Airport Commission

Fitchburg Municipal Airport Commission Meeting Minutes October 24 2018 PLACE: Terminal Building METTING TIME: 6:00PM Attendees: Airport Commissioners: Vice Chairman Peter Kettle, Secretary Clayton Raymond, Commissioners Richard Liberatore, Airport Manager Scott Ellis Mayor DiNatale (Chair Naylor was absent) Others in attendants include: Nicholas Ippolito, P.E. of Gale Associates, Inc & Airport Manager Assistant Deb Silva 1. Meeting Protocol Meeting called to order  Vice Chair Kettle introduced the commission members in attendance.  Vice Chair Kettle motioned request to record audio (granted) and approved Commissioner Raymond and Comm. Kettle request to record audio.  Vice Chair Kettle announced the public opportunity to speak immediately after the meeting is called to order 2. Previous month’s minutes to include special meeting minutes as required Motion to accept September previous month’s minutes as recorded, motion Comm. Liberatore 2nd Comm. Kettle 18-10-01 Vote 3-0 3. Correspondence to the Commission Airport Manager Scott Ellis received a letter from the city solicitor’s office concerning a property over easement payment. 4. Project review-Gale There are five (5) projects that Gale Associates, Inc. (Gale) is administering on behalf of the Fitchburg Airport Commission. They are:  Runway 14 End Obstruction Removal and Aeronautical Survey (Off Airport Property) AIP No. 3-25-0018-25-2015 Project Description: This project is an obstruction removal project to clear obstructions identified on nine (9) off-airport properties in the Runway 14 approach surface, and to complete an Aeronautical Survey. Project Cost: FAA Share: $ 675,000.00 (90.0%)  State Share: $ 37,500.00 ( 5.0%) Local Share: $ 37,500.00 ( 5.0%) Total Cost: $ 750,000.00 (100%) Project Status:  Col-East is still processing data for the AGIS Upload relating to this project. Gale has sent Col-East some additional information on the proposed runway will coordinate the final deliverables with the Airport upon receipt. Actions Required by the Airport this Month:  None.  Runway 32 End Obstruction Removal (Off Airport Property) AIP No. 3- 25-0018-26-2017 Project Description: This project is an obstruction removal project to clear obstructions identified on up to twenty-seven (27) off-airport properties in the Runway 32 approach surface in the City of Leominster. One (1) property is partially in the City of Fitchburg. Estimated Project Cost: FAA Share: $ 1,156,500.00 (90.0%) State Share: $ 64,250.00 ( 5.0%) Local Share: $ 64,250.00 ( 5.0%) Total Cost: $ 1,285,000.00 (100%) Project Status:  Contract No. 3 (Building): Work to modify the roof of an existing structure (Contract No. 3) is completed.  Contract No. 1: All tree work is thought to be completed at this time. The Contractor has requested payment for clearing of additional areas relating to the project. However, neither Gale nor the Contractor have any documentation that this extra work was approved by the Engineer. At this time, Gale is waiting for the Contractor to provide documentation that Gale approved the expenditure. Action Item Comm. Kettle is requesting Nick Ippolito of Gale to clear this issue up with the contractor before next month’s meeting   Contract No. 1: Gale has requested a date/time to perform the final approach verification survey at the Airport. Once this is received, Gale will notify the Airport and the Surveyor will conduct this survey.  Contract No. 2: Since the last meeting, the City of Leominster wire inspector has confirmed he will not approve a waiver for a second service to the same structure. In response to this, Gale has prepared a 7460 submission to the FAA’s OE/AAA web site for a modification to the original plan. This modification will leave one (1) obstruction light pole on Crawford Street. The pole is within 150’ of both building penetrations, and the pole will be cut to a height 2’ above the obstructions. If approved this will result in a net savings to the project. Actions Required by the Airport this Month:  None at this time.  Runway 14-32 and Parallel Taxiway Permitting and Preliminary Design – AIP No. 3-25-0018-27-2018 (Pending) Project Description: This project is to collect survey and soil information, conduct preliminary design efforts, and obtain local permits for the Runway 14-32 and Parallel Taxiway reconstruction. Estimated Project Cost: FAA Share: $ 589,500.00 (90.0%) State Share: $ 32,750.00 (5.0%) Local Share: $ 32,750.00 (5.0%) Total Cost: $ 655,000.00 (100%) Project Status:  Gale has completed the Permitting Plans for the runway design and has also completed the Stormwater Management Report. The full Permitting Package has been sent to Steve Riberdy at GZA.  MassDEP has issued review comments on the NOI plan set. Gale is working with the Con-Com and MassDEP to address these comments. The main concern of MassDEP is that while the cumulative flood storage volume post construction shows a net increase in storage volume. At each elevation incremental change for the higher elevations shows a net reduction in flood storage volume. The reason for this decrease at the higher elevations is because we are filling the Runway 14 end to stay away from the unsuitable materials. This triggered a comment from MassDEP because the FEIR prepared in 2015 showed storage volume increases across the site. Gale is working with the agencies to gain approval of a revised grading plan for the Runway 14 end. However, it does appear that the NOI hearing scheduled for October 31 will be pushed into November.  Actions Required by the Airport this Month:  None at this time.  Purchase Compact Track Loader and Attachments – ASMP No. TBD Project Description: This project is to purchase a new compact track loader (Bobcat T770, or equivalent) and various attachments for use around the Airport. This equipment was offered to the Airport at an 80% MassDOT funding level. Equipment will be purchased using the FAC88 State Contract, which requires only minimal specifications, and a minimum of three (3) quotes from pre-approved vendors. The equipment must be delivered to the Airport no later than June 30, 2018 as a condition of the MassDOT grant. Estimated Project Cost: FAA Share: $ 0.00 (0.0%) State Share: $ 103,200.00 (80.0%) Local Share: $ 25,800.00 (20.0%) Total Cost: $ 129,000.00 (100%) Project Status:  All equipment has been delivered to the Airport. Close out reports and final reimbursement requests have been sent to the Airport for signatures prior to going to MassDOT. Actions Required by the Airport this Month:  Please sign the close out documents and forward to MassDOT/AD.  Runway 14-32 Final Design and Construction – AIP No. TBD Project Description: This project will include the 95% and Bid Set Documents necessary to allow competitive bidding of the Runway 14-32 Reconstruction Project. This project will also include Bidding and Construction Phase Services for the new Runway 14-32. Estimated Project Cost: FAA Share: $ TBD (90.0%) State Share: $ TBD (5.0%) Local Share: $ TBD (5.0%) Total Cost: $ TBD (100%)  Project Status:  A Scoping Meeting was conducted with Commissioner Kettle, and Mr. Scott Ellis, the Airport Manager at MassDOT’s Offices on Tuesday, th September 4 , 2018. Based on the results of this meeting, Gale is preparing a draft Scope of Work for review and approval of the Airport Commission.  Due to delays in the permitting of the project with MassDEP, a finalized scope and fee cannot be determined at this time. Once the permits have been obtained, Gale will prepare a scope/fee for approval of the Commission.  Gale has started preparing final design documents for the project. It is important to note that the delays in permitting efforts do not effect Gale’s final design schedule.  Other Items:  Gale has submitted the Supplemental Appropriations Act request for the Runway 14-32 reconstruction to FAA. Award notifications to Airport sponsors is in December of 2018. nd  Vice Chair Kettle motion to approve Gales project review 2 Comm. Liberatore 18-10-02 Vote 3-0 5. New Business A. Twin City Airmotive Building Expansion Ken Maclean Not available at tonight’s meeting Item will be tabled to next month’s meeting. B. FPA Santa Fly In (Fest) Richard Giersh request permission from the commission to have a Santa Fest at the FPA hanger on December 9 2018, Hours of 9am till 2pm Motion Comm Kettle 2nd Comm Liberatore 18-10-03 Vote 3-0 C. Grant assurance specialist Jorge Pantelli of the FAA Land use compliance. Mr. Pantelli called and has chosen to reschedule to accommodate a more inclusive audience due to some scheduling conflicts at the Mayor’s office. Comm. Kettle asked Scott Ellis to contact Mr. Pantelli to schedule a special meeting to accommodate as many attendees as possible Action Scott will contact Jorge and try to schedule a separate meeting for this presentation 6. Old Business A. Self serve fuel facility and Fuel supplier Nick Ippillitto States Grant application has been requested and submitted, outcome of the request should be known sometime in February of 2019  Note: Richard Corley of Skyline aviation is very much in favor of the self serve fuel farm and would benefit skylines business providing the fuel price stay competitive B. Autumn Air Services Update and Payments/payment plan Richard Corley of Skyline Aviation occupies hanger 10 and hanger 1 for skylines day to day operations. Mr. Corley is not pleased with the condition of either hanger items like roof leaks, dirty bathrooms and surface water flooding is a concern. The commission was unaware of these deficiencies. Comm. Raymond is concerned over the arrears due to the city which were in motion when autumn air was in business prior to Skylines purchase of Autumn Air. Comm. Raymond is asking for a payment schedule to be determined by Scott Ellis and Skyline and subject for approval by the commission. Action Items Mr. Corley needs to discuss arrears with Scott Ellis with the goal to get all payments paid in full as was asked by Comm. Kettle and agreed to by Mr. Corley Action Item Scott Ellis is to get an estimate to coat the roof on the hanger similar to the sealant used on hanger 7. Action Item Comm. Liberatore is requesting a complete list of repair items for airport properties Comm. Kettle is asking Scott Ellis to track a list of repair items for clear viewing and better accountability. C. City Council presentation- November 2018 Not firm on this date but is still in motion. 7. Financial review. No new items to report. Scott Noted Jet fuel sales are increasing since the night approach was reopened. 8. Subcommittee reports FACT Lease Kurt Hoffman stated Eric Sheffles is the contact for FACT for items related to the lease agreement. Kurt stated the lease has been received by Fact and is complete. FCA Lease report Vice Chair Kettle states nothing to report Comm. Kettle is requesting this item stay on the agenda for next month’s meeting 9. Managers operation report` Scott Ellis stated the Airport is being approached for possibly hosting St Bernard’s Fair is inquiring about using the airport Scott Ellis: Received a request from Nick Ippolito of Gale associates to consider storing the regrind from the airport project for future usage, Action Item Scott Ellis is going to look into the uses for this material prior to making this decision Mayor DiNatale instructed Scott to inquiry with Lenny laakso’s office to get some clarification of the usefulness of this regrind material.  o Action Items follow up Mayor Dinatale is to instruct Mary Jo Bohart director of economic development, to forward the draft of the economic development study to the Commission. 10. Next Regular Airport Meting November 26 2018 6PM 11. Executive session Not required None  Motion to adjourn Comm. Kettle seconded Comm. Raymond 18-10-04  Executive session: No  Conclusion 7:10  Recording secretary Clayton Raymond