Airport Commission

Fitchburg Municipal Airport Commission Meeting Minutes July 25 2018 PLACE: Terminal Building METTING TIME: 6:00PM Attendees: Airport Commissioners: Chairman John Naylor, Vice Chairman Peter Kettle, Secretary Clayton Raymond, Richard Liberatore, Airport Manager Scott Ellis, Others in attendants include: Assistant Solicitor Christine Tree, Airport Assistant Deb Silvar, Nicholas Ippolito, P.E. of Gale Associates, Inc 1. Meeting Protocol Meeting called to order  Chair Naylor introduced the commission members in attendance.  Chair Naylor motioned request to record audio (granted) and approved Commissioner Raymond and Comm. Kettle request to record audio.  Chair Naylor motion to dispense with the public opportunity to speak Motion Comm. Raymond 2nd Comm. Kettle 18-07-01 Vote 4-0 2. Previous month’s minutes to include special meeting minutes as required Motion to accept Junes previous month’s minutes as amended, motion Comm. Kettle to accept 2nd Comm. Liberatore 18-07-02 Vote 4-0 3. Correspondence to the Commission None to report Scott Ellis: None to report 4. Project Review-Gale Associates,Inc Nicholas Ippolito,P.E. There are four (4) projects that Gale Associates, Inc. (Gale) is administering on behalf of the Fitchburg Airport Commission. They are:  Runway 14 End Obstruction Removal and Aeronautical Survey (Off Airport Property) AIP No. 3-25-0018-25-2015 Project Description: This project is an obstruction removal project to clear obstructions identified on nine (9) off-airport properties in the Runway 14 approach surface, and to complete an Aeronautical Survey. Project Cost: FAA Share $ 675,000.00 (90.0%) State Share: $ 37,500.00 ( 5.0%) Local Share: $ 37,500.00 ( 5.0%) Total Cost: $ 750,000.00 (100%)  Project Status:  Gale is currently waiting on confirmation from Col-East that approach survey data has been uploaded to the AGIS system. Once this is confirmed with Col-East, the project will be closed out. Actions Required by the Airport this Month:  None.  Runway 32 End Obstruction Removal (Off Airport Property) AIP No. 3- 25-0018-26-2017 Project Description: This project is an obstruction removal project to clear obstructions identified on up to twenty-seven (27) off-airport properties in the Runway 32 approach surface in the City of Leominster. One (1) property is partially in the City of Fitchburg. Estimated Project Cost: FAA Share: $ 1,156,500.00 (90.0%) State Share: $ 64,250.00 ( 5.0%) Local Share: $ 64,250.00 ( 5.0%) Total Cost: $ 1,285,000.00 (100%) Project Status:  Contract No. 1: Tree work has been completed. There are still several punchlist items that must be coordinated. Specifically stumps at the Murphy, Dutting, Arsenault, and McKenzie properties, as well as the contractors responsibility to repair a driveway that was damaged under the weight of the crane jacks.  rd Contract No. 1: Gale has established a date of Friday, August 3 to visit the Airport with our survey sub-consultant to perform a verification survey on the proposed approach into the new Runway 32. Once completed, the Contractor will return to perform punchlist work and remove any remaining obstructions.  Contract No. 3: Work to modify the roof of an existing structure (Contract No. 3) is completed. As mentioned at the June Airport Commission meeting, there were issues with the electrical work at the building that might require a change order. These issues were addressed and re-designed by the electrical subconsultant and the resulting work was covered by the Prime Contractor, thus eliminating the need for a change order.  Contract No. 2: A work order was placed with National Grid to remove the old service connections to the Obstruction Lights on  Crawford Street. The intent of was to have this work order in place in advance of the Contractor’s start date to eliminate any possible delays. National Grid cut service to the lights prior to the scheduled end date on the work order but this was restored within a few days and will remain powered until the start of construction.  Contract No. 2: KOBO Utility has indicated that their schedule for this summer will not permit the lighting work to take place until the fall. Gale will continue to communicate with KOBO to establish a concrete start date and will issue the Notice to Proceed based on that start date. Actions Required by the Airport this Month:  None  Runway 14-32 and Parallel Taxiway Permitting and Preliminary Design – AIP No. 3-25-0018-27-2018 (Pending) Project Description: This project is to collect survey and soil information, conduct preliminary design efforts, and obtain local permits for the Runway 14-32 and Parallel Taxiway reconstruction. Estimated Project Cost: FAA Share: $ 589,500.00 (90.0%) State Share: $ 32,750.00 (5.0%) Local Share: $ 32,750.00 (5.0%) Total Cost: $ 655,000.00 (100%) Project Status: Gale has completed the Permitting Plans for the runway design and has also completed the Stormwater Management Report. The full Permitting Package has been sent to Steve Riberdy at GZA.  Steve Riberdy at GZA will be completing the NOI Package using the materials provided by Gale and submitting it to the required parties. th It appears that this project will be ready for the August 28 Conservation Commission Meeting. Actions Required by the Airport this Month:  None.  Purchase Compact Track Loader and Attachments – ASMP No. TBD Project Description: This project is to purchase a new compact track loader (Bobcat T770, or equivalent) and various attachments for use around the Airport. This equipment was offered to the Airport at an 80% MassDOT funding level. Equipment will be purchased using the FAC88 State Contract, which requires only minimal specifications, and a minimum of three (3) quotes from pre-approved vendors. The equipment must be delivered to the Airport no later than June 30, 2018 as a condition of the MassDOT grant. Estimated Project Cost: FAA Share: $ 0.00 (0.0%) State Share: $ 103,200.00 (80.0%) Local Share: $ 25,800.00 (20.0%) Total Cost: $ 129,000.00 (100%) Project Status:  Gale has coordinated with MassDOT/AD on the delivery of this equipment by June 30, 2018. With the expectation that the equipment will not be delivered before the close of the MassDOT Fiscal Year, a Contract Extension has been prepared and executed by the Airport and MassDOT. This allows the project to move into FY2019 without loss of funding.  It is Gale’s understanding at this point that the city has approved the purchase of this equipment and an order is in place. The scheduled delivery date is unknown at this point. Actions Required by the Airport this Month:  None Scott Ellis presented a news article relating to Airspace Change proposal Public Notice at Fort Devens. The proposed changes will affect the Runway 32 approach for instrument landings. The commission is asking Nick of Gale associates for some clarity on this matter. Jim Powell of FCA explained some of the complications this change will have on the operations at the Airport. Jim explained that this changes could have a negative impact on the runway 32 approach depending on the details which are unknown at this point Action Nick Ippilito of Gale will get back to the commission on this item at next month’s meeting.  Other Items:   The Pre-app for the Self-Service Fuel Farm was submitted to MassDOT. Owen Silbaugh informed Gale that a decision on the availability of funds will be made roughly around February of 2019. This project is on the back-burner until that point.  The FAA’s Supplemental Appropriations Act of 2018 will provide funding for high priority infrastructure projects such as the Runway 14-32 reconstruction. The Federal Share for this program is 100%. The Fitchburg Runway design and construction schedule lines up nicely for the second round of grants to be issued in 2019. Gale is preparing the required documents to notify FAA of Fitchburg’s desire to be included in the 2019 round of supplemental grants. nd Motion to accept gales July project report Motion Chair Naylor 2 Comm. Kettle 18-07-03 Vote 4-0 5. New Business A. Airport security Building Access Scott Ellis stated the security cameras are being installed as part of a security grant. Deb Silvar is suggesting some control needs to be in place to avoid the restroom access from being abused. A release of liability agreement is being suggested each time a badge is programmed to allow restroom access. This item will be addressed in further detail at next month’s meeting. B. Fitchburg/ Leominster Fire department training: Scott Ellis: stated the Fitchburg Fire department has been on site learning the procedures and hazards at the airport. The training has been well attended by the Fitchburg Fire Department. Leominster Fire Department has been invited but were unable to attend other training will be conducted at a later date. Action Comm. Liberatore will approach the Leominster Fire Chief to schedule some training for the Leominster FD. C. City Council presentation-Fall 2018 Scott Ellis is creating a power point to present to the city council explaining the basic functions of the airport and to showcase progress which has the occurred at the airport in the past few years. Included will be future planned projects and the financial impact to the local economy they will generate. D. Non Directional Beacon Scott Ellis stated the NBA is an obsolete feature and will be removed soon E. Panama Production Rodeo Concert this Sunday the 29th Carlos of Panama Productions has all his permits and is on schedule for Sunday’s event. Scott Ellis has notified the Fitchburg and Leominster police department. Action Scott Ellis will call the Leominster mayor’s office to notify the mayor. 6. Old Business A. Self serve fuel facility Airport Manager Scott Ellis Is hopeful for an 80/20 grant through ASMP. Grant application has been requested. See other items in Gales project review listed above. Open item from last month’s meeting Action Scott Ellis will supply projected fuel sales from the implantation of the proposed self serve fuel farm. Attorney Tree has requested these figures to quantify revenue projections from fuel sales resulting from the proposed self serve fuel farm. B. Mass DOT VMP Vegetation Management Scott Ellis states progress is being made on tree clearing. Confusion relating to old maps has led to some areas of trees being left standing. The airport is planning on completing this work once it receives the new track loader. C. Mass DOT A Pavement survey Scott Ellis states a traditional survey is now being completed to provide a comparison survey conducted by the drone camera earlier in the year. D. Twin City Airmotive Update Payment: Autumn Air & Twin city Air- motive are still in arrears relating to past due rents. Action Scott Ellis will send a letter on August 1st 2018 requesting payment. 7. Financial Review FY2018 Budget Commission to review matter will be discussed next month. Year end will be closed out and final MUNIS report will be available for next month’s meeting. 8. Sub-Committee Report Fact lease status FACT Lease Christine Tree stated Fact’s Lease is signed by the city and the Airport Commission and is being returned to FACT FCA Lease proposal Jim Powell and Chair Naylor are discussing the lease issues and outstanding items will be brought to the commission at next month’s meeting. 9. Managers operation report 1. Scott Ellis: Stated that the Airport is continuing to clear vegetation at the airport. 10. Next Regular Airport Meting August 22, 2018 6PM 11. Executive session Not required None  Motion to adjourn Comm. Early seconded Comm. Liberatore 18- 07-04  Executive session No:  Conclusion 19:30  Recording secretary Clayton Raymond