Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, August 19, 2024 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA a. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. III. ADOPTION OF MINUTES 4-7 a. Monday, August 5th, 2024 Regular Council Meeting Minutes 08.05.2024 Regular Council Meeting Minutes - UA Page 1 of 32  IV. PUBLIC COMMENT V. MMDC VI. UNFINISHED BUSINESS a. Irrigation Meters 8 - 13 b. Sidewalks Sidewalks c. Grant Updates VII. NEW BUSINESS a. Maple Grove Rd. 14 b. Clerk Training MAMC Master Academy Training 2024 15 - 16 c. Rehmann Technology Quote Rehmann_Technology_Solutions.RTSQ089873.v1.2 17 - 18 d. Mill Pond Area Fencing Mill Pond Area Fencing Quotes 19 - 22 e. Rohde Bros. Excavating Pay Application No. 2 Application for Payment (2) - Rohde Bros. Excavating 23 - 28 f. RCL Construction Pay Application No. 2 Application for Payment (2) - RCL Construction 29 - 30 g. Fleis & Vandenbrink Invoice No. 70664 Invoice No. 70664 Fleis & Vandenbrink VIII. ADMINISTRATIVE REPORT IX. TREASURER REPORT 31 a. 08.2024 Treasurer's Report (08.15.2024) X. ZONING REPORT Page 2 of 32  XI. COMMITTEE REPORT a. Finance b. Parks & Rec 32 c. DPW 08.15.2024 DPW Minutes d. Personnel XII. PRESIDENT DISCUSSION XIII. ADDITIONAL REMARKS XIV. EXTENDED PUBLIC COMMENT XV. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON TUESDAY, SEPTEMBER 3RD, 2024 AT 6:00PM Page 3 of 32  MINUTES Regular Council Meeting 6:00 PM - Monday, August 5, 2024 Village Council Room The Regular Council of the Village of Farwell was called to order on Monday, August 5, 2024, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, Trustee Victoria Williams, Trustee Shawn Burger, and Trustee Tonya Roe EXCUSED: I. APPROVAL OF THE AGENDA a. Trustee Amanda Pfruender made a motion to approve the agenda with the following additions: item d. under Unfinished Business, "Irrigation Meters" and item g. under New Business, "Resolution 2024-14" Trustee Victoria Williams seconded the motion. Motion Carried. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. a. Trustee Victoria Williams made a motion to approve the consent agenda Trustee Amanda Pfruender seconded the motion. Motion Carried. III. *ADOPTION OF MINUTES a. *Monday, July 22, 2024 Regular Council Meeting Minutes IV. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR JULY IN THE AMOUNT OF $187,057.72 a. Trustee Gina Hamilton made a motion to approve the payment of bills and payroll for July 2024 in the amount of $187,057.72 Trustee Amanda Pfruender seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Amanda Pfruender, Trustee Victoria Williams, Trustee Tonya Roe, Trustee Shawn Burger, Trustee Jeff Linton, and President Tracey Jackson. Nays: None. Motion Carried. Page Page41ofof32 4 V. PUBLIC COMMENT a. No public comment was received at this time. VI. UNFINISHED BUSINESS a. The purchase of a vehicle was discussed and it will be put in as a line item for review for the upcoming fiscal year budget. b. A handbook revision was reviewed. Trustee Gina Hamilton made a motion to adopt the following handbook revision: "section V, subsection 8, item c, On-Call, Call-in Time and Travel Time" Trustee Amanda Pfruender seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Amanda Pfruender, Trustee Tonya Roe, Trustee Shawn Burger, Trustee Jeff Linton, and President Tracey Jackson. Nays: Trustee Victoria Williams. Motion Carried. 6-1 (opposed: Trustee Victoria Williams). c. Lift stations were discussed and permission was asked of Council to allow Adrian to cancel the AT&T accounts at the stations once the sensaphones/cellular dialers are installed. Council approved. d. Irrigation meters were discussed. This will be placed on the August 19th agenda for further discussion. VII. NEW BUSINESS a. Resolution 2024-13 was reviewed. Council will review this resolution at the new fiscal year. b. Adrian would like to send Lisa to the MAMC Member Education Day on August 28th in Mt. Pleasant. Council was agreeable with sending Lisa to the training. c. A door kit for the John Deere Gator was reviewed. This will be placed on the August 15th DPW Agenda for further discussion. d. A proposal from Northern Pump & Well for maintenance on Well No. 4 was reviewed. Trustee Gina Hamilton made a motion to approve proposal No. 24-Q3134B from Northern Pump & Well, in the amount of $8,950.00, for maintenance on Well No. 4 Trustee Tonya Roe seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Tonya Roe, Trustee Amanda Pfruender, Trustee Victoria Williams, Trustee Shawn Burger, Trustee Jeff Linton, and President Tracey Jackson. Nays: None. Motion Carried. e. Updates on the MDOT contract renewal coming up and the speed study were discussed. f. MSHDA MI Neighborhood Grant Requirements were reviewed and discussed. Trustee Gina Hamilton made a motion to approve and adhere to the MSHDA Fair Housing Policy & Statement, the MSHDA Conflict of Interest Policy, the Page Page52ofof32 4  MSHDA Fraud Prevention Plan, and the Complaint Resolution Process & Procedures, in accordance with the grant requirements Trustee Amanda Pfruender seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Amanda Pfruender, Trustee Victoria Williams, Trustee Tonya Roe, Trustee Shawn Burger, Trustee Jeff Linton, and President Tracey Jackson. Nays: None. Motion Carried. g. Resolution 2024-14 was reviewed. Trustee Gina Hamilton made a motion to adopt Resolution 2024-14 "A Resolution to Support the Installation of Edge Line Marking on M-115" Trustee Victoria Williams seconded the motion. Roll Call. Yeas: Trustee Gina Hamilton, Trustee Victoria Williams, Trustee Shawn Burger, Trustee Jeff Linton, Trustee Tonya Roe, Trustee Amanda Pfruender, and President Tracey Jackson. Nays: None. Motion Carried. VIII. ADMINISTRATIVE REPORT a. Clerk/Treasurer Krawczynski provided an administrative report to Council. IX. ZONING REPORT X. COMMITTEE REPORT a. Finance. Review was provided from Trustee Victoria Williams and Trustee Gina Hamilton. b. Parks & Rec. Review was provided from Trustee Victoria Williams and Trustee Gina Hamilton. c. DPW. Upcoming meeting on August 15th. d. Personnel. Review was provided from Trustee Amanda Pfruender. XI. PRESIDENT DISCUSSION a. President Tracey Jackson provided Council with some updates and additional discussion. XII. ADDITIONAL REMARKS a. Additional remarks from Trustee Shawn Burger and Trustee Victoria Williams. XIII. EXTENDED PUBLIC COMMENT a. Extended public comment was received by Council at this time. XIV. ADJOURNMENT a. Trustee Amanda Pfruender made a motion to adjourn the meeting at 7:05pm Trustee Tonya Roe seconded the motion. Motion Carried. Page Page63ofof32 4 NEXT REGULAR COUNCIL MEETING ON MONDAY, AUGUST 19TH AT 6:00PM Clerk/Treasurer President Page Page74ofof32 4 Page 8 of 32 Page 9 of 32 Page 10 of 32 Page 11 of 32  bl'lU/A’UZ‘Ir 'lUfUl AM HGSOUFCB Hental Resource Rental LLC 11465 N Mission Road Estimate Clare, Ml 48617 US (989)424—6677 resoucerentalnel Afr 35!}: Village Of Farwell 225 S Hall street Farwell, Ml 48622 'Si‘l‘f‘mif .. L‘fm': 1015 08/10/2024 I'm l'E fir) 1'1le {new .iFTr "ll (.1? l H "\H; Nvu'w: . - T62 T62 Bobcat Trackloader 1 980.00 980.00T For Forks 48" attachment 1 100.00 100.00T Delivery DeliveryCharge includes drop off & 1 100.00 100.00 pick up SUBTOTAL '31m TAX 64.80 TOTAL $1 ,244.80 Accepted By Accepted Date Page 12 of 32  SURVEYINGo ENGINEERING0 CONSTRUCTIONSERVICES residential a commercial 0 design a construction 0 GPS 5, inc. July 16, 2024 RE: — Michigan St Sidewalk Extension FWEH, Ml Estimator: We are quoting the layout for the above-referencedproject. Our quote includes the following items: 0 Layout for ROW at the proposed location Our quote for this project is a lump sum amount of $2,500.00. This quote is valid for 30 days. We will invoice monthly based upon our project completion. If you have any questions, comments, or concerns with anything, please do not hesitate to call me on my mobile (989) 205-2536. Sincerely, SURVEYING SOLUTIONS,INC Ryan Blanchard Project Manager Page 13 of 32  December 3-5, 2024 , Comfort Inn & Suites ‘ Hotel Conference Center Mt. Pleasant, Michigan BOUT MASTER ACADEMY *Members and non-members add a late fee of $75 if registered after November 4,2024 (LATE FEE IS ONE TIME ONLY, NOT $75 PER DAY IF REGISTERING FOR MULTIPLE DAYS.) Master Academy registration fee includes sessions, materials, breakfast and lunch each day and certificate of completion for each day. You will be on your own for dinner each evening. Lodging is separate. Registration and payments are accepted online at the MAMC website (michiganclerkscrg), under the events tab. Business casual is appropriate. The classrooms will be on the cool side, so please plan accordingly. my a»! w mam é 22??if}; 23% Lynn Henry, Charter Township of Grand Blanc, Education Committee Chair Rachelle Enbody, Charter Township of Marquette Township, Education Committee Co-Chair i i1% r :11: i Steve Ludwig Ludwig Speaks, LLC Email: steve@ludwigspeaks.com Tammy Ludwig Ludwig Speaks, LLC Email: tammy©ludwigspeakscom a“ algal» Page 14 of 32 if :II w? (,3333 The registration fee does not include lodging. There is a block of rooms reserved for MAMC at the  RTSQ089873 – WatchGuard T40 Basic Security Suite 1 or 3 Year Renewal – Quote #RTSQ089873 v1 Friendly Name: VOF-T40 – Serial Number: D02803CF4-4F9A – Renewal Term: Sep 25, 2024 – Sep 23, 2025 / 27 Prepared For: Prepared by: Date Issued: Village of Farwell Rehmann Technology Solutions 08.01.2024 Adrian Krawczynski Marjan Jovanoski Expires: 109 S. Hall St. 09.25.2024 Farwell, MI 48622 P: (989) 588-9926 P: 616-222-9200 E: adrian@villageoffarwell.org E: marjan.jovanoski@rehmann.com WatchGuard T40 Basic Security Suite * Contains Optional Items Description Price Qty Ext. Price *** Please Select the 1 or 3 Year Option *** WatchGuard T40 Basic Security Suite 1 Year Renewal $512.00 1 $512.00 Friendly Name: VOF-T40 Serial Number: D02803CF4-4F9A Renewal Term: Sep 25, 2024 – Sep 23, 2025 WatchGuard T40 Basic Security Suite 3 Year Renewal $1,225.00 1* $1,225.00 Friendly Name: VOF-T40 Serial Number: D02803CF4-4F9A Renewal Term: Sep 25, 2024 – Sep 23, 2027 * Optional Subtotal: $1,225.00 Subtotal: $512.00 Terms and Conditions Prices do not include shipping charges, fees, insurance, or applicable taxes. Unless noted, prices do not include labor or install charges. Payment terms are governed by the Master Services Agreement or if one has not yet been executed, the Terms and Conditions of this Quote. This Quote constitutes an offer which may be accepted on the terms and conditions stated herein and is subject to any specifications, drawings, or additional terms by reference thereto or pursuant to any attached document. Any inconsistent terms or conditions contained in any form other than this Quote shall be of no force or effect. Any reasonable form of expression of acceptance by Buyer shall constitute acceptance exclusively of the terms and conditions stated in this Quote. Any monthly payment information provided is a proposal and is subject to credit approval. The proposal may provide an approximate monthly payment for hardware, software and services based upon the contract type and term in months. Any change in the amount financed will change this information. Pricing is valid for 15 days from the date the quote is initiated, except in the event that the provisioning manufacturer increases Rehmann's costs to impose on Rehmann any applicable price increase or tariff which goes into effect between the quote date and the date the quote is signed, in which case the applicable price to Client shall be automatically increased to pass along to the Client such increase. To the extent any service items or changes contained in this quote amend any existing agreement provision or provided services between Rehmann and Client, such agreements are hereby amended by the signing of this quote. In all other regards, the original terms and conditions of such agreements shall remain in full force and effect until the expiration date(s) of their current term(s). Nothing contained in this quote shall be deemed to have amended any terms of either the Master Service Agreement or any Addendum. If Client commits to purchase Rehmann Endpoint Protection Services via signing this Quote, then in addition to the terms and conditions contained herein, Client hereby agrees to and accepts the terms and conditions governing Client's use of such services, which are incorporated herein by reference and available at: https://www.carbonite.com/terms-of-use/carbonite-general-enterprise-terms-of-service. If Client commits to purchase any Microsoft-hosted Online Services ("Microsoft Online Services"), including Office 365 Services and Microsoft Azure Services, by signing this Quote, then in addition to the terms and conditions contained herein, Client hereby agrees to and accepts the Microsoft Customer Agreement governing Client's use of Microsoft Online Services, which is incorporated herein by this reference and available at https://www.microsoft.com/licensing/docs/customeragreement. If Client commits to purchase any Duo multi-factor authentication products, including Duo MFA, Duo Access, and Duo Beyond (the "Duo Products"), by signing this Quote, then in addition to the terms and conditions contained herein, Client hereby agrees to and accepts the Duo Service Terms and Conditions governing Client's use of Duo Products, which are incorporated Quote #RTSQ089873 v1 Page 15 of 32 Page: 1 of 2 QUOTE SUMMARY Amount WatchGuard T40 Basic Security Suite $512.00 Total: $512.00 *Optional Expenses One-Time WatchGuard T40 Basic Security Suite $1,225.00 Optional Subtotal: $1,225.00 Taxes, shipping, handling and other fees are not included and may apply. We reserve the right to cancel orders arising from pricing or other errors. Acceptance Rehmann Technology Solutions Village of Farwell Marjan Jovanoski Adrian Krawczynski Signature / Name Signature / Name Initials 08/01/2024 Date Date Quote #RTSQ089873 v1 Page 16 of 32 Page: 2 of 2  Prepared For Village Of Farwell 109 S Hall St Farwell , Ml 48622 (989) 429-4347 Alway's Green Hydroseeding Estimate # 176 Date 08/05/2024 2072 E. Surrey RD FanNell, Ml 48622 Phone: (989) 588-1030 Email:jeff48622@yahoo.com Description Rate Quantity Total Material $1,118.74 1 $1,118.74 Material Labor $800.00 1 $800.00 Labor M Subtotal $1,918.74 Total $1,918.74 Page 17 of 32 By signing this document, the customer a grees to the services and conditions outlined in this  Nevill Supply. Inc 8405 S Baa-hen Ave Clio. MI 4&17 USA Hm nelillstmy@gma'l.can I1? .. {3TIM AI'IIimIESS SHIP TO ESTIMATE 1864 VILLAGE OF FARWELL VILLAGEOF FARWELL DATE 08/06/2024 109 s HALLST 1OQSHALL ST FARWELL. MI 48622 FARWELL, MI 48622 FENCE QUOTE 1 1,573.30 1,573.30T FOR APPROX 215 FT OF 9/49/6 FENCE WITH 0 CORNERS AND 4 ENDS. CORNER AND END POST ARE 6"X8'AND LINEPOST ARE 5' T-POST AND BRACE POST ARE 4—5"X8‘POST, LINEPOST ARE 15 'ON CENTER. MATERIALS AND INSTALLATION. 10' MD WIRE FILLEDGALV GATE BEHLEN 2 200.00 400.00T BID INCLUDES ALLMATERIALSAND LABORTO COMPLETE JOB AS BID 1 0.00 0.00T ABOVE. NEVILLSUPPLY INC. CARRIESALLWORKMAN'SCOMP ANDLIABILITY INSURANCEREQUIRED, ANDWILLSUPPLY CERTIFICATESOF INSURANCEAS NEEDED. BIDDOSE NOT INCLUDEANY LANDOR RIGHT OF WAY CLEARING.REMOVAL OF OLD FENCE.MATERIALSOR OTHER WASTE. ANYFEES OR PERMITS ARE RESPONSIBILITYOF PROPERTY OWNERI PURCHASEROF FENCE. BID GOOD FOR 30 DAYS. Contact i‘ajevélf Supply MC ‘10pay. SUBTOTAL 1,973.30 AI‘IVdiSCOUI‘?S require cash Q)” CI’IBCH paym ems. ND TAX 0.00 “ ” " credit cards with discounts. TOTAL $1,973.30 Accepted BV Accepted Date Page 18 of 32  L9 Ia. Will33. 3 FLEIS&VANDENBRINK August 1, 2024 Ms. Tracey Jackson, Village President 109 S. Hall Street Farwell, MI 48622 RE: Village of Fan/veil USDA Wastewater System Improvements — Project, Contract 1 Collection System Contractor Partial Pay Application Dear Tracey: Enclosed, please find the Application for Payment for the referenced project from Rohde Bros. Excavating, Inc. in the amount of $341,743.98 for work completed through July. We have reviewed the Application for Payment and recommend the Village approve payment to the contractor in the amount specified above. If you have any questions regarding the Application for Payment, please contact us. Sincerely, FLEIS & VANDENBRINK ENGINEERING, INC. 3.54D ?/V‘ Brian D. Rowley, P.E. Manager, Traverse City Page 19 of 32 Enclosure Cc: Adrian Krawczynski, Village Clerk/Treasurer  Contractor's Application for Payment Owner: Village of Farwell Owner's Project No.: 846541 Engineer: Fleis & Vandenbrink Engineer's Project No.: 846541 Contractor: Rohde Brothers Excavating Contractor's Project No.: Project: USDAWastewater System improvements Project - Contract: Contract 1 Collection System Application No.: 2 Application Date: 8/1/2024 Application Period: From 7/1/2024 to 7/31/2024 . Original Contract Price 1,065,501.00 . Net change by Change Orders (207,534.00) . Current Contract Price (Line 1 + Line 2) 857,967.00 . Total Work completed and materials stored to date (Sum of Column G Lump Sum Total and Column J Unit Price Total) 761,254.50 . Retainage a. 5% X S 761,254.50 Work Completed = 38,062.73 5% -Stored Materials = - b. X S c. Total Retainage (Line 5.a + Line 5.b) 38,062.73 - . Amount eligible to date (Line 4 Line 5.c) 723,191.77 . Less previous payments (Line 6 from prior application) 381,447.80 . Amount due this application 341,743.98 - . Balance to finish, including retainage (Line 3 Line 4 + Line 5.c) 134,775.23 Contractor's Certification The undersigned Contractor certifies, to the best of its knowledge, the following: (1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment; (2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such liens, security interest, or encumbrances); and (3) Allthe Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective. Contractor: Rohde Bros. Excavating, lnc. Digitallysigned by Jessica Woolever signature: Jessica Woolever . 21:17:32;32:35:34,333221:135%“:'"W Date: 23/1/2024 I I ' ' Recommen d by Engi r Approved by Owner .- Page 20 of 32 . @ By: Title: T _/V){Wavgf‘t 4 4 Title: Page 21 of 32 Page 22 of 32 August 15, 2024 Ms. Tracey Jackson, Village President 109 S. Hall Street Farwell, MI 48622 RE: Village of Farwell USDA Wastewater System Improvements Project, Contract 2 – WWTP and LS Improvements Contractor Partial Pay Application Dear Tracey: Enclosed, please find the Application for Payment for the referenced project from RCL Construction Co., Inc. in the amount of $167,650.07 for work completed through July. We have reviewed the Application for Payment and recommend the Village approve payment to the contractor in the amount specified above. If you have any questions regarding the Application for Payment, please contact us. Sincerely, FLEIS & VANDENBRINK ENGINEERING, INC. Scott Hall, PE Project Manager Enclosure Cc: Adrian Krawczynski, Village Clerk/Treasurer Jason Walters, DPW Supervisor 2960 Lucerne Drive SE Grand Rapids, MI 49546 P: 616.977.1000 F: 616.977.1005 Page 23 of 32 Page 24 of 32 Page 25 of 32 Page 26 of 32 Page 27 of 32 Page 28 of 32  USDA-RD ESTIMATE OF FUNDS NEEDED FORM APPROVED Form RD 440-11 FOR OMB NO. 0575-0015 (Rev. 10-00) 30-Day Period Commencing 7/2024 Name of Borrower Village of Farwell Items Amount of Funds $ Development Contract or Job No. Contract or Job No. Contract or Job No. Land and Rights-of-Way Legal Services 33,657.87 Engineering Fees Interest Equipment Contingencies Refinancing Initial O&M Other $ 33,657.87 TOTAL Prepared by Village of Farwell Name of Borrower By Date 8/16/2024 Approved by Date According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 0575-0015. The time required to complete this information collection is estimated to average 1 hour per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. RD 440-11 (Rev. 10-00) Position 2 Page 29 of 32 Village of Farwell 109 South Hall Street August 15, 2024 PO Box 374 Project No: 846541 Farwell, MI 48622 Invoice No: 70664 Project 846541 Farwell - Sewer Improvements - USDA adrian@villageoffarwell.org For professional services rendered for the period June 30, 2024 to July 27, 2024 Amount Previous Current Billing Phase Fee Billing Billing Billing Basic Services 274,000.00 258,630.94 248,800.00 9,830.94 Construction RPR 87,000.00 48,337.77 27,113.02 21,224.75 Additional Services 55,000.00 29,882.21 27,280.03 2,602.18 Total Fee 416,000.00 336,850.92 303,193.05 33,657.87 Total Fee 33,657.87 Total this Invoice $33,657.87 Thank you for your business, it is sincerely appreciated. If there are any questions regarding this invoice or the services provided, please contact us at AR@fveng.com. Terms: Net 15 days Page 30 of 32  Village of Farwell Treasurer’s Report as of 08/15/2024 ▪ Update on taxes collected as of August 15, 2024 ▪ Original Tax Roll: $ 290,346.43 ▪ Adjustments BOR: $ 0.00 ▪ Adjusted Original: $ 290,346.43 ▪ Interest added: $ 0.00 ▪ Total w/all adj.: $ 290,346.43 ▪ Collected to date: $ 56,654.25 ▪ Left to collect: $ 233,692.18 ▪ Percentage collected to Date: 19.5 % Village Tax Roll 350,000.00 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 Adjusted Tax Roll Collected to Date Left to Collect Redistribution of Taxes from Village Operating Revenue ▪ Downtown Development Authority = $1,097.13 ▪ Local Development Finance Authority = $3,909.07 Page 31 of 32  DPW Committee Meeting Minutes August 15, 2024 5:30pm – Village Hall Council Meeting Room Call meeting to Order: The meeting was called to order at 5:33 pm. Pledge of Allegiance. A roll call was conducted. Present: Trustee Amanda Pruender, Trustee Shawn Burger and Trustee Jeff Linton. Absent: None Also present: DPW Supervisor Jason Walters and Deputy Clerk/Treasurer Lisa Graham I. Old Business a. Sidewalks were discussed. Jason brought the committee 4 different sections of sidewalk that needs to be replaced, total cost of project estimated at $50,730.00. Jeff wanted a finished end added to the Ohio St. sidewalk project, which may add more to the projected cost. Jason is going to get some quotes on the projects with the added portion. II. New Business a. Irrigation Meter for Larry Wyman was discussed, committee would like Jason to look at his usage first. b. The committee reviewed a door kit for the John Deere Gator, Jason said they are starting to tear. They would like to add them to next year’s budget. c. Two quotes where looked at for fencing to finish the Millpond dredging site area, the committee would like Adrian to take them to the council meeting on Monday August 19th, 2024 for a decision. d. Jason asked the committee to allow him to purchase the backhoe tires at the purchase price of $1,870.00 from Bob’s Tire. The committee was ok with this purchase. III. Additional Remarks: Cost sharing, to place millings down on a portion of Maple Grove Rd with Clare County Road Commission was discussed, Adrian will be taking this to the council on Monday August 19th, 2024. Jason gave an update on the progress out on Pinetree. IV. Complaints: A couple of people have said the willow tree on Old State by Maple Grove is hanging in the road, Jason said he has reached out to Henry’s about a quote to cut it back. The committee would like Jason to measure to make sure it is in our right of way. V. Adjournment: 5:59 pm. VI. Next Meeting: Thursday, September 12th, 2024 at 5:30 pm. Page 32 of 32