Florence Urban Renewal Agency (FURA)

This document is supplemented by agenda packet materials, meeting materials distributed and electronic audio I video recordings of the meeting and may be reviewed upon request to the City Recorder. Florence Urban Renewal Agency Meeting 250 Hwy 101, Florence, Oregon Final Action Minutes February 22, 2017 CALL TO ORDER - ROLL CALL Meeting called to order at 5:30 p.m. Directors Present: Chairperson Joshua Greene and Directors John Scott, Ron Preisler, Dave Braley, Ron Caputo, Patricia Riley, Mike Webb and Judy Marsall Directors Absent: Director Joe Herny Staff Present: City Manager Erin Reynolds, Project Manager Megan Messmer, Public Works Director Mike Miller, Planning Director Wendy Farley Campbell and City Recorder / Economic Development Coordinator Kelli Weese. 1. APPROVAL OF AGENDA Start Time: 5:30 p.m. Action: Approve agenda as presented Motion: Director Braley Second: Director Scott Vote: Unanimous - Director Henry was absent 2. PUBLIC COMMENT This is an opportunity for members of the audience to bring to the Council's attention any item not otherwise listed on the Agenda. Comments will be limited to three (3) minutes per person, with a maximum time of 15 minutes for all items. Speakers may not yield their time to others. Start Time: 5:31 p.m. Comments: None Florence Urban Renewal Agency Meeting Minutes - February 22, 201 7 1 of4 3. COMMITTEE STRUCTURE, PUBLIC MEETINGS LAW & ETHICS TRAINING Review the structure of agency, public meetings law and ethics training Start Time: 5:32 p.m. Discussion: CR Weese presented training on the committee structure, public meetings law and ethics. The Agency discussed the materials presented. 4. APPROVAL OF MINUTES Consider approval of the January 25, 2017 Florence Urban Renewal Agency minutes. Start Time: 6:29 p.m. Action: Approve the minutes from the regular January 25, 2017 Urban Renewal Meeting. Motion: Director Webb Second: Director Scott Vote: Unanimous - Director Henry was absent ACTION ITEMS 5. ELECT CHAIR & VICE CHAIR Start Time: 6:29 p.m. Action: Appoint Director Greene as Chairperson and Director Scott as Vice-Chairperson Motion: Director Caputo Second: Director Riley Vote: Unanimous - Director Henry was absent 6. REVISION FLORENCE DESIGN & ENGINEERING SERVICES Review and consider decision points on the ReVision Florence scope of work and design elements. Consider authorizing City Manager Erin Reynolds to sign the contract amendment for ReVision Florence design and engineering services with Murray Smith and Associates based on those decision points. Start Time: 6:30 p.m. Discussion: The Agency discussed ... • Changes to the design since preliminary planning • On Street parking • Timelines for 60% design • Right-of-way acquisition steps including costs, temporary vs. permanent, and size. Florence Urban Renewal Agency Meeting Minutes - February 22, 2017 2of4  • Potential Oregon Department of Transportation Reimbursements and how that has been and could be calculated • Conversations with Congressman Peter Defazio • State law regarding earmarks • Project scope considerations including undergrounding utilities and gateway arch at Maple Street • Defining characteristics of the project including bicycle lanes, parking lanes and additional greenery • Old Town Signage • Costs of full project and potential for City and Urban Renewal Agency to carry full balance • Potential to reexamine how engineering costs are allocated between City and ODOT • Sources of potential debt service dollars • Budget adjustment timeline Comments: All Directors present Action: Continue with current project scope with a reduced Maple Street gateway treatment and move to implement a supplemental budget at March 8th Florence Urban Renewal Agency Budget Committee meeting for right-of-way and 60% design amendment Motion: Director Webb Second: Director Braley Vote: Unanimous - Director Henry was absent REPORTS & UPDATES 7. BUDGET CALENDAR AND PROCESS Review the upcoming budget calendar and process Start Time: 7:51 p.m. Discussion: The Agency discussed .. . • Next steps in the budget process 8. FLORENCE URBAN RENEWAL AGENCY ANNUAL REPORT Review the agency's annual report and discuss distribution methods Start Time: 7:55 p.m. Discussion: None Florence Urban Renewal Agency Meeting Minutes - February 22, 2017 3of4 9. CITY MANAGER REPORT Start Time: 7:58 p.m. Discussion: The Agency discussed ... • City of Florence Work Plan Meeting adjourned at 8:02 p.m. ATTEST: oshua Greene, Chairperson Kelli Weese, City Recorder Florence Urban Renewal Agency Meeting Minutes - Febrnary 22, 2017 4of4