Cultural Council

FITCHBURG CITY CLERK Mar 07 2023 10:00 am FITCHBURG CULTURAL COUNCIL MINUTES MONDAY, DECEMBER 19, 2022 IDEALAB, 717 MAIN STREET 4:30 PM In attendance: Tamar Russell Brown, Audrey Pendleton-Chow, A.J. Tourigny, Eileen Berger, Shara Osgood, Joe Bowen (ex-officio) Call to Order: Tamar called the meeting to order at 4:37 New Membership: Treasurer’s Report: Liz not present Grant Coordinator’s Report: ● Grant FY22-LCC-4261 , from FY2022 - The Rollstone Church received $1200 for 3 organ recitals. The first was Dec.9, July 7th, and the third was planned for December 4th. Unfortunately, the choir could not make it. They asked for a postponement to January 8th, 2023. ○ Shara made a motion to extend the grant to the end of FY23, seconded by A.J. ○ Speaking to the motion: Joe this is a 2022 grant that needs to be spent by Dec. 30, 2022? Eileen, yes. ○ In favor 5 ○ Opposed: 0 FATV : ● Tamar, thanks FATV for their support. We voted to continue our membership fee into 2023. ○ Audrey: Mayor’s office requested FATV not charge us, since we are municipal. Audrey suggests we donate $75.00 to FATV. ○ Audrey made a motion to donate $75.00 to FATV, seconded by A.J. ○ Speaking to the motion: Joe we have administrative funds that can cover this cost. ○ In favor: 5 ○ Opposed: 0 1 Grant Reviews ● Application 28857: Fall 2023 Multi Cultural Family Festival ○ Letter of commitment received. ○ Motion to move 28857 forward for funding made by AJ, seconded by Audrey. ○ Speaking to the motion: Shara, this letter is about calming kits, but the application is about a multicultural event. Audrey, we still do not have the venue commitment letter. ○ In favor: 0 ○ Opposed: 5 ● Application: 37411: Fitchburg Military Band's Holiday Concert ○ We previously voted in favor of the application, pending a letter of commitment. ○ The applicant forwarded an email to the Chair - and read the email to the council. ○ Motion to move 37411 forward for funding made by A.J., second by Shara. ○ Speaking to the motion: Due diligence was done to get a letter of commitment. ○ In favor: 5 ○ Opposed: 0 ● Application: 40945: Henry Hikes To Fitchburg Workshop Media ○ Needed a letter of commitment, FATV provided a letter of commitment ○ Motion to move application 4095 forward for funding made by Shara, seconded by Eileen. ○ Speaking to the motion: ○ In favor: 5 ○ Opposed: 0 ● Application: 33330: Spring at the Symphony ○ Needed a letter of commitment, Monty Tech provided a letter of commitment ○ Motion to move application 33330 forward for funding made by Shara, seconded by Eileen ○ Speaking to the motion: Joe: in the application, the host is St. Bernards, but the commitment letter is from Monty Tech. Dates are also different. I would not recommend supporting this. ○ All in favor: 0 ○ Opposed: 5 ● Application 40745: Jekyll and Hyde 2  ○ Needed a letter of commitment from Monty Tech, but a letter of support was from _____________________ ○ Motion to application 40745 forward for funding made by Eileen, seconded by Audrey. ○ Speaking to the motion: Joe: Recommendation to not move the application forward. A.J. did the applicant get confused about which application they needed a letter of commitment from? Tamar: the email communication did not have an application number. Shara: if the applicant can get a letter of support for the correct application and venue, we should consider it. Eileen: I’m happy to contact the applicant and straighten this out. ○ Eileen withdrew the motion, and Tamar will reach out to the applicant ○ Eileen made a motion to approve the application, with the condition of a correct letter of commitment. ○ In favor: 5 ○ Opposed: 0 ● Audrey made a motion to accept all applications that missed the deadline to provide venue commitment letters, seconded by Shara. ○ 34350: Film & Media Career Pathway: Bridging the Opportunity Divide for Underestimated Diverse Youth ○ 37231: Hip Hop Chair Dance for Seniors! ○ 37286: I am Autistic I am Fantastic ○ 38985: Artist Appreciation Runway Showcase & Exhibit Event ○ 36938: New England Sax/Wind Quartet ○ 30401: FITCHBURG's African-American Heritage through Participatory ReenactmentPuppet Shows ○ 35529: The Roaring 2020's Jazz Combo ○ Seconded by Shara ○ Speaking to the motion: Joe - this is a vote to consider applicants who have not submitted their venue’s commitment letters by the deadline. ○ In favor: 1, Eileen ○ Opposed: 4 ● Minutes: Motion made by Audrey to approve the votes on the minutes from 12/5/22, seconded by Shara ○ In favor: 5 ○ Opposed:0 ● Minutes from 12/12/22 need to be reviewed by A.J. and Audrey, and will be brought for approval to the next council meeting. ● Next meetings: January 3,10,17th. ● Adjournment: Motion made by Shara, seconded by Eileen 3 ○ In favor: 5 ○ Opposed: 0 4