City Council Meeting

City of Fontana 8353 Sierra Avenue Fontana, CA 92335 Regular Agenda Ord. No. 1954 Reso. No. 2024-045 Tuesday, June 25, 2024 2:00 PM Grover W. Taylor Council Chambers City Council Meeting Acquanetta Warren - Mayor Peter A. Garcia - Mayor Pro Tem John B. Roberts - Council Member Jesus "Jesse" Sandoval - Council Member Phillip Cothran - Council Member Germaine Key - City Clerk Janet Koehler-Brooks, City Treasurer City Council Meeting Regular Agenda June 25, 2024 Welcome to a meeting of the Fontana City Council. Welcome to a meeting of the Fontana City Council. Meetings are held at the Grover W. Taylor Council Chambers 8353 Sierra Avenue Fontana, CA 92335. To address the Council, please fill out a card located at the entrance to the right indicating your desire to speak on either a specific agenda item or under Public Communications and give it to the City Clerk. Your name will be called when it is your turn to speak. In compliance with Americans with Disabilities Act of 1990 (42 USC § 12132), the Council Chambers is wheelchair accessible, and a portable microphone is available. Upon request, this agenda will be made available in appropriate alternative forms to persons with disabilities, as required by Section 12132 of the Americans with Disabilities Act of 1990. Any person with a disability who requires accommodation to participate in a meeting should direct such a request to the City Clerk’s Office at (909) 350-7602 at least 48 hours before the meeting, if possible. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the City Clerk’s Office. Para traducción en Español, comuniquese con la oficina,“City Clerk” al (909) 350-7602. The City of Fontana is committed to ensuring a safe and secure environment for its residents to engage with the government. No oversized bags or backpacks (size limit of 14”x14”x6”) will be allowed inside the Council Chambers. All bags are subject to search. Face masks are prohibited in the Council Chambers, but clear masks will be provided upon request to accommodate individuals with medical needs, ensuring their safety and well-being. Before entering the Council Chambers, you may be subject to a metal detector screening. The City Manager retains the discretion to grant any exemptions. Fontana aims to provide safe buildings for our community members, employees, and visitors. PUBLIC COMMUNICATION - CLOSED SESSION: This is an opportunity for citizens to speak to the City Council for up to 3 minutes on the following Closed Session. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council. A. Public Communications - Closed Session CLOSED SESSION: A. 1:00 P.M. CLOSED SESSION A. 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING 21-3095 LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (d) (1) Case: Jesse Marez vs. City of Fontana; Jesus Mauricio Garcia Case No. CIVSB2214214 2. CONFERENCE WITH LABOR NEGOTIATORS - ALL Page 1 of 11 City Council Meeting Regular Agenda June 25, 2024 BARGAINING UNITS EXCEPT POLICE OFFICER'S ASSOCIATION (Gov. Code Section 54957.6) 3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code section 54956.8) Property: APN # 0191-162-21 & 0191-162-22 City Negotiator: Phillip Burum, Deputy City Manager Negotiating Party: American Legion Steele Towne Post 77 Under Negotiating: Price and Terms of payment 4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code section 54956.8) Property: 15186 Foothill Blvd. City Negotiator: Phillip Burum, Deputy City Manager Negotiating Party: Aldea Fontana Foothill, LLC Under Negotiating: Price and Terms of payment CALL TO ORDER/ROLL CALL: A. Call To Order/Roll Call: INVOCATION/PLEDGE OF ALLEGIANCE: A. Invocation/Pledge of Allegiance: SPECIAL PRESENTATIONS: A. Special Presentations A. 1. San Bernardino County Second District Supervisor, 21-3082 Jesse Armendarez to present City Council with a check for $10,000. 2. Mayor Warren and City Council to recognize Officers Adam Sein and Jacob Hernandez, as April 2024 Employees of the Month (Captain Stover to present). 3. Mayor Warren and City Council to recognize, Payroll Coordinator, Rita Coventry on her retirement and for being selected as Finance Department Employee of the Year (Chief Financial Officer, Jessica Brown to present). PUBLIC COMMUNICATIONS: This is an opportunity for members of the public to address the City Council for up to three ( 3) minutes total on items either on the Agenda or items not on the Agenda, but within the City Council's jurisdiction. Note that Public Hearing items have individual and specific public input Page 2 of 11 City Council Meeting Regular Agenda June 25, 2024 opportunities during the public hearing and testimony on those items will only be taken during the public hearing. The Council is prohibited by law from discussing or taking immediate action on non-agendized items. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council . A. Public Communications CONSENT CALENDAR: All matters listed under CONSENT CALENDAR will be enacted by one motion in the form listed below. There will be no separate discussion on these items prior to the time Council votes on them, unless a member of the Council requests a specific item be removed from the Consent Calendar for discussion. Approve Consent Calendar Items as recommended by staff. A. Approval of Minutes 21-3062 Approve the minutes of the June 18, 2024, Special City Council Meeting. Attachments: City Council Meeting Minutes 06-18-2024.pdf B. Calling of the November 5, 2024, General Municipal 21-3061 Election; Requesting Consolidation with the Statewide General Election to be conducted by the San Bernardino County Registrar of Voters; and Providing Regulations for Candidates 1. Adopt Resolution No. 2024-045, a Resolution of the City Council of the City of Fontana, California, Calling And Giving Notice of a General Municipal Election to be held in the City of Fontana on Tuesday, November 5, 2024, for the Election of Certain Officers of the City as Required By the Provisions of the Laws of The State of California Relating To General Law Cities; 2. Adopt Resolution No. 2024-046, a Resolution of the City Council of the City of Fontana, California, Requesting the Board of Supervisors of the County of San Bernardino to Consolidate a General Municipal Election to be held on November 5, 2024, with the Statewide General Election to be held on the date Pursuant To § 10403 of the Elections Code; 3. Adopt Resolution No. 2024-047, a Resolution of the City Council of the City of Fontana, California, Adopting Regulations for Candidates for Elective Office Pertaining to Candidates Statements Submitted to the Voters at a General Municipal Election to be held on Tuesday, November 5, 2024. Page 3 of 11 City Council Meeting Regular Agenda June 25, 2024 Attachments: Call of the Election - Resolution No. 2024-045 Request for Consolidation - SB County Board of Supervisors (Resolution No. 2024-046) Regulations for Candidates - Candidate Statements (Resolution No. 2024-047) C. Approve and Amended Cooperative Agreement between 21-3019 the City of Fontana and the San Bernardino County Public Works Department for annual routine maintenance and emergency response projects. Approve and authorize the City Manager to execute the first amendment of the Cooperative Agreement with the San Bernardino County Public Works Department for annual routine maintenance and emergency response projects. Attachments: Amendment 1 to Coop Agr 19-417 with City of Fontana.docx Original Cooperative Agreement # 19-417 with City of Fontana for contract maintenance and ER work_TRANS.pdf Area of Mutual Aid Map Fontana.pdf D. Accept Donation from Burrtec Waste Industries, Inc. (2024 21-3024 Fontana Days Run) Accept donation from Burrtec Waste Industries, Inc in the amount of $1,000 for use towards 2024 Fontana Days Run. Attachments: 051324 Burrtec Waste Industries, Inc. (Fontana Days Run).pdf E. Accept Donation from Bel-Air Swap-Meet, Inc. (2024 21-3025 Fontana Days Run) Accept donation from Bel-Air Swap-Meet, Inc in the amount of $10,000 for use towards 2024 Fontana Days Run. Attachments: 051324 Bel-Air Swap-Meet, Inc (Fontana Days Run).pdf F. Accept Donation from Fontana Foundation of Hope (2024 21-3026 Fontana Days Run) Accept donation from Fontana Foundation of Hope in the amount of $ 5,000 for use towards 2024 Fontana Days Run. Attachments: 051324 Fontana Foundation of Hope (Fontana Days Run).pdf G. Accept donation from Fontana Chrysler Dodge Jeep Ram 21-3027 (2024 Fontana Car Show) Accept donation from Fontana Chrysler Dodge Jeep Ram in the amount of Page 4 of 11 City Council Meeting Regular Agenda June 25, 2024 $3,000 for use towards 2024 Fontana Car Show. Attachments: 051324 Fontana Chrysler Dodge Jeep Ram.pdf H. Annual Placement of Rubbish Charges on the Property Tax 21-3044 Rolls Adopt Resolution No. 2024-048, of the City Council of the City of Fontana, California, directing the placement of rubbish charges on the property tax bills for collection. Attachments: Rubbish Resolution 2024.pdf I. Annual Placement of Sewer Charges on the Property Tax 21-3045 Rolls Adopt Resolution No. 2024-049, of the City Council of the City of Fontana, California, directing the placement of sewer charges on the property tax bills for collection. Attachments: Sewer Resolution 2024.pdf J. Annual Placement of Weed Abatement Charges on the 21-3046 Property Tax Rolls Adopt Resolution No. 2024-050, of the City Council of the City of Fontana, California, directing the placement of weed abatement charges on the property tax bills for collection. Attachments: Weed Resolution 2024.pdf K. 2024-2025 Statement of Investment Policy 21-3048 Adopt the City of Fontana Statement of Investment Policy for Fiscal Year 2024-2025. Attachments: 2024-2025 Investment Policy L. Award Bid for City-Wide Tree Maintenance Services 21-3057 (PW-24-191-SP) 1. Award bid and authorize the City Manager to execute a contract with West Coast Arborists, Inc. of Anaheim, CA for City-Wide Tree Maintenance Services. The contract term shall be for two and a half (2.5) years with three (3) additional one-year extensions at the City’s sole discretion. 2. Approve and authorize the City Manager to execute any future contract amendments to this contract with West Coast Arborists, Inc. for City-Wide Tree Maintenance Services. Page 5 of 11 City Council Meeting Regular Agenda June 25, 2024 Attachments: RFP Scoring Ranking - PW-24-191-SP.pdf WCA Fontana Tree Maintenance Response Proposal.pdf M. Grant Award from Kaiser Permanente "Feeding Fontana" 21-3063 Accept grant award from Kaiser Permanente in the amount of $18,000 for use towards Healthy Fontana’s “Feeding Fontana.” N. Approve Pre-Qualified Public Works and Engineering Firms 21-3064 to Provide On-Call Professional Services 1. Approve the Pre-Qualified Firms List to provide various On-Call Professional Public Works and Engineering Services and authorize the Purchasing Division to add and remove firms during the valid time frame of the short list. 2. Authorize the City Manager to execute a On-Call Professional Agreements with selected firms on an as-needed basis for a period of five (5) years from approval 3. Authorize the City Manager to execute any future amendments to the On-Call Professional Agreements. Attachments: Qualified Firms for On-Call Engineering Services (DE-24-195-SQ).pdf O. Police Department Monthly Information Update 21-3067 Accept the Police Department monthly information update for April 2024. Attachments: April 2024 Report for City Council Rev.pptx P. Award a Construction Contract for the ARPA - Fiber to City 21-3069 Facilities Project (Bid No. DE-24-181-SB) 1. Award Bid and authorize the City Manager to execute a construction contract with GA Technical Services, Inc. for the construction of the ARPA - Fiber to City Facilities Project in the amount of $1,443,140.00, and authorize a 10% contingency in the amount of $144,314.00 (Bid No. DE-24-181-SB). 2. Approve and authorize the City Manager to execute any and all utility agreements, utility easements, and subsequent agreements on behalf of the City of Fontana for the ARPA - Fiber to City Facilities Project. Attachments: Vicinity Map Bid Results Bid Detail Q. Approve a Professional Services Agreement for 21-3072 Page 6 of 11 City Council Meeting Regular Agenda June 25, 2024 Engineering Design Services for the Arrow Boulevard Sewer Main Improvement Project (DE-24-202-SP) 1. Approve and authorize the City Manager to execute a Professional Services Agreement in a not-to-exceed amount of $355,618 with TKE Engineering, Inc. for Engineering Design Services for the Arrow Boulevard Sewer Main Improvement Project (DE-24-202-SP). 2. Approve and authorize the use of funds in the amount of $355,618 from Fund 302 as part of the City’s American Rescue Plan Act Expenditure Plan (ARPA). 3. Approve and authorize the City Manager to execute any future amendments to the Professional Service Agreement not exceeding $100,000.00 for the Arrow Boulevard Sewer Main Improvement Project, Request for Proposals DE-24-202-SP. Attachments: Vicinity Map Evaluation Results PSA Contract - Design Services - Arrow Blvd Sewer Main Project DE-24-202-SP R. Fontana 311 Customer Relationship Management System 21-3075 Renewal and Improvement 1. Award bid and authorize the City Manager to execute 3 year renewal subscription of SalesForce software/ platform with Salesforce in the amount of $619,909.20. 2. Approve and Authorize the City Manager to execute Contract Services agreement with StackNexus in the amount of $71,560. 3. Authorize the City Manager to execute any future amendments to the SalesForce and StackNexus agreements. Attachments: SalesForce - Bid Detail SalesForce - 3 yr Renewal.pdf Contract Services Quote 1 - StackNexus SOW.pdf S. Adopt a Resolution of the City Council of the City of 21-3077 Fontana, California, Adopting Updated Salary Tables for Executive and Management Confidential Employees. Adopt Resolution No. 2024-051, a resolution of the City Council of the City of Fontana adopting the updated Executive and Management Confidential salary tables, effective July 13, 2024. Attachments: Executive & Management Confidential Salary Tables, Effective 07/13/2024 Page 7 of 11 City Council Meeting Regular Agenda June 25, 2024 T. Approve the Purchase Order for Decorative Wrapping of 21-3084 Traffic Signal Controller Cabinets Authorize the City Manager to execute purchase orders for decorative wrapping of traffic signal controller cabinets in the amount of $366,770.91 with Econolite as sole source. Attachments: Cabinet Wrap Quote Phase 2.pdf U. Amendment to the Acquisition and Funding Agreement for 21-3087 CFD #111 (Monterado) Adopt Resolution No. 2024-052, of the City Council of the City of Fontana which approves the amendment of the Acquisition and Funding Agreement related to the City of Fontana Community Facilities District No. 111 (Monterado) and authorizes designated members of the City Council or Authorized Officers of the City to execute and deliver such amendment for execution. Attachments: Resolution First Amendment to Acquisition Agreement V. Auditing Services Contract for Fiscal Years Ending June 21-3088 30, 2024, 2025, 2026 1. Approve and award the professional auditing services contract to Eide Bailly for the three fiscal years beginning with the fiscal year ending June 30, 2024 to June 30, 2026, in the amount of $119,000 for first year, $124,951 for second year and $131,199 for third year, and with the option of two (2) subsequent years.in the amount of $135,134 for 2027 and $139,190 for 2028, respectively, and to authorize the City Manager to execute the auditing services agreement. 2. Authorize the City Manager to execute any future amendments to the auditing services agreement on behalf of the City of Fontana. Attachments: Bid Ranking Eide Bailly - PSA 3 year agreement.pdf W. Sales Tax Audit Services 21-3089 1. Authorize Finance to procure the Sales Tax Audit Services utilizing the Purchasing Policy and Procedure Manual Section 3.1.5 Non-Competitive Proposal to maintain the continuity of the service. 2. Authorize the City Manager to execute a contract with the Hinderliter, de Llamas and Associates to provide sales tax audit services for (5) five years. Page 8 of 11 City Council Meeting Regular Agenda June 25, 2024 3. Authorize the City Manager to execute any future amendments to the contract. X. Award Bid for Maintenance Services Agreements with Bear 21-3092 Electrical Solutions, Inc. and Yunex Traffic for Traffic Signal Maintenance and Repair Services 1. Award bid and authorize the City Manager to execute Maintenance Services Agreements with Bear Electrical Solutions, Inc. and Yunex Traffic not to exceed $120,000 each but not to exceed $120,000 in total annual expenditures, to provide traffic signal maintenance and repair services on an as-needed basis. The Agreement period shall be two (2) years with an option of three (3) additional one (1) year renewals, at the sole discretion of the City. 2. Authorize the City Manager to execute any future amendments to the Maintenance Services Agreements. Attachments: Summary of Evaluations and Ranking for Traffic Signal Maintenance and Repair Services.pdf Y. Accept a Grant, and Approve and Authorize City Manager to 21-3093 Execute the Grant Agreement Under the Fiscal Year 2023 Strengthening Mobility and Revolutionizing Transportation (SMART) Grants Program in the amount of $2,000,000 for the Leveraging Advanced Adaptive Signal Timing for Freight to Improve Safety, Climate, and Mobility Project 1. Authorize and approve the City Manager to execute the Grant Agreement Under the Fiscal Year 2023 Strengthening Mobility and Revolutionizing Transportation (SMART) Grants Program for the Leveraging Advanced Adaptive Signal Timing for Freight to Improve Safety, Climate, and Mobility. 2. Accept Grant funding in the amount of $2,000,000 for the Strengthening Mobility and Revolutionizing Transportation (SMART) Grant Program from the United States Department of Transportation (USDOT) for the Leveraging Advanced Adaptive Signal Timing for Freight to Improve Safety, Climate, and Mobility. Attachments: FY23 SMART Grant Awarded Project List.pdf SMART Grant Agreement Combined.pdf Z. Consideration to Proceed with the Biennial Review of the 21-3096 Conflict-of-Interest Code for the City Council and Authorize the Filing of the 2024 Local Agency Biennial Notice. Staff recommends that the City Council direct staff to proceed with the biennial review of its Conflict-of-Interest Code and authorize the filing of a Local Agency Page 9 of 11 City Council Meeting Regular Agenda June 25, 2024 Biennial Notice by October 1, 2024. PUBLIC HEARINGS: To speak on Public Hearing Items, submit comments via e-mail at publiccomments@fontanaca.gov. In the subject of your e-mail please indicate whether you are in favor or opposition of the item. Comments must be received no later than 5:00 P.M. on the day of the meeting. Comments of no more than three (3) minutes will be read into the record at the appropriate time during the meeting. If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing. All Public Hearings will be conducted following this format: (a) hearing opened (e) oral - favor (b) written communication (f) oral - opposition (c) council/staff comments (g) hearing closed (d) applicant comments (applicant not limited to 5 minutes) A. Quarterly Lien Action for Delinquent Sewer, Rubbish and 21-3047 Weed Abatement Accounts 1. Authorize staff to complete and record lien notices against real property for those sewer accounts sixty days or more delinquent as described in Certified Lien List and direct staff to forward recorded liens to the County for collection. 2. Authorize staff to complete and record liens against real property for those rubbish accounts more than ninety days delinquent as described in the Certified Lien List and direct staff to forward recorded liens to the County for collection. 3. Adopt Resolution No. 2024-053, of the City Council of the City of Fontana adopting the statement of unpaid expenses for weed abatement and imposing a lien against real property for payment thereof. Attachments: Public Hearing Notice - Rubbish Public Hearing Notice - Sewer Public Hearing Notice - Weed Abatement Weed Abatement Resolution June 2024 B. User Fees for City Services 21-3083 1. Adopt Resolution No. 2024-054, a resolution of the City of Fontana adjusting existing user fees for various services provided by The City. Page 10 of 11 City Council Meeting Regular Agenda June 25, 2024 2. Adopt Resolution No. 2024-055, a resolution of the City of Fontana adopting new Community Services fees Attachments: Resolution To Increase Fees Resolution To Add New Fees Exhibit A Exhibit B UNFINISHED BUSINESS: A. Unfinished Business NEW BUSINESS: A. New Business A. Issuance of Special Tax Bonds for CFD #107 (Highland) 21-3090 Adopt Resolution No. 2024-055, of the City Council of the City of Fontana authorizing the issuance of City of Fontana Community Facilities District No. 107 (Highland) Special Tax Bonds, Series 2024, in an aggregate principal amount of not to exceed $3,595,000, authorizing the execution and delivery of an Indenture, a Bond Purchase Agreement and a Continuing Disclosure Agreement, authorizing the distribution of an Official Statement in connection therewith and authorizing the execution of necessary documents and certificates and related actions. Attachments: Resolution Indenture Continuing Disclosure Agreement Bond Purchase Agreement Preliminary Official Statement Appraisal Report CITY MANAGER COMMUNICATIONS: A. City Manager Communications ELECTED OFFICIALS COMMUNICATIONS/REPORTS: A. Elected Officials Communications/Reports ADJOURNMENT: A. Adjournment Adjourn to the next Regular City Council Meeting on July 9, 2024 at 2:00 p.m. in the Grover W. Taylor Council Chambers located at 8353 Sierra Avenue, Fontana, California. Page 11 of 11