City Council

FESTUS CITY COUNCIL MEETING MINUTES November 20, 2023 The City Council of the City of Festus, Missouri met in regular session on November 20, 2023 at 6:00 p.m. The following Council members were present for roll call in the Council chambers: Boyer, Collier, Wehner, Venz, Dennis (via Zoom), Templeton, Cook and Tinnin; Absent – None. Mayor Samuel F. Richards presided over the meeting. Also present in the Council chambers were City Administrator Greg Camp, Finance Director Michelle Vaughn, City Clerk Kerry Patek, Police Chief Doug Wendel, Fire Captain Jeff Broombaugh, Parks Director Josh Whaley, Public Works Director Matt Unrein and City Attorney Brian Malone. Council, staff, etc. then said the Pledge of Allegiance. Approval of Consent Agenda Mayor Richards asked for a motion to approve the consent agenda. Mayor Richards announced the bills were in the amount of $282,166.44. Motion to approve the consent agenda, the bills and minutes of the Council Meeting of October 10, 2023 was made by Councilman Cook, seconded by Councilman Boyer and approved by the following votes: Ayes – Boyer, Collier, Wehner, Dennis, Templeton, Cook, Tinnin and Venz; Nays – none. Mayor Richards introduced new Finance Director Michelle Vaughn. Mayor Richards presented the Festus High School Boys Cross Country team with a proclamation for being the state champions in their division. Officer Rachel Bailey gave a presentation to the Mayor/Council/Staff regarding the homeless coalition she is participating in to address homelessness in Festus and the surrounding areas. Correspondence - none Visitors – none Bids Street Department – Fencing/Automatic Gate Public Works Street Foreman Shain Dollar requested that Council approve the quote from J&M Construction & Fencing LLC for $30,089.66. Sealed bids were opened on October 31, 2023 for bids to replace the fence and automatic gate at the public works building. Public Works Director Matt Unrein gave a staff report. Councilm an Venz m ade a m otion to approve this bid, seconded by Councilm an Dennis. M otion w as approved by the follow ing votes: Ayes – Boyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – none . HVAC at 410 West Main Street City Administrator Greg Camp requested that Council allocate funds from the 400 West Main Street improvement budget for replacement of the HVAC system at 410 West Main. Three bids were received as follows: Pioneer Mechanical $9,576.00; Crystal Heating and Cooling $9,889.00; and Trane $17,851.00. Greg Camp gave a staff report and recommended accepting the low bid from Pioneer Mechanical. Councilm an Collier m ade a m otion to approve this bid, seconded by Councilm an Boyer. M otion w as approved by the follow ing votes: Ayes – Boyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – none . Fire Department – Three Garage Door Openers Fire Chief Jeff Broombaugh requested permission to purchase three garage door openers from Edelen Door and Window for $5,400. Chief Broombaugh provided a staff report. Councilm an Cook m ade a m otion to approve this bid, seconded by Councilw om an Tem pleton. M otion w as approved by the follow ing votes: Ayes – Boyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – none . Fire Department – Ice Machine Fire Chief Jeff Broombaugh requested permission to purchase an ice machine from Session Fixture Company for a total bid of $5,933.70. The department also is requesting to purchase the water filtration system for $311.85. Chief Broombaugh provided a staff report. Councilm an Cook m ade a m otion to approve this bid, seconded by Councilm an Boyer. M otion w as approved by the follow ing votes: Ayes – Boyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – none . Fire Department – Five SCBA Comms Masks Fire Chief Jeff Broombaugh requested permission to purchase five (5) C5 SCBA Bluetooth communication masks. Two bids were received from the only authorized dealers of Scott Safety SCBA products: Feld Fire $7,061.25 and Leo M. Ellebracht Company $7,445.00. Chief Broombaugh provided a staff report and recommended purchasing the masks from Feld Fire. Councilm an Collier m ade a m otion to approve this bid, seconded by Councilw om an Tem pleton. M otion w as approved by the follow ing votes: Ayes – Boyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – none . Fire Department – Fire Hose Fire Chief Jeff Broombaugh requested permission to purchase twenty (20) sections of 2.5” fire hose and twenty (20) sections of 1.75” fire hose from Banner Fire Equipment. Captain Spradling requested and received five bids. After review of all bids staff recommend purchasing from Banner Fire Equipment for $8,740.00. Staff also is requesting to purchase an additional eight (8) sections of 1.75” hose for $1,960. Chief Broombaugh provided a staff report. Councilm an Boyer m ade a m otion to approve this bid, seconded by Councilm an Dennis. M otion w as approved by the follow ing votes: Ayes – Boyer, Collier, W ehner, Tem pleton, Venz, Dennis and Tinnin; Nays – none . Park Department – Snow Plow and Brush Hog for John Deere Park Director Josh Whaley requested that Council allow the purchase of a snow plow and brush hog for the John Deere Tractor. Josh Whaley gave a staff report asking to purchase a cutter $9,875.00 and a snow plow $3,525 from McCoy Construction and Forestry. Councilm an Boyer m ade a m otion to approve this bid, seconded by Councilm an Collier. M otion w as approved by the follow ing votes: Ayes – Boyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – none . Park Department – Zero Turn Mowers Park Director Josh Whaley requested that Council allow the purchase of two (2) Ferris ISX330 zero turn mowers in the amount of $33,998.00 from Scott’s Power Equipment. Josh Whaley stated that two bids were received from local vendors. Josh Whaley gave a staff report. Councilm an Cook m ade a m otion to approve this bid, seconded by Councilw om an Tem pleton. M otion w as approved by the follow ing votes: Ayes – Boyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – none . Ordinances and Resolutions Bill No. 4749 - An Ordinance of the City Council of the City of Festus, Missouri; awarding a bid for certain products and services to the lowest and best bidder as reflected in the responses to the request for proposals for on-call landscaping services; authorizing the Mayor and City Administrator to enter into and execute an agreement with All Seasons Maintenance Services, LLC; authorizing certain other documents and actions in connection therewith; repealing all Ordinances or parts of Ordinances in conflict herewith; and establishing an effective date. M ayor R ichards asked Clerk P atek to read Bill N o. 4749 for the first tim e. Clerk P atek read Bill No. 4749 for the first tim e. M ayor R ichards called for discussion. Councilm an Venz m ade a m otion to suspend the rules and read Bill No. 4749 for the second tim e, m otion seconded by Councilm an Collier. M otion carried unanim ously. Clerk P atek read Bill No. 4749 for the second tim e. Bill No. 4749 w as approved by the follow ing votes: Ayes - Council M em bers B oyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – None. M ayor R ichards declared Ordinance No. 4749 passed . Bill No. 4750 - An Ordinance of the City Council of the City of Festus, Missouri; authorizing the Mayor to enter into and execute a Water Disconnection Agreement with Rock Creek Public Sewer District; incorporating said Agreement as a part of this Ordinance and establishing an effective date; and establishing an effective date. Mayor Richards called for discussion. Public Works Director Matt Unrein gave a staff report. M ayor R ichards ask ed Clerk P atek to read Bill No. 4750 for the first tim e. Clerk P atek read Bill No. 4750 for the first tim e. M ayor R ichards called for discussion. Councilm an Collier m ade a m otion to suspend the rules and read Bill No. 4750 for the second tim e, m otion seconded by Councilm an Boyer. M otion carried unanim ously. Clerk P atek read Bill No. 4750 for the second tim e. Bill No. 4750 w as approved by the follow ing votes: Ayes - Council M em bers Boyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – None. M ayor R ichards declared Ordinance No. 4750 passed . Bill No. 4751 - An Ordinance of the City Council of the City of Festus, Missouri; authorizing the Mayor and City Administrator to enter into and execute an agreement with JSA Services LLC for contractor services related to welcome highway signs; authorizing certain other documents and actions in connection therewith; repealing all Ordinances or parts of Ordinances in conflict herewith; and establishing an effective date; and establishing an effective date. Mayor Richards called for discussion. City Administrator Greg Camp gave a staff report. M ayor R ichards asked Clerk P atek to read Bill No. 4751 for the first tim e. Clerk P atek read Bill No. 4751 for the first tim e. M ayor R ichards called for discussion. Councilm an Cook m ade a m otion to suspend the rules and read Bill No. 4751 for the second tim e, m otion seconded by Councilm an Collier. M otion carried unanim ously. Clerk P atek read Bill No. 4751 for the second tim e. Bill No. 4751 w as approved by the follow ing votes: Ayes - Council M em bers Boyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – None. M ayor R ichards declared Ordinance No. 4751 passed . Bill No. 4752 - An Ordinance authorizing the City of Festus to enter into an agreement with McConnell & Associates Corp., for Contractor Services related to Pickleball Court Reconstruction in Jokerst Park; and authorizing certain other documents and actions in connection therewith; repealing all Ordinances or parts of Ordinances in conflict herewith; and establishing an effective date; and establishing an effective date. Mayor Richards called for discussion. City Administrator Greg Camp gave a staff report. M ayor R ichards ask ed Clerk P atek to read Bill No. 4752 for the first tim e. Clerk P atek read Bill No. 4752 for the first tim e. M ayor R ichards called for discussion. Councilm an W ehner m ade a m otion to suspend the rules and read Bill No. 4752 for the second tim e, m otion seconded by Councilm an Boyer. M otion carried unanim ously. Clerk P atek read Bill No. 4752 for the second tim e. Bill N o. 4752 w as approved by the follow ing votes: Ayes - Council M em bers Boyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – None. M ayor R ichards declared Ordinance No. 4752 passed . Bill No. 4753 - An Ordinance of the City Council of the City of Festus, Missouri; authorizing the Mayor to enter into and execute a Contract for Federal Project Number STP-2600(613) with Kimes Contracting, LLC for improvements to West Main Street; incorporating said Agreement as a part of this Ordinance; and establishing an effective date. Mayor Richards called for discussion. Public Works Director Matt Unrein gave a staff report. M ayor R ichards ask ed Clerk P atek to read Bill N o. 4753 for the first tim e. Clerk P atek read Bill No. 4753 for the first tim e. M ayor R ichards called for discussion. Councilm an Venz m ade a m otion to suspend the rules and read Bill No. 4753 for the second tim e, m otion seconded by Councilm an Boyer. M otion carried unanim ously. Clerk P atek read Bill No. 4753 for the second tim e. Bill N o. 4753 w as approved by the follow ing votes: Ayes - Council M em bers Boyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – None. M ayor R ichards declared Ordinance No. 4753 passed . Bill No. 4754 - An Ordinance of the City Council of the City of Festus, Missouri; authorizing the Mayor to enter into and execute a Revenue Sharing Agreement with Jefferson County, MO. for the one-half of one-percent sales tax for capital improvements to publicly maintained roads; incorporating said Agreement as a part of this Ordinance; prescribing the conditions thereto; and establishing an effective date. Mayor Richards called for discussion. Public Works Director Matt Unrein gave a staff report. M ayor R ichards asked Clerk P atek to read Bill No. 4754 for the first tim e. Clerk P atek read Bill No. 4754 for the first tim e. M ayor R ichards called for discussion. Councilm an Cook m ade a m otion to suspend the rules and read Bill No. 4754 for the second tim e, m otion seconded by Councilm an Collier. M otion carried unanim ously. Clerk P atek read Bill No. 4754 for the second tim e. Bill N o. 4754 w as approved by the follow ing votes: Ayes - Council M em bers Boyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – None. M ayor R ichards declared Ordinance No. 4754 passed . Bill No. 4755 - An Ordinance of the City Council of the City of Festus, Missouri; Approving the Conditional Use Permit for 214 Main Street; and establishing an effective date. Mayor Richards called for discussion. Building Official Mark Harris gave a staff report that this request was recommended for approval by the Planning and Zoning Commission. M ayor R ichards asked Clerk P atek to read Bill No. 4755 for the first tim e. Clerk P atek read Bill No. 4755 for the first tim e. M ayor R ichards called for discussion. Councilm an Cook m ade a m otion to suspend the rules and read Bill No. 4755 for the second tim e, m otion seconded by Councilm an Collier. M otion carried unanim ously. Clerk P atek read Bill No. 4755 for the second tim e. Bill N o. 4755 w as approved by the follow ing votes: Ayes - Council M em bers Boyer, Collier, W ehner, Tem pleton, Venz, Dennis, Cook and Tinnin; Nays – None. M ayor R ichards declared Ordinance No. 4755 passed . New Business Appointments Mayor Richards requested to appoint Clarence Tucker to the Planning and Zoning Commission. Councilm an Venz m ade a m otion to approve these requests, seconded by Councilm an Tinnin. M otion carried unanim ously . Liquor License for 214 Main Street Courtney Wisely, owner of the Green Room at 214 Main Street requested a full liquor license. Chief Wendel stated he had reviewed the application and was fine with the request. Ms. Wisely provided her state liquor license for this location. Councilm an Cook m ade a m otion to approve this request, seconded by Councilm an Venz. M otion carried unanim ously . Old Business - none Reports Councilman Boyer – Congratulated Michelle Vaughn on becoming the new Finance Director for the City. Asked Chief to watch speeders near 712 S. Mill Street. Wished everyone a Happy Thanksgiving. Councilman Wehner – Commented on the residents of Edgewood Lane still experiencing water problems and asked for better communication between the City and those residents. Asked City Administrator Camp for an update on where we are at with resolving the water issues the residents are having. Councilman Cook – Stated that tents should not be allowed in the City and that the City needs to be more aggressive in removing them when seen. Stated the mural in Schneider Park looked awesome. Asked about replacing water mains. Asked that Council have no more one meeting a month as it puts too much on one agenda. Stated that MoDOT is proposing to fund driver education in the public schools again. Stated he would once again be running in the St. Jude’s Marathon. Councilman Collier – Congratulated Michelle Vaughn on becoming the Finance Director. Councilwoman Templeton – Congratulated Michelle Vaughn on becoming the Finance Director. Commented on another successful “Ladies Night Out” on Main Street. Asked the City to check the light on the mural next to Pogolinos and if they could take it over. Councilman Venz – Congratulated Michelle Vaughn on becoming Finance Director. Councilman Tinnin – Asked if there had been a discussion with the homeowners on Edgewood Lane about the pipes in their homes. Greg Camp stated he and Matt Unrein were discussing the matter. Congratulated Michelle Vaughn on becoming Finance Director and wished everyone Happy Thanksgiving. Mayor Richards – Congratulated Michelle Vaughn on becoming Finance Director and thanked her for her years of dedication to the City. Wished everyone a Happy Thanksgiving and even though the City had a good year this year to have an even better one next year. CLOSED SESSION Mayor Richards asked for a motion to go into closed session pursuant to Missouri Law for the purpose of dealing with matters relating to RSMo. 610.021 (1) legal, (2) for leasing, purchase, or sale of real estate, and (12) documents related to a negotiated contract. Councilman Boyer made a motion to go into closed session, seconded by Councilman Collier. Motion was approved as follows: Ayes – Collier, Boyer, Wehner, Templeton, Venz, Dennis, Cook and Tinnin. Adjournment Councilman Cook made a motion to adjourn, seconded by Councilman Boyer. On a call by the chair the motion carried unanimously. Meeting adjourned.