. There was discussion on concerns about children crossing the street on Michigan. XIV. EXTENDED PUBLIC COMMENT a. None received. XV. ADJOURNMENT a. Trustee Amanda Pfruender made a motion to adjourn the meeting at 7:21pm Page Page63ofof24  Trustee Victoria Williams seconded the motion. Motion Carried. NEXT REGULAR COUNCIL MEETING ON MONDAY, MAY 20, 2024 AT 6:00PM Clerk/Treasurer President Page Page74ofof24  ORDINANCE NO. 2024 - _______ AN ORDINANCE TO REVISE ORDINANCE NO. 2019-01 FOR THE VILLAGE OF FARWELL. Short Title: VILLAGE OF FARWELL – COMPENSATION OF VILLAGE COUNCIL The Village of FARWELL ordains: Section 1 – Compensation of President and Trustees Compensation of President and Trustees shall be set by Resolution of Council annually or at other intervals selected by Council. Section 2 - Meeting attendance of Trustee required for compensation. In no case shall a Trustee of the Village Council receive compensation for any meeting not actually attended. Section 3 - Additional compensation. The President and Trustees of the Village Council shall receive no other compensation for services performed for and on behalf of the Village Section 4 - Compensation of officers prescribed by Council. All other Village officers, except where other provisions are regulated by statute, shall receive such compensation as the Village Council shall prescribe. Section 5 - Effective date of changes in compensation. Compensation for Village officers shall take effect as prescribed by the Village Charter. Ordinance amendments providing for changes in compensation shall be applicable prospectively from the amending ordinance's effective date only. Passed by the Village Council of the VILLAGE OF FARWELL on __________, at its regular meeting with _______ Council in attendance, ________ voting aye, __________ nay. Adopted by the Village Council of the Village of FARWELL this ______ day of _________, 2024. Page 8 of 24 Signed: ______________________________________ TRACEY JACKSON, President ******************** I hereby certify that the foregoing was duly adopted by the VILLAGE COUNCIL of VILLAGE OF FARWELL, Michigan, at its regular meeting on the _______ of _________, 2024, that of __________ members of the Village Council, ____________ were in attendance and _______ voted for the adoption of the Ordinance. I further certify that the above and foregoing ordinance is recorded in Ordinances for the VILLAGE OF FARWELL. Effective Date This Ordinance shall take effect thirty (30) days following date of publication as required by law. All Ordinances or part Ordinances in conflict with any of the provisions of this Ordinance are hereby repealed. _______________________________ ADRIAN KRAWCZYNSKI, Clerk Page 9 of 24  109 S. Hall St. P.O. Box 374 Farwell, MI 48622 Phone: 989.588.9926 Fax: 989.588.4352 Monday, May 20, 2024 RE: MSHDA MI Neighborhood Grant – Letter of Support To whom it may concern: The Village of Farwell Council is pleased to extend their formal support for their MSHDA MI Neighborhood Grant application. There are five key focus area of the application and these diverse array of proposed projects will assist in enhancing the quality of life for our community, both as standalone projects as well as individually. Please see below how each key area will improve our community. i. Veteran’s Memorial Refurbishment. This project holds special significance for our community as it honors the sacrifices made by our veterans and serves as a place of reflection and remembrance for both residents and visitors. ii. Dugout Replacement. These structures are essential for supporting our youth and adult sports leagues, and revitalizing them will not only improve safety but will also enhance the overall experience for athletes and spectators. iii. Raised Community and Flower Beds. The installation of these beds and gardens will provide an exciting opportunity to promote sustainability and community engagement. These green spaces will not only beautify our landscape but also provide residents with the opportunity to cultivate their own produce and flowers, fostering a sense of pride and connection to our community. iv. LED Signage. This modern sign will serve as a dynamic communication tool, promoting local businesses, events, and attractions while enhancing the aesthetic appeal of the downtown area and community as a whole. v. Park Lighting. This will greatly enhance the usability and safety of our recreational spaces, creating a welcoming environment for residents and visitors to gather, exercise, and enjoy other leisure activities. In combination, these projects exemplify our commitment to creating inclusive and sustainable public amenities that will enrich our community for generations to come. The Village of Farwell proudly stands behind this grant application and are confident of the positive impacts this grant, if awarded, would provide for the community as a whole. Thank you for your consideration of our application, and we are eager to collaborate on these projects to help continue the growth and vitality of our community. Sincerely, The Village of Farwell Council. Page 10 of 24  Bouchey & Sons Inc 750 Kapplinger Drive Estimate Name / Address Village ofFarwell 533 S Hall St Farwell, Ml 48622 Processed Road Gravel Per Ton Page 11 of 24 - All material is guaranteed to be as speci?ed, and the above work will be performed in accordance with  . Siege] berkw/ MICHIGAN PIPE & VALVE FCN<AILYOUR fVAlEP, blOkhlAND‘JNVH\‘LLD5 MICHIGAN PIPEl.VALVE- MT.PLEASANT PHONE(909) 817-4331 ROAD 1314s.MISSION FAX(909)317-4332 ' Page 1 MT.PLEASANT, W 48858 ' Printed. 05/07/24 BR Quoted Ship To VILLAGE OF FARWELL VILLAGE OF FARWELL 109 S. HALL STREET 109 S. HALL STREET PO BOX 374 PO BOX 374 FARWELL MI 48622 FARWELL MI 48622 Tel:989—588—9926 Fax:989—588—4352 ”BESTWAY SP*001294 1120 H ADJ RING l" FABBED 2344.00 Page 12 of 24  From: al leonard <§l§9na.r.d.@9lar§§r9-.c.9m> Sent: Tuesday, April 23, 2024 8:20 AM T0: DPW Farwe" <.f.a.r_w.elld.p.w.@xillaggqffaryxe.l.|;9rg> Subject: Siegle St, Bertha Dr. Figuring at 95lbs/yd2 plus some wedging may also need to be added for this Ultra-Thin Siegle St. $16,000 Bertha Dr. $12,000 I’ll be around if you need any help CLARE COUNTY ROAD COMMISSION Al Leonard Engineering Technician mmumuRo-d MlW]519-2|51 le‘na-L M19“ um Pu; (969) 5391751 mum m m (m) 57mm Page 13 of 24  ; _ Y Gwvsmwm00-mo. 100% Quality - 100% Employee Owned - Over 100 Years 750041 -24 Farwell, Ml 48622 Village of Farwell Various Roads Line No. Description Qty Units Unit Price Total -— 82 $ 130.00 $ 10 660 00 -__- $ 130.00 $ 14 560.00 __n $ 250.00 $ 21,250.00 __— $ 100.00 $ 30 400.00 __- 100.00 $ 63 500.00 Note: . 1. Price based on Bertha and Siegel being paved in conjunction with the Farwell Sewer project with Rhode Bros. 2. Price based on industrial / Hoover and Industrial Park to be paved in conjuction under one mobilization. 3. All tonnages are approximate. Final quantities to be determined at end of project. if you have any questions you can contact me at (989) 366-9640 or (989) 802-2718 (cell). Page 14 of 24  Pump & Valve, L.L.C. 4770 Pontiac Lake Rd. Phone: 248-673-2530 Waterford, MI 48328 Fax: 248-673-2574 e—mail: sales@jettpump.com web: www.jettpump.com May 6th, 2024 Jason Walters Village of Farwell DPW 109 South HallSt. Farwell, Ml 48622 RE: Replace Pumps at Stations 2 & 4; Proposal 24-17967 Dear Jason, Thank you for allowing JETT Pump & Valve, L.L.C.to provide you with the following proposal for your consideration. We value you as a customer and appreciate your business. Summamof Services & Diagnosis: Per your request, JETTPump & Valve is proposing the replacement of the pumps in stations 2 & 4 with Keen chopper pumps. Chopper pumps allow for debris that would typically clog a regular impeller to be chopped up into smaller pieces to allow it to pass through the pump with no issues. The Keen pumps also have a higher ?ow rate than the existing Gorman Rupp allowing for shorter runs times on the pump cycles. Scope of Supply: Station 2 As per the station speci?cations, JETTPump and Valve is proposing the following: Two (2) Keen Chopper Pumps - 4” Discharge, 5Hp, 3Ph, 230V, 1750RPM, 6.5” Impeller Two (2) Motor Start & Overloads for Control Panel — Due to the slight differences in amperages between old and new pumps we will increase the size of the motor starts and overloads for the station to operate properly. Lot (x) Installation Materials - 4” Ductile Iron Elbow, 8” x 4" Reducing Filler Flange, 4" Weld Pipe, 4” Weld Pipe Flanged (Slip—on & Spigot), 5/8” Nuts & Bolts,3 /4" AllThread, 3/4” Nuts, 5/8"Stud Anchors, 1/2"x 24" Steel Plate, Steel Channel, 4" Red Rubber Gaskets, 8" Red Rubber Gaskets One (1) Regular Service Labor: - JETT Pump will provide the appropriate number of technicians to complete the job correctly, safely, & ef?ciently. - JETT Pump will enter the station under MIOSHA Con?ned Space Protocol. Page 15 of 24 - JE‘IT Pump will install pipe supports at the suction gate valve and discharge check valve. — JETT  Materials: $24,751.06 Est. Freight: $500.00 Labor: $11,280.00 Confined S ace Ent : 825.00 TOTAL: $37,356.05 Scope of Supply: Station 4 Two (2) Keen Chopper Pumps - 4” Discharge, 5Hp, 3Ph, 230V, 1750RPM, 6.5" Impeller Two (2) Motor Start & Overloads for Control Panel - Due to the slight differences in amperages between old and new pumps we will increase the size of the motor starts and overloads for the station to operate properly. Lot (x) Installation Materials — 4” Ductile Iron Elbow, 8" x 4" Reducing Filler Flange, 4” Weld Pipe, 4” Weld Pipe Flanged (Slip-on & Spigot), ” ” 5/8” Nuts & Bolts,3/ AllThread, 3/ Nuts, 5/8”Stud Anchors, 1/2"x 24” Steel Plate, Steel Channel, 4" Red Rubber Gaskets, 8“ Red Rubber Gaskets One (1) Regular Service Labor: - JETT Pump will provide the appropriate number of technicians to complete the job correctly, safely, & efficiently. - JETTPump will enter the station under MIOSHACon?ned Space Protocol. - JETTPump will install pipe supports at the suction gate valve and discharge check valve. - JETT Pump will unbolt the pump stand from the base and remove the pump from the station. - JETT Pump will install a four" elbow on to the gate valve. , - JETI' Pump will install a four" x 8" Flange on to the pump and the top of the elbow. - JETT Pump will install a base fabricated on site for the pump support. - JETT Pump willfabricate the discharge ?tting using weld pipe and flanges to mate to the discharge check valve. - JETT Pump will evaluate and run the station to make sure that it is operating properly. Materials: $24,751.06 Est. Freight: $500.00 Labor: $11,280.00 Confined Space Entgy: $825.00 tomesamw TOTAL FOR BOTH STATION: $74,712.12 Clarifications: The following are clari?cations that we use for all repairs and service work as well as clarifications relating to the specific requirements of this proposed project: Ifthis project has been identi?ed as a ’confined space' and there are hazards that cannot be mitigated resulting in a 'permit required confined space', we will need to stop work and return at a later date once the hazards have been addressed and removed by others or with additional crew and equipment to perform the work safety. If we are required to return to site, additional charges will be incurred. These hazards include but are not limited to; valves that will not isolate, residual sludge Page 16 of 24 materials, and not controllable electrical disconnects. Unless expressly indicated by the customer, all existing materials being replaced will be scrapped after their replacement.  - JETTPump will not warranty repairs if a customer opts out of a portion of the proposed repairs. - JETT Pump & Valve, L.L.C.,upon approval of the proposal, may install the control panel or VFD, the conduit to the wet well, and make proper connections to the level controls IF required by this proposal, however, all electrical permits and other servicing must be done by others. JE7T Pump & Valve, L.L.C.can collaborate closely with the electrician on—siteto ensure proper installation. - Delivery will be determined at the time of order for the longest lead time item. The project timeline or any deadlines must be advised ARO. Expedite fees and premium service rates are not included in this proposal. - Terms are NET30 days from date of invoice. - JETT Pump & Valve, L.L.C.withholds the right to add additional charges if our terms of payment, as stated above, are not met. Charges will be made at a rate of 1.5% ofthe unpaid balance from the date of invoice. - Currently Jett Pump does accept all forms of credit cards for payment. A 3% fee will be assessed against the total amount charged. It would be in addition to any amount quoted unless otherwise stated in the proposal and our contracts. — Allwork will be done in a timely and professional manner. If any problems or concerns arise an advising call, fax, or email will be sent. . - Freight and Taxes are included in our pricing unless expressly indicated. - Freight is an estimate and is subject to change. — This proposal will be good for 30 days from the date of bid. This proposal is subject to the Terms & Conditions set forth by- JETT Pump &Valve LLC. - ”As specified” is based on our interpretation of plans. We ask for field measurements and other veri?cation (quantities, descriptions, etc.) which are to be con?rmed by others. - Any additional time, or return trips, to finish the installation and commissioning will be charged at our current hourly rate, this will include driving time. - Submittals will take approximately one week to complete. - A signed and dated copy of this proposal and/ or purchase order as well as an indication of your decision regarding the options above will be used to begin a project with us. — We have assumed that the wet wells and valve vaults will be clean, debris free, dewatered, and ready for complete installation. If not, additional labor will be charged at our standard hourly rate until the chambers are prepped for installation. We look forward to the opportunity to collaborate with you in the execution of this and many future projects. If you have any questions or need additional information regarding this proposal, please feel welcome to contact us. Sincerely, . JElTPump and Valve Tyler Tinsley Customer Signature Date Page 17 of 24 Print Name Title  Pump & Valve, L.L. C. 4770 Pontiac Lake Rd. Phone: 248-673-2530 Waterford, MI 48328 Fax: 248-673-2574 e-mail: sales@jettpump.com web: www.1ettpump.com April 18‘“,2024 Jason Walters Village of Farwell 109 S. Hall Rd. Farwell,Ml 48622 RE:Sensaphone for 5 Stations; Proposal 24-17968 Dear Jason, Thank you for allowing JETT Pump & Valve, L.L.C.to provide you with the following proposal for your consideration. We value you as a customer and appreciate your business. Summag of Services & Diagnosis: On 4/11JETT Pump & Valve technicians were on site at Village of Farwell responding to an emergency service. While on site a conversation between myself and the members of the DPW occurred regarding SCADA and remote monitoring. The existing monitoring system for the village has been inoperable for some time which means the only way to check on the station status is by physicallyclimbing in the station to check everything. JETT Pump offers a cellular remote monitoring systemthat would allow for all the stations to be monitored at the same time from anywhere using the app, texts, email, or call. JETT Pump would like to propose the installation of 5 Sensaphone units one for each station to allow for the DPW workers to monitor and receive alarms from anywhere allowing for a better response time to any station issues. Scope of Supply: For the option of remote station monitoring, JE‘lT Pump and Valve is proposing the following: One (1) Sensaphone Monitoring Unit - 12 zones available for monitoring (included: pumps run, pump fails, pump amps, HWA) - Battery backup when there is power loss. - Verizon cellular data — Monitors your station live through your mobile device or using web browser. - Alarms will be sent via text, email, or phone call. .- Nema rated weatherproof box. - Data logs each zone and produce reports. Page 18 of 24 One (1) Annual Subscription Lot (X) Installation Materials  - JETT Pump will enter the station under MIOSHAconfined space protocol. - JETT Pump will install the unit inside of the control panel. - JETT Pump will install amp coils for amperage reading. - JETT Pump will run wiring from the panel to the Sensaphone unit. - JETT Pump will land wires from the control into the zones on the Sensaphone unit. — JETT Pump will program the unit and add users as needed. - JETT Pump will test and run the station to make sure that it is operating properly. Materials: $4,384.56 Est. Freight: $100.00 Labor:$4,030.00 Con?ned S ace Ent : 550.00 TOTAL FOR EACH smnomm Materials: $21,922.80 Est. Freight: $500.00 Labor: $11,220.00 Con?ned S ace Ent : 2 750.00 TOTAL FORALL5 STATIONSWg?ML‘G?“ EXISTINGCHARGESARENOT INCLUDEDIN THIS PROPOSAL;THOSEWILLBE BILLEDSEPARTELY Clarifications: The following are clarifications that we use for all repairs and service work as well as clarificationsrelating to the specific requirements of this proposed project: Sensaphone subscriptions are invoiced annually from the date of installation. Subscription rates are subject to change. Sensaphone can monitor pump runs, pump fails, and high—wateralarm in a typical control panel. If additional monitoring points are desired, it may require additional installation of other components that have not been included in this proposal and a requote may be required. The owner shall provide a list of contacts that they would like to receive Sensaphone alarms. These users will be able to access the conditions of the station remotely on the Sensaphone website and may also get phone calls,text messages, or emailed alarm messages. JETI' Pump & Valve will not automatically respond to or acknowledge Sensaphone alarms on behalf of the customer unless an agreement is established. Service charges where JETT Pump's services are commissioned for any alarms from the Sensaphone are not included in this proposal or in the subscription. Installation of a Sensaphone remote monitoring unit does not warranty or guarantee that the lift station will operate without issue; it is a means of being alerted to issues at a lift station like pump run time discrepancies, pump failures, and high-water alarms. If this project has been identified as a ‘confined space’ and there are hazards that cannot be mitigated resulting in a 'permit required con?ned space’, we will need to stop work and return later once the hazards have been addressed and removed by others or with additional crew and equipment to perform the work safety. if we are required to return to site, additional charges will be incurred. These hazards include but are not limited to valves that will not isolate residual sludge materials, not controllable electrical disconnects. Page 19 of 24 If equipment is being removed/replaced a determination of what is to happen with existing equipment before work can be completed.  - JETT Pump & Valve, L.L.C.withholds the right to add additional charges if our terms of payment, as stated above, are not met. Charges will be made at a rate of 1.5% of the unpaid balance from the date of invoice. - Currently Jett Pump does accept all forms of credit cards for payment. A 3% fee will be assessed against the total amount charged. it would be in addition to any amount quoted unless otherwise stated in the proposal and or contracts. - Allwork will be done in a timely and professional manner. If any problems or concerns arise an advising call, fax, or email will be sent. — Freight and Taxes are included in our pricing unless expressly indicated. - Freight is an estimate and is subject to change. -This proposal will be good for 45 days from date of bid. This proposal is subject to the Terms & Conditions set forth by JETT Pump & Valve LLC. — ”As specified” is based on our interpretation of plans. We ask for field measurements and other verification (quantities, descriptions, etc.) which are to be confirmed by others. - Any additional time, or return trips, to finish the installation and commissioning will be charged at our current hourly rate, this will include driving time. - Submittals will take approximately one week to complete. - A signed and dated copy of this proposal and/ or purchase order as well as an indication of your decision regarding the options above will be used to begin a project with us. - We have assumed that the wet wells and valve vaults will be clean, debris free, dewatered, and ready for complete installation. If not, additional labor will be charged at our standard hourly rate until the chambers are prepped for installation. We look forward to the opportunity to work with you in the execution of this and many future projects. If you have any questions or need additional information regarding this proposal, please feel welcome to contact us. Sincerely, JETT Pump and Valve Tyler Tinsley Customer Signature Selection Date Print Name Title Page 20 of 24 Re: Sensaphone for 5 Stations; Proposal 24-17968  From: DPW Farwell Sent: Thursday, April 18, 2024 10:24 AM To: Lisa Graham Subject: FW: 24-17968 Sales Proposal Please include this in with the Jett pump quote ljust gave you, this is the annual subscription cost to upgrade all 5 stations to a cellular dialer. Subject: RE: 24—17968 Sales Proposal Jason, Fat?l‘l'BFS’ta‘?‘o?‘s— you Would be leaking atmgjmpenye‘a‘r: Please note that the price ofthe subscription is subject to change. Thank you, Tyler Tinsley ll’i'f; MG,"3" TylerT@[ettQqu. com JETTPump & Valve, L.L.C. 4770 Pontiac Lake Rd .WatQKfod..M/..4§§2§ (.3i4l3—1‘3/L5—253U F' 248— (573—2574 WWW. ('ettgumg. com Page 21 of 24 JETT is J45 1575:!J'.was i/Uou’muu c, Pump in ifjew &Valve HIRING’  Village of Farwell LDFA Meeting Minutes (Unadopted) April 9, 2024 6:00pm The meeting was called to order the regular meeting of the LDFA at 5:00pm. I. Adrian Krawczynski conducted a roll call. The following were present: Jaclyn Heller, Tim Wilson, and Allison Heinrich. The following were excused: Tracey Jackson and David Hoefling. II. Approval of the Agenda: Motion made by Tim Wilson supported by Allison Heinrich to approve the agenda. 3 Yeas, 0 Nays, 2 absent. Motion Carried. III. Approval of Minutes. Motion made by Allison Heinrich supported by Jaclyn Heller to approve the minutes from April 9, 2024. 3 Yeas, 0 Nays, 2 absent. Motion Carried. IV. Public Comment: None. V. Bank totals were tabled until the next meeting. VI. Old Business a. Bylaws were tabled until the next meeting. VII. New Business a. Motion made by Allison Heinrich supported by Tim Wilson to accept quote 750041-24 from Rieth- Riley Construction Co., Inc. in the amount of $93,900.00, the purchase of gravel from Bouchey’s in the amount of $512.50, and the purchase of manhole riser rings from Michigan Pipe & Valve in the amount of $3,108.00, for a total of $97,520.50 for the purpose of paving Industrial Drive, Hoover Street, and Commerce Drive . 3 Yeas, 0 Nays, 2 absent. Motion Carried. VIII. Member Comments: Allison discussed a possible grant opportunity. IX. Motion made by Tim Wilson supported by Jaclyn Heller to adjourn the meeting at 5:22pm. 3 Yeas, 0 Nays, 1 absent. Motion Carried. X. Next Meeting: Tuesday, July 9, 2024 at 4:00pm. Page 22 of 24  Village of Farwell Bank and Fund Report Endmgoaao 2024 161 262 263 243 150 551 636 551 363 Am 6 62mm Mamr 6:31 663 LDFA w sew Wamr Dram mm Gamma-ink 161mm1m $ 432,77666 Gzn Fund c66373 161mm3m $ 163,46663 Gzn Fund c66373 161mm3m1 $ 163,46663 HUHUVEWHHSMS 161mm3667 $ 24,236m mer?mnml 161mm3m3 $ 23,674m wcum 161mm3m3 $ 6,3?m Gamma-ink 262mm1m $ 462,346m Gamma-ink 263mm1m $ 14,13361 cash 61 Bank 1m} m1 $ 13,376 46 Gamma-ink 266mm1m1 $116,62736 w Banknm 661mm3m1 $16,21643 Gamma-ink 636mm1m $ 12376376 63361663666666 636mm1m6 $ 136m Rmnnm :66 mm 636mm666 $ 146,366m Rmnnm 666.1 mm 636mm666 $ 44mm semrFumcDMFcu 636mm3616 $ 164,61313 Gamma-ink 631mm1m $ 27,72223 Rmnnm :66 mm 631mm666 $ 136,433m Rmnnm 666.1 mm 631mm666 $ 34,666m WamrFum c6 wcu 631mm36m $ 61,66636 Gamma-ink 363mm1m $167,62734 my cash 61 Bank’ $ 326,616 12 $ 462,346 m $ 14,133 61 $ 13,376 46 $ 116,627 36 $ 16,216 43 $ 477,367 34 $ 373,772 63 $ 167,627 34 $ 2,443,333 62 M66166 Fund Ba‘anm $ 776,41332 $ 12433676 $ 1736666 $ , $676,16633 $63,13764 $ 1,613,37333 $ 1,466,63634 $216,343 42 $ 4,633,632 36 65737615766637.1161“ $ 3,67637 $ 345,m?3 $ 6,36736 $ 13,37646 $ 37176 $ 6,43666 $ 243,62433 $ 3313373 5 (6667342) $ 662,34636 Emvg Fund Ba‘anm $ 733,333 33 $ 476,673 33 $ 24,273 62 $ 13,376 46 $676,633 64 $76,617 16 $ 1,763,663 21 $ 1,436,336 12 $ 163,271 m $ 5,361,?33 31 Uahmu? $ 336,22334 $ 16,62341 $ 163626 $ , $ , $ , $ 63476366 $ 2,743,36334 $ 636 $ 3,736,41624 166316361665 3 Fund Bahama $ 1,173,213 73 $ 436,661 73 $ 26,363 72 $ 13,376 46 $676,633 64 $76,617 16 $ 2,463,212 76 $ 4,244,264 66 $ 163,271 36 $ 3,162,443 66 Page 23 of 24 ~$26,33346 6163mm mm 3464163631 grammms  DPW Committee Meeting Minutes May 16, 2024 5:30pm – Village Hall Council Meeting Room Call meeting to Order: The meeting was called to order at 5:34 pm. Pledge of Allegiance. A roll call was conducted. Present: Trustee Shawn Burger and Trustee Jeff Linton. Absent: Trustee Amanda Pfruender. Also present: DPW Supervisor Jason Walters and Deputy Clerk/Treasurer Lisa Graham I. Old Business a. Sidewalks were discussed. Trustee Linton will talk with Bruce Owens. b. Bertha/Siegle Streets were discussed. Trustees agreed that Reith Riley quote was the better option and would bring to the council on Monday May 20th, 2024. II. New Business a. Jason let the committee know that he is still waiting for the MADS quote for the barge. b. The committee reviewed a quote for lift stations 2 & 4, in the amount of $74,712.12. The money could be used from the RRI Funds according to Troy from USDA. c. The committee reviewed a quote for sensaphones for all 5 lift stations, in the amount of $36, 392.80 with an annual subscription of $2,303.10. The money could be used from the RRI Funds according to Troy from USDA. d. Summer help asked to start a little early, committee is ok. His testing is set for May 17th, 2024. III. Additional Remarks: Mr. Lewis came is and address the committee about wanting to add Pickleball courts to the Village. IV. Complaints: None V. Adjournment: 5:54 pm. VI. Next Meeting: Thursday, June 13, 2024 at 5:30 pm. Page 24 of 24