Regular Council

AGENDA Regular Council Meeting 6:00 PM - Monday, April 7, 2025 Village Council Room Page CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL I. APPROVAL OF THE AGENDA II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. III. ADOPTION OF MINUTES 4-6 a. Monday, March 17, 2025 Regular Council Meeting Minutes 03.17.2025 Regular Council Meeting Minutes IV. APPROVAL OF PAYMENT OF BILLS AND PAYROLL FOR MARCH IN THE AMOUNT OF $213,614.20 Page 1 of 35 7 a. 03-31-2025 AP&Payroll V. PUBLIC COMMENT VI. UNFINISHED BUSINESS VII. NEW BUSINESS 8-9 a. ACT 51 Corrective Resolution Resolution 2025-05 Act 51 Section 10k 10 b. ARPA Reallocation ARPA Reallocation 11 - 13 c. Draft Code of Civility Policy Code of Civility Draft 14 - 16 d. Draft OMA Policy Open Meetings Act Policy Draft 17 e. Firework's Resolution for July 15th, 2025 Resolution 2025-06 July 15 Fireworks 18 - 22 f. Notice of Intent Resolution Notice of Intent Resolution - Farwell DWSRF Project(43452375.3) 23 - 24 g. DWSRF Invoice No. 72975 F&V 72975 25 - 27 h. Tree Trimming Quotes Henry Tree Service Quote Surrey Tree Quote Warner Tree Quote i. Tree Removal on the corner of S. Hall and Illinois St. in road right of way. 28 - 29 j. N Hall St Drain N Hall Street Flooding k. Lisa Clerk Certification l. Ross 90-Day Review m. Corning Apartments Page 2 of 35 30 - 31 n. Draft New Agenda Layout Draft New Agenda VIII. ADMINISTRATIVE REPORT 32 a. 03.31.2025 Bank and Fund Report IX. ZONING REPORT 33 - 34 a. Zoning Report Zoning Report April X. COMMITTEE REPORT a. Finance b. Parks & Rec c. DPW 35 d. Personnel 3.18.2025 Minutes XI. PRESIDENT DISCUSSION XII. ADDITIONAL REMARKS XIII. EXTENDED PUBLIC COMMENT XIV. ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON MONDAY, APRIL 21, 2025 AT 6:00PM Page 3 of 35  MINUTES Regular Council Meeting 6:00 PM - Monday, March 17, 2025 Village Council Room The Regular Council of the Village of Farwell was called to order on Monday, March 17, 2025, at 6:00 PM in the Village Council Room, with the following members present: PRESENT: President Tracey Jackson, Trustee Amanda Pfruender, Trustee Gina Hamilton, Trustee Jeff Linton, Trustee Victoria Williams, Trustee Shawn Burger, and Trustee Marvin Frayer EXCUSED: I. APPROVAL OF THE AGENDA a. Trustee Amanda Pfruender made a motion to approve the agenda with the following change under New Business Item H; Isabella Corp Pay App No 4 and Item I; Northern Pump and Well Testing Service Agreement. Trustee Victoria WIlliams seconded the motion. Motion Carried. II. CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. III. ADOPTION OF MINUTES a. *Monday, March 3, 2025 Regular Council Meeting Minutes Trustee Gina Hamilton made a motion to approve the March 3, 2025, meeting minutes Trustee Jeff Linton seconded the motion. Motion Carried. IV. PUBLIC COMMENT No public comments were received. V. UNFINISHED BUSINESS a. DWSRF Update The Council review the last meeting minute notes. Page Page41ofof35 3 VI. NEW BUSINESS a. Community Resolution Center The Council was presented with some materials from a nonprofit organization to help people in the local community with different types of mediation. The information will be shared on our Facebook page. b. Fleis & Vandenbrink DWSRF Final Proposal Trustee Gina Hamilton made a motion to approve the Fleis & Vandenbrink Proposal for the DWSRF in the amount of $392,000.00 Trustee Amanda Pfruender seconded the motion. A Roll Call vote was taken. All Yeas being heard. Motion Carried. c. RCL Pay Application No. 9 Trustee Jeff Linton made a motion to approve RCL's Pay Application No. 9 in the amount of $33,815.74 Trustee Victoria Williams seconded the motion. A Roll Call vote was taken. All Yeas being heard. Motion Carried. d. MDOT Title VI - Annual Adoption Trustee Amanda Pfruender made a motion to approve MDOT Title VI-Annual Adoption Trustee Gina Hamilton seconded the motion. A Roll Call vote was taken. All Yeas being heard. Motion Carried. e. Holiday Decorations Contract Trustee Gina Hamilton made a motion to approve Hometown Decoration and Display, LLC. in the amount of $1,755.00 per year for 3 years Trustee Victoria Williams seconded the motion. All Yeas being heard. Motion Carried. f. Miller Canfield Engagement Letter Trustee Gina Hamilton made a motion to approve Miller Canfield's Engagement Letter for the 2025 DWSRF Bonds in the amount of $18,500.00 Trustee Marvin Frayer seconded the motion. A Roll Call vote was taken. All Yeas being heard. Motion Carried. g. East Michigan Patchwork Quote The Council discussed a quote to repair East Michigan Street. The Council would like the DPW department to fix the asphalt. h. Isabella Corp Pay App No. 4 Trustee Amanda Pfruender made a motion to approve Isabella Corp's Pay Application No. 4 in the amount of $110,493.73 Trustee Jeff Linton seconded the motion. A Roll Call vote was taken. All Yeas being heard. Motion Carried. i. Northern Pump and Well Testing Service Agreement Trustee Amanda Pfruender made a motion to approve the Northern Pump and Well Testing Service Agreement in the amount of $350 per well with a total of $1,400.00 Trustee Victoria Williams seconded the motion. A Roll Call vote was taken. All Yeas being heard. Motion Carried. VII. ADMINISTRATIVE REPORT Electro-Cycling is coming on March 18th, 2025, between 9-11 am to do shredding. Lisa informed the Council that the internet went down, and when it came back up none of the systems would work. She was working with IT to get it fixed. Ross said all bank Rec's are done and he is working with MDOT onAct 51 Resolution. Page Page52ofof35 3 VIII. TREASURER REPORT a. 2024 Tax Settlement from County Ross settled with County and the payment should be in by the end of April. IX. COMMITTEE REPORT a. Finance - The Verizon bill has come back down. Trustee Gina Hamilton would like more information on timesheets. b. Parks & Rec-The minutes were attached. Tonya said she won a bench at her last conference and would like to put it in the park. She asked about renting the park out for a kid's event, Memorial weekend. Village wide yard sales were discussed for the weekend of Lumberjack Festival. c. DPW - Trustee Victoria Williams discussed the meeting minutes and talked about a few of the topics. d. Personnel - meets the last Tuesday of the month. The next meeting is March 18th, 2025 at 5:30 pm. X. PRESIDENT DISCUSSION President Tracey Jackson mentioned she went to the Clare Area Chamber of Commerce Morning Meet-Up. She said they talked about doing some renovations at the Clare City Police Department. XI. ADDITIONAL REMARKS Lisa and Tonya are both going to be out of the office for the MMDC Breakfast on March 19th, 2025, and Ross will be at Training that day. the office will be closed for the morning. XII. EXTENDED PUBLIC COMMENT Mr. Gross spoke about what he can do to help take the Villages concern to his meetings. XIII. ADJOURNMENT Trustee Amanda Pfruender made a motion to adjourn the meeting at 7:31 pm Trustee Victoria Williams seconded the motion. NEXT REGULAR COUNCIL MEETING ON MONDAY, APRIL 7, 2025 AT 6:00PM Clerk/Treasurer President Page Page63ofof35 3  Village of Farwell Check & Payroll Register 3/1/25 - 3/31/2025 Check Date Check Vendor Name Amount 03/06/2025 106215 VILLAGE OF FARWELL DDA 484.32 03/06/2025 106216 ALLSTATE SIGN COMPANY 15,000.00 03/06/2025 106217 AT&T MOBILITY 68.50 03/06/2025 106218 CITY OF CLARE 150.00 03/06/2025 106219 CLARE COUNTY REVIEW 140.00 03/06/2025 106220 DTE ENERGY 1,040.19 03/06/2025 106221 FLEIS & VANDENBRINK 22,623.74 03/06/2025 106222 HUTSON INC. 317.51 03/06/2025 106223 SCHAEFFERS MFG. COMPANY 334.78 03/06/2025 106224 TRACE ANALYTICAL LABORATORIES, INC. 227.50 03/06/2025 106225 TRACEY JACKSON 210.00 03/06/2025 106226 VERIZON WIRELESS 270.40 03/06/2025 106227 VILLAGE OF FARWELL DDA 484.32 03/13/2025 129(E) CONSUMERS ENERGY 12,166.34 03/13/2025 106229 ACE HARDWARE 7.77 03/13/2025 106230 BLUTECH DATA LLC 615.00 03/13/2025 106231 CAPITAL EQUIPMENT 91.63 03/13/2025 106232 COMPASS MINERALS 3,625.20 03/13/2025 106233 CORRPRO COMPANIES 975.00 03/13/2025 106234 GFL ENVIRONMENTAL 3,497.90 03/13/2025 106235 HUTSON INC. 482.82 03/13/2025 106236 MACQUEEN 849.77 03/13/2025 106237 MYMICHIGAN HEALTH 115.00 03/13/2025 106238 PALMER'S HARDWARE 100.84 03/13/2025 106239 REHMANN TECHNOLOGY SOLUTIONS 403.25 03/13/2025 106240 STAPLES 89.98 03/13/2025 106241 TOBACCO RIVER FOOTWEAR & APPAREL 174.95 03/19/2025 106243 ACE HARDWARE 11.51 03/19/2025 106244 AT&T 378.64 03/19/2025 106245 CAPITAL EQUIPMENT 146.10 03/19/2025 106246 DTE ENERGY 198.04 03/19/2025 106247 FAMILY FARM AND HOME 319.96 03/19/2025 106248 JOHNSON DOOR 680.00 03/19/2025 106249 LISA GRAHAM 235.45 03/19/2025 106250 O'REILLY AUTO PARTS 69.14 03/19/2025 106251 REHMANN TECHNOLOGY SOLUTIONS 173.25 03/19/2025 106252 TONYA ROE 174.72 03/19/2025 106253 TRACE ANALYTICAL LABORATORIES, INC. 271.00 03/19/2025 106254 USA BLUE BOOK 127.84 03/19/2025 106255 VISUAL EDGE IT 44.50 03/19/2025 106256 MICHIGAN PIPE & VALVE 340.00 03/27/2025 130(E) ISABELLA BANK 1,572.69 03/27/2025 131(E) WEX BANK 970.30 03/27/2025 106258 BLUTECH DATA LLC 250.00 03/27/2025 106259 BOB'S TIRE STORE 700.00 03/27/2025 106260 BS & A SOFTWARE 350.00 03/27/2025 106261 BWMS TRAINING 360.00 03/27/2025 106262 CLARE AUTOMOTIVE, INC. 1,408.84 03/27/2025 106263 ETNA SUPPLY COMPANY 368.80 03/27/2025 106264 INDUSTRIAL CRYOGENIC ENGINEERING 107.88 03/27/2025 106265 O'REILLY AUTO PARTS 35.94 03/27/2025 106266 REHMANN TECHNOLOGY SOLUTIONS 75.00 03/27/2025 106267 ROSS WILSON 193.20 03/27/2025 106268 SHARPCO WELDING & FABRICATION LLC 508.00 03/27/2025 106269 STANDARD INSURANCE COMPANY 254.49 03/27/2025 106270 TOBACCO RIVER FOOTWEAR & APPAREL 344.80 03/27/2025 106271 WADE TRIM 627.20 03/31/2025 106272 ISABELLA CORPORATION 110,493.73 Total $ 186,337.73 March 2025 Payroll 3/7/2025 106228 Cash Out $ 3,633.36 3/13/2025 EFT Regular Pay + Opt Out 10,445.72 3/18/2025 EFT/106242 Cash Out 3,634.19 3/27/2025 EFT Regular Pay 9,563.20 Total $ 27,276.47 Total AP & Payroll $ 213,614.20 Page 7 of 35  VILLAGE OF FARWELL STATE OF MICHIGAN RESOLUTION NO. 2025-05 RESOLUTION AUTHORIZING NON-MOTORIZED TRANSPORTAITON IMPROVEMENTS WHEREAS, the Village of Farwell, State of Michigan receives Act 51 funds from the State of Michigan, and WHEREAS, the Village of Farwell is currently in non-compliance with the Actual qualified expenditures for Non-motorized Improvements Section 10k of the Act 51 law, and WHEREAS, the Village of Farwell, in order to achieve compliance with the state of Michigan, Section 10k of the Act 51 law must present a plan to expend at least $18,500 within the next three years on non-motorized transportation improvements, and WHEREAS, the Village of Farwell after reviewing the Reporting Guidelines for Non-motorized Transportation Expenditures of the State of Michigan, Street Financial Report and the needs of the populace does hereby submit the following proposal; NOW, THEREFORE BE IT RESOLVED: That the Village of Farwell hereby submit to the State of Michigan the plan as shown attached to this resolution, ACT 51 CORRECTION PLAN to resolve noncompliance. AYES: NAYS: ABSENT: I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Village Council of the Village of Farwell, Township of Surrey, County of Clare, State of Michigan, at a regular meeting held on April 7, 2025, and that said meeting was conducted and public notice of said meeting was given pursuant to and in compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were recorded and will be or have been made available as required by said Act. By: Dated: Ross Wilson, Village Clerk/Treasurer Page 8 of 35  109 S. Hall St. P.O. Box 374 Farwell, MI 48622 Phone: 989.588.9926 Fax: 989.588.4352 ACT 51 CORRECTION PLAN Based on the 2024 Act 51 Financial Report, the Village of Farwell was deficient under Section 10k by $15.28. To rectify this, the Village enacted the following plan to expend the necessary amount as required by Section 10k of Act 51: During the 2024-2025 fiscal year, the Village proposed a project for 1,335’ of sidewalk. The project consisted of 285’ of sidewalk for East Michigan Street (local street), 215’ of sidewalk for Ohio Street (major street) and 835’ of sidewalk for South Wright Street (local street). In October of 2024 the project was executed with the Village contracting to Wilcox Contracting in the amount of $47,250 for the construction of the project. Within the same month of October 2024, the project was completed. To show how this affects the Village’s Section 10k compliance see the following schedule: 2025 Act 51 - Section 10k 2026 Act 51 - Section 10k 2027 Act 51 - Section 10k Fiscal Year Expenditures Fiscal Year Expenditures Fiscal Year Expenditures 2016 - 2017 - 2018 - 2017 - 2018 - 2019 666.82 2018 - 2019 666.82 2020 - 2019 666.82 2020 - 2021 - 2020 - 2021 - 2022 - 2021 - 2022 - 2023 10,247.00 2022 - 2023 10,247.00 2024 - 2023 10,247.00 2024 - 2025 47,250.00 2024 - 2025 47,250.00 2026 - 2025 47,250.00 2026 - 2027 - Total: 58,163.82 58,163.82 58,163.82 Required: 17,096.10 17,596.10 18,096.10 Needed: $ (41,067.72) $ (40,567.72) $ (40,067.72) The above schedule shows the total Act 51 – Section 10k expenditures. The figures in the expenditure column show eligible expenses used in previous years based on the 2024 Act 51 Report plus the addition of the $47,250 sidewalk project. The Required amount shows the estimated expenses deemed necessary by Section 10k based on a 5% increase of revenue per year with a baseline of $165,961 in 2025 (per 2024’s Act 51 Report). With the addition of the sidewalk project, the Village is complaint with Act 51 Section 10k for at a minimum, three years. Ross Wilson Village Clerk/Treasurer, Village of Farwell Page 9 of 35  ARPA REALLOCATION ARPA REVENUE TO EXPEND: 41,578.07 9/4/2024 ALLEYWAY 101-449-801.000 21,250.00 4/23/2024 JOHN DEERE 101-441-977.000 14,536.26 11/8/2024 TRUCK BOX 101-441-977.000 5,791.81 - ARPA funds are currently allocated to sidewalks in the General Fund. To be in compliance with section 10k, expenses must be paid with state funds out of the respective street funds (major/local). The following adjustments will reallocate ARPA expenses to equipment purchased in the eligible year and the alleyway work done. ACT 51 funds will be used on the sidewalk project in place of the ARPA grant. Page 10 of 35  VILLAGE OF FARWELL RESOLUTION NO. _______ RESOLUTION OF THE FARWELL VILLAGE COUNCIL CODE OF CIVILITY FOR the purpose of establishing a Code of Civility setting forth the manner in which members of the Council of the Village of Farwell should treat one another, staff, and members of the public, and establishing regulations for those attending public meetings in order to maintain proper order and decorum. WHEREAS, civility is synonymous with courtesy, politeness, graciousness, tolerance, consideration, and respect; and WHEREAS, civility requires that all members comport themselves in a manner that T permits honest efforts at understanding the views and reasoning of others; and WHEREAS, civility promotes a process that is fair and effective in both appearance and fact; and AF WHEREAS, civility is attained through polite action and expression and it promotes a positive collegial atmosphere wherein the Council may operate effectively for the benefits of the citizens of the Village of Farwell; and WHEREAS, civility leads to effective communication and allows the finding of common ground; and WHEREAS, the presence of the public at all open meetings of the Council of the Village D of Farwell is an integral part of a transparent government; and R WHEREAS, public presence and participation must be adequately accommodated; and WHEREAS, order and decorum must be maintained so that all members of the public may attend and observe the meeting without interference; and WHEREAS, Section 3(1) of the Michigan Open Meetings Act, being MCL 15.263(1), provides that the right of a person to attend a meeting of a public body includes the right to tape- record, to videotape, to broadcast live on radio, and to telecast live on television the proceedings of a public body at a public meeting; and WHEREAS, that section goes on to provide that the exercise of this right does not depend on the prior approval of the public body; however, a public body may establish reasonable rules and regulations in order to minimize the possibility of disrupting the meeting; and WHEREAS, Section 3(6) of the Michigan Open Meetings Act, being MCL 15.263(6), provides that a person must not be excluded from a meeting otherwise open to the public except for a breach of the peace actually committed at the meeting. Page 11 of 35  Now therefore, pursuant to the above provisions, it is hereby: RESOLVED, that the members of the Council of the Village of Farwell shall in all their proceedings adhere to the “Code of Civility”, a copy of which is attached hereto and made a part hereof. BE IT FURTHER RESOLVED that a copy of this “Code of Civility” shall be posted at the entrance to all meeting rooms and on the Village of Farwell’s website and the presiding officer may read aloud all or any part of these regulations prior to the beginning of any meeting. BE IT FURTHER RESOLVED that each member of the Council of the Village of Farwell shall sign a copy of this “Code of Civility” indicating their willingness and commitment to always act accordingly. BE IT FURTHER RESOLVED that this Resolution shall take effect immediately. ADOPTED this ____day of ________________, 202__, by the Council of the Village of Farwell. T AF COUNCIL OF THE VILLAGE OF FARWELL ___________________________________ Tracey Jackson, President ___________________________________ DR Amanda Pfruender, President Pro Tem. ___________________________________ Marvin Frayer, Trustee ___________________________________ Jeff Linton, Trustee ___________________________________ Shawn Burger, Trustee ATTEST: ___________________________________ Victoria Williams, Trustee ___________________________________ Ross Wilson, Clerk/Treasurer Gina Hamilton, Trustee Page 12 of 35  CODE OF CIVILITY A. Conduct of Public Body Members  Members shall act politely, calmly, and reasonably during all discussion and debate.  There shall be no personal attacks, name calling or harassment of other members or members of the public.  Members of the Council shall not engage in debate with speakers or members of the audience.  While working toward the will of the majority, members shall respect the rights of the minority, and recognize the importance of achieving consensus.  All staff shall be treated in a professional, courteous and dignified manner at all times by Council members and the public.  If disagreement or differences of opinion arise, all members shall demonstrate esteem and deference to colleagues.  Under no circumstance shall members engage in or threaten to engage in any physical attack on   T any other individual or make public accusations of impropriety. Members of the Council and the public shall not use abusive, obscene, or slanderous language, including the use of profanity, insults or other disparaging and inappropriate remarks or gestures. Members shall not exhibit conduct that disturbs the order of the public meeting or presents the  AF Village of Farwell in an unfavorable light. It is the President’s responsibility to maintain order. Members of the Council and the public should honor the President’s role. Objections about the agenda or the President’s actions should be voiced politely and with reason, following the Council’s rules of procedure. B. Conduct of General Public Attending Open Meetings   The general public may attend any open session of the Council of the Village of Farwell. Members of the public attending an open session may participate in the session only when the D     R public body has invited public testimony, questions, comments, or other forms of public participation. An opportunity to address the public body will be provided at each public meeting. All remarks of audience members shall be respectful and courteous, free of name-calling and personal attacks. Profanity, combative and other inappropriate language will not be tolerated. All statements in public meetings should relate to the business of the Village of Farwell, and the speaker shall wait until called upon to speak. Appropriate time limits may be established for speakers and enforced by the presiding officer of the public body in a respectful and judicious manner.  Impeding of members of the public while entering, attending, or leaving an open session is not permitted.  The presiding officer of the public body may order any person who commits an actual breach of the peace to be removed from the session and may request police assistance to remove the person and restore order. A breach of the peace constitutes seriously disruptive conduct involving abusive, disorderly, dangerous, aggressive, or provocative speech and behaviors tending to threaten or incite violence.  The presiding officer may recess the session while order is being restored. Adopted by Resolution No. ________ Page 13 of 35  Village of Farwell Open Meetings Act Policy This policy sets forth the procedures for the Village of Farwell (the “Village”) to comply with the Open Meetings Act, MCL 15.261, et. seq, as the same may be amended from time to time. 1. Open Meeting Requirement. The business of the Council of the Village shall be conducted at public meetings held in compliance with the Open Meetings Act. (a) All meetings shall be open to the public and shall be held in a place available to the general public. (b) All decisions of the Council shall be made at a meeting open to the public. (c) All deliberations of the Council constituting a quorum of its members shall take place at a meeting open to the public, except as provided in paragraph 6 of this policy. (d) All persons shall be permitted to attend any meeting of the Council. The right of a person to attend a meeting of the Council includes the right to tape-record, to videotape, T to broadcast live on radio, and telecast live on television the proceedings of the Council. If an individual is broadcasting and/or telecasting the meeting in a way that allows two- way communication with individuals who are not physically present at the meeting, all AF participants on that two-way communication must remain muted throughout the public meeting to avoid disruption of the meeting. (e) All persons attending Village meetings will be expected to comply with the Code of Civility adopted by the Council. (f) No person shall be excluded from a meeting otherwise open to the public except for a breach of the peace actually committed at the meeting. A breach of the peace constitutes seriously disruptive conduct involving abusive, disorderly, dangerous, aggressive, or DR provocative behaviors tending to threaten or incite violence. 2. Adoption of Parliamentary Rules. Robert’s Rules of Order Newly Revised 12th Ed. (or the current edition) are adopted as the parliamentary rules of procedure for all Village meetings to the extent not inconsistent with the Open Meetings Act. 3. Public Comments. Village policy regarding public comments is as follows: (a) Comments shall be limited to the “public comment” portion of the agenda at any Village meeting. (b) A person who is physically present at a meeting of the Council, or who is present through a remote link to the meeting made available by the Village, shall be permitted to address the meeting so long as he or she identifies himself or herself by name for purposes of including it in the minutes of the meeting. (c) Any person wishing to address the meeting pursuant to these requirements shall wait until he or she is recognized by the President of the Council and limit his or her comments to the time determined by the President of the Council prior to the “public comment” portion of the meeting, but in any event no more than three (3) minutes at any meeting. Page 14 of 35  (d) In the interest of time, and to permit the expression of the broadest range of viewpoints, the President of the Council may ask if one speaker may be designated to speak for any group that is present. If one speaker is designated to speak for a group, the President of the Council may allow for extensions of the time limit determined pursuant to subsection (c) above. (e) Public comments involving abusive, disorderly, dangerous, aggressive, or provocative speech and behaviors tending to threaten or incite violence will not be tolerated. (f) Written remarks may be submitted to the President of the Council at any time and will be received in the record of the meeting as if read. 4. Notice of Meetings. Public notice of the date, time and place of each regular meeting of the Village shall be posted at the Village’s principal office and other locations considered appropriate for the Village throughout the area of the Village. (a) Public notices of the Village shall include the name of the Village, a contact person and telephone number for the Village, and the address of the Village. (b) Within ten (10) days of the first meeting of the Village in each fiscal year, a public notice stating the dates, times, and places of the Village’s regular meetings shall be T posted at the Village’s principal office and other locations considered appropriate for the Village throughout the area of the Village. (c) If there is a change in the schedule of regular meetings of the Village, a public notice AF stating the new dates, times, and places shall be posted within three (3) days after the meeting at which the change is made as provided in (b) of this Section 3. (d) For a special or rescheduled regular meeting, a public notice stating the date, time, [purpose] and place of the meeting shall be posted at least eighteen (18) hours before the meeting in a prominent and conspicuous place at both the Village’s principal office and on a portion of the Village’s website that is fully accessible to the public. To meet the 18-hour posting requirement, the notice must be accessible to the public for the DR entire 18 hours. [No official action shall be transacted at any special meeting of the council unless the item has been stated in the notice of such meeting.] (e) In addition, the Village’s Council Clerk, or his or her designee, shall give or cause to be given notice either personally, by first class mail, facsimile communication or electronic communication to each member of the Council, not later than the time the public notice is given, but the failure to do so shall not invalidate any proceedings of the Village. (f) All public notices of the Village shall include the following statement, with an accessible contact person for each meeting, who shall be Council Clerk or the Council Clerk’s designee: “If you require accommodation due to a disability, please contact _______________ at (___) ____-_______ not less that 48 hours prior to the date of the meeting.” 5. Emergency Meetings. In accordance with the Open Meetings Act, emergency meetings of the Council may be held in the event of a severe and imminent threat to the health, safety, or welfare of the public when a majority of the members of the Council decides that delay would be detrimental to efforts to lessen or respond to the threat. If the Village holds an emergency meeting that does not comply with the 18-hour posted notice requirement, the Village shall make paper copies of the notice available to the public at that meeting. The Page 15 of 35  notice shall include an explanation of the reasons that the Village cannot comply with the 18-hour posted notice requirement. 6. Meeting Minutes. The Council shall keep written or printed minutes of each meeting, which shall be made available to the public. (a) The minutes shall include the date, time, place, members present, members absent, any decisions made at the meeting, all roll call votes taken at the meeting, and the purpose or purposes for which any closed session is held. (b) The Village shall make any corrections to the minutes at the next meeting after correction, and the corrected minutes shall show both the original entry and the correction. (c) The Village shall make proposed minutes available for public inspection within eight (8) business days after the meeting to which the minutes refer, and shall make approved minutes available for public inspection within five (5) business days after the meeting at which the minutes are approved by the Council. (d) The Village shall not include in or with its minutes any personally identifiable information. T 7. Closed Sessions. The Council may meet in closed session only for the following purposes, AF as provided in the Open Meetings Act: (a) To consider the dismissal, suspension, or disciplining of, or to hear complaints or charges brought against, or to consider a periodic personnel evaluation of, an officer, employee, staff member, or individual agent of the Village, if the named person requests a closed hearing. (b) If applicable, for strategy and negotiation sessions connected with the negotiation of a D collective bargaining agreement if either negotiating party requests a closed hearing. (c) To consider the purchase or lease of real property up to the time an option to purchase R or lease that real property is obtained. (d) To consult with legal counsel to the Village regarding trial or settlement strategy in connection with specific pending litigation, but only if an open meeting would have a detrimental financial effect on the litigating or settlement position of the Village. (e) To review and consider the contents of an application for employment or appointment if the candidate requests that the application remain confidential. However, all interviews by the Village for employment or appointment to office shall be held in an open meeting. (f) To consider material exempt from discussion or disclosure by state or federal statute. (g) Any other exemptions that may be provided by the Open Meetings Act. Page 16 of 35  VILLAGE OF FARWELL RESOLUTION 2025‐06 A RESOLUTION TO SUPPORT MEMORIAL DAY FIREWORKS WITHIN THE VILLAGE OF FARWELL Be it resolved that the Village of Farwell supports the Fireworks, organized and assumed by the Farwell Labor Day Committee, for July 15th, 2025. The Resolution was introduced by TRUSTEE and supported by TRUSTEE. The Resolution declared adopted by the following roll call vote: Ayes: Nays: Absent: Resolution declared adopted by the Farwell Village Council at a regular council meeting on Monday, April 7, 2025. I hereby certify that the foregoing is a true and complete copy of a resolution adopted by the Village Council of the Village of Farwell, Township of Surrey, County of Clare, State of Michigan, at a regular meeting held on April 7, 2025 and that said meeting was conducted and public notice of said meeting was given pursuant to and in compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes of said meeting were recorded and will be or have been made available as required by said Act. ______________________________________________________________________ Ross Wilson, Village Clerk/Treasurer Date Page 17 of 35  RESOLUTION 2025-05 NOTICE OF INTENT RESOLUTION WATER SUPPLY SYSTEM REVENUE BONDS (DRINKING WATER STATE REVOLVING FUND PROJECT) ___________________________________ VILLAGE OF FARWELL County of Clare, State of Michigan ___________________________________ Minutes of a regular meeting of the Village Council of the Village of Farwell, County of Clare, State of Michigan, held on April 7, 2025, at 6:00 p.m., prevailing Eastern Time. PRESENT: Members _________________________________________________________ __________________________________________________________________ ABSENT: Members__________________________________________________________ The following preamble and resolution were offered by Member: __________________ and supported by Member: ____________________: WHEREAS, the Village of Farwell, County of Clare, State of Michigan (the “Village”), has determined that it is necessary for the public health, safety and welfare of the Village to acquire, construct, furnish and equip improvements to the Water Supply System of the Village (the “System”), including water main and lead service line replacements, VFD installation, SCADA improvements, water tower improvements, and metering manhole and meter replacements, together with all related appurtenances and attachments (the “Project”); and WHEREAS, the Village has been advised by the Michigan Department of Environment, Great Lakes and Energy (“EGLE”) that financial assistance to accomplish the acquisition and construction of all or a portion of the Project is available through the Drinking Water State Revolving Fund (“DWSRF”) loan program administered by the EGLE and the Michigan Finance Authority; and WHEREAS, the Village has made application for participation in the DWSRF loan program; and WHEREAS, the Revenue Bond Act, Act 94, Public Acts of Michigan, 1933, as amended (“Act 94”), provides a means for financing the purchase, acquisition, construction, improvement, enlargement, extension and repair of public improvements such as the Project through the issuance of revenue bonds; and WHEREAS, the issuance of bonds payable from revenues of the System under Act 94 in a total amount not to exceed One Million Seven Hundred Thousand Dollars ($1,700,000) (the “Bonds”) for the purpose of financing all or part of the Project represents the most practical means to that end; and WHEREAS, a notice of intent to issue revenue bonds must be published before the issuance of the Bonds in order to comply with the requirements of Section 33 of Act 94; and Page 18 of 35  WHEREAS, the Village intends at this time to state its intentions to be reimbursed from proceeds of the Bonds for any expenditures undertaken by the Village for the Project prior to issuance of the Bonds. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The Village Clerk is authorized and directed to publish a notice of intent to issue bonds in the Clare County Review, a newspaper of general circulation in the Village. 2. The notice of intent shall be published as a display advertisement not less than one quarter (1/4) page in size in substantially the form attached to this resolution as Exhibit A. 3. The Village Council does hereby determine that the foregoing form of Notice of Intent to Issue Bonds, and the manner of publication directed, is adequate notice to the electors of the Village and users of the System, and is the method best calculated to give them notice of the Village’s intent to issue the Bonds, the purpose of the Bonds, the security for the Bonds, and the right of referendum of the electors with respect thereto, and that the provision of forty-five (45) days within which to file a referendum petition is adequate to insure that the Village’s electors may exercise their legal rights of referendum, and the newspaper named for publication is hereby determined to reach the largest number of persons to whom the notice is directed. 4. The Village makes the following declarations for the purpose of complying with the reimbursement rules of Treas. Reg. § 1.150-2 pursuant to the Internal Revenue Code of 1986, as amended: (a) As of the date hereof, the Village reasonably expects to reimburse itself for the expenditures described in (b) below with proceeds of debt to be incurred by the Village. (b) The expenditures described in this paragraph (b) are for the costs of acquiring the Project which were paid or will be paid subsequent to sixty (60) days prior to the date hereof from the Water Supply System funds of the Village. (c) The maximum principal amount of debt expected to be issued for the Project, including issuance costs, is $1,700,000. (d) A reimbursement allocation of the expenditures described in (b) above with the proceeds of the borrowing described herein will occur not later than 18 months after the later of (i) the date on which the expenditure is paid, or (ii) the date the related Project is placed in service or abandoned, but in no event more than three (3) years after the original expenditure is paid. A reimbursement allocation is an allocation in writing that evidences the Village’s use of the proceeds of the debt to be issued for the Project to reimburse the Village for a capital expenditure made pursuant to this resolution. 2 Page 19 of 35  5. Miller, Canfield, Paddock and Stone, P.L.C. is hereby confirmed as Bond Counsel to the Village in connection with the issuance of the Bonds. 6. Bendzinski and Co. is hereby confirmed as the registered municipal advisor to the Village in connection with the issuance of the Bonds. 7. All resolutions and parts of resolutions insofar as they conflict with the provisions of this resolution be and the same hereby are rescinded. AYES: Members:_________________________________________________________ _________________________________________________________________ NAYS: Members:_________________________________________________________ RESOLUTION DECLARED ADOPTED. __________________________________________ Ross Wilson Village Clerk I hereby certify that the attached is a true and complete copy of a resolution adopted by the Village Council of the Village of Farwell, County of Clare, State of Michigan, at a regular meeting held on April 7, 2025, and that public notice of the meeting was given pursuant to and in full compliance with Act No. 267, Public Acts of Michigan, 1976 and that minutes of the meeting were kept and will be or have been made available as required by the Act. __________________________________________ Ross Wilson Village Clerk 3 Page 20 of 35  EXHIBIT A NOTICE TO TAXPAYERS AND ELECTORS OF THE VILLAGE OF FARWELL AND TO USERS OF THE VILLAGE’S WATER SUPPLY SYSTEM OF INTENT TO ISSUE REVENUE BONDS AND THE RIGHT OF REFERENDUM RELATING THERETO PLEASE TAKE NOTICE that the Village Council of the Village of Farwell, County of Clare, Michigan, intends to issue and sell revenue bonds pursuant to Act 94, Public Acts of Michigan, 1933, as amended, in one or more series in a total amount not to exceed One Million Seven Hundred Thousand Dollars ($1,700,000), for the purpose of paying all or part of the cost to acquire, construct, furnish and equip improvements to the Water Supply System of the Village (the “System”), including water main and lead service line replacements, VFD installation, SCADA improvements, water tower improvements, and metering manhole and meter replacements, together with all related appurtenances and attachments. SOURCE OF PAYMENT OF REVENUE BONDS THE PRINCIPAL OF AND INTEREST ON THE REVENUE BONDS SHALL BE PAYABLE from the revenues received by the Village from the operations of the Water Supply System except as provided below in the case of bonds sold to the Michigan Finance Authority in connection with the State of Michigan’s Drinking Water State Revolving Fund program. The revenues will consist of rates and charges billed to the users of the System, a schedule of which is presently on file in the office of the Village Clerk. The rates and charges may from time to time be revised to provide sufficient revenues to provide for the expenses of operating and maintaining the System, to pay the principal of and interest on the bonds and to pay other obligations of the System. BOND DETAILS THE REVENUE BONDS will be payable in not more than forty (40) years from the date of issuance and will bear interest at the rate or rates to be determined at public or private sale but in no event to exceed such rates as may be permitted by law on the unpaid balance from time to time remaining outstanding on the bonds. ADDITIONAL SOURCES OF PAYMENTS FOR BONDS SOLD TO MICHIGAN FINANCE AUTHORITY IN THE EVENT THAT THE REVENUE BONDS ARE SOLD TO THE MICHIGAN FINANCE AUTHORITY, THE VILLAGE MAY PLEDGE FOR THE PAYMENT OF THE BONDS MONEY RECEIVED OR TO BE RECEIVED BY THE VILLAGE DERIVED FROM IMPOSITION OF TAXES BY THE STATE AND RETURNED OR TO BE RETURNED TO THE VILLAGE AS PROVIDED BY LAW, except for money the use of which is prohibited for such purposes by the State Constitution. The Village may enter into an agreement providing for the payment of taxes, which taxes are collected by the State and returned to the Village as provided by law, to the Michigan Finance Authority or a trustee, and such funds may be pledged for the payment of the revenue bonds. A-1 Page 21 of 35  IN THE EVENT THAT THE REVENUE BONDS ARE SOLD TO THE MICHIGAN FINANCE AUTHORITY, THE VILLAGE MAY PLEDGE ITS LIMITED TAX FULL FAITH AND CREDIT AS SECURITY FOR THE REVENUE BONDS, IN WHICH EVENT DEBT SERVICE ON THE BONDS SHALL BE PAYABLE EITHER FROM REVENUES OF THE SYSTEM OR FROM AD VALOREM TAXES THAT MAY BE LEVIED ON ALL TAXABLE PROPERTY IN THE VILLAGE, SUBJECT HOWEVER, TO CONSTITUTIONAL AND STATUTORY TAX RATE LIMITATIONS. RIGHT OF REFERENDUM THE REVENUE BONDS WILL BE ISSUED WITHOUT A VOTE OF THE ELECTORS UNLESS A PETITION REQUESTING SUCH A VOTE SIGNED BY NOT LESS THAN 10% OF THE REGISTERED ELECTORS OF THE VILLAGE IS FILED WITH THE VILLAGE CLERK WITHIN FORTY-FIVE (45) DAYS AFTER PUBLICATION OF THIS NOTICE. IF SUCH PETITION IS FILED, THE BONDS MAY NOT BE ISSUED WITHOUT AN APPROVING VOTE OF A MAJORITY OF THE QUALIFIED ELECTORS OF THE VILLAGE VOTING THEREON. THIS NOTICE is given pursuant to the requirements of Section 33, Act 94, Public Acts of Michigan, 1933, as amended. ADDITIONAL INFORMATION will be furnished at the office of the Village Clerk upon request. Ross Wilson Village Clerk, Village of Farwell 43452375.2/121628.00006 A-2 Page 22 of 35 March 25, 2025 Ms. Tracey L Jackson, President Village of Farwell 109 South Hall Street Farwell, MI 48622 Re: Village of Farwell Water System Improvements – Progress Update DWSRF Project No. 7873-01 Dear Ms. Jackson: The purpose of this memo is to provide a progress update on the Drinking Water State Revolving Fund (DWSRF) EGLE Water System Improvements project in the Village of Farwell. Progress Update through Mid-March 2025: • Continued development of project plans and specifications • Progress Meeting No. 2 held, including site visit • Communication with EGLE PM and district engineer to incorporate requested elements into the project • Submission of MDOT rail crossing permit and coordination with Office of Rail engineering staff • Tower consultant, Nelson Tank, engaged to work with F&V • Proposal for F&V services through final design and construction accepted by the Village Work Scheduled for next Month: • Continue design development of project drawings and specifications • Additional survey data to be obtained • Continue investigation into Well No. 3 • Continue to evaluate construction cost estimates and impact to scope items • Continue permit coordination • Continue coordination with bond counsel and MFA If you have any questions regarding this project update, please contact us. Sincerely, FLEIS & VANDENBRINK Stephen Rushfeldt, PE Project Manager \\fveng.com\shares\projects\proj869001-871000\870500 village of farwell dwsrf water system improvements\pm\invoicing\870500 letter - council update 2.docx 603 Bay Street, First Floor Traverse City, MI 49684 P: 231.932.8600 F: 231.932.8700 Page 23 of 35 www.fveng.com Village of Farwell 109 South Hall Street March 21, 2025 PO Box 374 Project No: 870500 Farwell, MI 48622 Invoice No: 72975 Project 870500 Farwell Water System Imp DWSRF 2024 Services Rendered: Field investigation, survey, preliminary design, coordination with EGLE. For professional services rendered for the period January 26, 2025 to February 22, 2025 Total Fee 73,400.00 Percent Complete 79.5278 Total Earned 58,373.38 Previous Fee Billing 22,623.74 Current Fee Billing 35,749.64 Total Fee 35,749.64 Total this Invoice $35,749.64 Thank you for your business, it is sincerely appreciated. If there are any questions regarding this invoice or the services provided, please contact us at FVEAccountant@fveng.com. Terms: Net 15 days Page 24 of 35 Page 25 of 35  ESTIMATE Surrey Tree Service EST0014 Josh Henry DATE 2602 W. Surrey Rd. 03/26/2025 19894875412 SurreySS2602@gmail.com TOTAL USD $2,550.00 TO Village of Farwell Jason Walters 19894294347 DESCRIPTION RATE QTY AMOUNT Removal of tree closest to main road $750.00 1 $750.00 Removal of smaller tree in park $200.00 1 $200.00 Removal of large tree near monument in the park $900.00 1 $900.00 Trimming of dead branches on tree near park pavilion $250.00 1 $250.00 Stump grinding and removal of debris $450.00 1 $450.00 TOTAL USD $2,550.00 If trimmed tree needs removed instead: + $500 Total Quote: $3,050 Page 26 of 35 Page 27 of 35 Page 28 of 35 Page 29 of 35  AGENDA Regular Council Meeting 6:00 PM - Monday, DATE, 20XX Village Council Room I. CALL TO ORDER a. b. PLEDGE OF ALLEGIANCE ROLL CALL T II. III. AF PUBLIC COMMENT CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine by the Village Council and shall be enacted by one motion. There will be no R separate discussion of these items unless a trustee or citizen requests to do so, in which event the item shall be removed from the General Order of Business and considered in its normal sequence on the agenda. D a. b. IV. Regular Council Minutes Approval of Payment of Bills and Payroll in the amount of $AMOUNT for the month of MONTH APPROVAL OF THE AGENDA V. COMMITTEE REPORT a. Finance b. Parks & Rec c. DPW Page Page 301ofof35 2 d. Personnel VI. STAFF REPORTS a. Clerk/Treasurer b. Zoning VII. UNFINISHED BUSINESS VIII. NEW BUSINESS IX. T PRESIDENT AND COUNCIL DISCUSSION X. XI. AF EXTENDED PUBLIC COMMENT ADJOURNMENT NEXT REGULAR COUNCIL MEETING ON DATE 20XX R D Page Page 312ofof35 2  Village of Farwell Bank and Fund Report Ending 3.31.2025 101 202 203 248 250 551 590 591 803 Acct # General Major Local DDA LDFA FM Sewer Water Drain Total Cash In Bank 101.000.001.000 $1,530,455.32 Donations 101-000-001.005 $3,220.00 Gen. Fund CD #978 101.000.003.000 $171,589.03 Gen. Fund CD #979 101.000.003.001 $171,589.03 Huntington #5465 101.000.003.007 $24,292.00 Huntington #6821 101.000.003.008 $23,698.00 MFCU 00 101.000.003.009 $6,879.00 Cash In Bank 202.000.001.000 $550,247.36 Cash In Bank 203.000.001.000 $16,754.42 Cash In Bank 248-000-001.001 $30,034.04 Cash In Bank 250.000.001.001 $68,931.32 FM Bank Acct 551.000.003.001 $10,676.64 Cash In Bank 590.000.001.000 $74,378.75 Cash in Bank - Grant 590.000.001.005 $87.58 Restricted RRI Reserve 590.000.002.500 $81,737.88 Restricted Bond Reserve 590.000.002.600 $44,000.00 Sewer Fund CD MFCU 590.000.003.006 $118,189.28 Cash In Bank 591.000.001.000 $547.96 Restricted RRI Reserve 591.000.002.500 $212,436.00 Restricted Bond Reserve 591.000.002.600 $101,400.00 Water Fund CD MFCU 591.000.003.002 $41,814.85 Cash In Bank 803.000.001.000 $182,621.36 Total Cash In Bank* $1,931,722.38 $550,247.36 $16,754.42 $30,034.04 $68,931.32 $10,676.64 $318,393.49 $356,198.81 $182,621.36 $3,465,579.82 Beginning Fund Balance $742,109.87 $590,168.27 $32,819.62 $34,279.04 $512,541.73 $72,681.42 $3,536,917.51 $1,370,707.28 $186,355.90 $7,078,580.64 Revenues/Expenditures ($156,920.88) ($1,678.98) ($1,520.90) $0.00 $0.00 ($1,214.36) $12,811.54 $16,037.92 ($501.48) ($132,987.14) Ending Fund Balance $585,188.99 $588,489.29 $31,298.72 $34,279.04 $512,541.73 $71,467.06 $3,549,729.05 $1,386,745.20 $185,854.42 $6,945,593.50 Liabilities $1,717,213.85 ($277.59) $1,590.20 $- $ - $- $1,385,897.19 $2,685,784.30 $0.30 $5,790,208.25 Total Liabilities & Fund Balance $2,302,402.84 $588,211.70 $32,888.92 $20,846.23 $484,556.16 $77,988.56 $4,935,626.24 $4,072,529.50 $185,854.72 $12,700,904.87 Page 32 of 35  JANUARY 2025 - DECEMBER 2025 ZONING/ORDINANCE LIST ID NUMBER Name Address DESCRIPTION DATE SENT DATE TO BE COMPLETED STATUS inquiring about renting property in looking at property on South side as call/text 12/3/2024 village well as the old Rite Aid building 2024-45 199 W Main St Using building for storage 12/4/2024 letter 3 with ticket called in regards to trailer parked call 263 Superior St blight re-occurring on property 12/4/2024 partially in front yard discussed that the village is not targeting 12/4/2024- trailer to be moved by call 155 W Ludington Dr just asking to comply 01/20/2025 feb 1st inquiring about ordinance on homes call/text 12/4/2024 for possible rentals or vrbo 2024-46 295 n hall st Lumber in side yard 12/4/2025 remove by jan 13th purchased double wide< looking for text 396 illinois 12/11/2024 may have buyer for property next steps 12/04-12/11- set-up new phone set-up n issues 12/13/2024 review and contact Rod Williams, ordinance new for rental registgration 12/1/2024 surrey ordinance officier phone ? About chicken ordinance 1/2/2025 call back phone 380 hall st cmplaint about dog at large and noise 1/2/2025 sent letter to 270 hall st phone inquiring about building codes 1/2/2025 call back phone rental property question 1/3/2025 call back phone trailer to b removed 1/17/2025 called to remind about trailer removal phone dollar general sign request 1/22/2025 not in village responded to request for April 1st phone 155 E ludington trailer to b removed 2/10/2025 removal. Granted extention, stating the trailer will not be lived in and just abandon car on lot/water in parking no response to letters, attempting to phone 230 n corning 3/2025-2/19/20 area come spring contact. Ticket to follow 2024-03 423 e michigan st blight 2/19/2025 abandon vehicle in drive tires/ misc items building up in side 2024-04 537 n superior blight re-occurring-on property 2/19/2025 yard verbal 413 coker dr shed on property ? 2/19/2025 investigate/send letter if necessary Page 33 of 35 2025-05 236 N superior blight 2/26/2025 material building in side yards removed 2025-06 260 N superior blight 2/26/2025 material building in side yards removed  informed them on AGAPE christian 2025-07 413 coker dr shed on property ? 2/19/2025 investigate/sent letter 2/26/2025 3/12/2025, work to fellowship move recreational vehicle stored in front call/text 558 N Superior St 2/27/2025 removed yard JANUARY 2025 - DECEMBER 2025 ZONING/ORDINANCE LIST ID NUMBER Name Address DESCRIPTION DATE SENT DATE TO BE COMPLETED STATUS 2025-08 244 N Wright St trailer stored in front yard 2/27/2025 removed looking at property on South side as 2025-09 146 Corning ST new signage dimensions 2/27/2025 complete well as the old Rite Aid building Garbage scattered behind and next to Spoke with manager will clear debri by call in complaint 774 E Main St 3/13/2025 neighboring building weekend recreational vehicle stored in front 2025-10 379 S Hall St 3/13/2025 sent letter removed yard abandon car on lot/water in parking no response to letters, attempting to 3rd letter, ticket to 2025-11 230 n corning area come spring, fallen fencing, 4/3/2025 contact for 3rd time follow garbage to be removed by 2025-07 413 coker dr shed on property ? 3/28/2025 investigate/sent letter 2/26/2025 end of april. Temporary storage request to nave camper to prep tor pohone call 198 s wright 4/2/2025 allowed trin Page 34 of 35  Personnel Committee Minutes Tuesday, March 18, 2025 5:30 PM Village Hall Council Meeting Room Call meeting to order: 5:30 pm Roll Call: Trustee Marvin Frayer, Trustee Shawn Burger and Chair Amanda Pfruender Also Present: Lisa Graham Absent: None I. 90-Day Review: The 90-Day Review for Ross Wilson was discussed and will be on April 7, 2025. II. Lisa Graham Clerk Certification The Committee discussed Lisa getting her Clerk Certification, they wanted to recommend her getting a $1.00 per hour raise. III. Employee Training: The Committee discussed employee training, such as but not limited to safety, maybe some concrete or asphalt. If the guys get certified in one of the trainings, could we compensate? IV. Percent Raises: The Committee discussed not doing percent raises, doing more same dollar amount or merit- based raises. V. DPW Timesheets Lisa discussed what all they would like to see on the timesheets, she is going to reach out to Gina for more clarification. VI. Additional Comments: We did discussed the IT and internet issues that had been going on at the office and what options we have. VII. Adjournment: 6:21 pm VIII. Next Meeting: April 15, 2025 at 5:30 pm Page 35 of 35