City Council Meeting

City of Fontana 8353 Sierra Avenue Fontana, CA 92335 Regular Agenda WORKSHOP - 5:30 P.M. CLOSED SESSION- 6:00 P.M. REGULAR MEETING - 7:00 P.M. Tuesday, October 10, 2023 7:00 PM Grover W. Taylor Council Chambers City Council Meeting Acquanetta Warren - Mayor Peter A. Garcia - Mayor Pro Tem John B. Roberts - Council Member Jesus "Jesse" Sandoval - Council Member Phillip Cothran - Council Member Germaine Key - City Clerk Janet Koehler-Brooks, City Treasurer City Council Meeting Regular Agenda October 10, 2023 Welcome to a meeting of the Fontana City Council. Welcome to a meeting of the Fontana City Council. A complete agenda packet is located in the binder on the table in the lobby of the Grover W. Taylor Council Chambers 8353 Sierra Avenue Fontana, CA 92335. To address the Council, please fill out a card located at the entrance to the right indicating your desire to speak on either a specific agenda item or under Public Communications and give it to the City Clerk. Your name will be called when it is your turn to speak. In compliance with Americans with Disabilities Act of 1990 (42 USC § 12132), the Grover W. Taylor Council Chambers 8353 Sierra Avenue Fontana, CA 92335 is wheelchair accessible, and a portable microphone is available. Upon request, this agenda will be made available in appropriate alternative forms to persons with disabilities, as required by Section 12132 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such a request to the City Clerk’s Office at (909) 350-7602 at least 48 hours before the meeting, if possible. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection in the Grover W. Taylor Council Chambers 8353 Sierra Avenue Fontana, CA 92335. Traduccion en Español disponible a peticion. Favor de notificar al Departamento "City Clerk". Para mayor informacion, favor de marcar el numero (909) 350-7602. WORKSHOP: A. City Council Workshop 5:30 P.M. City Council Workshop A. Spanish Translation 21-2535 PUBLIC COMMUNICATION - CLOSED SESSION: This is an opportunity for citizens to speak to the City Council for up to 3 minutes on the following Closed Session. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council. A. Public Communications - Closed Session CLOSED SESSION: A. 6:00 P.M. CLOSED SESSION Page 1 of 8 City Council Meeting Regular Agenda October 10, 2023 A. 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING 21-2525 LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1) Case: Anderson/Moore Sr. et al. v. City of Fontana Claim Number(s): CIVDS 1610471 2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1) Case: Robert King v. City of Fontana Claim Number(s): CIVDS 2016703 3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(d)(1) Case: John B. Stark v. City of Fontana Claim Number(s): CIVSB2124569 CALL TO ORDER/ROLL CALL: A. Call To Order/Roll Call: INVOCATION/PLEDGE OF ALLEGIANCE: A. Invocation/Pledge of Allegiance: PROCLAMATION: A. Proclamation Page 2 of 8 City Council Meeting Regular Agenda October 10, 2023 A. 1. Mayor Warren and City Council to proclaim October 7-15, 21-2527 2023 as Water Professionals Appreciation Week (West Valley Water District Director Garcia to accept). 2. Mayor Warren and City Council to proclaim the Month of October 2023 as National Community Planning Month (Planning Commission Chair Cathline Fort and Director of Planning Patty Nevins to accept). 3. Mayor Warren and City Council to proclaim the 2nd Week of October 2023 as Code Compliance Officer Appreciation Week (Sandra Pelayo, Community Improvement Program Manager, to accept). 4. Mayor Warren and City Council to proclaim the month of October 2023 as Cyber Security Awareness Month (Information Technology Manager Chris Beck to accept). 5. Mayor Warren and City Council to proclaim October as National Manufacturing Month (representative from California Manufacturing Technology Consulting, Cynthia Amador Diaz to accept). SPECIAL PRESENTATIONS: A. Special Presentations A. 1. Mayor Warren and City Council to recognize the 2023 21-2526 Planning Department Employee of the Year (Director of Planning Patty Nevins to present). 2. Mayor Warren and City Council to recognize Code Compliance Officer of the Year (Community Improvement Program Manager, Sandra Pelayo, to present). 3. Mayor Warren and City Council to recognize Department of Innovation and Technology's Employee of the Year (Director of Innovation and Technology Jennifer Barcenas to present). Page 3 of 8 City Council Meeting Regular Agenda October 10, 2023 PUBLIC COMMUNICATIONS: This is an opportunity for members of the public to address the City Council for up to three ( 3) minutes total on items either on the Agenda or items not on the Agenda, but within the City Council's jurisdiction. Note that Public Hearing items have individual and specific public input opportunities during the public hearing and testimony on those items will only be taken during the public hearing. The Council is prohibited by law from discussing or taking immediate action on non-agendized items. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council . A. Public Communications CONSENT CALENDAR: All matters listed under CONSENT CALENDAR will be enacted by one motion in the form listed below. There will be no separate discussion on these items prior to the time Council votes on them, unless a member of the Council requests a specific item be removed from the Consent Calendar for discussion. Approve Consent Calendar Items as recommended by staff. A. Approval of Minutes 21-2528 Approve the minutes of the September 26, 2023, City Council Meeting. Attachments: City Council Meeting Minutes 9-26-2023.pdf B. Authorize the purchase of a CNG Freightliner SD114 21-2435 10-Wheel Dump Truck. 1. Authorize the Purchasing Division to “piggyback” using the Sourcewell Cooperative Purchasing Agreement (Contract # 060920-NAF) for the purchase of one (1) 2025 Freightliner 114SD from National Auto Fleet Group in the amount of $300,548.41. Attachments: Quote.pdf Page 4 of 8 City Council Meeting Regular Agenda October 10, 2023 C. Award a Design-Build Contract for the City Hall Renovation 21-2437 Project - Phase I (Fire Annex) 1. Approve and authorize the City Manager to execute a Design-Build Contract with PENTA Building Group, LLC for the City Hall Renovation Project - Phase I (Fire Annex) in the amount of $25,000,000.00 which includes a city owner contingency in the amount of $858,357.00 (Bid No. SQ-25-DE-23-01). 2. Authorize the City Manager to execute any and all utility agreements, utility easements, and any related items on behalf of the City of Fontana for the City Hall Renovation Project - Phase I (Fire Annex). 3. Approve and authorize the City Manager to execute any future amendments to the Design-Build Contract . Attachments: Exhibit A (Vicinity Map).pdf [DRAFT] Contract (CHRP-PI; SQ-25-DE-23-1; 2023-9-18).pdf D. Award a Construction Contract for the North Heritage 21-2468 Phase 1 Fiber Optic Project (Bid No. SB-147-DE-23). 1. Award Bid and authorize the City Manager to execute a construction contract with GA Technical Services, Inc. for the construction of the North Heritage Phase 1 Fiber Optic Project in the amount of $218,484.01 and authorize a 10% contingency in the amount of $21,848.40 (Bid No. SB-147-DE-23). 2. Approve and authorize the City Manager to execute any and all utility agreements, utility easements, and subsequent agreements on behalf of the City of Fontana for the North Heritage Phase 1 Fiber Optic Project. Attachments: Vicinity Map Bid Results Bid Detail E. California Department of General Service (DGS) MOU 21-2483 Agreement- Small Business Certification Program. 1. Approve and authorize the City Manager to execute a reciprocity partner MOU agreement with the California Department of General Services. Attachments: City of Fontana_Reciprocity Partner MOU.pdf Page 5 of 8 City Council Meeting Regular Agenda October 10, 2023 F. Approve a Professional Services Agreement for 21-2493 Construction and Project Management Services for the Courtplace Housing Development Project (Infrastructure Improvements) 1. Award contract and authorize the City Manager to execute a Professional Services Agreement in a not-to-exceed amount of $125,335.00 with LAE Associates, Inc. for Construction and Project Management Services for the Courtplace Housing Development Project (Infrastructure Improvements) Request for Proposals DE-24-14-SP. 2. Approve and authorize the City Manager to execute any future amendments to the Professional Services Agreement. Attachments: Vicinity Map (Courtplace Housing Development Project).pdf Professional Services Agreement Draft - LAE.pdf G. 2024 Selective Traffic Enforcement Program Grant Award 21-2497 1. Accept the State of California Office of Traffic Safety (OTS) 2024 Selective Traffic Enforcement Program (STEP) Grant, number PT24071 in the amount of $330,000. 2. Authorize the Chief of Police to sign the Standard Agreement and any Amendments between the Office of Traffic Safety and the Fontana Police Department. 3. Approve the expenditure plan for the use of the funds to help offset the cost of personnel within the Police Department. Attachments: PT24071.pdf H. Donation of Surplus Vehicle Ford E-450 Bus Unit # 3115 21-2498 Approve the donation of City surplus vehicle 2017 Ford E-450 Bus to National Community Renaissance. I. Award a Contract for the Cypress Center Roof Project. 21-2504 Award bid and authorize the City Manager to execute a contract with Final Touch Construction of Fontana, CA in the amount of $220,500.00 to re-roof the Cypress Center and authorize a 10% contingency in the amount of $22,050.00. Attachments: Summary Bid Results.pdf Final Touch Construction Pricing - PW-25-19-SB.pdf Notified Vendors PW-25-19-SB.pdf Page 6 of 8 City Council Meeting Regular Agenda October 10, 2023 J. Award a Construction Contract for the San Sevaine Trail 21-2514 Phase 1, Segment 2 Project 1. Approve and authorize the City Manager to award and execute a construction contract that includes a 10% contingency with the lowest responsible/responsive bidder for the San Sevaine Trail Phase 1, Segment 2 Project (Bid No. SB-109-DE-23) 2. Authorize the City Manager to execute any and all utility agreements, utility easements, and any related items on behalf of the City of Fontana for the San Sevaine Trail Phase 1, Segment 2 Project. Attachments: Vicinity Map PUBLIC HEARINGS: To speak on Public Hearing Items, submit comments via e-mail at publiccomments@fontanaca.gov. In the subject of your e-mail please indicate whether you are in favor or opposition of the item. Comments must be received no later than 5:00 P.M. on the day of the meeting. Comments of no more than three (3) minutes will be read into the record at the appropriate time during the meeting. If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing. All Public Hearings will be conducted following this format: (a) hearing opened (e) oral - favor (b) written communication (f) oral - opposition (c) council/staff comments (g) hearing closed (d) applicant comments (applicant not limited to 5 minutes) Page 7 of 8 City Council Meeting Regular Agenda October 10, 2023 A. Adoption of Ordinance No.1925, of the City Council of the 21-2515 City of Fontana, California adopting an impoundment policy supplementing the sidewalk vending ordinance to help protect the City’s community by more effectively regulating sale of food, goods, and merchandise creating a health and safety danger. Waive further reading of and introduce Ordinance No. 1925 an Ordinance of the City of Fontana adding Fontana Municipal Code sections 1-14 (Enforcement Obstruction Consequences) and 15-829 (Impoundment) relating to Sidewalk Vending; and that the reading of the title constitutes the first reading thereof. Attachments: Fontana - Sidewalk Vending Ord v2 (Unsigned).pdf Fontana - Sidewalk Vending Reso v2 (Unsigned).pdf UNFINISHED BUSINESS: A. Unfinished Business A. Award of contract for additional contracted Code 21-2513 Compliance Inspectors to address Non-permitted Street Vendors. 1. Award proposal and authorize the City Manager to execute a contract with 4Leaf Inc. in the amount of $598,224 for the period of six (6) months. 2. Authorize the City Manager to execute any and all contract amendments on behalf of the City of Fontana for Non-permitted Street Vendor Inspections. Attachments: 4LEAF_Task_Order_Proposal_#R2_FONTANA.pdf CITY MANAGER COMMUNICATIONS: A. City Manager Communications ELECTED OFFICIALS COMMUNICATIONS/REPORTS: A. Elected Officials Communications/Reports ADJOURNMENT: A. Adjournment Adjourn to the next Regular City Council Meeting on October 24, 2023 at 7:00 p.m. in the Grover W. Taylor Council Chambers located at 8353 Sierra Avenue, Fontana, California. Page 8 of 8