Public Cultural & Entertainment Facilities Cooperative District

The City of Foley Public City of Foley, AL Cultural & Entertainment Facilities Cooperative District 407 East Laurel Avenue Meeting Minutes - Final Foley, AL 36535 Public Cultural & Entertainment Facilities Cooperative District Thursday, July 14, 2016 5:30 PM Conference Room Special Called Call to Order Chairman Floyd "Skip" Davis called the meeting to order at 5:30 p.m. Roll Call Chairman Davis, Board members Ebert and Welytok were present. Board members Newton and Koniar were absent. Others present: Vickey Southern, Mike Thompson, Jeff Rouzie, Don Staley, Angie Johnston, Matt Denaburg, and James Adams. Present: 3 - Floyd A. Davis,Charles Ebert III and Mark Welytok Absent: 2 - Keith Newton and J Koniar Present: 3 - Floyd A. Davis,Charles Ebert III and Mark Welytok Absent: 2 - Keith Newton and J Koniar New Business 16-0411 Consider Estimate from Landscape The South, Inc. for retaining wall There was $16,924 needed for the retaining wall that was for drainage. Enactment No: 16-1218-RES 16-0412 Consider Addendum to and Amendment of Standard Form of Agreement between Owner and Contractor by PCEFCD and Dunn Building Company, LLC Mr. Don Staley gave a presentation and asked permission to move $130,124 from the Event Center bonds to the Sports Field project to finish the Sports Field complex. Mr. Staley identified the following needs to complete the project: 1) The access roads in between the fields need asphalt ($182,423); 2) The maintenance road needs to be asphalted ($44,667); these are to allow emergency vehicles through to be as close to the fields as possible. 3) Add a retaining wall along the Maintenance Road ($23,000 estimate); this will help will drainage; 4) Add 32 Concrete Bench Pads ($13,392.21); this will give the teams a place to City of Foley, AL Page 1 Public Cultural & Entertainment Meeting Minutes - Final July 14, 2016 Facilities Cooperative District sit during the game; 5) Add 15 Concrete Scores Table Pads ($16,142.40); this is for the score keepers. This is a total cost of $279,624. They have a need for two grass overflow parking areas that could be paved that would cost approximately $48,000 for both. In addition to the explanation Mr. Thompson reported in order for Dunn Building Company, LLC to receive the sales tax exemptions the Board needs to consider an "Addendum to and Amendment of Standard Form of Agreement between the Owner and Contractor by PCEFCD and Dunn Building Company, LLC." This agreement allows for purchasing construction materials without paying sales taxes. They have to have the agreement signed before they can order materials and begin construction. Board member Ebert made a motion to move forward with the Addendum and Amendment of the Standard Form of Agreement as discussed. Mr. Welytok seconded the motion and the vote passed unanimously. Enactment No: 16-0033-PCEFCD 16-0413 Consider approving reallocation of any savings to secure in the project to this same priority list provided by Matt Denaburg and Don Staley Attachments: POWERPOINT PRESENTATION PCEFCD 7-14-2016.pdf Board member Ebert made a motion to transfer $130,124 from the contingency fund and use $149,500 from the Event Center bonds to the Sports Field project to finish the complex; and to approve of reallocating any savings to secure in the project to this same priority list provided by Matt Denaburg and Don Staley as stated in the attached list provided in the presentation by Don Staley. Mr. Welytok seconded the motion and the vote passed unanimously. Enactment No: 16-0034-PCEFCD Visitor Comments Mr. Jeff Rouzie reported Foley Holdings, LLC (aka BC Foley) agreed to a 2% User Fee with a 50/50 split between the City and Foley Holdings for 15 years term. During the first phase they will construct 150,000 sq. ft. of retail space. They will pay 100% of the legal fee expenses coming out first and reimbursing the City. Council member Ebert made a motion to approve the Foley Holdings, LLC User Fee agreement and Mr. Welytok seconded the motion. The vote passed unanimously. Adjourn Hearing no further comments Board member Ebert made a motion to adjourn the meeting and Mr. Welytok seconded the motion. The vote passed unanimously and the meeting adjourned at 6:32 p.m. City of Foley, AL Page 2