Council on Aging

Minutes 11/18/21 Council on Aging Board of Directors Monthly Meeting December 9, 2021 11:30am Fitchburg Senior Center Fireplace Room 14 Wallace Ave, Fitchburg, MA 01420 Meeting called to order at 11:37 am Present: Bill Walsh, George Bourque Joe Byrne, Annie DeMartino, James Craigen, Joan Goodwin, Peg Padovano, Josie Wood, Deb Dion, Michele Morin Not Present: Bonnie Guests Invited: None Guests Attended: N/A Minutes: Minutes from November meeting were reviewed. Adding the address of the “fire department parking lot” was requested. Motion to accept was approved. Treasurer’s Report:  Sunshine Fund – $205  Motion to accept report was approved. President’s Report: The RFP report, as prepared by Facilities Director and Purchasing agent was reviewed. The report was well written and inclusive and the Board is pleased that we/the City is moving forward. The questions of the funding of items was presented and Bill indicated that funding would be a Bond matter and not done by piece mail. Bill mentioned excessive salt use on the handicap ramp and said that despite the good intention, the result would be a deterioration of concrete. Bill will address with DPW. The BOD received a copy of the MOC contract as provided by the MOC Director of Nutrition Services, Brianna. Upon review, the BOD has decided to eliminate MOC and in lieu of their services will implement the following effective February. 1) Will utilize two Servesafe Volunteers to prepare and serve meals as follows: a. Will prepare menu 2 weeks in advance b. Will adhere dietary restrictions such as low sodium, low sugar, etc. c. Will use meat and pastry that is donated d. Will shop for food and store on site 2) COA will use allocated budget monies (MOC line item) for funding of meals 3) Joan will apply for additional funding Page 1 of 3  Minutes 11/18/21 A motion mas made to approve the discontinuation of MOC services and utilize Volunteers in lieu of. . The above proposal for replacement will be brought to the City for review Community Development data (CDBG) was provided to Amy Greene for consideration of future projects ex: ramp. Director’s Report: Joan reviewed upcoming events, specifically the 130th Anniversary of the Armony. A written and verbal invitation was extended to all BOD members. Snow policy reminder that if school is closed the Center is closed. Motion to accept and approve changes to and amend as necessary the Member Codes of Conduct was reviewed and approved. Joan will send copy to City Solicitor & Police. The document will be posted and all existing, new, and future members must sign. Thank you to all who donated to the mitten and hat drive. Over 100pcs were received and any surplus (after distribution) was given to school bus drives to provide to children in need. Committee Report: By Laws-still need to be reviewed and updated by the Board to reflect any changes. There are two copies of By Laws. 1) in the initial packet given to members by the council and, 2) a copy that was given by Jenn. Need to confirm which is current before making any changes. Building Committee- See reference to RFP in President’s TReport New Business: None Old Business: None Motion to adjourn at 12:44 pm approved. Page 2 of 3  Minutes 11/18/21 FY 2022 Meeting Dates Second Thursday of the month at 1pm unless otherwise noted. January 13 February 10 March 10 April 14 May 12 June 9 *No meetings July and August* September 8 October 13 November 10 December 8 (Holiday Luncheon) *Dates, times, additional meetings subject to change* ITEMS/ISSUES PENDING COMPLETION/RESOLUTION Item/Issue Action Status By Laws BOD to review and amended as necessary Pending Job Descriptions BOD to obtain and review job descriptions for Pending Executive Director and Facilities Director to confirm scope of responsibility Gutters Russell to update on approval from MHC re: non- Pending copper gutters. Written response requested. Gutters Bill to provide copy of correspondence with pending MHC Masonry Bill to provide copy of correspondence sent Pending requesting action. Council Liaison Joan to send letter to Council President Page 3 of 3