City Council

407 E. Laurel Avenue City of Foley, AL Foley, AL 36535 Meeting Minutes - Final City Council Monday, December 4, 2017 4:00 PM Conference Room Work Session Call to Order Council President Wayne Trawick called the December 4, 2017 Work Session to order at 4:00 p.m. Roll Call All Council Members were present with the exception of Council Member Charlie Ebert and Mayor John Koniar. Also present: City Administrator Mike Thompson, City Clerk Katy Taylor, Sandra Pate, Kate Embry, Miriam Boutwell, Sue Steigerwald, LaDonna Hinesley, Randy Kurtts, Thurston Bullock, David Wilson, Joe Bouzan, Chad Christian, Pam Harris, Darrell Russell, Taylor Davis, Tom DeBell, David Vosloh, Francis Holk-Jones, and Press Representative Jessica Vaughn (Onlooker). Discussion Items 17-0618 A resolution to accept the donation of H.M. Hamburg & Sons, Inc property made by Helen Hamburg Williams. Attachments: Hamburg Proposal H.M. Hamburg & Sons Map and Tax Appraisal Randy Kurtts reported to the Council that he has taken additional steps in determining what would be needed for the preservation of the Hamburg property. The first phase would include replacement of the roof, cutting of trees, and termite bait stations. Phase two would include siding and wall rebuilding work on the building, which would cost approximately $40,000.00. Mr. Kurtts reported that without knowing the general purpose goal of the building it is hard to generate an exact estimate of how much this project could cost the City. Council Member Ralph Hellmich reported to the Council that it is hard to get exact pricing without a use in mind and that the City should reach out to the Hamburg family and request flexibility with the use and timing of this project, if it were to be accepted. City employees will reach out and meet with the Hamburg family for the potential of this project. There was a consensus to carry this item over to the December 18, 2017 Work Session Agenda. There was no further discussion on this item. Enactment No: 17-1338-RES City of Foley, AL Page 1 City Council Meeting Minutes - Final December 4, 2017 17-0678 Discuss Offer to Purchase Railroad Right-of-Way Below Appraised Value Attachments: Application & Petition to Purchase Appraisal Joe Bouzan reported to the Council that there is a citizen who has requested to purchase a piece of railroad right-of-way property located in Loxley that is currently owned by the City. Mr. Bouzan reported to the Council that the property appraisal value is $140,000 and the citizen has offered $40,000 for the purchase. Mr. Bouzan reported to the Council that the City has been selling property for the appraised value and his recommendation is to turn the offer down. There was a consensus that the City Council is not interested in selling the property for less than the appraised value. There was no further discussion on this item. 17-0686 PUBLIC PROJECT RECOMMENDATION Attachments: 9th Ave Exten Recomm Letter.pdf Miriam Boutwell reported to the Council that the Planning Commission recommends moving forward with the 9th Avenue Extension Public Project. Ms. Boutwell reported that action from the Council was not necessary, this item was for informational purposes. There was no further discussion on this item. Discuss Council Meeting Agenda of December 4, 2017 17 0666 Street Dept. requests permission to purchase a 2018 John Deere 310SL Backhoe. Public Works Superintendent Darrell Russell reported to the Council that this resolution will allow for the replacement of a 1999 loader. Mr. Russell reported that the bids came in under budget. There was no further discussion on this item, it remained on the agenda. 17 0684 Approval to purchase hydraulic rescue tools for FFD Chief Joey Darby reported to the Council that during the last budget year the Fire Department was able to purchase the first budgeted set of hydraulic rescue tools and this will be the second set that the Fire Department needs to purchase. There was no further discussion on this item, it remained on the agenda. Council President Wayne Trawick turned the December 4, 2017 Work Session meeting over to President Pro Tempore Ralph Hellmich. 17 0687 Fern Avenue Extension Wetland Mitigation City of Foley, AL Page 2 City Council Meeting Minutes - Final December 4, 2017 City Engineer Chad Christian reported to the Council that this resolution allows for the purchase of wetland credits for the Fern Avenue Extension project. Mr. Christian reported that Volkert has worked closely with the City Engineering Department to minimize wetland impacts in this project but some were unavoidable. This purchase is not to exceed $48,700.00 and will be purchased through the only bank with enough credits for the full project from one single bank. There was no further discussion on this item, it remained on the agenda. President Pro Tempore Ralph Hellmich turned the meeting back over to Council President Wayne Trawick. 17 0688 Appropriating funds and Approving the Purchase of a Trackless Train Finance Director Sue Steigerwald reported to the Council that during the last Council meeting an item to purchase the trackless train was approved, however; the item had a 60% down payment. Ms. Steigerwald reported to the Council that Bonnie Donaldson has negotiated the down payment to 55% so the resolution needs to be approved again. There was no further discussion on this item, it remained on the agenda. 17 0689 Approving OptumHealth Contract as the City's reinsurance/stop loss provider for the 2018 Calendar Year. Human Resources Director Sandra Rate reported to the Council that this resolution is a renewal for the reinsurance for the City due to being self insured. The HR Department received eight quotes and four of the quotes were disqualified due to requiring lasers. Ms. Pate reported that OptumHealth has the best quote and this item is budget neutral. Ms. Pate reviewed health care costs savings since the City went self insured in 2009. Based on Blue Cross Blue Shield premiums the City of Foley has had a cumulative savings of $3.8 million since going self insured. There was no further discussion on this item, it remained on the agenda. 17 0692 Residential Sanitation Write Offs as Uncollectible in the Amount of $204.37 There was no further discussion on this item, it remained on the agenda. 17 0693 Request to purchase new vehicle for Municipal Complex Department. Municipal Complex Director Pam Harris reported to the Council that this resolution will allow for the purchase of a 2015 ford fusion for the department. Ms. Harris reported to the Council that the department has been without a vehicle for almost a year. The vehicle the department will purchase has 35,000 miles and will cost approximately $14,500.00 with the decal additions. There was no further discussion on this item, it remained on the agenda. 17 0683 ABC License Transfer: 020 Restaurant Retail Liquor for Ichiban Foley, Inc., applicant operating under the trade name Ichiban Hibachi & Sushi transfer from Dong Zhang Ichiban, Inc. to Ichiban Foley, Inc. Police Chief David Wilson reported to the Council that the Police Department recommends moving forward. Fire Chief Joey Darby reported to the Council that the Fire Department recommends moving forward. There was no further City of Foley, AL Page 3 City Council Meeting Minutes - Final December 4, 2017 discussion on this item, it remained on the agenda. 17-0697 A Resolution to Approve Opening a New Court Bond Checking Account Finance Director Sue Steigerwald reported to the Council that the City has been hacked for the first time. An individual has been creating their own checks using the City Court Bond Checking Account. Ms. Steigerwald reported that the City will not be out any amount due to being insured and the Police Department knows who the individual is. There was no further discussion on this item, it remained on the agenda. Mayor's Comments Due to the Mayor's absence there were no comments to report. Visitor's Comments There were no comments to report. Adjournment Hearing no further comments, the Work Session adjourned at 4:48 p.m. City of Foley, AL Page 4