Airport Commission

Fitchburg Municipal Airport Commission Meeting Minutes April 25, 2018 PLACE: Terminal Building METTING TIME: 6:00PM Attendees: Airport Commissioners: Chairman John Naylor, Vice Chairman Peter Kettle, Secretary Clayton Raymond Commissioner John Early, Richard Liberatore, Airport Manager Scott Ellis, Council President Michael P. Kushmerek Others in attendants include: City, Solicitor Vincent Pusateri, Stuart Moncreiff, P.E. of Gale Associates, Inc 1. Meeting Protocol Meeting called to order  Chair Naylor introduced the commission members in attendance.  Chair Naylor motioned request to record audio (granted) and approved Commissioner Raymond and Comm. Kettle request to record audio.  Chair Naylor Request to bypass the public opportunity to speak Motioned to bypass Comm. Early 2nd Comm. Liberatore 18-04-01 Vote 5-0 2. Previous month’s minutes to include special meeting minutes as required Motion to accept previous month’s minutes as amended, motion Comm. Early to accept 2nd Comm. Liberatore 18-05-02 Vote 5-0 3. Correspondence to the Commission None to report 4. Project Review-Gale There are four (4) projects that Gale Associates, Inc. (Gale) is administering on behalf of the Fitchburg Airport Commission. They are:  Runway 14 End Obstruction Removal and Aeronautical Survey (Off Airport Property) AIP No. 3-25-0018-25-2015 Project Description: This project is an obstruction removal project to clear obstructions identified on nine (9) off-airport properties in the Runway 14 approach surface, and to complete an Aeronautical Survey. Project Cost: FAA Share: $ 675,000.00 (90.0%) State Share: $ 37,500.00 ( 5.0%) Local Share: $ 37,500.00 ( 5.0%) Total Cost: $ 750,000.00 (100%)  Project Status:  The Aeronautical Study is ongoing. Gale has uploaded the Runway 14- 32 profile to the AGIS, and our aeronautical subconsultant is preparing their work for review by NGS.  Cook Forest Products will be on site next Wednesday, May 2 to begin the remaining tree work in the Runway 14 approach. As soon as this is complete, Gale will coordinate notification to FAA for restoration of night operations. Actions Required by the Airport this Month:  None.  Runway 32 End Obstruction Removal (Off Airport Property) AIP No. 3-25- 0018-26-2017 Project Description: This project is an obstruction removal project to clear obstructions identified on up to twenty-seven (27) off-airport properties in the Runway 32 approach surface in the City of Leominster. One (1) property is partially in the City of Fitchburg. Estimated Project Cost: FAA Share: $ 1,156,500.00 (90.0%) State Share: $ 64,250.00 ( 5.0%) Local Share: $ 64,250.00 ( 5.0%) Total Cost: $ 1,285,000.00 (100%) Project Status:  On-Airport obstructions have not yet been removed by MassDOT, although this is scheduled to begin tomorrow (April 26). Upon completion of this work, Gale will coordinate the appropriate survey in the Runway 32 approach.  A few punch list items remain for the tree work. Gale will coordinate this with Northern Tree.  The Pre-construction meeting for the building modifications to the trailer sales business was held on April 6, 2018 at 10:00 A.M. Work is scheduled to begin on May 7, 2018.  The lighting work may begin after the roof and chimney of the building have been removed.   Actions Required by the Airport this Month:  None.  Runway 14-32 and Parallel Taxiway Permitting and Preliminary Design – AIP No. 3-25-0018-XXX-2018 (Pending) Project Description: This project is to collect survey and soil information, conduct preliminary design efforts, and obtain local permits for the Runway 14-32 and Parallel Taxiway reconstruction. Estimated Project Cost: FAA Share: $ 495,000.00 (90.0%) State Share: $ 27,500.00 (5.0%) Local Share: $ 27,500.00 (5.0%) Total Cost: $ 550,000.00 (100%) Project Status:  A follow-up scoping meeting was held on Friday, March 2, 2018 at 10:00 A.M. The FY 2018 project will shift to a permitting and preliminary design effort, to include the survey and soil information collected to date.  Gale completed the scope of work revisions, and the documents were sent out for an Independent Fee Estimate (IFE).  Preliminary design work continues, and we are designing the drainage system to minimize the cost for construction and maintenance.  We anticipate being ready to present the project to the Conservation Commission at their June 26 meeting.  Actions Required by the Airport this Month:  Review the IFE and negotiate final Gale contract amount.  Sign FAA and MassDOT grant applications (on April 30 or May 1).  Purchase Compact Track Loader and Attachments – ASMP No. TBD Project Description: This project is to purchase a new compact track loader (Bobcat T770, or equivalent) and various attachments for use around the Airport. This equipment was offered to the Airport at an 80% MassDOT funding level. Equipment will be purchased using the FAC88 State Contract, which requires only minimal specifications, and a minimum of three (3) quotes from pre-approved vendors. The equipment must be delivered to the Airport no later than June 30, 2018 as a condition of the MassDOT grant. Estimated Project Cost: FAA Share: $ 0.00 (0.0%) State Share: $ 103,200.00 (80.0%) Local Share: $ 25,800.00 (20.0%) Total Cost: $ 129,000.00 (100%) Project Status:  A MassDOT pre-application was prepared and submitted to MassDOT.  Gale prepared the quote solicitation notice, and sent to the Purchasing Department for review and comment. The solicitation was sent to five (5) vendors on June 26, 2018.  The City received two (2) quotes, from Bobcat and John Deere vendors.  A secondary quote solicitation was prepared and distributed for a forestry disc mulcher attachment, which will be ideal for the larger on-Airport growth (up to 6” diameter trees).  Gale has reviewed the quotes with Scott Ellis, and made adjustments to best fit the needs of the Airport. Scott visited the John Deere vendor in North Oxford, to see their machines and test them.  The John Deere 333G appears to have the best combination of power and safety features, and will be fit with a forestry protection package. This appears to be the preferred option for the Airport staff. It is more costly, but has a 5- year on-site warranty versus the 2-year Bobcat warranty. It also has 100HP versus 92HP, and higher flow hydraulics to effectively power the attachments. Also, a rear view camera for safety.  A purchase order will be prepared upon Scott’s final recommendation and Commission approval. Actions Required by the Airport this Month:  Issue purchase order.  Other Items:  None.  Items/Documents Attached or Distributed:  Schmidt Equipment, Quote #13780  Bobcat, Quote #HMM-08307v1  JC Madigan Quote for 60” Forestry Disc Mulcher The commission was briefed on the compact loader quotations and related attachments. Scott Ellis reviewed the equipment and stated he is in favor of the John Deere equipment stating the longer warranty and the ease of operation is favorable. The John Deere is also more powerful than the competitor.  This program does not require lowest bidder preference best business practices apply. Motion Comm. Early to instruct Scott to work with mass Dot nd to acquire the John Deere loader 2 Comm. Kettle 18-04-03 Vote 5-0 5. New Business A. Solar Farm Scott Ellis is investigating the possibility of installing a solar farm at the airport. Nothing to report at this time. Scott is requesting to leave this item on the agenda. Action Item Scott will speak to other airport whom have had a solar farm installed to get ideas and tips from other airport managers. Temporary bridge idea is still viable but will not be provided by Army Core per Scott Ellis. Note: Jim Powell is interested in minimizing the runway downtime as it will impact his business financially directly. Jim is open to ideas that could help his business through this period. B. Ford V-8 car show final report: Car show was well attended and clean-up by the group was excellent and appreciated by the commissioners Action Chair Naylor will send a thank you letter to the V-8 club. C. EMS Drone use Memorandum of understanding is in the works D. Visiting Mechanics-Rules and regulations 6. Old Business A. Self serve facility B. Panema Productions Rodeo No action taken at this time C. Airport fee schedule D. Proposed Airport Events Proposed Airport Events Regulations: Out of order per Chair Naylor: Councilor Kushmerek is in favor of the recommendations presented by Councilor DiNaltale Motion to accept event that utilize noise amplification devices to end no later than 8 PM Sunday through Thursday, Fridays and Saturdays no later than 9PM Motion Chair Naylor 2nd Comm. Kettle 18-05-03 Vote 5-0 Councilor Kushmerek motion to accept the document as amended 2nd by Comm Kettle 18-04-04 Vote 5-0 E. Paper Airplane event-June 12th still on schedule 7. Financial Review FY2019 Budget Commission to review matter will be discussed next month 8. Sub-Committee Report Fact lease status: Subject out of order per Chair Naylor.  FACT Lease status City Solicitor Vincent Pusateri presented the commission with a “redlined” version of the final amended FACT lease prepared by Attorney Tree. Solicitor Pusateri suggests a motion by the commission to approve the lease and authorize the  Chair to sign the amended lease executed by Attorney Tree. The lease is currently in a redlined form referred to in correspondence between attorney Tree and Attorney May dated on April 23 2018. Motion is made to authorize Chair Naylor to approve and sign the amended lease when it is put into legal form. Action Item Solicitor Pusateri will contact Chair Naylor for signature once the lease is its final form. Motion Comm. Early to approve the amended FACT lease by the airport Commission and authorize Chair Naylor to sign the lease for final approval to the city council 2nd Comm. Raymond 18- 04-05 Vote 4-0 Comm. Kettle rescues himself from the vote  FCA Lease negotiation Nothing to report at this time 9. Managers operation report 10. Motion to adjourn Comm. Early seconded Comm. Liberatore 18-04-06vote 5-0  Executive session No:  Conclusion 20:02  Next Regular Airport Meting May 30, 2018  Recording secretary Clayton Raymond