Public Cultural & Entertainment Facilities Cooperative District

The City of Foley Public City of Foley, AL Cultural & Entertainment Facilities Cooperative District 407 East Laurel Avenue Meeting Minutes - Final Foley, AL 36535 Public Cultural & Entertainment Facilities Cooperative District Monday, February 15, 2016 3:15 PM Conference Room Call to Order Chairman Floyd Davis called the Public Cultural and Entertainment Facilities Cooperative District meeting to order at 3:47 p.m. Roll Call All District members were present with the exception of Mr. Mark Welytok. Others present: Vickey Southern, Jeff Rouzie, Mike Thompson, Don Staley, James Adams, and Matt Denaburg. Present: 4 - Floyd A. Davis,Keith Newton,Charles Ebert III and J Koniar Absent: 1 - Mark Welytok Present: 4 - Floyd A. Davis,Keith Newton,Charles Ebert III and J Koniar Absent: 1 - Mark Welytok Approval of the Minutes 16-0091 Approval of the 11-15-2016 PCEFCD Minutes Attachments: 11-16-2015 PCEFCD MINUTES.pdf A motion was made by Vice Chair Keith Newton, seconded by Secretary/Treasurer Charles Ebert, III, that the Minutes be approved as presented. The motion carried by an unanimous vote. New Business 16-0094 Discussion Event Center Bond Budget Attachments: PCEFCD BUDGET.pdf Mr. Thompson reported they wanted to present the event center budget in the PASFCD meeting so that the board members would understand what the cross easement was about. In this scenario this is your $16 million bond money for the Cultural and Entertainment Center. In addition to the discussion we are seeking your blessing that you are comfortable with that layout with the use of those funds. If you are then some of those items will be order immediately. City of Foley, AL Page 1 Public Cultural & Entertainment Meeting Minutes - Final February 15, 2016 Facilities Cooperative District Chairman Davis reported he looked at the budget and doesn't know what he is looking at and that is why the board is depending on you to explain what you have done to come up with the figures. Mr. Denaburg reported the hard costs of construction will be broken down into individual packages. It won't be bid out to just one individual general contractor. HPM will act as the construction manager and divide out different packages that make sense so you will see multiple contracts come to you as you see the progression of the work. Same concept as we did the five-plex. Mr. Adams reported they have gotten some courtesy pricing and that is where the $120 per square foot comes in - that is historical data that HPM feels comfortable about. Mr. Trawick responded that the sitework is completed or at least the bulk of it is done, and he wanted to know if there was any savings. Mr. Adams reported there is still utilities and infrastructure that needs to be in there and the mass piece is taken into account but all the underground utilities, storm drainage and auburn cast piles still has to be put in place. Mr. Thompson reminded the board members that as they go through the use of the bond proceeds they will be bringing the packages to the Cooperative District for their approval. The members will also be brought up to date on the status of the project and the expense. Chairman Davis reported that if they had an expenditure to date with a percentage of completion it would give them a good indication as to where they are versus budget. Mr. Thompson asked if that was something that could be added to the weekly reports. Mr. Adams reported yes that could be added. Mr. Koniar made a motion to approve the proposed budget as presented. Mr. Newton seconded the motion and the vote passed unanimously. Enactment No: 16-0022 PCEFCD 16-0106 Approving a cross easement for grounds, facilities and other services or maintenance between the Public Athletic and Sports Facilities Cooperative District and the Public Cultural and Entertainment Facilities Cooperative District Mr. Ebert made a motion to approve the cross easement agreement and Mr. Newton seconded the motion. The vote passed unanimously. Enactment No: 16-0023 PCEFCD Visitor Comments Mr. Rouzie handed out a packet on Foley SportsWorld Condominiums. This is 474 unit condo-hotel development that is proposing to come in next to the sports facilities. Each unit is a 3/3 and will cater to families with children. They will be coming to Planning Commission on Wednesday night for approval. The project should bring in $1.6 million annually worth of lodging tax. Adjourn Mr. Koniar made a motion to adjourn and Mr. Ebert seconded the motion. The vote passed unanimously. The meeting adourned at 3:57 p.m. City of Foley, AL Page 2